City Council

AGENDA City Council 5 PM Workshop Regular Meeting January 26, 2021, 7 PM Council Chambers The City Council meeting will be held via Zoom. Zoom is an online platform that allows persons to “attend” the meeting via video or telephone. Access Meeting at: https://zoom.us/j/98552131712?pwd=WnpFWk1vdGNEaVZaZExHUUFid1Z3dz09 from a PC, Mac, tablet, iPhone, or Android device. Or by phone by calling 1-312-626-6799 and entering Meeting ID: 985 5213 1712, Passcode: 857323, when prompted. Participation guidelines are attached. Please join the meeting early to test your audio and video settings. If you join via a device and your audio is not working, you may need to use the dial-in phone number option. CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: 2021 Street Improvements • City Project 2021-01 (2021 Street Improvements) Improvements (Staff presentation, open hearing, solicit comments, close hearing) (Recommendation: Waive reading and adopt Resolution 2021-xxx, Ordering City Project 2021-01 (2021 Street Improvements). • City Project 2021-01 (2021 Street Improvements) Assessments (Staff presentation, open hearing, solicit comments, close hearing) (Recommendation: Waive reading and adopt Resolution 2021-xxx, Adopting the assessment roll for City Project 2021-01 (2021 Street Improvements) in the amount of $1,480,000). APPROVAL OF MINUTES: Special Meeting, January 7, 2021 Regular Meeting, January 12, 2021 OPEN FORUM • Jessica Francis – Christian Cupboard Emergency Food Shelf Presentation CONSENSUS MOTIONS a) Waive reading and adopt Resolution 2021-xxx, Accepting the resignation of Police Captain Karin Latour effective February 12, 2021. AGENDA January 26, 2021 Page Two b) Authorize staff to refund $125 to the following Used Car Sales Licenses holders: Oakdale Auto Sales, Reflection Auto Sales, and Stillwater Auto Sales. c) Adopt Temporary Policy: COVID-19 Leave Bank for Medical and Personal Absences. d) Authorize the Mayor and City Administrator to sign the Design and Construction Management Contract with AE2S for City Project 2021-04 (Temporary Treatment Facility at Well 7). e) Waive reading and adopt Resolution 2021-xxx, Adopt Special Project Fund Budget. f) Waive reading and adopt Resolution 2021-xxx, Supporting the Authority to Impose a Local Sales Tax to Fund Specific Capital Improvements providing Regional Benefit, to Establish the Duration of the Tax and the Revenue to be Raised by the Tax, and to Authorize the City to Issue Bonds Supported by the Sales Tax Revenue. g) Waive reading and adopt Resolution 2021-xxx, Approving the renewal of a Used Car Dealer License to Elite Motorsports, 7500 Hudson Boulevard, Suite 155, subject to conditions. h) Waive reading and adopt Resolution 2021-xxx, Approving the final plat for the Willowbrooke Second Addition, subject to conditions. i) Authorize the City Administrator to sign Letter of Engagement with Baker Tilly for recruitment services for new Finance Director. ADVISORY BOARDS AND COMMISSIONS – COUNCIL LIAISON UPDATES CITY ATTORNEY ADMINISTRATOR REPORT CLAIMS (Recommendation: Approve Claims for the period of January 9 to January 22 in the amount of $704,748.34). ADJOURNMENT  REQUEST FOR COUNCIL ACTION Meeting Date: January 26, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ Public Hearing CA Approval: CV Consensus Motions ☒ Department: ☐ Title: Improvement and Assessment Hearing for City Project 2021-01: 2021 Street Improvements. ***COUNCIL - PLEASE BRING FEASIBILITY REPORT*** BACKGROUND Pursuant to Council authorization, public notices have been mailed to the 175 property owners affected by the 2021-01 Street Improvement Program. In addition, notices have been published in the local paper. It is therefore appropriate for the Council to conduct the improvement and assessment hearings and consider ordering the improvements and adopting the assessment roll. POLICY OBJECTIVES • Reconstruct streets in neighborhoods with poor pavement conditions and which consume a disproportionate share of the city’s maintenance funds. • Pursue improvements as reflected in the Comprehensive Plan. • Assess properties for benefits received. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Improvements (See Feasibility Report for a complete description of improvements) Assessments There are 175 property owners listed on the assessment roll. The assessment to each parcel was determined by applying the adjusted lot frontage times the city’s land use assessment rate. It is recommended the assessment roll be adopted as presented. The assessments will be spread over a ten (10) year period for reconstructed streets at an interest rate not to exceed 4.0%. It is recommended the Council open the public improvement and assessment hearings, hear testimony from the property owners, close the hearing, order the improvements and adopt the assessment roll for the project. FINANCIAL CONSIDERATIONS The funding for the project is summarized as follows: Special Assessments $1,480,000 Storm Sewer Utility $120,000 Utility Reserves $30,000 Street Light Utility $170,000 CIP Funds $300,000 General Improvement Bonds $1,570,000 TOTAL PROJECT FINANCING $3,670,000 CITY COUNCIL ACTION REQUESTED It is recommended the Council conduct the Public Hearings. It is recommended the Council waive the reading and adopt Resolution 2021-xxx, Ordering City Project 2021-01 (2021 Street Improvements). (Ordering the project requires 4/5’s majority). It is recommended the Council waive the reading and adopt Resolution 2021-xxx, Adopting the assessment roll for City Project 2021-01 (Street Improvements in the amount of $1,480,000).  City of Oakdale RESOLUTION 2021-xxx ORDERING CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS). At a regular meeting of the City Council of the City of Oakdale held on Tuesday, January 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present:, Council Members; and the following absent: none, the Oakdale City Council resolved: WHEREAS, a resolution adopted by the Oakdale City Council on December 8, 2020, fixed a date for the public hearing on improvement project 2021-01 to be held this date; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given for the Hearing at which all persons desiring to be heard were given an opportunity to be heard; and WHEREAS, the City Council finds that the improvement has no relationship to the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale that City Project 2021-01 (2021 Street Improvement Program) is hereby ordered and the plans and specifications shall be prepared. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Oakdale hereby declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of January, 2021. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  City of Oakdale RESOLUTION 2021-xxx ADOPTING THE ASSESSMENT ROLL FOR CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS) IN THE AMOUNT OF $1,480,000. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, January 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present:, Council Members, and the following absent: none, the Oakdale City Council resolved: WHEREAS, a resolution adopted by the Oakdale City Council on December 8, 2020, fixed a date for the assessment hearing on improvement project 2021-01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale: 1. Such proposed assessment , a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land herein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against. 2. Such assessment shall be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable with general taxes collectible in the year 2022 and shall bear interest at the rate of 4% per annum from October 15, 2021, until November 15, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assess may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrative Services/ Finance Director, except that no interest shall be charged if the entire assessment is paid within 30 days, or by the date set by the Administrative Services/ Finance Director, from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Administrative Services/Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County. Such assessments shall be collected and paid over in the same manner as the municipal taxes. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of January, 2021. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL January 7, 2021 CALL TO ORDER A special meeting of the City Council of the City of Oakdale was held on January 7, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:02 PM. OATH OF OFFICE City Administrator Volkers administered the Oath of Office to: Council Member Jake Ingebrigtson Council Member Kevin Zabel CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director PLEDGE OF ALLEGIANCE CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2021-01, Approving the 2021 labor agreement between the City of Oakdale and the International Association of Fire Fighters Union, Local 5715. b) Waive reading and adopt Resolution 2021-02, Approving the 2021 labor agreement between the City of Oakdale and the Law Enforcement Labor Services Union (Patrol Officers), Local 197. 5 AYES. Minutes January 7, 2021 Page Two ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ADJOURN THE SPECIAL MEETING OF JANUARY 7, 2021, AT 7:08 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL January 12, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on January 12, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:04 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director (participated virtually) Emily Shively, City Planner (participated virtually) Bob Streetar, Community Development Director (participated virtually) Bill Sullivan, Chief of Police Kevin Wold, Fire Chief (participated virtually) PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, October 27, 2020 Workshop, November 24, 2020 Workshop, December 8, 2020 Truth in Taxation/Regular Meeting, December 8, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE WORKSHOP MINUTES OF OCTOBER 27, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER ZABEL, TO APPROVE THE WORKSHOP MINUTES OF NOVEMBER 24, 2020, AS PRESENTED. 5 AYES. REGULAR MEETING January 12, 2021 Page Two A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF DECEMBER 8, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRITSON, TO APPROVE THE TRUTH IN TAXATION AND REGULAR MEETING MINUTES OF DECEMBER 8, 2020, AS PRESENTED. 5 AYES. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Resolution 2021-03, Approving purchase agreement and authorizing sale of city property (former Titan Park). b) Waive reading and adopt Resolution 2021-04, Electing to not waive the statutory tort limits relating the liability coverage provided by the League of Minnesota Cities Insurance Trust. c) Waive reading and adopt Resolution 2021-05, Delegating authority to make electronic fund transfers. d) Waive reading and adopt Resolution 2021-06, Appointing Andrew Dickman as a full-time probationary Patrol Officer, effective January 13, 2021, at a rate of pay consistent with the existing labor agreement; and waive reading and adopt Resolution 2021-07, Appointing Seth Bailey as a full-time probationary Patrol Officer, effective January 13, 2021, at a rate of pay consistent with the existing labor agreement. e) Waive reading and adopt Resolution 2021-08, Designating the official depositories and investment brokerages for the City of Oakdale for calendar year 2021. f) Approve the issuance of 2021 Solid Waste Hauler Licenses, as noted, contingent upon receipt of all required materials as listed in the ordinance. g) Waive reading and adopt Resolution 2021-09, Establishing certain fees, rates, and charges within the city (Mobile Food Vendor License). h) Waive reading and adopt Resolution 2021-10, Designating the official newspaper for the City of Oakdale for calendar year 2021. i) Approve Minnesota Pollution Control Agency (MPCA) Grant Agreement for the Temporary Granular Activated Carbon (GAC) Treatment System for Well 7. 5 AYES. REGULAR MEETING January 12, 2021 Page Three OATH OF OFFICE: Patrol Officer Andrew Dickman Mayor Reinke administered the Oath of Office to Patrol Officer Andrew Dickman. OATH OF OFFICE: Patrol Officer Seth Bailey Mayor Reinke administrator the Oath of Office to Patrol Officer Seth Bailey. ADVISORY BOARDS AND COMMISSIONS a) Planning Commission: Minutes of September 3, 2020 The City Council acknowledged receipt of the Planning Commission minutes of September 3, 2020. COMMUNITY DEVELOPMENT a) COVID Recovery Business Loan Policy Amendment Community Development Director Streetar reviewed a request to amend the COVID recovery business loan program policy to allow businesses to receive up to two $10,000 loans from the city. In response to questions from Council Member Zabel, Community Development Director Streetar explained that retaining the amount of $10,000 would provide additional loans and also the option for a business to request a second loan. He also explained that all of the loans have the same payment deadline of September 2023. In response to a question from Council Member Swedberg. Community Development Director Streetar explained that the City Council could choose to extend the payment deadline should a business need additional time to pay back the loan. In response to a question from Council Member Olson, Community Development Director Streetar explained that he did not know whether the city would run out of loan funds and added that Washington County was unveiling a new relief program. Community Development Director Streetar provided data to the City Council that $31 million has been made available to Oakdale businesses during the pandemic, from a variety of sources including federal, state, and county allocations. In response to a question from Council Member Ingebrigtson, Community Development Director Streetar affirmed that businesses need to enter a loan repayment agreement with the city. Staff was directed to continue to promote the city’s business assistance programs. REGULAR MEETING January 12, 2021 Page Four A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-11, AMENDING POLICY EPD- 027 – COVID RECOVERY BUSINESS LOAN PROGRAM TO INCLUDE THE ALLOWABLE NUMBER OF LOANS PER BUSINESS TO TWO. 5 AYES. b) Animal Emergency and Referral Center Site Plan City Planner Shively provided an overview of a request from the Animal Emergency and Referral Center of Minnesota (AERC) to construct a three-story emergency and specialty center at 1160 Helmo Avenue; the existing facility at 1163 Helmo Avenue would be utilized for administration and outpatient services. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-12, APPROVING THE SITE PLAN FOR THE ANIMAL EMERGENCY AND REFERRAL CENTER OF MINNESOTA’S SPECIALTY MEDICAL CENTER AT 1160 HELMO AVENUE. 5 AYES. c) Community Development Update Community Development Director Streetar provided updates on the following: • Willowbrooke Final Plat: Going to City Council on January 26. • Eagle Point School: Foundation work underway. • Auto Zone (County Road 14): Nearing completion. • Tanners Lake Redevelopment Site: Staff meeting with hotel developer. ADMINISTRATOR REPORT a) Massage Therapy, Massage Therapy Premises, and Tobacco Sales License Fee Rebates City Administrator Volkers reviewed the previous council request to rebate three months’ of license fees to those holding city-issued massage therapy, massage therapy premises, and tobacco sales licenses during the period of time they were unable to operate due to Governor Walz’s “stay at home” order relating to COVID. Council Member Swedberg indicated that while this information was as requested, she would now like information about businesses in the community that did not close but may have experienced adverse financial impacts due to COVID, such as hair and nail salons and barber shops. REGULAR MEETING January 12, 2021 Page Five Staff was directed to remind Oakdale businesses of financial relief and support programs offered by the state, county, and city. Council Member Ingebrigtson noted that Congress was readying a new COVID relief package. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER ZABEL, TO DENY THE REQUEST TO REBATE A PORTION OF 2020 FEES FOR MASSAGE THERAPY, MASSAGE THERAPY PREMISES, AND TOBACCO SALES LICENSES. NO VOTE TAKEN. MOTION AMENDED: A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER ZABEL, TO TABLE THE REQUEST TO REBATE A PORTION OF THE 2020 FEES FOR MASSAGE THERAPY, MASSAGE THERAPY PREMISES, AND TOBACCO SALES LICENSES TO A FUTURE DATE TO BE DETERMINED AT THE FEBRUARY 9 COUNCIL WORKSHOP DISCUSSION. 5 AYES. Mayor Reinke explained that the City Council would be taking a wider view at the effect of COVID on the business community. Council Member Zabel suggested having the Oakdale Economic Development Commission weigh in. COUNCIL PRESENTATIONS a) Acting Mayor Designation and Board and Commission Liaison Appointments A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO AFFIRM THE COUNCIL LIAISON APPOINTMENTS TO OAKDALE BOARDS AND COMMISSIONS FOR 2021 AND 2022, AS NOTED: BOARDS AND COMMISSIONS COUNCIL LIAISON Economic Development Commission Council Member Swedberg Environmental Management Commission Council Member Zabel Parks and Recreation Commission Council Member Ingebrigtson Planning Commission Council Member Olson Tree Board Mayor Reinke AND TO DESIGNATE COUNCIL MEMBER SUSAN OLSON AS ACTING MAYOR FOR 2021. 5 AYES. REGULAR MEETING January 12, 2021 Page Six b) Sgt. Pepper’s Mayor Reinke noted that he had the opportunity to dine at Sgt. Pepper’s following the re-opening of restaurants. c) Council Liaison Updates Mayor Reinke announced that the Council Liaisons to Boards and Commissions would provide any updates at the second City Council meeting held each month. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF DECEMBER 5 TO DECEMBER 23 IN THE AMOUNT OF $827,541.85. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF DECEMBER 24 TO JANUARY 8 IN THE AMOUNT OF $1,036,626.65. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF JANUARY 2, 2021, AT 7:46 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: January 26 2020 Advisory Board/Commission ☐ Open Forum ☒ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☐ Department: ☐ Title: CCEFS Jessica Francis, Executive Director of the Christian Cupboard Emergency Food Shelf (CCEFS), located on the Guardian Angels Church campus, will join the January 26 meeting to share how the CARES Act donation from the city was utilized as well as to provide an update on the services provided by CCEFS.  1/21/2021 City of Oakdale Update January 2021 Food Security in Oakdale and Impact of Support Impact of COVID-19 on our Service 2020 Service Statistics - 163,233 individual visits to CCEFS programs in 2020 - 2.4 million pounds served to our community. - Now the 4th largest food shelf in Minnesota 1  1/21/2021 Households served each month through our Food Market and Mobile Food Shelf programs (does not include Wildcard Wednesday, Produce Fairs, or bonus distributions) Year Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. 2019 518 521 522 508 554 560 550 591 578 581 612 613 2020 689 679 815 1,265 1,221 1,201 1,364 1,425 1,538 1,977 1,919 1,977 Over the last 3 months, the number of households served was more than TRIPLE the numbers served in the same period in 2019. Impact of City of Oakdale Funding We were deeply grateful to receive $61,000 in funding from the City of Oakdale, which supported: • Our new external walk-in cooler • A new refrigerated truck for our food rescue and off-site food distributions • Temporary program staffing for direct-service positions 2  1/21/2021 Our new external cooler has made a HUGE impact on our service in a short amount of time. Our capacity to store fresh and refrigerated food has more than doubled. The new cooler has already allowed us to expand in the following ways: • We have been able to double our weekly milk orders • Our Produce Fairs are now offering “bonus” food such as milk and meat, since we can now accept bonus offerings from Second Harvest Heartland • We will soon launch a pilot partnership with Second Harvest and Minnesota Central Kitchen to provide prepared meals that families can simply heat up for a healthy meal. Temporary Program Staff Funding The funding we received from the City of Oakdale helped fund our temporary program staff that directly serve clients. Even with our amazing volunteer base, there is no way we would have been able to expand our service to the extent we did without this additional staffing. Funding supported staff members that: - Kept our “choice rack” stocked with culturally appropriate food choices - Maintained our supplies for diapers, wipes, feminine hygiene items, and pet food. - Directly served clients to make sure they were getting what their household needed most 3  1/21/2021 Refrigerated Truck for Fresh Food Funding we received helped us order a new Ford F- 550 refrigerated truck, which we ordered in November and is expected to be ready in February. This new truck will allow us to: • Expand our food rescue program with local grocers • Keep milk, eggs, and other fresh food cold during off-site food distributions • Maintain food safety when transporting food across distribution and donation sites Thank you from 4  REQUEST FOR COUNCIL ACTION Meeting Date: January 26, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: WSS Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions a ☒ Public Hearing Department: Police ☐ Title: Personnel Retirement-Captain Karin LaTour BACKGROUND Captain Karin LaTour has submitted her resignation/retirement notice effective February 12, 2021. Karin has been a valued member of our organization since January 1991. Over the last 30 years she has worked in virtually every capacity in our department and it would be impossible to overstate her contributions to the department and the community over these many years. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Accept the resignation of Captain Karin LaTour effective February 12, 2021. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Accepting the resignation of Captain Karin Latour effective February 12, 2021.  City of Oakdale RESOLUTION 2021-xxx ACCEPTING THE RESIGNATION OF POLICE CAPTAIN KARIN LATOUR, EFFECTIVE FEBRUARY 12, 2021. At a meeting of the City Council of the City of Oakdale held on January 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Captain Karin LaTour has announced her intention to retire from the City of Oakdale effective February 12, 2021; and WHEREAS, since joining the Oakdale Police Department in 1991, Captain LaTour has been a valuable and committed member. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby accepts the resignation of Police Captain Karin LaTour, effective February 12, 2021. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of January, 2021. ______________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: January 26 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Used Car Sales License Refunds BACKGROUND At their January 12 work session, the City Council supported refunding a portion of the 2021 license fees paid by used car dealers. The refund would be $125 to each vendor, which is the difference between the license fee vendors pay to the State of Minnesota ($275) and the license fee vendors pay to the City of Oakdale ($400) so as to make both license fees the same amount for 2021. In addition, staff was directed to calculate staff time associated with the renewal of used car license for a way to determine this fee going forward and bring back a fee recommendation as part of the upcoming fee schedule review. FINANCIAL CONSIDERATIONS Partial refunds for three licenses would be paid out of the city’s special project fund, as noted below: • Oakdale Auto Sales $125 • Reflection Auto Sales $125 • Stillwater Auto Sales $125 STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends refunding $125 to each of the three Used Car Sales Licenses holders, as noted. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize staff to refund $125 to the following Used Car Sales Licenses holders: • Oakdale Auto Sales $125 • Reflection Auto Sales $125 • Stillwater Auto Sales $125  REQUEST FOR COUNCIL ACTION Meeting Date: January 26 2021 Advisory/Board Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: City Council ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: ☐ Title: Temporary Policy: COVID-19 Leave Bank for Medical and Personal Absences BACKGROUND The city acknowledges that employees continue to be impacted by the coronavirus pandemic and as of January 1, 2021, the city proposes to extend the 80 hours of COVID leave, provided by under the Families First Coronavirus Response Act (FFCRA), and which expired on December 31, 2020, to all regular employees. The allowable uses for the leave would remain the same as those originally laid out by the FFCRA and include illness, quarantine, care of a family member due to illness or other COVID-19 related need, or awaiting test results. This temporary policy will work jointly with other applicable policies such as FMLA, Short-Term Disability, workplace accommodations, and any other related policies when overlap exists. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends adopting Temporary Policy: COVID-19: Leave Bank for Medical and Personal Absences. CITY COUNCIL ACTION REQUESTED It is requested that the City Council adopt Temporary Policy: COVID-19 Leave Bank for Medical and Personal Absences.  City of Oakdale Temporary COVID-19 Policy: Leave Bank for Medical and Personal Absences Adopted: 1/26/2021 GENERALLY The City of Oakdale acknowledges that employees continue to be impacted by the pandemic. The health, safety and wellbeing of all employees is the city’s top priority. The city’s COVID-19 Preparedness Plan remains in place and employees should continue to implement precautions to minimize the risk of spreading the Coronavirus, such as social distancing, wearing face coverings, staying home when sick, and frequently washing hands. As of January 1, 2021, the City of Oakdale will extend the 80 hours of COVID Leave, as originally provided by the Families First Coronavirus Response Act (FFCRA), to employees to use for COVID-19 medical and personal related leave. The authorized uses for this leave remain the same as originally intended, and cannot be used for other types of leave, PTO, vacation or sick time. Employees who exhausted their COVID- 19 Leave Bank in 2020 will not be eligible for additional benefits in 2021 and must use their sick time or PTO instead. As an example, if an employee used 60 hours of COVID Leave in 2020, they would have 20 hours of COVID Leave left to be used in 2021. Although, like the FFCRA leave, the 80 hours is not a property right and only available to be used as outlined herein. Employees should communicate with their supervisor and/or finance staff with any questions regarding COVID related absences. This temporary policy is intended for the COVID-19 pandemic and will work jointly with other applicable policies such as FMLA, Short-Term Disability, workplace accommodations, and any other related policies when overlap exists. Employees should continue to follow current CDC guidance on exposure, quarantine, and return to work protocols. USING COVID LEAVE Examples: • Employee or immediate household/family member experiencing symptoms of COVID-19 and seeking a medical diagnosis. • Employee or immediate household/family member awaiting test results or confirmed positive for COVID-19. • Caring for Employee’s children due to the closure of school and/or child care as a result of COVID-19. SUBMITTAL OF CERTIFICATION FORM Upon use of any COVID leave, employees must complete and submit the attached Certification form to their supervisor, along with their timecard. All absences relating to COVID-19 should be noted as “COVID- 19 Absence” on timecards. EXPIRATION This policy shall expire, whichever comes first: • June 30, 2021 (date may be extended if needed as determined by the City Administrator). • Upon a new Federal leave program being enacted.  REQUEST FOR COUNCIL ACTION Meeting Date: January 26, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions d ☒ Public Hearing ☐ Department: Public Works Director/City Engineer ☐ Title: AE2S Design and Construction Management Contract for City Project 2021-04; Temporary Treatment Facility for Well 7 BACKGROUND During the 2021-2024 Capital Improvement Program workshop discussions, staff presented an option of constructing a temporary treatment facility at Well 7 (12th & Helmo) that could be funded by a grant through the Minnesota Pollution Control Agency (MPCA). The source of this funding is the 2007 Consent Agreement with 3M. In late November the MPCA indicated the city’s grant was approved for up to $6,000,000. On January 12, 2021 the City Council approved acceptance of the grant for $6,000,000 to construct a temporary treatment facility at Well 7. The city evaluated five proposals and concluded AE2S provided the best proposal based on: project objectives, experience, work plan, and cost. They most recently provided similar services to the City of Woodbury for their temporary treatment plant. All costs associated with the contract are covered by the MPCA grant. It would be appropriate for the City Council to enter into this contract agreement with AE2S. FINANCIAL CONSIDERATIONS The total estimated costs for a temporary water treatment system is $6,000,000. The MPCA grant covers the total cost of the project and future operating costs of the plant. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends entering into this Design and Construction Management Contract with AE2S for Temporary Treatment Facility for Well 7 for a total amount of $299,187. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize the Mayor and the City Administrator to sign the Design and Construction Management Contract with AE2S for CP2021-04 (Temporary Treatment Facility for Well 7).  REQUEST FOR COUNCIL ACTION Meeting Date: January 26 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions e ☒ Public Hearing ☐ Department: ☐ Title: Special Project Fund Budget BACKGROUND As discussed during the 2020 budget preparation process, the City has established a Special Projects fund. One intended use is to reduce the need for city bonding for equipment. The initial funding is provided by a transfer in the amount of $1.65M from the General Fund reserves. At this time, there are several planned expenditures as noted below. 2021 Capital Equipment Purchases Public Works Estimated Cost Park Harper Sweeper $ 20,000 Toro 4000 $ 60,000 Mower (2) $ 30,000 Boom Flail Mower $ 5,000 Pickup $ 35,000 Trailer (2) $ 10,000 Excavator $ 55,000 Plow Truck $ 195,000 Police Marked Patrol Vehicle (x2) $ 105,000 Body Armor $ 10,000 Computers - Office $ 5,200 Computers - Squads $ 20,000 In-Squad Video $ 11,200 Portable Radios $ 12,000 Radar System (2) $ 6,500 IT Services City Hall Switch $ 3,800 Network Video Recorder $ 11,500 Various Computers and Monitors $ 35,000 Phone System Backup, Replacement Phones $ 3,500 Printers and Scanners $ 10,000 $ 643,700 Other: - A new sanitary sewer vactor truck has been identified and while original estimates were less, the vendor quoted an approximate cost of $186,000, less a $15,000 to $20,000 trade-in value for the current equipment, for a net estimated cost of $170,000. We had planned on paying for this equipment a variety of ways such as $34,000 from the 2021 Utility Replacement Fund, $46,000 from 2020 Public Works 2020 operational budgets, and now $90,000 from the Special Projects Fund. - As discussed in September, October, and November 2020, an ambulance has been ordered and was estimated at $300,000. It is now being built and delivery is expected late in 2021, with a reduced final cost estimate of $285,000. - With the hiring of a Finance Director, an office space will need to be created. Staff has identified a space in the Administration area of City Hall, but the space has been used for storage and temporary work spaces. It is in need of cleanup, disposal of old equipment, and upgraded office equipment. Estimated cost: $10,000. - Consultant to conduct a comprehensive strategic planning process. Estimated cost over 18 months: $85,000. - IT Audit: this project was not completed last year due to a lack of staff time and the need to solicit potential vendors to do a comprehensive review. Estimated cost: $30,000. - Along with the financial software upgrade, which is budgeted for out of the General Fund, an additional module will be needed that was previously not anticipated or budgeted. This additional module will enhance payroll and benefit services by allowing employees to complete online timecards, as well as review their own personal information (paystubs, leave balances, etc.) at any time. This need became apparent during the work from home period, and was not part of the original project budget. Estimated cost: $7,000. - With the completion of the classification and compensation study, it would be prudent to set aside funds in the event salary adjustments are needed. Staff recommends $90,000. - As part of the legislative request for a Local Option Sales Tax, staff recommends hiring a lobbyist to assist in this effort. Estimated one year cost: $36,000. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends adopting the Special Project Fund Budget for 2021. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Adopting the 2021 Special Project Fund Budget for 2021.  REQUEST FOR COUNCIL ACTION Meeting Date: Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: City Council ☐ ☐ CA Approval: CV Consensus Motions ☒ Public Hearing Department: ☐ Title: Resolution Supporting the Authority to Impose a Local Option Sales Tax to Fund Specific Capital Improvements Providing Regional Benefit such as a new Public Works Facility and New Police Facility, to Establish the Duration of the Tax and the Revenue to be Raised by the Tax and to authorize the issuance of bonds BACKGROUND On January 28, 2020, the Oakdale City Council passed a resolution supporting the authority to impose a local option sales tax to fund a new Public Works Facility and a new Police Facility. Priorities have long been established by the City and these projects. This priority recognizes the community’s desire for proper, safe, fully functioning, and updated facilities for the City of Oakdale. A voter-approved local option sales tax is a potential funding source. Minnesota statutory requirements for Local Option Sales Taxes (attached Minn. Stat. §297A.99) include legislative authorization, followed by majority voter approval at a general election. The City Council took actions to pursue a local option sales tax in 2020, but the legislature did not act on local option sales tax proposals by any jurisdiction in 2020. The local option sales tax would be used to pre-design, design, construct, furnish and equip these facilities. Operating costs of the facility are not an eligible use of local option sales tax revenue. If Oakdale’s local option sales tax proposal is approved by the legislature, and the City Council takes further action to pursue a ballot question, a vote could be held in conjunction with the 2022 general election. FINANCIAL CONSIDERATION A 0.5 percent local option sales tax in place for 25 years is estimated to generate a maximum $57.778 million and would support bonds needed. The police facility project is estimated at ____million. The public works facility project is estimated at $___million. If approved by voters in 2022, collection could in early 2023 and terminate on as soon as the designated amount for the public works and police facilities are fully funded, but not later than the conclusion of the 25 year period in 2048. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council waive reading and adopt Resolution No. 2021-xxx, Supporting the authority to impose a local sales tax to fund specific capital improvements providing regional benefit, to establish the duration of the tax and the revenue to be raised by the tax, and to authorize the City to issue bonds supported by the sales tax revenue; and direct staff to submit the appropriate supporting documentation to the Tax Committees of the Minnesota Senate and House of Representatives by the January 31, 2021, deadline. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution No. 2021-xxx, Supporting the authority to impose a local sales tax to fund specific capital improvements providing regional benefit, to establish the duration of the tax and the revenue to be raised by the tax, and to authorize the City to issue bonds supported by the sales tax revenue; and direct staff to submit the appropriate supporting documentation to the Tax Committees of the Minnesota Senate and House of Representatives by the January 31, 2021, deadline.  CITY OF OAKDALE, MINNESOTA RESOLUTION 2021-XX RESOLUTION TO SUPPORTING THE AUTHORITY TO IMPOSE A LOCAL SALES TAX TO FUND SPECIFIC CAPITAL IMPROVEMENTS PROVIDING REGIONAL BENEFIT, TO ESTABLISH THE DURATION OF THE TAX AND THE REVENUE TO BE RAISED BY THE TAX, AND TO AUTHORIZE THE CITY TO ISSUE BONDS SUPPORTED BY THE SALES TAX REVENUE. At a meeting of the City Council of the City of Oakdale held on Tuesday, January 26, 2021, both virtually and at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, the city has engaged community residents and businesses and will continue to engage residents and has identified two projects: - Police Facility: The Police Department has occupied its current facility since 1992, and during that time its sworn officer staff has increased 60% while responding to the growth in service needs and demands discussed above. The police station is beyond the capacity of the Department’s current operational needs, and its inefficiencies hinder the ability to meet the increasing needs in Oakdale and its immediate region. The urgently-needed facility improvements are necessary to continue to provide services to non-residents and businesses at current levels as well as meet the increased demands for services as the East metro develops in the future. Financing the $15M expanded and re-programmed police station through a City sales tax is an equitable method to reflect the benefits of the region surrounding Oakdale that relies on its need to provide police services to them; - Public Works Facility: The Public Works Department has occupied its current facility since 1985, and has made three subsequent additions through 2009. It is crowded, inefficient, and prone to structural and health concerns due to its location next to a wetland. The urgently-needed facility improvements are necessary to continue to provide services to non-residents and businesses at current levels as well meet the increased demands for services as the East metro develops in the future. Financing this $__M new facility through a City sales tax is an equitable method to reflect the benefits of the region surrounding Oakdale that relies on its need to provide public works services to them; WHEREAS, the projects will result in benefits to both the residents and businesses of the City of Oakdale and to non-resident visitors and businesses; and, WHEREAS, funding the projects with a local sales tax will more closely distribute the cost of the projects to the users of the facilities; and, WHEREAS, the projects are estimated to cost approximately $__M; and, WHEREAS, the city estimates that a local sales tax of .5 (one-half) percent would generate approximately $__M over 25 years; and, WHEREAS, the city has provided documentation of the regional significance of each project, including the share of the economic benefit to or use of each project by persons residing, or businesses located, outside of the jurisdiction; and,  WHEREAS, the estimated local sales tax revenue and estimated time needed to raise the funds for each project is estimated as follows: - Police Facility: the city will collect $__M, plus interest and other associated debt issuance costs, over 25 years. - Public Works Facility: the City will collect $__M, plus interest and other associated debt issuance costs, over 25 years. WHEREAS, Minn. Stat. § 297A.99 authorizes the imposition of a general sales tax if permitted by special law of the Minnesota Legislature; and, WHEREAS, Minn. Stat. § 297A.99 requires the City to pass a resolution authorizing such a local tax and to obtain Legislative approval prior to approval by the local voters to enact the local tax; THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale, Minnesota of the following: 1. The city council supports the authority to impose a general local sales tax of .5 (one-half) percent for a period of 25 (twenty-five) years to fund the aforementioned projects; 2. Upon approval of this resolution, the city will submit the adopted resolution and documentation of regional significance to the chairs and ranking minority members of the House and Senate Taxes committees for approval and passage of a special law authorizing the tax, by January 31 of the year that it is seeking the special law. 3. Upon Legislative approval and passage of the special law authorizing the tax, the city will adopt a resolution accepting the new law, which will be filed with a local approval certificate to the Office of the Secretary of State before the following Legislative session. 4. The city will put detailed ballot questions on a general election ballot for local voter approval within two years of receiving legislative authority. 5. If one or more ballot questions pass, the city will also pass an ordinance imposing the tax and notify the commissioner of Revenue at least 90 days before the first day of the calendar quarter that the tax will be imposed. 6. Upon completion of the aforementioned requirements, the local sales tax will commence and run for a duration of 25 (twenty-five) years or until a sum sufficient to fund the voter approved project(s), including related debt costs, is raised, whichever comes first. Voting in Favor: Mayor Reinke, Council Members Ingebrigtson, Olson, Swedberg, and Zabel; Voting Against: None. Resolution duly seconded and passed this 26th day of January, 2021. Attest: ________________________________________ Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: January 26 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions g ☒ Public Hearing ☐ Department: ☐ Title: Used Car Dealer License: Elite Motorsports BACKGROUND Chapter 9, Article 2, of the City Code requires that licenses for used car dealers be renewed on an annual basis to ensure long-term code compliance and conformance with standards set forth in the City Code. Elite Motorsports, located at 7500 Hudson Boulevard, Suite 155, submitted a late application to renew their license for 2021. The Building Inspections Department has completed an inspection and found it to be compliant with the individualized restrictions placed on the dealership at the time of initial licensure. The 2021 license fee for Elite Motorsports will be determined based on City Council action taken at the January 26 meeting relating to the other used car licenses issued for 2021. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends approving the renewal of a Used Car Dealer License to Elite Motorsports, as noted. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2021-xxx, Approving the renewal of a Used Car Dealer License to Elite Motorsports, 7500 Hudson Boulevard, Suite 155, subject to conditions. ATTACHMENT Exhibit A – Site Plan  Exhibit A - Site Plan Elite Motorsports, 7500 Hudson Boulevard, Suite 155  City of Oakdale RESOLUTION 2021-xxx APPROVING THE ISSUANCE OF A USED CAR DEALER LICENSE TO ELITE MOTORSPORTS, 7500 HUDSON BOULEVARD NORTH, SUITE 155, SUBJECT TO CONDITIONS. At a meeting of the City Council of the City of Oakdale, held on Tuesday, January 26, 2021 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, the City requires licenses for businesses operating used car lots to be issued annually to ensure long-term code compliance and conformance with the standards set forth in the City Code; and WHEREAS, Elite Motorsports has submitted a renewal application for 2021 to operate a used car lot at 7500 Hudson Boulevard North, Suite 155; and WHEREAS, the request meets current zoning code requirements and is in conformity with the general criteria for granting a license; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby grants issuance of a Used Car Dealer license to Elite Motorsports at 7500 Hudson Boulevard North, Suite 155, subject to the following conditions: 1. There will not be any used vehicles stored outdoors. 2. Hours of operation will be as follows: Monday to Friday: 9:00 AM to 5:00 PM, closed on Saturday and Sunday. 3. Operations will remain consistent with the site plans shown in Exhibit A. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of January, 2021. ________________________________________ Attest: Paul Reinke, Mayor ________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: January 26, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions h ☒ Public Hearing ☐ Department: ☐ Title: Final Plat for the Willowbrooke Second Addition BACKGROUND The Willowbrooke neighborhood is the outcome of the 3M Small Area Plan completed by the City Council in September 2017 that creates a new neighborhood on approximately 208 acres north of the 4Front Office and Technology Campus (between I-694 and Ideal Avenue North along 40th Street North). The 3M Small Area Plan is part of the 2040 Comprehensive Plan. On September 8, 2020, the City Council approved a new zoning district (Ord. 858, Willowbrooke Planned Unit Development), applied that zoning district to the Willowbrooke site (Ord.859), approved a Detailed Development Plan/Preliminary Plat for the neighborhood (Res.2020-96), and approved a Preliminary and Final Plat that created Outlots that could then be sold for development (Res.2020-97). Work began last fall to prepare the site for the new roads, home lots, and parks and open space areas for the neighborhood. The first area where homes will be constructed is south of 40th Street North and west of Ideal Avenue North. This first phase of construction includes 51 one-level single family homes and 63 townhomes. The next step in implementation of the new neighborhood is approval of a Final Plat for this first phase of construction. The Final Plat establishes street rights-of-way, new home lots, parks and open space areas (Outlots A, B, C, D, E, and F), and three Outlots that will be future phases of construction (Outlots G, H, and I). The Final Plat must be in conformance with the Detailed Development Plan/Preliminary Plat that the Council approved in September 2020. STAFF RECOMMENDATION Staff has reviewed the Final Plat application and found it to be in conformance with the Detailed Development Plan/Preliminary Plat. Staff recommends approval of the Final Plat for the Willowbrooke Second Addition, subject to conditions. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2021-xx, approving the Final Plat for the Willowbrooke Second Addition, subject to conditions.  CITY OF OAKDALE RESOLUTION NO. 2021-xx A RESOLUTION APPROVING THE FINAL PLAT FOR THE WILLOWBROOKE SECOND ADDITION SUBJECT TO CONDITIONS. At a meeting of the City Council of the City of Oakdale held on Tuesday, January 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, US Home Corp. (Lennar) requests final plat approval of the Willowbrooke Second Addition (Legal Description: Outlot A and Outlot B, Willowbrooke), and WHEREAS, the final plat depicts 51 single-family home lots, 63 townhome lots, six Outlots for parks and open space (A-F), and three Outlots (G- I) for future phases of development (see Exhibit A), and WHEREAS, the final plat is consistent with the Detailed Development Plan/Preliminary Plat approved by the City Council on September 8, 2020 (Res. 2020-96), and WHEREAS, the final plat is consistent with the 2040 Comprehensive Plan, meets Subdivision Ordinance standards, and meets the requirements of the Zoning Ordinance for parcels zoned Willowbrooke Planned Unit Development (WB-PUD), and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby approves the Final Plat for the Willowbrooke Second Addition (Exhibit A) subject to the following conditions being met before the Final Plat is recorded: 1. Recording of the Final Plat for Willowbrooke; 2. Approval by the City Council of a Master Development Agreement; 3. Approval by the City Council of the Ideal Avenue North (CSAH 13) project; 4. Approval by Lake Elmo of the Ideal Avenue North (CSAH 13) project; Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of January, 2021. _____________________________ Paul Reinke, Mayor ______________________________ Susan Barry, City Clerk 1  EXHIBIT A WILLOWBROOKE SECOND ADDITION PLAT 2 3 4  REQUEST FOR COUNCIL ACTION Meeting Date: Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: City Council ☐ ☐ CA Approval: CV Consensus Motions i ☒ Public Hearing Department: ☐ Title: Authorize City Administrator to sign Letter of Engagement for Recruitment Services with Baker Tilly for New Finance Director BACKGROUND During the 2020 budget preparation process, much discussion was had about the need to add a new position of Finance Director. The position was approved in the 2020 budget. Staff received three quotes for recruitment services and has determined that Baker Tilly provides the most relevant recruitment services needed for a fair, full service price. The City of Oakdale has worked with Baker Tilly on prior recruitments and has been pleased with the service. This recruitment effort includes recruitment, advertising, questionnaires, assessments, video interview, identification of semi-finalists, background checks, reference checking, academic verification, final interview process, and offer. We anticipate a difficult recruitment as there are many other similar sized cities also recruiting for this same position. However, we believe Baker Tilly will give us the best advantage in our search for Oakdale’s next Finance Director. FINANCIAL CONSIDERATION The estimated cost for this project is $19,900 plus advertising allowance up to $1,000. The position was budgeted at $160,500 for the year, and salary savings will be used for this fee due to delayed hiring. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council authorize the City Administrator to approve the engagement letter with Baker Tilly for recruitment services for new Finance Director CITY COUNCIL ACTION REQUESTED The City Council is requested to authorize the City Administrator to sign Letter of Engagement with Baker Tilly for recruitment services for new Finance Director