City Council

AGENDA City Council Regular Meeting The City Council meeting will be held via Zoom. Zoom is an online platform that allows persons to “attend” the meeting via video or telephone. Access Meeting at: https://zoom.us/j/97303716401?pwd=Y2dkL2pJZXRER1hkZTkxUkMwdDVnQT09 from a PC, Mac, tablet, iPhone, or Android device. Or by phone by calling 1-312-626-6799 and entering Meeting ID: 973 0371 6401, Passcode: 324928, when prompted. Participation guidelines are attached. Please join the meeting early to test your audio and video settings. If you join via a device and your audio is not working, you may need to use the dial-in phone number option. Regular Meeting February 23, 2021, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, January 12, 2021 Regular Meeting, January 26, 2021 OPEN FORUM CONSENSUS MOTIONS a) Waive reading and adopt Ordinance xxx, Amending Chapter 10 – Liquor Control, Article 2 – General Conditions, of the City Code to include language relating to microdistilleries, microdistillery off-sale licenses, and renumbering Sections 10-03 to 10-06. b) Approve renewals of liquor licenses, as noted, contingent upon background clearance from the Police Department. c) Approve issuance of a Tobacco Sales License to Swami LLC, dba Oak Smoke, 1807 Geneva Avenue. AGENDA February 23, 2021 Page Two PUBLIC HEARINGS a) Lucky Guys Distillery: Off-Sale Microdistillery License (Recommendation: Staff review, open the public hearing, solicit public comments, close the public hearing, make motion to approve the issuance of an Off-Sale Microdistillery License to Tres Lucky LLC, dba Lucky Guys Distillery, 3510 Hopkins Place, contingent on background clearance from the Police Department). b) Oak Marsh Golf Course (Corporation Change): On-Sale Intoxicating and Special Sunday Liquor Licenses (Recommendation: Staff review, open the public hearing, solicit public comments, close the public hearing; make motion to approve the issuance of On-Sale Intoxicating and Special Sunday liquor licenses to Oak Marsh LLC, dba Oak Marsh Golf Course, 526 Inwood Avenue, contingent upon background clearance from the Police Department). 0ADVISORY BOARDS AND COMMISSIONS; COUNCIL LIAISON UPDATES a) Planning Commission: Minutes of January 7, 2021 (Recommendation: Acknowledge receipt of the Planning Commission minutes of January 7, 2021; no motion necessary). b) Tree Board: Minutes of September 15, 2020 (Recommendation: Acknowledge receipt of the Tree Board minutes of September 15, 2020; no motion necessary). CITY ATTORNEY ADMINISTRATOR REPORT a) Policy Amendment: Forgivable Loans (Recommendation: Waive reading and adopt EPD-027, COVID Recovery Business Loan Program (CRBL) as amended to create a $1,000 forgivable loan option and budget $58,000 for this program from 2020 reserves resulting from salary savings). b) Memorandum of Agreement Between IBEW and City of Oakdale (Recommendation: Approve Memorandum of Agreement between the City of Oakdale and International Brotherhood of Electrical Workers, Local No. 110). COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period of February 6 to February 19 in the amount of $726,499.92). ADJOURNMENT  WORKSHOP OAKDALE CITY COUNCIL January 12, 2021 The City Council held a workshop on Tuesday, January 12, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:02 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney (arrived at 6:04 PM) Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Bahea Manasra, Administrative Intern virtual) Chelsea Petersen, Administrative Services Director (virtual) Emily Shively, City Planner Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Kevin Wold, Fire Chief (virtual) Other: Tom Campbell, Bethesda Lutheran Communities (virtual) Jon Fletcher, Presbyterian Homes Kristine Giornalista, Bethesda Lutheran Communities Libby Pritchett, Presbyterian Homes PRESBYTERIAN HOMES AND SERVICES: Helmo Station Jon Fletcher, Presbyterian Homes and Services, presented an overview of the organization and their proposed apartment project at the Helmo Station development at Helmo Avenue and 3rd Street. He noted that the apartment would be four-story on two and one-half acres, for tenants 55 and older, with twenty percent of the units designated as affordable with preference given to current Oakdale residents. Mr. Fletcher commented on the need to acquire tax increment financing (TIF) for the project. In response to a question from Mayor Reinke, Mr. Fletcher replied that Oakdale was chosen based on the housing demand for persons 70 and over, availability of staffing, access, and visibility. Community Development Director Streetar noted that Ken Larson of Slumberland serves on the Presbyterian Homes and Services board. He also noted that staff determined that the proposed project would work on the site. Council Member Zabel supported the proposed project but not the use of tax increment financing. Council Member Olson supported the proposed project but was undecided about the use of tax increment financing. WORKSHOP January 12, 2021 Page Two Council Member Swedberg supported the proposed project but not the use of tax increment financing. She asked whether Presbyterian Homes and Services had participated in any density bonuses with other communities in lieu of TIF. Mr. Fletcher explained that a density bonus would not be financially beneficial for the project being proposed. He further explained that TIF offers an important financing mechanism to developers and noted that the city would not need to provide any cash. City Administrator Volkers noted that the TIF on the Echo Ridge Senior Living project would expire around the time when the Helmo Station project begins. Council Member Ingebrigtson expressed concern with general financial uncertainty and did not support using tax increment financing. Mayor Reinke supported the proposed project and the use of tax increment financing for the affordable housing component as it addresses the comprehensive plan goal for the city. Community Development Director Streetar indicated that without the potential of using tax increment financing for the proposed project, the developer would not proceed. BETHESDA LUTHERAN COMMUNITIES: Cornerstone Village Council Member Zabel recused himself due to a conflict of interest. Tom Campbell, Bethesda Lutheran Communities, presented an overview of the organization and of their proposed project at the Helmo Station development at Helmo Avenue and 3rd Street. He noted that the apartment, named Cornerstone Village, would include housing for adults with special needs who have abilities to live independently. Kristine Giornalista, Bethesda Lutheran Communities, reviewed the components offered by Cornerstone Village, including, independent, inclusive housing, intentional community that offers social activities and interaction, and designed to maximum independence. Community Development Director Streetar noted that a component of the project would a land conveyance from the city for access. 3M DRINKING WATER SETTLEMENT City Administrator Volkers updated the City Council on discussions with Kirk Koudelka of the Minnesota Pollution Control Agency relating to the drinking water settlement lawsuit. She indicated that the state had not yet responded to Oakdale’s October letter of request and issues but planned to do so in February. Public Works Director/City Engineer Bachmeier noted that the state had addressed the Well 7 project and locally preferred alternatives. WORKSHOP January 12, 2021 Page Three WILLOWBROOKE MASTER DEVELOPMENT AGREEMENT Community Development Director Streetar provided details of the draft Master Development Agreement for the Willowbrooke project, located north of County Road 14 and east of I-694. He explained that the agreement be presented as part of the upcoming plat approval. In response to a question from Council Member Ingebrigtson, Community Development Director Streetar indicated that the Willowbrooke project would produce a high amount of property taxes and more than needed to add city staff associated with the large development. He further indicated that hiring could commence following final plat approval. (Attorney Thomson arrived). In response to questions from Council Member Ingebrigtson, Community Development Director Streetar explained that assessments would be applied to any residential property each January. He also noted that sold parcels would not be permitted to remain undeveloped. In response to questions from Council Member Zabel, Community Development Director Streetar explained when infrastructure costs would occur as well as the city’s only upfront costs for 40th Street and for park development. In response to a question from Council Member Olson, Community Development Director Streetar explained when assessments would be paid by the developers. In response to a question from Council Member Zabel, Community Development Director Streetar explained that a pedestrian access was not planned for the 40th Street bridge but could be considered as part of the city’s bike and pedestrian plan. Attorney Thomson provided an overview of the negotiation process with Lennar Development and Maplewood Development and that an amended master development agreement would be available the following day. He noted that the changes relating mostly to wording and not to business points. Mayor Reinke stated that the general sense of the City Council was to move ahead with the agreement but to inform the City Council of any substantive changes. He asked the City Council to contact City Administrator Volkers or Community Development Director Streetar with any comments on the agreement. Attorney Thomson noted the development would also entail subdivision agreements for each plat and requested approval for staff to approve the agreements. WORKSHOP January 12, 2021 Page Four COUNCIL TOPICS Workshops Council Member Ingebrigtson asked that the City Council schedule weekly workshops. Council Member Swedberg asked that fewer items be placed on workshop agendas or to meet more often. Mayor Reinke noted that the City Council can hold workshops after regular meetings held on the second and fourth Tuesdays of each month. Council Member Zabel suggested that special workshops be scheduled, when needed. Joint Meetings with Advisory Bodies Council Member Zabel asked that the City Council’s annual meetings with its advisory boards and commissions be scheduled later in spring when in-person meetings are more likely. Staff was directed to reschedule the meetings for late spring. Teamwork Council Member Olson commented on importance of the City Council’s discussions and the need to work as a team. City Administrator Volkers shared that the City Council’s strategic planning and teambuilding training would start to address this. She added that workshop items could be added after regular meetings, when needed. Council Member Zabel asked that the City Council’s strategic planning topics continue where the 2020 discussions left off. Helmo Station Council Member Olson asked about consequences for not providing tax increment financing for the Presbyterian Homes project. Mayor Reinke noted that the majority of the City Council does not support tax increment financing for the Helmo Station site. In response to a question from Council Member Zabel, Community Development Director Streetar explained that land owners typically connect with developers who then approach the city. He commented on the high demand for affordable and market rate housing in the area and suggested doing a market rate study for the Helmo Station site. WORKSHOP January 12, 2021 Page Five Council Member Ingebrigtson indicated that the City Council is not opposed to affordable housing, but does not favor the use of tax increment financing on that site. Community Development Director Streetar commented on how affordable housing and tax increment financing go together and further commented on the need for the City Council to provide certainty to staff on the use of tax increment financing. Council Member Swedberg noted that she was only recently aware of the tax increment financing request for Helmo Station. Council Member Olson expressed concern that the site might not develop without tax increment financing. Council Member Ingebrigtson replied that the city could reconsider tax increment financing in the future, if needed, but did not see any scenarios where the site sits vacant in his opinion, Community Development Director Streetar informed the City Council that staff would advise developers that no tax increment financing is available for the Helmo Station site. However, the Mayor later stated and clarified that is not the decision now or at this workshop. USED CAR DEALERS City Administrator Volkers reported back on the city’s licensing of Used Car Dealers. Community Development Director Streetar explained that Used Car Dealers operate under a Conditional Use Permit with an annual license renewal. Council Member Ingebrigtson stated that dealers pay $275 for a state and $400 for a city license. He suggested the city issue a license but charge no associated fee. He asked to be provided with information on any other business that require licenses from both the state and the city. Council Member Swedberg suggested reducing the city’s license fee for 2021 to $275. Council Member Olson asked that the city’s fees cover staff costs. After further discussion, staff was directed to charge $275 for any Used Car Licenses issued in 2021 and to refund $125 for 2021 licenses already issued. ADJOURNMENT The meeting adjourned at 6:56 PM. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL January 26, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on January 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:04 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer (virtual) Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent (virtual) Kevin Wold, Fire Chief (virtual) PLEDGE OF ALLEGIANCE PUBLIC HEARINGS – CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS AND ASSESSMENTS Mayor Reinke welcomed those attending the hearings virtually and provided a brief explanation of the procedures to be followed. He further explained that the improvements and assessments would be discussed separately and asked that assessment questions be held until that portion of the meeting. Attorney Thomson explained that objections to the proposed assessments would have to be submitted, in writing, prior to closing the assessment hearing. Improvement Hearing Public Works Director/City Engineer Bachmeier stated that 2.47 miles of streets would be improved. He noted that 80 percent of the streets have been improved since the street reconstruction program began in 1992. Public Works Director/City Engineer Bachmeier provided REGULAR MEETING January 26, 2021 Page Two an overview of the 2021 project and reviewed the city’s objectives for the annual program: improving safety, minimizing future maintenance costs, and eliminating service barriers (i.e. weight restrictions) on older streets. He explained that the city’s streets are inspected and rated annually. Todd Blank, Short Elliott Hendrickson, reviewed the improvement process and proposed construction schedule. He showed “before and after” photographs of the 2020 improvement projects as well as images showing street conditions of streets in the 2021 project. Mr. Blank noted that in addition to street improvements, the project would also address signage, storm sewers, underground utilities, fire hydrants, gate valves, and street lighting. Mr. Blank noted that affected properties would be accessible during the project and advanced notice would be provided to homeowners regarding any temporary access issues. He asked property owners to notify the city about any special events, such as graduation parties or garage sales, so that arrangements could be made for access. Mr. Blank reviewed the locations of street lights and reviewed the construction schedule. He noted that project staff would be on-site to address any issues and to work with property owners on special events noticed the city such as backyard parties or deliveries needed during this time. Mayor Reinke opened the improvement hearing for comments from the audience. Janet Pruden, 5452 Helena Road, inquired about elevation changes between her driveway and the street during construction and also about the ability to park a camper on the street at certain times. Mr. Blank replied that the street elevation would remain the same and asked to be provided with details relating to the camper and suggested using the event calendar for the project. In response to a request from Jim Majewski, 5165 Helena Road, Public Works Director/City Engineer Bachmeier indicated that he would look into adding a streetlight at the 50th Street and Helena Avenue intersection. Eric Cooley, 5107 Helena Road, also supported a streetlight in that location and asked about having driveways resurfaced concurrently with the street project. Mr. Blank asked that property owners contact the city if interested in driveway resurfacing. Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-13, ORDERING CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS) FOR THE FOLLOWING STREETS: REGULAR MEETING January 26, 2021 Page Three STREET NAME FROM TO RECONSTRUCTION 6th Street N Hadley Avenue Hale Avenue N Hale Avenue N 6th Street Cul-de-Sac Hale Avenue N Hale Avenue N 4th Street N Hayward Avenue N 4th Street N Helmo Avenue N Helena Avenue N 9th Street N 10th Street N 9th Street N Helena Avenue N Helmo Avenue N 51st St N Cul-de-sac Helena Road 52nd St N Heath Avenue Helena Road 53rd St N Helena Road E Cul-de-sac 53rd St N W Cul-de-sac Helena Road 54th St N Heath Avenue Cul-De-Sac Heath Avenue N 50th Street 52nd Street Heath Avenue N 52nd Street 54th Street Heath Avenue N 54th Street Helena Road Helena Rd N 50th Street 51st Street Helena Rd N 51st Street 52nd Street Helena Rd N 52nd Street 53rd Street Helena Rd N 53rd Street Heath Avenue AND AMENDING THE RESOLUTION TO SHOW $500,000 OF PROJECT FUNDED FROM THE RESERVES. 2 AYES. 3 NAY – INGEBRIGTSON, OLSON, REINKE. MOTION FAILED. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-13, ORDERING CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS) FOR THE FOLLOWING STREETS: STREET NAME FROM TO RECONSTRUCTION 6th Street N Hadley Avenue Hale Avenue N Hale Avenue N 6th Street Cul-de-Sac Hale Avenue N Hale Avenue N 4th Street N Hayward Avenue N 4th Street N Helmo Avenue N Helena Avenue N 9th Street N 10th Street N  9th Street N Helena Avenue N Helmo Avenue N 51st St N Cul-de-sac Helena Road 52nd St N Heath Avenue Helena Road 53rd St N Helena Road E Cul-de-sac 53rd St N W Cul-de-sac Helena Road 54th St N Heath Avenue Cul-De-Sac Heath Avenue N 50th Street 52nd Street Heath Avenue N 52nd Street 54th Street Heath Avenue N 54th Street Helena Road Helena Rd N 50th Street 51st Street Helena Rd N 51st Street 52nd Street Helena Rd N 52nd Street 53rd Street Helena Rd N 53rd Street Heath Avenue 5 AYES. Assessment Hearing Public Works Director/City Engineer Bachmeier provided an overview of the City’s assessment policies, how assessments are calculated, and rates. Administrative Services Director Petersen reviewed project financing and explained that property taxes are not utilized to fund street improvement projects as it would result in a permanent tax increase for all property owners in the City. She also provided an overview of assessment payment and prepayment options and hardship deferrals. Attorney Thomson reiterated the need to submit assessment appeals in writing before the close of the assessment hearing. Mayor Reinke opened the assessment hearing for comments from the audience. No comments were brought forth. Mayor Reinke closed the assessment hearing. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-10, ADOPTING THE ASSESSMENT ROLL FOR CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS) IN THE AMOUNT OF $1,480,000. 5 AYES. APPROVAL OF MINUTES: Special Meeting, January 7, 2021 Regular Meeting, January 12, 2021 REGULAR MEETING January 26, 2021 Page Five A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE SPECIAL MEETING MINUTES OF JANUARY 7, 2021, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES OF JANUARY 12, 2021, AS PRESENTED. 5 AYES. OPEN FORUM a) Jessica Francis – Christian Cupboard Emergency Food Shelf Jessica Francis, Executive Director of the Christian Cupboard Emergency Food Shelf (CCEFS), located on the Guardian Angels Church campus, shared how the CARES Act donation from the city allowed for the purchase of a walk-in cooler, refrigerated truck for food rescue and off-site food distributions, and temporary staffing to assist with the growth in services during the pandemic. Mayor Reinke opened the meeting up for questions and comments; none were heard. CONSENSUS MOTIONS Mayor Reinke pulled items a, c, e, and f for discussion. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: b) Authorize staff to refund $125 to the following Used Car Sales Licenses holders: Oakdale Auto Sales, Reflection Auto Sales, and Stillwater Auto Sales. d) Authorize the Mayor and City Administrator to sign the Design and Construction Management Contract with AE2S for City Project 2021-04 (Temporary Treatment Facility at Well 7). g) Waive reading and adopt Resolution 2021-17, Approving the renewal of a Used Car Dealer License to Elite Motorsports, 7500 Hudson Boulevard, Suite 155, subject to conditions. h) Waive reading and adopt Resolution 2021-18, Approving the final plat for the Willowbrooke Second Addition, subject to conditions. i) Authorize the City Administrator to sign Letter of Engagement with Baker Tilly for recruitment services for new Finance Director. 5 AYES. REGULAR MEETING January 26, 2021 Page Six a) Consent Item A – LaTour Resignation Mayor Reinke recognized Police Captain Karin LaTour for her thirty plus years of service to Oakdale. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-15, ACCEPTING THE RESIGNATION OF POLICE CAPTAIN KARIN LATOUR, FROM THE CITY OF OAKDALE, EFFECTIVE FEBRUARY 12, 2021. 5 AYES. b) Consent Item C – Temporary COVID Leave Policy A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON TO ADOPT TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES, SUBJECT TO TWO AMENDMENTS: 1. ALLOW THE CITY ADMINISTRATOR TO END THE POLICY PRIOR TO JUNE 30, 2021. 2. RESET THE 80 HOURS FOR ALL EMPLOYEES. In response to a question from Council Member Zabel, City Attorney Thomson indicated that the amendments could be made as separate motions. COUNCIL MEMBER INGEBRIGTSON WITHDREW HIS MOTION. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO ADOPT TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES, AMENDED TO ALLOW THE CITY ADMINISTRATOR TO END THE POLICY PRIOR TO JUNE 30, 2021. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER ZABEL, TO AMEND THE MOTION TO PROVIDE FOR A SECOND AMENDMENT TO THE TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES, AMENDED TO RESET THE 80 HOURS FOR ALL EMPLOYEES, EFFECTIVE JANUARY 26, 2021. Council Member Swedberg asked that the motion be tabled to February 9, 2021, and for staff to report back on temporary leave policies adopted by [at least] Lake Elmo, North Saint Paul, Stillwater, and Woodbury. REGULAR MEETING January 26, 2021 Page Seven Per questions from the City Council, City Attorney Thomson stated that the City Council was acting on the updated policy presented at the workshop and recommended rescinding the earlier motion adopting the policy with the amendment allowing the City Administrator to end the policy early. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER ZABEL, TO RESCIND HIS INITIAL MOTION TO ADOPT TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES, AMENDED TO ALLOW THE CITY ADMINISTRATOR TO END THE POLICY PRIOR TO JUNE 30, 2021. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL TO TABLE ADOPTION OF TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES TO FEBRUARY 9, 2021. MOTION FAILED DUE TO LACK OF A SECOND. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO ADOPT TEMPORARY POLICY: COVID-19 LEAVE BANK FOR MEDICAL AND PERSONAL ABSENCES, AS UPDATED AND PRESENTED ON JANUARY 23, AND DIRECT STAFF TO BRING TWO PROPOSED TWO AMENDMENTS BACK ON FEBRUARY 9, 2021. 5 AYES. c) Consent Item E – Capital Equipment and Other Expenditures City Administrator Volkers provided an overview of the request to approve 2021 capital equipment purchases (vehicles, IT, Police, and Public Works), in the amount of $643,700; purchase of an ambulance, in the amount of $285,000; and to hire a lobbyist to assist with the city’s local option sales tax effort, in the amount of up to $36,000. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-16, APPROVING 2021 CAPITAL EQUIPMENT PURCHASES AND OTHER EXPENDITURES, AS LISTED: Public Works Estimated Cost Park Harper Sweeper $ 20,000 Toro 4000 $ 60,000 Mower (2) $ 30,000 Boom Flail Mower $ 5,000 Pickup $ 35,000 Trailer (2) $ 10,000 Excavator $ 55,000 Plow Truck $195,000 REGULAR MEETING January 26, 2021 Page Eight Police Estimated Cost Marked Patrol Vehicle (2) $105,000 Body Armor $ 10,000 Computers – Office $ 5,200 Computers – Squads $ 20,000 In Squad Video $ 11,200 Portable Radios $ 12,000 Radar Systems (2) $ 6,500 IT Services Estimated Cost City Hall Switch $ 3,800 Network Video Recorder $ 11,500 Computers and Monitors $ 35,000 Phone System Backup, Replacement Phones $ 3,500 Printers and Scanners $ 10,000 Total $643,700 Ambulance $285,000 Lobbyist to Assist with Local Option Sales Tax Effort $ 36,000 5 AYES. d) Consent Item F – Local Option Sales Tax City Administrator Volkers provided an overview of a request to support imposing a local option sales tax to fund a new public works facility and police facility expansion. She provided the following figures based on the earlier workshop discussion: Estimated cost for public works facility: $22 million, estimated cost for police facility: $15 million, and estimated amount to be generated from one-half percent local sales tax over 25 years: $58 million. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-17, SUPPORTING THE AUTHORITY TO IMPOSE A LOCAL SALES TAX TO FUND SPECIFIC CAPITAL IMPROVEMENTS PROVIDING REGIONAL BENEFIT, TO ESTABLISH THE DURATION OF THE TAX AND THE REVENUE TO BE RAISED BY THE TAX, AND TO AUTHORIZE THE CITY TO ISSUE BONDS SUPPORTED BY THE SALES TAX REVENUE. 5 AYES. ADVISORY BOARDS AND COMMISSIONS – COUNCIL LIAISON UPDATES a) Economic Development Commission Nothing to report. REGULAR MEETING January 26, 2021 Page Nine b) Environmental Management Commission Nothing to report. c) Parks and Recreation Commission Nothing to report. d) Planning Commission Council Member Olson noted that the Planning Commission discussed a zoning code amendment relating to the new HOM Furniture project and elected Emily Milles as Planning Commission Chair and Yaya Diatta as Planning Commission Vice-Chair. e) Tree Board Mayor Reinke noted that the Tree Board discussed boulevard plantings at the new Willowbrooke development, the Board’s annual spring planting project, and the annual Arbor Day Tree Giveaway, set for May 1 at Walton Park. CLAIMS Council Member Swedberg inquired about the Impression Signs invoice for the new Oakdale Nature Preserve sign. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF JANUARY 9 TO JANUARY 22 IN THE AMOUNT OF $704,748.34. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO ADJOURN THE REGULAR MEETING OF JANUARY 26, 2021, AT 8:44 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: February 23, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☒ Public Hearing ☐ CA Approval: CV Consensus Motions a Department: ☐ Title: Code of Ordinances: Amend Chapter 10 – Liquor Control, Article 2 – General Conditions, to include Microdistilleries BACKGROUND It is requested that Chapter 10 of the City Code be amended to provide definitions for “distilled spirits” and “microdistilleries” as well as to establish a licensing process for microdistilleries to sell their products off-sale. STAFF RECOMMENDATION Staff recommends that the City Council amend Chapter 10 – Liquor Control, Article 2 – General Conditions, of the City Code, to include language relating to microdistilleries and off-sale at same. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Ordinance xxx, Amending Chapter 10 – Liquor Control, Article 2 – General Conditions, of the City Code to include language relating to microdistilleries, microdistillery off-sale licenses, and renumbering Sections 10-03 to 10-06 per attached.  CITY OF OAKDALE ORDINANCE xxx AMENDING CHAPTER 10 – LIQUOR CONTROL, ARTICLE 2 – GENERAL CONDITIONS OF THE OAKDALE CODE OF ORDINANCES, TO INCLUDE MICRODISTILLERIES. The City Council of the City of Oakdale hereby ordains: Section 1. Chapter 10, Article 2 of the Code of Ordinances is hereby amended as follows: ARTICLE 2. GENERAL CONDITIONS Sec. 10-02. License Required. No person may directly or indirectly, upon any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit. Sec. 10-03. Definitions. All words, terms and phrases when used in this chapter, shall have the meanings ascribed to them in Minn. Stat., Chap. 340A.101 et seq., except where the context clearly indicates a different meaning. (a) Distilled spirits is ethyl alcohol, hydrated oxide of ethyl, spirits of wine, whiskey, rum, brandy, gin, and other distilled spirits, including all dilutions and mixtures thereof, for nonindustrial use. (b) Microdistillery is a distillery operated within the state producing premium, distilled spirits in total quantity not to exceed 40,000 proof gallons in a calendar year. Sec. 10-3 04. Types of Licenses. Licenses issued under this Chapter shall be of the following general types: (10) Off-Sale Microdistillery license. A microdistillery may be issued an off-sale license of distilled spirits, with the approval of the Minnesota Alcohol and Gambling Control Commissioner. The license may allow the sale of one 375 milliliter bottle per customer per day of product manufactured on site, subject to the following requirements: (a) Off-sale hours of sale must conform to hours of sale for retail off-sale licensees; and (b) No brand may be sold at the microdistillery unless it is also available for distribution by wholesalers. Sec. 10-04-05. Persons eligible. Sec. 10-05-06. Application for License; Initial, Renewal, Change of Ownership or Business Control of Licensed Premises Section 2. This Ordinance shall take effect and be in full force from and after its adoption and publication, as provided by law. Ordinance Page Two __________________________________ Paul Reinke, Mayor AYES: NAYS: Adopted this 23rd day of February, 2021 by the Oakdale City Council. Attest: _____________________________________ Susan Barry, City Clerk Publish:  REQUEST FOR COUNCIL ACTION Meeting Date: February 23, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CW Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Liquor License Renewals BACKGROUND The city renews liquor licenses on an annual basis for businesses that wish to continue alcohol sales for the next licensing term: April 1 through March 31. The businesses listed below have requested renewal of their licenses. Issuance of these licenses are subject to passing the background investigation by the Oakdale Police Department. Company Name DBA Name Address Licensing Type AM PM Express Inc. AM PM Express 1017 Geneva Ave N Off-Sale: Intoxicating Bambu Palace Group Inc Bambu Kitchen & 7061 10th St N On-Sale: Wine, Strong Sushi Bar Beer Big Thrill Factory LLC Big Thrill Factory 7053 10th St N On-Sale: Wine, Strong Beer Blazin Wings Inc. Buffalo Wild Wings Grill 8346 3rd St. N On-Sale: Intoxicating, & Bar #126 Sundays Corner Store LLC Corner Store 5699 Geneva Ave N Off-Sale: 3.2 Malt Beer Supervalu, Inc. Cub Foods #1589 7191 10th St N Off-Sale: 3.2 Malt Beer Supervalu, Inc. Cub Wine & Spirits 7185 10th St N Off-Sale: Intoxicating DS Trading LLP DoubleShotz Liquor 1021 Helmo Ave N Off-Sale: Intoxicating D-Spot, LLC D-Spot 7129 10th St N On-Sale: Wine, Strong Beer DPPG, LLC Duke's Pizza Pub & 1285 Geneva Ave N On-Sale: Intoxicating, Grill Sundays Mintahoe, Inc. Envision Catering 484 Inwood Ave N On-Sale: Intoxicating, Sundays 4777 Geneva Liquor Corp Furlong's Liquor 4777 Geneva Ave N Off-Sale: Intoxicating FH-Hotel Oakdale Opco, LLC Hilton Garden Inn 420 Inwood Ave N On-Sale: Intoxicating, Sundays Hy-Vee, Inc, Hy-Vee 7180 10th St N Off-Sale: 3.2 Malt Beer Hy-Vee, Inc Hy-Vee Dishroom 7180 10th St N, Suite 100 On-Sale: Wine, Strong Beer On-Sale: Intoxicating, Hy-Vee, Inc. Hy-Vee Market Grille 7180 10th St N Sundays Hy-Vee, Inc. Hy-Vee Wine & Spirits 7186 10th St N Off-Sale: Intoxicating J.W.'s of Oakdale, Inc. J.W.'s Bierstube 7121 10th St N On-Sale: Intoxicating, Sundays Kwik Trip Inc. Kwik Trip #869 3355 Hadley Ave N Off-Sale: 3.2 Malt Beer Lee's LLC Lee's LIQUORS 6988 33rd St N Off-Sale: Intoxicating Family Entertainment, LLC Marcus Oakdale 5677 Hadley Ave N On-Sale: Intoxicating, Cinema Sundays Catrinas, LLC Mexican to the Bone 1081 Geneva Ave N On-Sale: Wine, Strong Beer Oak Liquor, Inc Oak Liquor 1801 Geneva Ave N Off-Sale: Intoxicating Linn Retail Centers, Inc. Oakdale Holiday 3344 Hadley Ave N Off-Sale: 3.2 Malt Beer #3513 GMRI, Inc Olive Garden Italian 8367 3rd St N On-Sale: Intoxicating, Restaurant #1672 Sundays Triple Shift Entertainment Pinz 7520 32nd St N On-Sale: Intoxicating, LLC Sundays, 2 AM Red Lobster Hospitality, LLC Red Lobster #6326 8350 3rd St N On-Sale: Intoxicating, Sundays RJK Inc. Sgt Peppers Bar & 930 Helena Ave N On-Sale: Intoxicating, Grille Sundays Northern Tier Retail, LLC Speedway #4216 7630 33rd St N Off-Sale: 3.2 Malt Beer Northern Tier Retail, LLC Speedway #4488 7570 10th St N Off-Sale: 3.2 Malt Beer  Camden Grocery & Tobacco Tesoro Gas 7445 15th St N Off-Sale: 3.2 Malt Beer Inc. The Wild Boar of Oakdale, The Wild Boar 950 Helena Ave N On-Sale: Intoxicating, LLC Sundays What's On Tap LLC Titan's Sports Saloon 1267 Geneva Ave N On-Sale: Intoxicating, Sundays, 2 AM Ugly Putters Group LLC Ugly Putters Indoor Golf 1799 Geneva Ave N On-Sale: Intoxicating, & Event Center Sundays Urban Wok Nordic Group LLP Urban Wok 8368 3rd St N On-Sale: Wine, Strong Beer STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the renewal of liquor licenses to businesses, as noted, contingent upon passing background checks. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve renewal of liquor licenses as noted, contingent upon background clearance from the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: February 23 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: ☐ Title: Tobacco Sales License Request: Oak Smoke BACKGROUND The City Council is being asked to consider issuing a Tobacco Sales license to Swami LLC, dba as Oak Smoke, 1807 Geneva Avenue. The store will occupy the former Anytime Fitness location. A background investigation was completed by the Police Department and there were no disqualifying factors found. STAFF RECOMMENDATION Staff recommends that the City Council consider the issuance of a Tobacco Sales license to Swami LLC, dba as Oak Smoke, 1807 Geneva Avenue. CITY COUNCIL ACTION REQUESTED It is requested that the City Council consider the issuance of a Tobacco Sales license to Swami LLC, dba as Oak Smoke, 1807 Geneva Avenue.  REQUEST FOR COUNCIL ACTION Meeting Date: February 23 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: On-Sale Liquor License Request: Lucky Guys Distillery BACKGROUND The City Council is being asked to consider issuing an Off-Sale Microdistillery Liquor license to Tres Lucky LLC, dba as Lucky Guys Distillery, 3510 Hopkins Place, subject to passing the background investigation by the Oakdale Police Department. The license will allow the business to sell product to the public off-sale from this location. STAFF RECOMMENDATION Staff recommends that the City Council hold a public hearing to consider the issuance of an Off-Sale Microdistillery Liquor License to Tres Lucky LLC, dba Lucky Guys Distillery, 3510 Hopkins Place. CITY COUNCIL ACTION REQUESTED It is requested that the Mayor open the public hearing, solicit public comments, close the public hearing, and call for a motion to approve the issuance of an Off-Sale Microdistillery Liquor License to Tres Lucky LLC, dba Lucky Guys Distillery, 3510 Hopkins Place, contingent upon background clearance from the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: February 23, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: On-Sale Liquor License Request: Oak Marsh Golf Course BACKGROUND The City Council is being asked to consider issuing On-Sale Intoxicating and Special Sunday Liquor licenses to Oak Marsh LLC, dba as Oak Marsh Golf Course, 526 Inwood Avenue, subject to passing the background investigation by the Oakdale Police Department. The golf course has held these licenses for a number of years; however, the corporation name for the business has changed and necessitates the issuance of new licenses. STAFF RECOMMENDATION Staff recommends that the City Council hold a public hearing to consider the issuance of an On-Sale Intoxicating and Special Sunday Liquor Licenses to Oak Marsh LLC, dba Oak Marsh Golf Course, 526 Inwood Avenue. CITY COUNCIL ACTION REQUESTED It is requested that the Mayor open the public hearing, solicit public comments, close the public hearing, and call for a motion to approve the issuance of an On-Sale Intoxicating and Special Sunday Liquor Licenses to Oak Marsh LLC, dba Oak Marsh Golf Course, 526 Inwood Avenue, contingent upon background clearance from the Police Department.  REGULAR MEETING OAKDALE PLANNING COMMISSION January 7, 2021 The Oakdale Planning Commission held a virtual meeting on Thursday, January 7, 2021 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7:30 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Vice Chairperson: Marty Jurgensen Commissioners: Bob Boullianne Christopher Campbell Yaya Diatta Emily Milles Lee Stolarski Also Present: Emily Shively, City Planner Mary Cutrufello, Planning Associate Jake Ingebrigtson, Council Member Liaison Susan Olson, Council Member Liaison Wayne Johansen, CEO HOM Furniture APPROVAL OF MINUTES A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER BOULLIANNE, TO APPROVE THE MINUTES OF THE REGULAR MEETING OF DECEMBER 3, 2020, AS PRESENTED. 7 AYES CITY COUNCIL UPDATE Council Member Ingebrigtson shared that Council Member Olsen had been assigned as Council Liaison to the Planning Commission for 2021-2022. PUBLIC HEARING a. ZONING ORDINANCE TEXT AMENDMENT: PARKING REQUIREMENT FOR FURNITURE STORES Planner Shively presented a Zoning Ordinance Text Amendment in detail and explained that it was a request by HOM Furniture to change policy and law that would be applied throughout the City. She explained that HOM Furniture intends to purchase and remodel the former theater building at 1188 Helmo Avenue North and move their showroom from Woodbury to Oakdale. She further explained that the parcel is guided Commercial in the 2040 Comprehensive Plan and zoned C-2 Community Commercial and that furniture stores are a permitted use in the C-2 Community Commercial zoning district. HOM Furniture is requesting a zoning ordinance text amendment to Planning Commission Minutes January 7, 2021 Page Two reduce the number of parking stalls required for furniture stores compared to the cities requirements for retail uses based on observations at their other stores over time. Ms. Shively noted that the city wide impact of this proposed change must be considered. Planner Shively noted that the City’s current retail parking requirements are one parking space for each 200 square feet of floor area. The old theater building is approximately 98,000 square feet and the parcel has 500 parking spaces, which under the current ordinance is sufficient. HOM states that they do not need that much parking for their operations and there would be a large amount of unused parking on the site, based on observations at their other stores over time. They would like to expand the building by adding approximately 50,000 square feet and adding a second floor for a total of 150,000 square feet in the building. HOM would also like to create a new parcel for development on the unused parking area if the parking change is approved. Ms. Shively explained in great detail the pros and cons of allowing HOM’s request. The options presented for the Planning Commission discussion this evening are: Option A: recommend approval of the request from HOM to allow expansion of the theater building and possible future pad site development. Option B: recommend approval of the staff alternative that would allow HOM to build out the theater building but not creative pad site at this time. Planner Shively stated staff recommends option B which lets HOM Furniture occupy and expand the building, but does not create unintended consequences of limiting other retail uses in the building in the future. This allows for future consideration of pad site development when all of the impacts are known and possible issues addressed. In response to a question from Chair Pierson, Ms. Shively explained the child care center on site is still in use and has its own adequate parking. In response to a question from Chair Pierson, Ms. Shively explained that both Options A and B will allow HOM Furniture to expand up to 150,000 square feet. In response to a question from Commissioner Diatta, Planner Shively noted that the 2040 Comprehensive Plan does not address reducing parking spaces. In response to a question from Commissioner Jurgensen, Ms. Shively affirmed that the staff recommendation is to change parking space per square footage of property to: one off street parking space for each 325 square feet of floor area, just for furniture stores. Commissioner Pierson opened the Public Hearing and asked if any representative from HOM Furniture would like to make a comment. Wayne Johansen, Founder of HOM Furniture, provided a very detailed history of HOM along with their business and philanthropic pursuits. He provided HOM’s rational for requesting this zoning Planning Commission Minutes January 7, 2021 Page Three ordinance text amendment along with summaries of actual Woodbury parking data. Mr. Johansen emphasized that HOM has tracked parking and customer ‘door swings’ for 20 years. He shared that HOM has a history of utilizing discarded buildings to revitalize the areas. In response to a question from Chair Pierson, Mr. Johansen explained that their parking needs will be less than half of the requested zoning ordinance text amendment, thus allowing enough parking spaces for other tenants in the front of the building. In response to a question from Commissioner Jurgensen, Mr. Johansen shared that the approximate square footage of the proposed project will be 156,000 square feet with the intent for HOM to build out approximately 140,000 square feet of furniture and 15,000 square feet of retail, restaurant or office space. He explained that their request factored in the additional tenants in the building. In response to a question from Chair Pierson, Ms. Shively explained that the staff recommendation is based off HOM Furniture’s documentation received in December, 2020, and that they received new information today. Discussion continued with different scenarios regarding possible tenants in the building. In response to a question from Commissioner Boullianne, Mr. Johansen has stated that their intent is to improve the site and building. Further discussion was had regarding the space, MNDOT exit concerns on 10th Street North, and both Options A and B. Chair Pierson closed the public hearing. Commissioners held further discussion. The following motions were made: COMMISSIONER STOLARSKI MADE A MOTION, SECONDED BY CHAIR PIERSON, TO RECOMMEND THAT THE CITY COUNCIL ADOPT OPTION A: Amend City Code, Chapter 25 - Zoning, Article 18, Section 25-161 (e) by adding the following: (19) Furniture Stores: One off-street parking space per 400 square feet plus one space per 800 square feet over 6,000 square feet. VOTED IN FAVOR OF OPTION A: Chair Pierson Commissioner Boullianne Commissioner Campbell Commissioner Diatta Commissioner Milles Commissioner Stolarski Planning Commission Minutes January 7, 2021 Page Four COMMISSIONER STOLARSKI MADE A MOTION, SECONDED BY CHAIR PIERSON, TO RECOMMEND THAT THE CITY COUNCIL ADOPT OPTION B: Amend City Code, Chapter 25 - Zoning, Article 18, Section 25-161 (e) by adding: (19) Furniture Stores: One off-street parking space for each 325 square feet of floor area. VOTED IN FAVOR OF OPTION B: Commissioner Jurgensen OPTION A PASSED. ELECTION OF PLANNING COMMISSION CHAIRPERSON COMMISSIONER MILLES NOMINATED COMMISSIONER MILLES TO SERVE AS CHAIRPERSON. A MOTION WAS MADE BY COMMISSIONER PIERSON, SECONDED BY COMMISSIONER BOULLIANE, TO ELECT COMMISSIONER MILLES TO SERVE AS CHAIR OF THE PLANNING COMMISSION FOR A PERIOD OF ONE (1) CALENDAR YEAR. 7 AYES ELECTION OF PLANNING COMMISSION VICE CHAIRPERSON COMMISSIONER JURGENSEN NOMINATED COMMISSIONER DIATTA TO SERVE AS VICE CHAIRPERSON. COMMISSIONER STOLARSKI NOMINATED COMMISSIONER PIERSON TO SERVE AS VICE CHAIRPERSON. COMMISSIONER PIERSON DECLINED. A MOTION WAS MADE BY COMMISSIONER JURGENSEN, SECONDED BY COMMISSIONER BOULLIANE, TO ELECT COMMISSIONER DIATTA TO SERVE AS VICE CHAIR OF THE PLANNING COMMISSION FOR A PERIOD OF ONE (1) CALENDAR YEAR. 7 AYES Planning Commission Minutes January 7, 2021 Page Five INFORMATIONAL ITEMS a. Planning and Development Update Planner Shively shared that Eagle Point Elementary, 7850 15th Street North, started construction. She also noted that AutoZone, 7560 33rd Street North, will be opening soon. Ms. Shively announced that the next Planning Commission meeting will be February 4, 2021. ADJOURMENT A MOTION WAS MADE BY COMMISSIONER PIERSON, SECONDED BY COMMISSIONER STOLARSKI, TO ADJOURN THE JANUARY 7, 2021 MEETING OF THE OAKDALE PLANNING COMMISSION AT 8:59 PM. 7 AYES Respectfully submitted, Jackie Knutson Recording Secretary  REGULAR MEETING OAKDALE TREE BOARD City of Oakdale September 15, 2020 CALL TO ORDER A regular meeting of the Oakdale Tree Board of the City of Oakdale was held on Tuesday, September 15, 2020, at the Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting was called to order by Chair Kantola at 5:00pm. The opportunity was provided for the Tree Board, staff and the public to participate by telephone, in response to the City of Oakdale’s Local Emergency in response to COVID-19. As such, all motions were done by roll call. CALL OF ROLL Chair: Nick Kantola (participated electronically) Members: Cathie Schreifels (participated electronically) Marge Sagstetter (participated electronically) Dallas Pierson (participated electronically) Mike Saarela (participated electronically 5:06pm) Absent: Stan Karwoski Also Present: Loren Cota, City Forester Colleen Swedberg, City Council Liaison Quorum Present: YES ☒ NO ☐ PLEDGE OF ALLEGIANCE COUNCIL UPDATE Councilmember Swedberg asked board if they had questions for her. In response to Member Sagstetter’s questions regarding interview process for new members, purpose of interviews and asked for clarification on ruling yea/nay for new members, Councilmember Swedberg replied new members need to meet criteria and are questioned by city council. This is the standard process for all commissions. Reasons for not accepting an applicant might be due to an answer to a question or a conflict. Member Sagstetter stated it seems like a complicated and time consuming process for all involved. Councilmember Swedberg noted that it is a very straight forward system but will express her concerns to council. Chair Kantola mentioned it will be discussed later in New Business. Oakdale Tree Board Minutes September 15, 2020 Page Two APPROVAL OF MINUTES A MOTION WAS MADE BY MEMBER SAGSTETTER AND SECONDED BY MEMBER SCHREIFELS TO APPROVE THE REGULAR MINUTES OF JUNE 2, 2020. Ayes 5 Abstain 0 Nays 0 Motion Carried OPEN FORUM Forester Cota noted the date was incorrect on the September agenda but correct date was on minutes included in packets. INFORMATIONAL ITEMS City Forester Cota mentioned changes were made by City Council to the Tree Board Bylaws and the City Code. Information included in packets. Changes include nominating new Tree Board members and meeting time change to third Tuesday of month at 5pm. Councilmember Swedberg added that council had approved a minimum of five members serve on the Tree Board. Forester Cota updated board on resident, Lisa Mekka, asking if city could transplant Grey Dogwood trees from her yard to city property. Unfortunately, Public Works does not have time in their schedule but Lisa has volunteered to relocate Dogwoods on a city parcel adjacent to her property. Location was cleaned out for her and plans are to plant this fall. OLD BUSINESS Trek Trek Forester Cota stated stickers and posts are being installed as time permits. Currently, 21 signs are in the ground. GPS will come later. Lions Club agreed to pay $1500 for project which includes a personal gift from Glen Bearth. Total cost for posts is $939.62 and sticker printing $357.50. Total amount is covered by Lion’s Club. Discovery Center will create a flyer with map. Stickers will include a QR code that will direct you to the University of Minnesota’s Weebly website for more information. Member Sagstetter suggested the Lion’s Club and Master Gardener’s be recognized on the flyer. Ash Treatment Forester Cota noted that ash treatments are done yearly. All boulevard Ash trees, and a few larger park trees, have been inventoried and rated with a condition class. The Ash Program treats the top third condition class trees to slow down future casualty rates. Grant money was used to remove bottom third-condition class trees and replace with new trees. Water bags and T-post stakes were also bought with grant money. Middle third-condition class trees will be removed and replaced as they die. This year approximately 78 trees were treated. Cost this year was $6200, slightly more than the previous yearly budget of $5000. Budget has been increased to $7000, pending council approval. Oakdale Tree Board Minutes September 15, 2020 Page Three NEW BUSINESS Buckthorn Goat Grazing Forester Cota stated that goat grazing can be expensive ($650-$800/acre for small area) and requires a significant amount of staff time. Goats typically graze 3-4 acres at a time for a few days and then staff move them to another area. In response to Councilmember Swedberg’s request for clarification regarding companies moving the fences, Mr. Cota replied it would probably cost more to include fence moving but will look into it. It could benefit some areas of Oakdale Park. STS crews will work one day a week starting in November to help clear Buckthorn. In response to Member Sagstetter’s question on dates for Buckthorn pickup, Mr. Cota replied he will need to clarify the dates. Curbside pickups are usually scheduled on Tuesdays but it was posted with Thursday dates as well starting September 17, October 1, October 15 and October 27. In response to the question from Member Schreifels on cancellation of the Buckthorn Removal event, Mr. Cota replied it was cancelled due to the mandate by the governor to limit outside groups to 25 or less. There are a few employees that will work overtime to remove Buckthorn and board was asked to email him if they would like to volunteer. Date has not been scheduled yet. Member Sagstetter mentioned that all of the Master Gardener’s activities have been cancelled this year also. Tree Board Applicant Application was received from Glen Giacoletto. Forester Cota has met with Glen and recommends that the Tree Board ask City Council to approve Glen Giacoletto as a member of the Tree Board. Chair Kantola asked if any board members opposed recommending Glen Giacoletto to City Council as a Tree Board member. With no opposition, Chair Kantola recommends that City Council consider Glen Giacoletto’s application. Arbor Day Celebration / Tree Giveaway Member Sagstetter stated that she met with Sue Barry after the June meeting to discuss possible online signups for trees, much like North St. Paul. Member Sagstetter believes it would not work for Oakdale with the amount of trees given away and the issues that might arise with trees not picked up. The new plan to reduce wait time between number distribution and tree pick up will eliminate any inconvenience for residents to stand in line. Forester Cota recommends that we continue to give trees to residents and believes the inquiry into online reservations was mainly to have a plan in advance if Covid restrictions are still in place next year. It was also noted the City Council likes to have the community interaction during giveaway and it is helpful to be able to discuss planting and pruning with residents. Councilmember Swedberg suggested a drive-by pickup might work or council could take turns attending event. Suggested continuing to brainstorm options at future meetings. Member Pierson suggested an option to electronic signup for pickup time. Member Saarela noted that if residents drive by they could be scheduled alphabetically to eliminate long lines of cars. This option would work well with online reservations. Oakdale Tree Board Minutes September 15, 2020 Page Four In response to Councilmember Swedberg’s question regarding planting at the Oakdale Bark Park this fall, Forester Cota replied he has trees planted in the gravel bed that could be used if board decides to plant. The only concern would be the Hackberry trees but stated they could be planted in the nursery if not used this year. Chair Kantola suggested developing a plan in January for planting trees in spring. Board agreed. COMMUNICATIONS AND MISCELLANEOUS ITEMS Member Schreifels informed board that former board member, Diane Rasmussen, had passed away. NEXT MEETING AGENDA ITEMS/DATE Chair Kantola noted the following will be included on the January agenda: A. Oakdale Dog Park B. Buckthorn Goat Grazing in difficult areas C. Tree Trek D. Arbor Day Tree Giveaway Member Sagstetter suggested that Forester Cota reorder the trees from 2020 to be prepared if allowed to proceed with giveaway. Chair Kantola asked Forester Cota to email board the 2020 tree selections. Next Oakdale Tree Board meeting – Tuesday, January 19, 2021 at 5:00pm. ADJOURNMENT MOTION WAS MADE BY MEMBER PIERSON AND SECONDED BY MEMBER SAGSTETTER TO ADJOURN THE REGULAR MEETING OF THE TREE BOARD AT 5:52 P.M. Ayes 5 Abstain 0 Nays 0 Motion Carried Respectfully submitted, Teresa Buhl, Recording Secretary  REQUEST FOR COUNCIL ACTION Meeting Date: February 23, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: Administrators Report ☒ ☐ CA Approval: CV Consensus Motions ☐ Public Hearing Department: ☐ Title: COVID Recovery Business Loan Program - Forgivable Loan Option BACKGROUND At the February 9, 2021 work session, the City Council requested an amendment to the COVID Recovery Business Loan (CRBL) Program to create an option for a small forgivable loan for eligible businesses in addition to the already established deferred loan option. The Finance Department is recommending the use of 2020 reserves resulting from salary savings as the funding source from which to appropriate $58,000 for the forgivable loans. STAFF RECOMMENDATION Staff recommends that the City Council approve the amendment to the COVID Recovery Business Loan Program to create a $1,000 forgivable loan option and budget $58,000 for this program from 2020 reserves resulting from salary savings. CITY COUNCIL ACTION REQUESTED Waive reading and adopt EPD-027, COVID Recovery Business Loan Program (CRBL) as amended to create a $1,000 forgivable loan option and budget $58,000 for this program from 2020 reserves resulting from salary savings. ATTACHMENTS 1. Resolution 2021-XX 2. City Policy EPD-027, COVID Recovery Business Loan Program (CRBL)  Standard Operating Policy City of Oakdale Policy Number: EPB-027 Pages: 4 Subject: COVID Recovery Business Loan (CRBL) Program Date Approved: 2020 (May), 1st Amendment 2020 (August), 2nd Amendment 2020 (October), 3rd Amendment 2021 (January), 4TH Amendment 2021 (February) 1.0 Purpose 1.1 The purpose of this policy is to establish the justification and administrative guidance for the COVID Recovery Business Loan (CRBL) program. Application for assistance shall follow this policy. 2.0 Authority 2.1 Minnesota State Statute 469.192 provides the Oakdale Economic Development Authority (OEDA) with the authority to establish the CRBL program. 2.2 The OEDA may, at any time, for any reason, amend, or waive any part of this policy. 2.3 The OEDA reserves the right to deny financing for any reason if it determines, at its sole discretion, that the loan request is not in keeping with the intent of the policy. 3.0 2040 Comprehensive Plan 3.1 The 2040 Comprehensive Plan supports the CBRL program. a) Goal 1: Living wage jobs shall be maintained and increased to provide employment opportunities and a continually improving quality of life for all residents. b) Goal 2: The local economic development environment shall provide business and labor with the supports necessary to be successful and ensure continued employment opportunities for all residents. 4.0 CRBL Program 4.1 Program Goals a) The goals of the CRBL program are to protect the health and safety of a business’s employees and customers allowing a business to reopen safely, and by doing so (1) create and/or retain jobs, (2) maintain and increase the tax base, and (3) retain existing business. 4.2 Program Term a) The CRBL program is temporary and shall run from May 27, 2020 through April 1, 2021. 4.3 Eligible Business a) An eligible business is a business subject to closure as identified in the Governor’s Executive Orders 20-04 and 20-08. These include: i. Restaurants, food courts, cafes, coffeehouses, and other places of public accommodation offering food or beverage for on-premises consumption, excluding institutional or in-house food cafeterias that serve residents, employees, and clients of businesses, childcare facilities, hospitals, and long- term care facilities. ii. Bars, taverns, brew pubs, breweries, microbreweries, distilleries, wineries, tasting rooms, clubs, and other places of public accommodation offering alcoholic beverages for on-premises consumption. iii. Hookah bars, cigar bars, and vaping lounges offering their products for on- premises consumption. iv. Theaters, cinemas, indoor and outdoor performance venues, and museums. v. Gymnasiums, fitness centers, recreation centers, indoor sports facilities, indoor exercise facilities, exercise studios, and spas – (tanning establishments, body art establishments, tattoo parlors, piercing parlors, businesses offering massage therapy or similar body work, spas, salons, nail salons, cosmetology salons, esthetician salons, advanced practice esthetician salons, eyelash salons, and barber shops. This includes, but is not limited to, all salons and shops licensed by the Minnesota Board of Cosmetologist Examiners and the Minnesota Board of Barber Examiners.) vi. Amusement parks, arcades, bingo halls, bowling alleys, indoor climbing facilities, skating rinks, trampoline parks, and other similar recreational or entertainment facilities. vii. Country clubs, golf clubs, boating or yacht clubs, sports or athletic clubs, and dining clubs. b) The business must have been in business and located in Oakdale before March 17, 2020. c) The business must have employed no more than 75 full-time employees (FTE’s) on March 17, 2020. d) The business must have been registered with the Minnesota Secretary of State on March 17, 2020 and must be registered at the time of application. e) The business must not be a household employer (individuals who employ household employees such as nannies or housekeepers), or a consultant. f) The business has completed a COVID-19 Preparedness Plan as outlined in the Governor’s Executive Order 20-56. g) The business must be in compliance with all ordinances, codes and licenses as well as current on any taxes, assessments, fines, fees, and any other monies due the City by the applicant on the subject property, or any other property owned by the applicant in the city. h) The business owner must sign the application. 4.4 Loan Terms a) Principal Maximum: $10,000 b) Interest Rate: 0% c) Term: 36 months d) Payment: Deferred a) Deferred Loan i. Principal Maximum: $10,000 ii. Interest Rate: 0% iii. Term: 36 months or Sept 30, 2023, whichever is sooner iv. Payment: Deferred b) Forgivable Loan i. Principal Maximum: $1,000 ii. Interest Rate: 0% iii. Term: 36 months or Sept 30, 2023, whichever is sooner iv. Payment: Deferred, forgiven if business remains in operation through September 30, 2023 4.5 Eligible Expenses a) Expenditures must be related to the preparation of a COVID-19 Preparedness Plan as outlined in the Governor’s Executive Order 20-56 or relate to general operating expenses. b) Preparation Plan: Expenditures for the development and implementation of policies and procedures related to: i. Workers working from home ii. Preventing sick workers from entering the work place iii. Social distancing iv. Worker hygiene and source control v. Cleaning, disinfection, and ventilation protocols c) Preparation Plan expense examples include, but are not limited to: i. Building improvements and furnishings ii. Personnel protective equipment iii. Sanitizing supplies iv. Signage v. Employee training vi. Transition to online sales vii. Printing & Advertising viii. Supplies needed to restart operations ix. Other related costs d) Operation Expenses: include, but are not limited to, typical business operating expenses such as rent, utilities, insurance, advertising, etc.  4.6 Ineligible Expenses a) Payroll and property taxes. 4.7 Expenditures Period a) An eligible expense is any expenditure that occurs during the period of March 17, 2020 through April 1, 2021. 5.0 Application 5.1 Loans are made based upon available capital. 5.2 Applications will be considered on a first come first served basis. 5.3 Business must provide information verifying their eligibility under Section 4.3 of this policy. 5.4 The business must provide a list and related cost of eligible expenses for which they are seeking the loan as described under section 4.5 of this policy. 5.5 Loan applications will be accepted beginning May 27, 2020 through April 1, 2021. 6.0 Selection Criteria 6.1 Priority given to applications that best meet program goals. 6.2 No more than two deferred loans per business. 6.3 No more than one forgivable loan per business. 6.4 Businesses receiving a deferred loan are not eligible to receive a forgivable loan, and vice versa. 7.0 Disbursement Process and Repayment 7.1 Loan proceeds will be disbursed after applicant: a) Provides paid invoices of eligible expenses b) Executes a repayment agreement 7.2 Repayment Period a) The loan amount, in whole or part, may be repaid at any time. However, the total amount is due no later than September 30, 2023. 8.0 Authorization 8.1 The City Administrator or Community Development Director is authorized to execute all relevant loan and related documents provided they comply with this policy.  City of Oakdale RESOLUTION 2021-xxx APPROVING AN AMENDMENT TO THE COVID RECOVERY BUSINESS LOAN PROGRAM TO CREATE A FORGIVABLE LOAN OPTION At a meeting of the City Council of the City of Oakdale, held on Tuesday, January 12, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, in May of 2020 the City Council established the COVID Recovery Business Loan Program for the purposes of retaining jobs, maintaining the tax base, and retaining existing businesses in response to the economic impacts of the COVID-19 pandemic; and WHEREAS, the City Council wishes to further support local businesses impacted by the economic effects of the pandemic by offering a small forgivable loan option as an alternative to the already established deferred loan option; and WHEREAS, the focus of this forgivable loan option are those Oakdale businesses that were closed via Executive Orders 20-04 and 20-08, of which there are approximately 65 in Oakdale and an approximated list of those businesses is attached; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby resolves that the COVID Recovery Business Loan Program policy be amended to create an option for a $1,000 forgivable loan. Voting in Favor: Voting Against: Resolution duly seconded and passed this 23rd day of February, 2021. ________________________________________ Paul Reinke, Mayor Attest: ____________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: February 23, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: Administrator Report ☒ ☐ CA Approval: CV Consensus Motions ☐ Public Hearing Department: ☐ Title: Memorandum of Agreement Between IBEW and City of Oakdale BACKGROUND In reviewing the current contract between the City of Oakdale and International Brotherhood of Electrical Workers Local No. 110 (IBEW), a minor wage discrepancy was identified. Previously, the City and IBEW had agreed to a 3% wage adjustment in 2021. Most of the steps and ranges were appropriately updated but steps A through E of the P.W. Superintendents did not calculate properly with that increase. Additionally, a few dates and spelling errors were corrected as part of this agreement. Staff have been working with IBEW representatives and are in agreement that this was a simple calculation error that was overlooked by all parties. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends the City Council approve Memorandum of Agreement between the City of Oakdale and International Brotherhood of Electrical Workers, Local No. 110. CITY COUNCIL ACTION REQUESTED Staff recommends the City Council approve Memorandum of Agreement between the City of Oakdale and International Brotherhood of Electrical Workers, Local No. 110.