City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting November 10, 2020, 7 PM Council Chambers CALL TO ORDER/CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARING: CERTIFYING OUTSTANDING ACCOUNTS (Recommendation: Open hearing, solicit comments, close hearing, and waive reading and adopt Resolution 2020 -xxx, Certifying outstanding Utility, Mowing/Weed Removal, and Inactive accounts to Washington County for inclusion on property taxes). APPROVAL OF MINUTES: Workshop September 22, 2020 Regular Meeting, October 13, 2020 Regular Meeting, October 27, 2020 OPEN FORUM CONSENSUS MOTIONS a) Waive reading and adopt Ordinance xxx, Amending Chapter 22 – Trees, Article 7 – Tree Board, Section 22-27: Composition of Board; and to amend the associated by-laws. ADVISORY BOARDS AND COMMISSIONS COMMUNITY DEVELOPMENT DIRECTOR a) Community Development Update CITY ATTORNEY ADMINISTRATOR REPORT COUNCIL PRESENTATIONS a) Events and Reminders (Reinke) CLAIMS (Recommendation: Approve Claims for the period of October 24 to November 6 in the amount of $831,647.69). ADJOURNMENT  REQUEST FOR COUNCIL ACTION Meeting Date: November 10 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Certification of Delinquent Utility, Mowing/Weed Removal, Inactive Accounts BACKGROUND Any delinquent utility, mowing/weed removal, or inactive accounts that have not been paid by November 16, 2020, will have the unpaid balance certified for collection with the following year’s taxes. Accounts on the attached list were provided notice of delinquencies an average of eight times throughout the year and each account holder received notification of the public hearing. No utility services (water) are shut off between September and April for nonpayment as part of a long- standing agreement between the Finance Division and the Utility Division. In 2020, all shut-offs were ceased due to COVID-19. Prior to that, very few services needed to be turned off; shut offs continue to occur when a property owner submits a request to the city and those are generally tied to planned extended vacancies from the property. Accounts that become delinquent after November 2020 and through April 2021 could be subject to the shutting off of water service in Spring 2021 but only if COVID-19 guidelines are no longer in place. FINANCIAL CONSIDERATIONS Provides for the effective collection of delinquent accounts. Customers may pay off their account to the city prior to November 16 to avoid certification of unpaid bills as assessments. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council adopt a resolution certifying outstanding utility, mowing/weed removal, and/or inactive accounts to Washington County for inclusion on property taxes, as noted. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, Certifying outstanding utility, mowing/weed removal and inactive accounts to Washington County for inclusion on property taxes. (Attached list may be reduced prior to submittal to Washington County to reflect payments made prior to November 16, 2020).  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 10000578-03 $3,030.60 $3,759.75 9/15/2020 9/15/2020 569.67 $2,460.93 10000870-01 $155.20 $235.71 1/16/2020 9/15/2020 $155.20 20000055-04 $468.66 $580.46 5/23/2019 9/15/2020 $468.66 20000073-03 $374.32 $480.21 7/29/2020 9/15/2020 $374.32 20000118-05 $512.15 $822.33 10/5/2020 9/15/2020 200 $312.15 20000119-05 $398.56 $559.78 8/24/2020 9/15/2020 $398.56 20000121-01 $649.11 $836.54 9/25/2019 9/15/2020 $649.11 20000143-01 $496.63 $614.34 5/23/2019 9/15/2020 $496.63 20000158-01 $296.34 $417.99 5/21/2020 9/15/2020 $296.34 20000164-02 $221.63 $331.46 1/6/2020 9/15/2020 $221.63 20000169-04 $458.01 $567.84 5/28/2019 9/15/2020 $458.01 20000194-04 $499.63 $619.31 8/6/2019 9/15/2020 $499.63 20000210-02 $817.68 $976.31 5/23/2019 9/15/2020 $817.68 20000278-03 $262.27 $376.04 6/19/2020 9/15/2020 $262.27 20000282-01 $915.37 $1,118.95 6/3/2019 9/15/2020 $915.37 20000350-02 $446.51 $610.75 10/5/2020 9/15/2020 200 $246.51 20000390-06 $784.01 $942.64 9/24/2020 9/15/2020 200 $584.01 20000405-02 $582.14 $777.15 10/19/2020 9/15/2020 391.07 $191.07 20000412-04 $452.84 $662.56 10/21/2020 9/15/2020 336.5 $116.34 20000437-05 $477.42 $601.04 10/5/2020 9/15/2020 200 $277.42 20000478-07 $407.30 $544.71 9/22/2020 9/15/2020 100 $307.30 20000483-03 $349.64 $461.44 10/23/2019 9/15/2020 $349.64 20000497-05 $649.98 $800.13 5/28/2019 9/15/2020 $649.98 20000525-02 $517.31 $646.84 5/23/2019 9/15/2020 $517.31 20000588-02 $361.75 $483.40 10/14/2019 9/15/2020 $361.75 20000617-01 $476.14 $593.85 5/29/2019 9/15/2020 $476.14 20000622-02 $511.79 $639.05 10/8/2019 9/15/2020 $511.79 20000652-02 $368.66 $495.36 6/18/2020 9/15/2020 $368.66 20000671-04 $948.47 $1,122.41 5/3/2019 9/15/2020 $948.47 20000683-03 $628.56 $783.70 10/8/2020 9/15/2020 200 $428.56 20000723-04 $707.79 $844.90 5/28/2019 9/15/2020 $707.79 20000724-03 $685.10 $837.37 11/12/2019 9/15/2020 $685.10 20000739-04 $954.38 $1,145.45 6/14/2019 9/15/2020 $954.38 20000743-02 $354.59 $528.23 1/21/2020 9/15/2020 $354.59 20000776-05 $481.21 $594.98 5/24/2019 9/15/2020 $481.21 20000779-01 $426.30 $594.78 9/10/2019 9/15/2020 $426.30 20000800-05 $297.49 $411.26 10/23/2020 9/15/2020 150 $147.49 20000807-03 $511.33 $638.89 9/6/2019 9/15/2020 $511.33 20000809-02 $256.79 $384.20 5/25/2018 9/15/2020 $256.79 20000825-03 $776.56 $967.33 9/21/2020 9/15/2020 300 $476.56 20000826-08 $763.03 $888.47 7/11/2019 9/15/2020 $763.03 20000851-05 $439.26 $551.06 5/22/2020 9/15/2020 $439.26 20000879-03 $438.83 $585.64 5/22/2020 9/15/2020 $438.83 20000892-09 $281.84 $466.85 10/7/2020 9/15/2020 100 $181.84 20000893-02 $595.20 $744.13 5/23/2019 9/15/2020 $595.20 20000940-03 $210.26 $320.32 6/19/2020 9/15/2020 $210.26 20001212-03 $250.94 $368.65 9/15/2020 $250.94 20001214-04 $227.54 $337.37 12/27/2019 9/15/2020 $227.54 1  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 20001248-02 $452.94 $611.12 9/15/2020 $452.94 20001268-01 $552.42 $695.18 9/11/2020 9/15/2020 100 $452.42 20001271-12 $525.90 $705.60 7/1/2019 9/15/2020 $525.90 20001282-03 $681.74 $840.07 5/28/2019 9/15/2020 $681.74 20001292-05 $345.31 $542.59 2/7/2020 9/15/2020 $345.31 20001314-01 $738.26 $903.87 5/28/2019 9/15/2020 $738.26 20001357-06 $409.14 $575.13 8/10/2020 9/15/2020 $409.14 20001422-01 $594.98 $712.69 6/14/2019 9/15/2020 $594.98 20001528-01 $349.24 $511.51 2/26/2020 9/15/2020 $349.24 20001547-02 $587.99 $765.42 9/5/2019 9/15/2020 $587.99 20001638-02 $426.24 $576.99 9/27/2019 9/15/2020 $426.24 20001646-08 $579.18 $728.11 7/1/2019 9/15/2020 $579.18 20001660-02 $1,056.41 $1,405.18 10/25/2019 9/15/2020 $1,056.41 20001665-06 $539.14 $712.63 5/29/2020 9/15/2020 $539.14 20001727-05 $216.92 $323.66 10/12/2020 9/15/2020 173.66 $43.26 20001836-03 $687.89 $836.90 7/2/2019 9/15/2020 $687.89 20001844-08 $761.17 $941.89 9/21/2020 9/15/2020 500 $261.17 20001854-07 $415.61 $608.88 2/10/2020 9/15/2020 $415.61 20001887-04 $645.21 $848.78 9/15/2020 $645.21 20001898-01 $490.71 $660.64 9/11/2020 9/15/2020 350 $140.71 20001899-02 $665.40 $810.62 6/4/2019 9/15/2020 $665.40 20001936-04 $301.94 $439.58 5/21/2020 9/15/2020 $301.94 20001950-10 $687.46 $820.11 10/7/2019 9/15/2020 $687.46 20001963-03 $297.46 $474.82 6/22/2020 9/15/2020 $297.46 20001981-05 $298.35 $389.33 8/26/2019 9/15/2020 $298.35 20002004-07 $434.27 $541.01 5/23/2019 9/15/2020 $434.27 20002146-03 $626.71 $756.24 6/3/2019 9/15/2020 $626.71 20002173-03 $891.66 $1,118.96 6/3/2019 9/15/2020 $891.66 20002235-08 $442.25 $545.05 6/3/2019 9/15/2020 $442.25 20002253-02 $564.52 $668.44 5/21/2019 9/15/2020 $564.52 20002298-06 $266.34 $470.93 12/4/2019 9/15/2020 $266.34 20002403-02 $527.27 $626.13 4/16/2019 9/15/2020 $527.27 20002484-05 $908.87 $1,126.92 10/2/2020 9/15/2020 200 $708.87 20002516-03 $284.07 $434.97 11/25/2019 9/15/2020 $284.07 20002591-04 $229.24 $353.71 1/27/2020 9/15/2020 $229.24 20002633-08 $350.74 $463.39 10/8/2020 9/15/2020 150 $200.74 20002696-02 $275.32 $412.98 12/4/2019 9/15/2020 $275.32 20002698-02 $589.56 $750.11 5/23/2019 9/15/2020 $589.56 20002717-03 $698.80 $866.01 6/24/2019 9/15/2020 $698.80 20002718-05 $397.49 $515.43 9/15/2020 $397.49 20002738-01 $373.44 $627.55 7/8/2020 9/15/2020 $373.44 30000016-07 $241.50 $363.15 11/5/2019 9/15/2020 $241.50 30000051-01 $421.60 $521.58 8/17/2017 9/15/2020 $421.60 30000067-04 $615.43 $785.13 4/5/2019 9/15/2020 $615.43 30000071-01 $321.65 $449.21 4/17/2020 9/15/2020 $321.65 30000091-03 $129.38 $256.79 2/26/2020 9/15/2020 $129.38 30000096-01 $818.09 $1,007.04 10/2/2019 9/15/2020 $818.09 30000161-03 $229.29 $347.00 11/4/2019 9/15/2020 $229.29 2  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 30000271-07 $207.68 $325.39 3/13/2020 9/15/2020 $207.68 30000277-05 $187.67 $307.35 2/28/2020 9/15/2020 $187.67 30000287-03 $556.87 $682.46 9/21/2020 9/15/2020 300 $256.87 30000306-02 $654.15 $820.06 5/23/2019 9/15/2020 $654.15 30000328-12 $179.64 $284.41 9/15/2020 $179.64 30000385-03 $199.55 $302.35 5/7/2020 9/15/2020 $199.55 30000434-03 $525.91 $651.50 5/21/2019 9/15/2020 $525.91 30000451-02 $566.67 $688.02 5/21/2019 9/15/2020 $566.67 30000538-02 $689.46 $830.36 6/3/2019 9/15/2020 $689.46 30000587-04 $162.04 $337.58 7/20/2020 9/15/2020 $162.04 30000595-03 $148.27 $275.91 8/28/2020 9/15/2020 $148.27 30000607-01 $323.55 $425.73 9/29/2020 9/15/2020 100 $223.55 30000666-03 $511.52 $644.99 6/6/2019 9/15/2020 $511.52 30000681-03 $485.99 $603.93 1/18/2019 9/15/2020 $485.99 30000683-02 $463.32 $581.26 7/1/2019 9/15/2020 $463.32 30000784-03 $631.44 $783.71 5/24/2019 9/15/2020 $631.44 30000834-01 $411.62 $535.24 8/20/2020 9/15/2020 $411.62 30000841-01 $368.55 $494.14 7/1/2020 9/15/2020 $368.55 30000856-05 $918.71 $1,117.21 6/20/2018 9/15/2020 $918.71 30000861-03 $244.57 $368.19 3/27/2020 9/15/2020 $244.57 30000866-01 $437.06 $542.95 10/1/2019 9/15/2020 $437.06 30000873-01 $770.26 $951.63 6/3/2019 9/15/2020 $770.26 30000968-02 $390.41 $546.77 6/24/2020 9/15/2020 $390.41 30000989-01 $817.26 $1,004.39 6/4/2019 9/15/2020 $817.26 30000997-02 $573.77 $722.40 6/14/2019 9/15/2020 $573.77 30000999-04 $224.13 $355.48 9/15/2020 $224.13 30001003-02 $528.46 $681.18 9/20/2019 9/15/2020 $528.46 30001023-01 $249.53 $369.21 9/23/2020 9/15/2020 100 $149.53 30001069-03 $347.55 $461.32 11/19/2019 9/15/2020 $347.55 30001150-03 $707.80 $860.97 4/22/2020 9/15/2020 $707.80 30001187-01 $326.57 $602.15 7/31/2020 9/15/2020 $326.57 30001233-01 $726.05 $849.67 10/6/2020 9/15/2020 200 $526.05 30001270-05 $121.65 $241.33 2/18/2020 9/15/2020 $121.65 30001396-02 $527.53 $668.73 5/31/2019 9/15/2020 $527.53 30001406-01 $158.18 $316.36 3/12/2020 9/15/2020 $158.18 30001409-04 $462.47 $572.30 6/3/2019 9/15/2020 $462.47 30001470-04 $1,209.28 $1,482.66 10/1/2019 9/15/2020 $1,209.28 30001533-02 $211.21 $340.74 9/16/2020 9/15/2020 75 $136.21 30001550-03 $500.00 $648.63 9/24/2020 9/15/2020 300 $200.00 30001566-02 $640.64 $781.69 10/1/2019 9/15/2020 $640.64 30001592-01 $383.75 $531.01 6/15/2020 9/15/2020 $383.75 30001599-02 $526.10 $649.72 5/21/2019 9/15/2020 $526.10 30001612-01 $336.34 $471.78 6/25/2020 9/15/2020 $336.34 30001695-04 $628.20 $780.77 5/31/2019 9/15/2020 $628.20 30001697-04 $117.71 $243.30 1/15/2020 9/15/2020 $117.71 30001701-05 $461.86 $698.86 12/9/2019 9/15/2020 $461.86 30001779-03 $517.73 $641.35 10/1/2019 9/15/2020 $517.73 30001817-01 $751.22 $1,121.26 1/6/2020 9/15/2020 $751.22 3  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 30001847-03 $107.64 $215.50 9/15/2020 $107.64 30001854-04 $499.31 $620.96 2/27/2019 9/15/2020 $499.31 30001859-02 $343.11 $450.97 7/22/2019 9/15/2020 $343.11 30001875-02 $516.24 $637.89 6/3/2019 9/15/2020 $516.24 30001890-03 $492.83 $606.60 6/4/2019 9/15/2020 $492.83 30002175-01 $511.42 $642.92 6/4/2019 9/15/2020 $511.42 30002182-03 $251.88 $400.51 9/11/2020 9/15/2020 50 $201.88 30002187-02 $169.62 $339.62 7/7/2020 9/15/2020 $169.62 30002208-04 $110.67 $483.33 2/14/2020 9/15/2020 $110.67 30002245-03 $261.62 $385.24 4/17/2020 9/15/2020 $261.62 30002296-03 $117.29 $233.03 3/11/2020 9/15/2020 $117.29 30002461-02 $880.20 $1,065.36 5/23/2019 9/15/2020 $880.20 30002551-03 $661.53 $827.59 5/22/2019 9/15/2020 $661.53 30002595-02 $122.48 $299.91 8/31/2020 9/15/2020 $122.48 30002690-03 $400.00 $552.72 4/10/2020 9/15/2020 $400.00 40000085-08 $535.41 $690.10 9/27/2019 9/15/2020 $535.41 40000126-08 $604.10 $787.55 10/1/2019 9/15/2020 $604.10 40000127-02 $416.45 $542.27 10/23/2019 9/15/2020 $416.45 40000217-02 $102.80 $201.66 3/23/2020 9/15/2020 $102.80 40000259-08 $340.67 $451.35 9/15/2020 $340.67 40000330-05 $726.73 $892.87 5/28/2019 9/15/2020 $726.73 40000400-03 $619.47 $710.45 7/22/2019 9/15/2020 $619.47 40000423-06 $229.82 $416.30 3/3/2020 9/15/2020 $229.82 40000513-02 $406.70 $503.59 5/31/2019 9/15/2020 $406.70 40000514-04 $100.83 $203.63 2/18/2020 9/15/2020 $100.83 40000524-06 $131.04 $237.78 5/11/2020 9/15/2020 $131.04 40000525-03 $421.08 $523.88 5/24/2019 9/15/2020 $421.08 40000533-06 $143.42 $278.96 2/14/2020 9/15/2020 $143.42 40000565-01 $465.99 $576.67 9/12/2019 9/15/2020 $465.99 40000581-02 $111.00 $243.05 4/29/2020 9/15/2020 $111.00 40000790-02 $604.35 $739.34 10/23/2019 9/15/2020 $604.35 40000819-03 $115.74 $251.18 3/9/2020 9/15/2020 $115.74 40000886-02 $605.80 $731.39 6/3/2019 9/15/2020 $605.80 40000889-05 $290.38 $429.76 4/3/2020 9/15/2020 $290.38 40000900-02 $341.56 $482.61 6/1/2020 9/15/2020 $341.56 40000921-01 $324.65 $506.17 5/11/2020 9/15/2020 $324.65 40000938-01 $620.66 $771.55 5/29/2019 9/15/2020 $620.66 40000963-01 $462.03 $637.79 5/27/2020 9/15/2020 $462.03 40001004-03 $466.61 $572.50 7/11/2018 9/15/2020 $466.61 40001017-04 $478.63 $590.43 10/23/2019 9/15/2020 $478.63 40001181-08 $122.86 $238.83 6/5/2020 9/15/2020 $122.86 40001183-03 $249.78 $363.55 1/17/2020 9/15/2020 $249.78 40001186-04 $541.91 $711.91 10/8/2019 9/15/2020 $541.91 40001254-02 $501.18 $628.74 6/18/2019 9/15/2020 $501.18 40001258-06 $153.80 $310.31 2/28/2020 9/15/2020 $153.80 40001259-05 $754.58 $998.26 6/3/2019 9/15/2020 $754.58 40001291-04 $466.00 $579.77 9/6/2019 9/15/2020 $466.00 40001312-02 $374.45 $515.50 7/17/2020 9/15/2020 $374.45 4  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 40001349-02 $475.49 $637.91 10/8/2019 9/15/2020 $475.49 40001540-03 $578.97 $744.58 9/27/2019 9/15/2020 $578.97 40001594-02 $162.89 $315.46 7/22/2020 9/15/2020 $162.89 40001607-02 $119.68 $243.30 3/3/2020 9/15/2020 $119.68 40001620-02 $351.99 $490.92 5/18/2020 9/15/2020 $351.99 40001629-01 $655.26 $784.79 5/28/2019 9/15/2020 $655.26 40001652-02 $101.95 $211.78 5/4/2020 9/15/2020 $101.95 40001675-03 $223.69 $331.55 1/6/2020 9/15/2020 $223.69 40001679-02 $915.01 $1,088.37 11/1/2018 9/15/2020 $915.01 40001682-02 $666.80 $795.90 5/29/2019 9/15/2020 $666.80 40001688-03 $107.54 $207.69 4/10/2020 9/15/2020 $107.54 40001720-01 $509.56 $629.24 5/23/2019 9/15/2020 $509.56 40001760-01 $117.71 $235.42 3/17/2020 9/15/2020 $117.71 40001772-05 $803.12 $1,214.33 12/5/2019 9/15/2020 $803.12 40001793-01 $927.70 $1,141.66 5/24/2019 9/15/2020 $927.70 40001812-01 $211.68 $401.72 7/16/2020 9/15/2020 $211.68 40001822-02 $109.61 $242.93 7/24/2020 9/15/2020 $109.61 40001886-02 $113.77 $235.42 2/7/2020 9/15/2020 $113.77 40001893-02 $227.64 $349.14 5/7/2020 9/15/2020 $227.64 40001983-03 $509.52 $648.90 5/7/2020 9/15/2020 $509.52 40002114-01 $675.17 $816.84 9/17/2019 9/15/2020 $675.17 40002143-06 $200.00 $348.56 5/20/2020 9/15/2020 $200.00 40002199-01 $361.58 $500.66 5/15/2020 9/15/2020 $361.58 40002252-03 $117.71 $253.15 4/20/2020 9/15/2020 $117.71 40002276-03 $261.39 $355.69 2/18/2020 9/15/2020 $261.39 40002285-01 $189.45 $297.54 7/30/2019 9/15/2020 $189.45 40002317-01 $266.04 $399.51 5/15/2020 9/15/2020 $266.04 40002372-05 $466.61 $574.47 5/30/2019 9/15/2020 $466.61 40002442-05 $387.83 $531.15 8/26/2019 9/15/2020 $387.83 40002497-03 $470.51 $622.48 4/22/2020 9/15/2020 $470.51 40002535-01 $272.90 $406.07 1/16/2020 9/15/2020 $272.90 40002537-01 $544.07 $687.24 5/23/2019 9/15/2020 $544.07 40002558-02 $197.03 $293.92 5/4/2020 9/15/2020 $197.03 40002559-06 $342.33 $447.10 8/6/2019 9/15/2020 $342.33 40002594-02 $333.09 $429.98 11/5/2019 9/15/2020 $333.09 40002673-03 $630.40 $798.43 9/3/2019 9/15/2020 $630.40 40002703-05 $195.34 $468.52 7/7/2020 9/15/2020 $195.34 40002727-02 $406.97 $648.53 8/3/2020 9/15/2020 $406.97 40002771-01 $145.04 $296.19 9/2/2020 9/15/2020 $145.04 40002892-06 $252.74 $372.71 12/9/2019 9/15/2020 $252.74 40002907-05 $231.03 $339.74 11/15/2019 9/15/2020 $231.03 40002933-01 $861.01 $1,073.30 5/28/2019 9/15/2020 $861.01 40002936-06 $364.78 $544.33 6/29/2020 9/15/2020 $364.78 40003029-02 $590.64 $755.43 10/8/2019 9/15/2020 $590.64 40003033-03 $198.02 $352.41 6/12/2020 9/15/2020 $198.02 40003043-02 $373.61 $533.91 6/11/2020 9/15/2020 $373.61 $102,166.81 5  Account # Over 90 Days Acct Balance Last Pmt Date Mailed Notice Payment Certify $ 40002209-05 mowing charge 299.95 40001817-01 driveway work cp17-01 6245.6 40001812-01 driveway work cp17-01 158.19 Total amount to certify $108,870.55 6  City of Oakdale RESOLUTION 2020-xxx CERTIFYING OUTSTANDING UTILITY, MOWING/WEED REMOVAL, AND INACTIVE ACCOUNTS TO WASHINGTON COUNTY FOR INCLUSION ON PROPERTY TAXES AS NOTED. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, November 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, the city has a number of outstanding accounts relating to utility service, mowing/weed removal, and inactive accounts; and WHEREAS, the City Council conducted a public hearing on this date and moved to certify the unpaid accounts to Washington County for addition to the property taxes for the identified parcels; and WHEREAS, the list of properties adopted by the City Council on this date may or may not be modified prior to be submitted to reflect full or partial payments made after this time. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby authorizes certifying outstanding utility, mowing/weed removal, and inactive accounts to Washington County for inclusion on property taxes, as attached. Voting in Favor: Voting Against: Resolution duly seconded and passed this 10th day of November, 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  WORKSHOP OAKDALE CITY COUNCIL September 22, 2020 ATTENDANCE The City Council held a workshop on Tuesday, September 22, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Christina Volkers, City Administrator Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Mary Cutrufello, Planning Intern Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Emily Shively, City Planner Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent Kevin Wold, Fire Chief ADVISORY BODY INTERVIEWS: Parks and Recreation Commission The City Council interviewed persons interested in filling two vacancies on the Parks and Recreation Commission: Mark Giannini and Freddie Jiles. GLENBROOK SPECIAL AREA PLAN Community Development Director Streetar provided an overview of the boundaries, history, and current zoning for the Glenbrook Avenue area, north of Highway 36 and west of Highway 120. He explained that the area was developed in a piecemeal fashion that created land use conflicts, future access issues, and offers no parks or open space for families in the area. Council Member Swedberg asked that businesses in that area direct commercial vehicles to the Hadley Avenue interchange to access the highway, rather than using residential streets. Community Development Director Streetar provided an overview of special area plans and stated that they provide a vision for an area. Council Member Zabel noted that other special area plans in the city were for primarily undeveloped areas, whereas, the Glenbrook area is developed. Community Development Director Streetar commented on issues that are created when land uses vary and the importance of having a defined plan for the area to aid property owners in determining what, if any, investments to make to their property and gives them the ability to weigh options. He added that once completed, the City Council would decide if the plan is implemented. WORKSHOP September 22 2020 Page Two Council Member Zabel asked how the uncertainty of a plan for the Highway 120 and 36 intersection could impact the Glenbrook special area plan. Community Development Director Streetar explained that the Minnesota Department of Transportation (MnDOT) would need to take city’s special area plan into consideration. In response to a question from Council Member Swedberg, Community Development Director Streetar explained that the Glenbrook area developed as it did because there was no uniform vision when development began in the 1940s. In response to a question from Council Member Zabel, Community Development Director Streetar reviewed the proposed timeframe for preparing the special area plan: beginning June of 2021, process to take 12 to 16 months, including the public engagement component, at an estimated cost of $75- 100,000, based on what can be performed in-house. In response to a question from Council Member Olson about the urgency to develop a plan, Community Development Director Streetar cited the importance of having a plan in place for MnDOT and Washington County to utilize when developing plans for the Highways 120 and 36 intersection. Mayor Reinke agreed that having a plan in place would help guide the MnDOT intersection plan. Council Member Zabel supported bringing the matter back in two to four weeks. Council Member Swedberg agreed. She also expressed concern with staff doing the small area plan and the bike and pedestrian plan simultaneously. Community Development Director Streetar stated that he wouldn’t bring forth a project that could not be handled by his department. Mayor Reinke suggested bringing the matter back to the next work session. Council Member Olson asked whether eminent domain would be used to acquire properties in the area. Community Development Director Streetar explained that property that is rezoned would remain at its current zoning until sold and then the new zoning would apply. 2021 PRELIMINARY LEVY City Administrator Volkers reviewed proposed levy amounts and suggested setting a preliminary levy of 3.6 percent or 3.12 percent. Council Member Zabel asked about keeping the preliminary levy at 4 percent as it included adding fire staff. He recollected the issues that arose last year when adopting the 2020 levy and did not want a repeat of the same. WORKSHOP September 22 2020 Page Three City Administrator Volkers noted that staff would continue to dig into of the budget to identify where modifications could be made. Council Member Ingebrigtson suggested 3.99 percent. Council Member Swedberg supported 4 percent but only as the preliminary number. Council Members Olson and Zabel agreed. Mayor Reinke indicated that 3.9 percent sounded more favorable. City Administrator Volkers reminded that property values would need to be factored in as well. Department heads were invited to weigh in with any comments on the proposed levy; none were heard. It was the consensus of the City Council to set a preliminary levy of 3.9 percent and for staff to continue efforts to reduce the budget. CARES ACT EXPENDITURES UPDATE Administrative Services Director Petersen reviewed the latest expenditure report for CARES Act funds. She noted that some remaining expenditures included: touchless faucets and drinking fountains in certain areas, work station modifications/barriers, portable sound equipment, technology, ambulance, donation to the Christian Cupboard Emergency Food Shelf (CCEFS), and law enforcement costs. City Administrator Volkers noted, that per past discussion, she would email the City Council about any proposed purchases of $25,000 or over and asked them to expect emails in the near future about potential purchases. In response to a question from Council Member Zabel on the eligibility of the portable sound equipment, Administrative Services Director Petersen noted that it would be used by the Recreation Department to better amplify sound at outdoor events and other more highly attended events to promote social distancing. City Administrator Volkers informed the City Council that all potential purchases are being researched to get clear guidance on eligibility. Mayor Reinke asked whether the donation to CCEFS is eligible. City Administrator Volkers confirmed that the donation is eligible. Council Member Zabel asked that future CARES Act reports provide detail on funds remaining with the city and those that will be provided elsewhere, like to CCEFS. FUTURE OF THE TREE BOARD WORKSHOP September 22 2020 Page Four City Administrator Volkers indicated that the majority of the City Council supported merging the Tree Board with a city commission in 2021. Council Member Zabel supported it merging with the Environmental Management Commission (EMC) as it would be a more natural fit and the Tree Board Chair, Nick Kantola, is a valuable forestry resource and already serves on the EMC. He noted that he would also support merging it with the Parks and Recreation Commission. Council Member Olson agreed. Council Member Swedberg shared that Tree Board members would like the Tree Board retained, but if that does not occur, to have it absorbed by the Environmental Management Commission. She asked whether the number of members of the commission selected would be expanded to allow for Tree Board members to be absorbed. Council Member Zabel noted that any Tree Board members not already serving on a commission should be encouraged to apply to be considered when vacancies occur. Community Development Director Streetar asked that the City Council consider the department that would carry out the Tree Board policies when deciding which commission might absorb it. In response to a question from Council Member Olson about how the dissolution of the Tree Board discussion arose, Council Member Zabel commented on difficulties relating to filling vacancies and administering the meetings. Staff was directed to bring the matter back to the City Council on October 13. The City Council recessed the workshop at 6:46 PM. The meeting reconvened at 7:24 PM. COUNCIL TOPICS Ballot Challenges Council Member Ingebrigtson inquired about ballot challenges. City Attorney Thomson explained the process for contesting vote totals at the local level. Interview Questions for Tree Board Council Member Swedberg asked that questions be created for staff to utilize for Tree Board applicant interviews. Oakdale Nature Preserve Music Board WORKSHOP September 22 2020 Page Five Council Member Swedberg inquired about creating a policy defining what outside groups may put into city parks and that require maintenance, such as the music board installed in the Oakdale Nature Preserve. City Administrator Volkers indicated that some other communities only allow items that can be maintained by Public Works staff. She added that staff would come back with a proposed policy. Assessments In response to a question from Council Member Swedberg, City Administrator Volkers responded that Public Works Director/City Engineer Bachmeier would contact Council Member Swedberg to explain the city’s policy for assessing corner lots. Business News Mayor Reinke announced that Furlong’s Liquor, 4777 Geneva Avenue, would soon be under new ownership. Attorney Thomson added that the new license holder would operate under the current license until such time as the license transfer is approved by the city. Mayor Reinke announced that Marc Cove was leaving Platinum Bank. Bridge Ownership Council Member Ingebrigtson thanked Mayor Reinke on successful negotiations with the City of Woodbury relating to bridge ownership. Security Cameras Council Member Olson expressed a concern with security cameras in the city. Police Chief Sullivan explained that at least 50 cameras have been in place in parks and city buildings for a number of years and 15 more were recently added to provide added security, particularly around City Hall. He further explained that camera footage is reviewed only as needed and not continually monitored. Chief Sullivan added that the cameras provide a valuable resource for law enforcement and safety measure for the city’s infrastructure. He further added that the recent upgrade was paid for with forfeiture funds, including the cameras at Tanners Park, which were initially listed under equipment certificates. Council Member Olson asked if the Police Department was still receiving social distancing complaints relating to COVID-19. Chief Sullivan said that not as many calls were coming in. WORKSHOP September 22 2020 Page Six Council Member Zabel commented on the different funding models used for the cameras. Chief Sullivan stated that after his discussion with the City Council in June to add cameras to address blind spots in select areas, the funding model needed to be changed. Council Member Zabel asked that the City Council be provided with details on camera locations in the city and where future cameras might be added. Chief Sullivan replied that the cameras are an operational decision of the Police Department. He added that its common practice to have cameras on public facilities and that there should be no expectation of privacy in public areas. In response to a question from Council Member Zabel, Chief Sullivan indicated that the Police Department’s annual report for 2019 would be provided to the City Council upon its completion. ADJOURNMENT The workshop adjourned at 7:54 PM. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL October 13, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on October 13, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Linnea Graffunder-Bartels, Senior Community Development Specialist Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, August 10, 2020 Workshop, August 25, 2020 Special Workshop, September 14, 2020 Regular Meeting, September 22, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF AUGUST 10, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF AUGUST 25, 2020, AS PRESENTED. 5 AYES. REGULAR MEETING October 13, 2020 Page Two A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE SPECIAL WORKSHOP MINUTES OF SEPTEMBER 14, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES OF SEPTEMBER 22, 2020, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke opened the meeting up to the audience at this time; no comments were brought forth. CONSENSUS MOTIONS Council Member Swedberg asked that Item “e” be removed from the consent agenda. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-105, Designating Patrol Officer Dalton Pavel as a regular employee of the City of Oakdale, effective September 24, 2020. b) Waive reading and adopt Resolution 2020-106, Accepting the resignation of Police Officer Tina Voss, effective September 29, 2020, and authorizing the Police Department to begin a selection process to fill the vacant licensed position. c) Waive reading and adopt Resolution 2020-107, Establishing a money purchase retirement plan; and authorizing the appropriate city officials to enter into the ICMA Retirement Corporation Government Money Purchase Plan & Trust Adoption Agreement, effective June 29, 2020. d) Authorize the appropriate city officials to enter into the service agreement with Flaherty and Hood, P.A. to perform a job classification and compensation study. f) Waive reading and adopt Resolution 2020-108, Electing to re-enroll in the Local housing Incentives Account (LHIA) program and adopting the 2021-2030 Affordable and Life-Cycle Housing Goals. g) Amend Policy FR-010: Public Improvement Project Financing, Section 11.0: Hardship deferrals for special assessments, as noted. 5 AYES. REGULAR MEETING October 13, 2020 Page Three CONSENSUS ITEM E: RENTING ICE TIME In response to an inquiry from Council Member Swedberg, City Administrator Volkers noted that the city had received requests to consider renting ice time at Eastside Park and Northdale Park rinks as well as at Walton Park. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER ZABEL, TO AMEND POLICY MIS-018, RENTING ICE TIME TO INCLUDE EASTSIDE PARK AND NORTHDALE PARK; AND WAIVE READING AND ADOPT RESOLUTION 2020-XXX, ESTABLISHING A FEE OF $40/HOUR TO RENT ICE TIME AT EASTSIDE PARK, NORTHDALE PARK, AND WALTON PARK BETWEEN THE HOURS OF 8 TO 10 PM, MONDAY THROUGH FRIDAY, 8 AM TO 12 PM ON WEEKENDS, AND AT OTHER AVAILABLE TIMES. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Tree Board: Minutes of June 2, 2020 The City Council acknowledged receipt of the Tree Board minutes of June 2, 2020. COMMUNITY DEVELOPMENT a) Community Development Update Community Development Director Streetar provided updates on the following: • COVID Business Recovery Loan Program: City loans issued to five businesses; program to be extended to April 1, 2021. • Willowbrooke: Plat approved to develop 208 acre residential site located north of the 4Front campus, between I-694 and Ideal Avenue, on either side of 40th Street. • Helmo Station Development: Project proceeding. • 4Front Campus: Staff met with developer interested in developing their 65 acre site. • Tanners Lake Redevelopment Site: Letter of interest provided by Windham Hotels. b) Policy MIS-EPB-027 COVID Recovery Business Loan Program A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO AMEND POLICY MIS-EPB-O27: OAKDALE COVID RECOVERY BUSINESS LOAN PROGRAM TO EXTEND THE PROGRAM FROM SEPTEMBER 30, 2020, TO APRIL 1, 2021. 5 AYES. PUBLIC WORKS DIRECTOR/CITY ENGINEER REGULAR MEETING October 13, 2020 Page Four a) Initiate City Project 2021-01 (2021 Street Reconstruction and Overlay Program) Public Works Director/City Engineer Bachmeier reviewed his report requesting the initiation of the 2021 street improvement project. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-109, INITIATING CITY PROJECT 2020-01 (2021 STREET RECONSTRUCTION AND OVERLAY PROGRAM) AND AUTHORIZING THE PREPARATION OF A FEASIBILITY REPORT. Motion Amended: A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-109, INITIATING CITY PROJECT 2020-01 (2021 STREET RECONSTRUCTION AND OVERLAY PROGRAM) AND AUTHORIZING THE PREPARATION OF A FEASIBILITY REPORT, WITH THE ASSUMPTION THAT THIS PROJECT WILL BE APPROVED IN THE 2021 CAPITAL IMPROVEMENTS PROGRAM. 5 AYES. b) Municipal Support of County State Aid Highway 13 and 14 Phase 2 Improvements Public Works Director/City Engineer Bachmeier reviewed his report recommending support of the turn lane alternative at County State Aid Highway 13 and 14 (Ideal Avenue), in lieu of the roundabout discussed earlier. He noted that the City of Lake Elmo supports turn lanes and added that turn lanes would reduce Oakdale’s cost share and that staff was in the process of negotiating with the developers of Willowbrooke to cover Oakdale’s share of the project: $462,000. Council Member Swedberg noted that a roundabout in that location may need to be revisited at some point. Council Member Ingebrigtson recalled that the traffic study completed for Willowbrooke showed no traffic flow issues at that intersection. Council Member Zabel noted that the traffic study did not take into consideration development on the Lake Elmo side of Ideal Avenue came to light. He supported a roundabout at that location as it is preferred by Washington County and Oakdale. Andrew Giesen, Washington County, explained that Lake Elmo’s support is needed for the project to proceed. Council Member Swedberg noted that Lake Elmo would derive benefit when development occurs. Mayor Reinke stated that the City of Lake Elmo expressed concerns with the roundabout cost as well as impacts on property owners and trees in the vicinity. REGULAR MEETING October 13, 2020 Page Five Council Member Zabel reiterated his support for a roundabout. Mayor Reinke supported the proposed turn lane design. Stan Karwoski, Washington County Commissioner, explained that the project was moved up due to the Willowbrooke project and appreciated the collaboration between the two cities. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-110, SUPPORTING THE TURN LANE ALTERNATIVE AT COUNTY STATE AID HIGHWAY 13 AND 14 AS THE PROJECT PREFERRED ALTERNATIVE. 4 AYES. 1 NAY – ZABEL. County Commissioner Karwoski provided updates on the following: • Highway 36 and Hadley Avenue Interchange: Landscaping completed. • Highway 36 Transit Study: From Stillwater to Minneapolis initiated; projected to take two years. • Highway 120 Transit Study: Working with area elected officials; study delayed due to COVID. • Ideal Avenue/Radio Drive Pedestrian Bridge: Ribbon cutting ceremony held a week ago at pedestrian bridge over Interstate 94, between Oakdale and Woodbury. In response to a question from Council Member Ingebrigtson about a timetable for a potential interchange at Highway 36 and Highway 120, Commissioner Karwoski explained that the project will be more complicated as there is a federal component and invited residents to contact their local legislators to share their input. Council Member Zabel passed along comments about the excellent work being done by the Washington County election staff during early voting at City Hall. OTHER STAFF a) School Resources Officer Agreement A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO AUTHORIZE THE APPROPRIATE CITY OFFICIALS TO ENTER INTO THE SCHOOL RESOURCES OFFICER AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 622 FOR THE 2020- 2021 SCHOOL YEAR. 5 AYES. COUNCIL PRESENTATIONS REGULAR MEETING October 13, 2020 Page Six Council Member Swedberg thanked the Connor Family, vendors at the Oakdale Farmers Market, for remaining during inclement weather to sell flowers at the final market of the year. Mayor Reinke announced the following: hours for early voting at City Hall and for voting on election day as well as the Recreation Department’s upcoming pumpkin carving contest and flashlight pumpkin hunt events. He also thanked residents for participating in the community survey. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF SEPTEMBER 19 TO OCTOVER 9 IN THE AMOUNT OF $1,111,019.84. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO ADJOURN THE REGULAR MEETING OF OCTOBER 13, 2020, AT 7:34 PM. 5 AYES. Respectfully Submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL October 27, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on October 27, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Kevin Wold, Fire Chief PLEDGE OF ALLEGIANCE PUBLIC HEARING: OFF-SALE INTOXICATING AND TOBACCO SALES LICENSES – 4777 GENEVA LIQUOR CORPORATION (FURLONG’S LIQUOR) Administrative Services Director Petersen requested approval to issue an off-sale intoxicating license and tobacco sales license to 4777 Geneva Liquor Corporation, dba, Furlong’s Liquor. Mayor Reinke opened the public hearing to the audience; no comments were brought forth. Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APRPOVE THE ISSUANCE OF AN OFF-SALE INTOXICATING LIQUOR LICENSE AND THE ISSUANCE OF A TOBACCO SALES LICENSE TO 4777 GENEVA CORPORATION, dba FURLONG’S LIQUOR, 4777 GENEVA AVENUE. 5 AYES. REGULAR MEETING October 27, 2020 Page Two The new owner, Ravi Harsoor, introduced himself and his partner and spoke about owning of a legacy business in the community. APPROVAL OF MINUTES: Workshop, September 8, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF SEPTEMBER 8, 2020, AS PRESENTED. 5 AYES. OPEN FORUM a) Proclamation: Small Business Saturday Mayor Reinke proclaimed November 28 as Small Business Saturday. Mayor Reinke opened up the meeting to the audience at this time; no comments were brought forth. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2020-111, Accepting the improvements and authorizing final payment for City Project 2018-02 (County State Aid Highway 6 (Stillwater Boulevard) from TH 120 to Granada Avenue, Water Main Replacement) in the amount of $30,582.28. b) Establish a special meeting for Thursday, November 12, 2020, at 5:15 PM, to canvass the votes for council members from the November 3, 2020, General Election. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Tree Board: Appointment to the Tree Board A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPOINT GLEN GIACOLETTO TO SERVE ON THE TREE BOARD; TERM TO BEGIN OCTOBER 28, 2020. 5 AYES. REGULAR MEETING October 27, 2020 Page Three PUBLIC WORKS DIRECTOR/CITY ENGINEER a) Proposed Offer for Sale of City-Owned Parcel at 6862 – 4th Street (Formerly Titan Park) Public Works Director/City Engineer Bachmeier reviewed a report recommending that the city accept an offer of $75,000 from Chris Supan of Red Pine Builders for the city-owned parcel at 6862 – 4th Street, formerly part of Titan Park. He provided an overview of marketing the property, first to Realtors and due to lack of interest, to builders. In response to a question from Council Member Swedberg, Public Works Director/City Engineer Bachmeier stated that the closing costs would be split between the city and Mr. Supan. Mayor Reinke supported selling the property for the appraisal amount of $80,000. Council Member Zabel supported the $75,000 selling price due to the uniqueness of the parcel. Council Member Olson agreed. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO DIRECT STAFF TO INITIATE A CONTRACT AGREEMENT WITH CHRIS SUPAN OF RED PINE BUILDERS FOR THE SALE OF THE CITY-0WNED PROPERTY AT 6862 – 4TH STREET (FORMERLY TITAN PARK) FOR $75,000. 4 AYES. 1 NAY – REINKE. OTHER STAFF a) Fire Department: Donation from City of Landfall Fire Chief Wold reviewed a report recommending the city accept a donation from the City of Landfall of a disinfecting system for use by the Oakdale Fire Department. His report noted that Oakdale should provide receipts to the City of Landfall and for the city to take any other actions needed to accomplish the donation. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ACCEPT THE DONATION OF A CLOROX TOTAL 360 DISINFECTING SYSTEM FROM THE CITY OF LANDFALL FOR USE BY THE OAKDALE FIRE DEPARTMENT IN DIRECT RESPONSE TO THE COVID-19 PUBLIC HEALTH EMERGENCY. 5 AYES. CITY ATTORNEY Council Member Swedberg asked whether absentee ballots returned without being witnessed would be counted. REGULAR MEETING October 27, 2020 Page Four Attorney Thomson stated that he would need to research the matter. ADMINISTRATOR REPORT City Administrator Volkers informed the City Council that a letter of thanks would be sent on their behalf to the City of Landfall for the donation of the sanitizing system. COUNCIL PRESENTATIONS Council Member Swedberg thanked Cub Scout Pack 89 for inviting her to a recent meeting to answer their questions about local government. a) Events and Reminders Mayor Reinke announced the following: Early voting hours at City Hall, Election Day hours, and the Recreation Department’s pumpkin carving contest. He also thanked the teams that participated in the city’s annual park clean-up event, held the week of October 5. Mayor Reinke thanked all those serving the community as election judges and to staff during the early/absentee voting process at City Hall. He also passed along condolences to the family of Don Regan, founder of Premier Bank. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE CLAIMS FOR THE PERIOD OF OCTOBER 10 TO OCTOBER 23 IN THE AMOUNT OF $546,415.50. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF OCTOBER 27, 2020, AT 7:20 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: November 10 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☒ Public Hearing ☐ CA Approval: CV Consensus Motions a Department: ☐ Title: Code of Ordinances: Amend Chapter 22 – Trees, Article 7 – Tree Board: Composition of Board BACKGROUND Per direction at the October 27, 2020 City Council work session, language in Chapter 22 – Trees, Article 7 – Tree Board, Section 22-27: Composition of Board, of the City Code is proposed to be modified to reflect a total number of members as seven, rather than up to 15. Such modification would also need to be made to Section 2.1 of the Tree Board Bylaws. The proposed amendment also adds language that is present for the city’s other four advisory bodies: designating three-year terms that begin July 1. Initial terms for the Tree Board would be staggered. Staff suggests that the Tree Board determine the terms (two one-year, two two-year, and three three- year) for each member by discussion or by lottery. STAFF RECOMMENDATION Staff recommends that the City Council amend Chapter 22 – Trees, Article 7 – Tree Board, Section 22- 27: Composition of Board, to set the number of members at seven and establish three year, staggered terms that begin July 1. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Ordinance xxx, Amending Chapter 22 – Trees, Article 7 – Tree Board, Section 22-27: Composition of Board, as shown: Sec. 22-27. Composition of Board. The Tree Board shall consist of a minimum of five (5) and up to fifteen (15) regular members seven members, appointed by the City Council for three years. Terms begin July 1. Terms begin as so determined by the City Council. A majority of all of the members shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of the meeting, no board or commission business may be transacted except a motion to adjourn or recess. Members of the Tree Board shall be appointed by the City Council. And to direct staff to make the following amendment to the Tree Board Bylaws: 2.3 Terms. Members of the Tree Board shall be appointed by the City Council for three year terms. The terms for all members shall be staggered initially so that only two or three new appointments or reappointments need to be made in any one year. Terms begin July 1. Terms begin as so designated by the City Council.  CITY OF OAKDALE ORDINANCE xxx AN ORDINANCE AMENDING THE CODE OF ORDINANCES FOR THE CITY OF OAKDALE, CHAPTER 22 – TREES, ARTICLE VII. TREE BOARD. The City Council of the City of Oakdale ordains: Section 1. The Oakdale Code of Ordinances, Chapter 22, Article 7, Section 22-27 – Composition of Board, is amended to read as follows: Sec. 22-27. Composition of Board. The Tree Board shall consist of a minimum of five (5) and up to fifteen (15) regular members seven members, appointed by the City Council for three years. Terms begin July 1. Terms begin as so determined by the City Council. A majority of all of the members shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of the meeting, no board or commission business may be transacted except a motion to adjourn or recess. Members of the Tree Board shall be appointed by the City Council. Section 2. This Ordinance shall take effect and be in full force from and after its adoption and publication, as provided by law. Adopted this 10th day of November, 2020 by the Oakdale City Council.  REQUEST FOR COUNCIL ACTION Meeting Date: November 10 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☐ Department: Community Development ☒ Title: Community Development Update BACKGROUND Community Development Director Streetar will provide an update on development in Oakdale. CITY COUNCIL ACTION REQUESTED No action requested.  UPCOMING EVENTS and REMINDERS November 10, 2020 Federal Holiday City offices will be closed tomorrow in recognition of Veterans’ Day. Canvass of Votes On Thursday, the City Council hold a special meeting at 5:15 PM to accept the vote totals for the council races on the November 3 general election. Indoor Market The indoor market returns this Saturday at the Discovery Center, 4444 Hadley Avenue, from 9 AM to 1 PM. The market offers a variety of food items and hand crafted items.