City Council

REGULAR MEETING OAKDALE CITY COUNCIL February 9, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on February 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:00 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer (virtual) Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Bahea Manasra, Administrative Intern (virtual) Chelsea Petersen, Administrative Services Director (virtual) Emily Shively, City Planner (virtual) Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent (virtual) Kevin Wold, Fire Chief (virtual) PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, November 10, 2020 Special Workshop, January 7, 2021 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE WORKSHOP MINUTES OF NOVEMBER 20, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE SPECIAL WORKSHOP MINUTES OF JANUARY 7, 2021, AS PRESENTED. 5 AYES. REGULAR MEETING February 9, 2021 Page Two OPEN FORUM a) Proclamation: Arbor Day Mayor Reinke proclaimed May 1 as Peter Graske Arbor Day and announced that the annual tree giveaway would be held that day at 9 AM at Walton Park. Mayor Reinke invited comments from the audience; no comments were brought forth. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Waive reading and adopt Ordinance 866, Amending Chapter 2 – Personnel, to repeal Article 5 – Personnel, in its entirety. b) Authorize the Mayor and City Administrator to enter into an agreement with Flaherty & Hood, P.A., at a cost of $20,000 for 2021, to guide the city’s efforts in gaining legislative approval for the local option sales tax to help finance a new public works facility and the expansion of the police department. c) Waive reading and adopt Ordinance 867, Amending Chapter 25 – Zoning, Article 18 – General Building and Performance Requirements, Section 25-161(e) – Number of spaces required. d) Waive the reading and adopt Resolution 2021-20, Supporting the project and Oakdale’s cost share, directing staff to submit an application for MnDOT Municipal Agreement Program Funding for the Local Road Improvement (LRIP) for the improvements associated with the CSAH 14 project for the construction costs, and approve the use of MSA funds for engineering costs related. e) Waive reading and adopt Resolution 2021-21, Accepting the proposal from Short Elliott Hendrickson (S.E.H.) for City Project 2021-03 (Lift Station 11 Rehabilitation Project) in the amount of $55,000 and authorizing the Mayor and City Administrator to enter into a contract with S.E.H. for the noted improvements, approved by the City Council, and on file in the office of the City Clerk. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Economic Development Commission: Minutes of November 6, 2019 REGULAR MEETING February 9, 2021 Page Three The City Council acknowledged receipt of the Economic Development Commission meeting minutes of November 6, 2019. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) Minnesota State Aid Funds – City Project 2017-02 (Highway 36/Hadley Interchange) Public Works Director/City Engineer Bachmeier reviewed a request to advance of Municipal State Aid funds in the amount up to $1.1 million. He explained that the funds would be used to pay Washington County for the city’s share of the Highway 36/Hadley Avenue Interchange project. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-22, AUTHORIZING A REQUEST TO ADVANCE MUNICIPAL STATE AID STREET (MSAS) FUNDING TO COVER MSAS- ELIGIBLE COSTS REGARDING CITY PROJECT 2017-02 (TH 36/HADLEY AVENUE INTERCHANGE) FOR STATE AID PROJECTS. 5 AYES. COMMUNITY DEVELOPMENT a) Community Development Update Community Development Director Streetar provided the following updates: status of the Willowbrooke Master Development Agreement, plans to bring forth a request to terminate the relationship with the company seeking development at the Tanners Lake Redevelopment Site, and announced that Mark Landis had been named as chair of the Economic Development Commission. ADMINISTRATOR REPORT a) Policy PE-031: Personnel City Administrator Volkers reviewed a recommendation to adopt Policy PE-031 – Personnel. She explained that the policy was developed with personnel language removed from the City Code and would remain place in place until all necessary updates have been approved by the City Council. City Administrator Volkers further explained that standard practice is for personnel regulations be in policy form rather than ordinance; the policy was discussed at the January 26 workshop. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO ADOPT POLICY PE-031: PERSONNEL. 5 AYES. REGULAR MEETING February 9, 2021 Page Four b) Temporary Policy: COVID-19 Leave Bank for Medical and Personal Absences City Administrator Volkers reviewed a recommendation to adopt a temporary policy to extend a leave bank of up to 80 hours to employees who did not exhaust the 80 hours of temporary COVID leave provided in 2020; the policy was discussed at the January 26 workshop. In response to a question from Council Member Zabel, City Administrator Volkers explained that in the event a staff person is using the leave bank or leaves the employ of the city when the policy expires, the leave bank would end. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER OLSON, TO ADOPT THE TEMPORARY COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES POLICY WITH THE FOLLOWING AMENDMENT UNDER “EXPIRATION”: This policy shall expire, whichever comes first: • June 30, 2021 with authority given to the City Administrator to shorten the expiration date. • Upon the effective date of any new federal enacted COVID-19 leave program. 5 AYES. c) Policy PE-003: Cellular Telephone and Other Reimbursements City Administrator Volkers reviewed a recommendation to amend Policy PE-003 – Cellular Telephone and Other Reimbursements. She indicated that the amendments would more clearly processes and procedures for reimbursements for cellular telephones, clothing, footwear, eyewear, and other items; the policy was discussed at the February 9 workshop. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO AMEND POLICY PE-003: CELLULAR TELEPHONE AND OTHER REIMBURSEMENTS. 5 AYES. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER ZABEL, TO APPROVE THE CLAIMS FOR THE PERIOD OF JANUARY 23 TO FEBRUARY 5 IN THE AMOUNT OF $557,589.89. 5 AYES. REGULAR MEETING February 9, 2021 Page Five ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO THE ADJOURN THE REGULAR MEETING OF FEBRUARY 9, 2021, AT 7:20 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk