City Council

REGULAR MEETING OAKDALE CITY COUNCIL October 13, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on October 13, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Linnea Graffunder-Bartels, Senior Community Development Specialist Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, August 10, 2020 Workshop, August 25, 2020 Special Workshop, September 14, 2020 Regular Meeting, September 22, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF AUGUST 10, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF AUGUST 25, 2020, AS PRESENTED. 5 AYES. REGULAR MEETING October 13, 2020 Page Two A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE SPECIAL WORKSHOP MINUTES OF SEPTEMBER 14, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES OF SEPTEMBER 22, 2020, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke opened the meeting up to the audience at this time; no comments were brought forth. CONSENSUS MOTIONS Council Member Swedberg asked that Item “e” be removed from the consent agenda. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-105, Designating Patrol Officer Dalton Pavel as a regular employee of the City of Oakdale, effective September 24, 2020. b) Waive reading and adopt Resolution 2020-106, Accepting the resignation of Police Officer Tina Voss, effective September 29, 2020, and authorizing the Police Department to begin a selection process to fill the vacant licensed position. c) Waive reading and adopt Resolution 2020-107, Establishing a money purchase retirement plan; and authorizing the appropriate city officials to enter into the ICMA Retirement Corporation Government Money Purchase Plan & Trust Adoption Agreement, effective June 29, 2020. d) Authorize the appropriate city officials to enter into the service agreement with Flaherty and Hood, P.A. to perform a job classification and compensation study. f) Waive reading and adopt Resolution 2020-108, Electing to re-enroll in the Local housing Incentives Account (LHIA) program and adopting the 2021-2030 Affordable and Life-Cycle Housing Goals. g) Amend Policy FR-010: Public Improvement Project Financing, Section 11.0: Hardship deferrals for special assessments, as noted. 5 AYES. REGULAR MEETING October 13, 2020 Page Three CONSENSUS ITEM E: RENTING ICE TIME In response to an inquiry from Council Member Swedberg, City Administrator Volkers noted that the city had received requests to consider renting ice time at Eastside Park and Northdale Park rinks as well as at Walton Park. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER ZABEL, TO AMEND POLICY MIS-018, RENTING ICE TIME TO INCLUDE EASTSIDE PARK AND NORTHDALE PARK; AND WAIVE READING AND ADOPT RESOLUTION 2020-XXX, ESTABLISHING A FEE OF $40/HOUR TO RENT ICE TIME AT EASTSIDE PARK, NORTHDALE PARK, AND WALTON PARK BETWEEN THE HOURS OF 8 TO 10 PM, MONDAY THROUGH FRIDAY, 8 AM TO 12 PM ON WEEKENDS, AND AT OTHER AVAILABLE TIMES. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Tree Board: Minutes of June 2, 2020 The City Council acknowledged receipt of the Tree Board minutes of June 2, 2020. COMMUNITY DEVELOPMENT a) Community Development Update Community Development Director Streetar provided updates on the following: • COVID Business Recovery Loan Program: City loans issued to five businesses; program to be extended to April 1, 2021. • Willowbrooke: Plat approved to develop 208 acre residential site located north of the 4Front campus, between I-694 and Ideal Avenue, on either side of 40th Street. • Helmo Station Development: Project proceeding. • 4Front Campus: Staff met with developer interested in developing their 65 acre site. • Tanners Lake Redevelopment Site: Letter of interest provided by Windham Hotels. b) Policy MIS-EPB-027 COVID Recovery Business Loan Program A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO AMEND POLICY MIS-EPB-O27: OAKDALE COVID RECOVERY BUSINESS LOAN PROGRAM TO EXTEND THE PROGRAM FROM SEPTEMBER 30, 2020, TO APRIL 1, 2021. 5 AYES. PUBLIC WORKS DIRECTOR/CITY ENGINEER REGULAR MEETING October 13, 2020 Page Four a) Initiate City Project 2021-01 (2021 Street Reconstruction and Overlay Program) Public Works Director/City Engineer Bachmeier reviewed his report requesting the initiation of the 2021 street improvement project. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-109, INITIATING CITY PROJECT 2020-01 (2021 STREET RECONSTRUCTION AND OVERLAY PROGRAM) AND AUTHORIZING THE PREPARATION OF A FEASIBILITY REPORT. Motion Amended: A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-109, INITIATING CITY PROJECT 2020-01 (2021 STREET RECONSTRUCTION AND OVERLAY PROGRAM) AND AUTHORIZING THE PREPARATION OF A FEASIBILITY REPORT, WITH THE ASSUMPTION THAT THIS PROJECT WILL BE APPROVED IN THE 2021 CAPITAL IMPROVEMENTS PROGRAM. 5 AYES. b) Municipal Support of County State Aid Highway 13 and 14 Phase 2 Improvements Public Works Director/City Engineer Bachmeier reviewed his report recommending support of the turn lane alternative at County State Aid Highway 13 and 14 (Ideal Avenue), in lieu of the roundabout discussed earlier. He noted that the City of Lake Elmo supports turn lanes and added that turn lanes would reduce Oakdale’s cost share and that staff was in the process of negotiating with the developers of Willowbrooke to cover Oakdale’s share of the project: $462,000. Council Member Swedberg noted that a roundabout in that location may need to be revisited at some point. Council Member Ingebrigtson recalled that the traffic study completed for Willowbrooke showed no traffic flow issues at that intersection. Council Member Zabel noted that the traffic study did not take into consideration development on the Lake Elmo side of Ideal Avenue came to light. He supported a roundabout at that location as it is preferred by Washington County and Oakdale. Andrew Giesen, Washington County, explained that Lake Elmo’s support is needed for the project to proceed. Council Member Swedberg noted that Lake Elmo would derive benefit when development occurs. Mayor Reinke stated that the City of Lake Elmo expressed concerns with the roundabout cost as well as impacts on property owners and trees in the vicinity. REGULAR MEETING October 13, 2020 Page Five Council Member Zabel reiterated his support for a roundabout. Mayor Reinke supported the proposed turn lane design. Stan Karwoski, Washington County Commissioner, explained that the project was moved up due to the Willowbrooke project and appreciated the collaboration between the two cities. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-110, SUPPORTING THE TURN LANE ALTERNATIVE AT COUNTY STATE AID HIGHWAY 13 AND 14 AS THE PROJECT PREFERRED ALTERNATIVE. 4 AYES. 1 NAY – ZABEL. County Commissioner Karwoski provided updates on the following: • Highway 36 and Hadley Avenue Interchange: Landscaping completed. • Highway 36 Transit Study: From Stillwater to Minneapolis initiated; projected to take two years. • Highway 120 Transit Study: Working with area elected officials; study delayed due to COVID. • Ideal Avenue/Radio Drive Pedestrian Bridge: Ribbon cutting ceremony held a week ago at pedestrian bridge over Interstate 94, between Oakdale and Woodbury. In response to a question from Council Member Ingebrigtson about a timetable for a potential interchange at Highway 36 and Highway 120, Commissioner Karwoski explained that the project will be more complicated as there is a federal component and invited residents to contact their local legislators to share their input. Council Member Zabel passed along comments about the excellent work being done by the Washington County election staff during early voting at City Hall. OTHER STAFF a) School Resources Officer Agreement A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO AUTHORIZE THE APPROPRIATE CITY OFFICIALS TO ENTER INTO THE SCHOOL RESOURCES OFFICER AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 622 FOR THE 2020- 2021 SCHOOL YEAR. 5 AYES. COUNCIL PRESENTATIONS REGULAR MEETING October 13, 2020 Page Six Council Member Swedberg thanked the Connor Family, vendors at the Oakdale Farmers Market, for remaining during inclement weather to sell flowers at the final market of the year. Mayor Reinke announced the following: hours for early voting at City Hall and for voting on election day as well as the Recreation Department’s upcoming pumpkin carving contest and flashlight pumpkin hunt events. He also thanked residents for participating in the community survey. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF SEPTEMBER 19 TO OCTOVER 9 IN THE AMOUNT OF $1,111,019.84. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO ADJOURN THE REGULAR MEETING OF OCTOBER 13, 2020, AT 7:34 PM. 5 AYES. Respectfully Submitted, Susan Barry, City Clerk