City Council

AGENDA City Council Regular Meeting The City Council meeting will be held via Zoom. Zoom is an online platform that allows persons to “attend” the meeting via video or telephone. Access Meeting at: https://zoom.us/j/93465614538?pwd=V3ZNaDZLcVhIZHJwL0JQRnR2TVVSZz09 from a PC, Mac, tablet, iPhone, or Android device. Or by phone by calling 1-312-626-6799 and entering Meeting ID: 934 6561 4538, Passcode: 191581, when prompted. Participation guidelines are attached. Please join the meeting early to test your audio and video settings. If you join via a device and your audio is not working, you may need to use the dial-in phone number option. Regular Meeting May 11, 2021, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARING: SURFACE WATER POLLUTION PREVENTION PLAN (Recommendation: Staff presentation, Mayor opens public hearing and invites public comment, Mayor closes public hearing and invites comments from the City Council. No motion needed). APPROVAL OF MINUTES: Workshop, April 13, 2021 Regular Meeting, April 27, 2021 OPEN FORUM a) Proclamation: National Police Week: May 9 to 15 CONSENSUS MOTIONS a) Waive reading and adopt Resolution 2021-xxx, Approving the appointment of Alicia Petersen as Nature Program Instructor for the Recreation Department, effective May 12, 2021, at a rate of pay of $13 per hour. b) Waive reading and adopt Resolution 2021-xxx, Approving the appointment of Summer Program Instructors for the Recreation Department. AGENDA May 11, 2021 Page Two c) Waive reading and adopt Resolution 2021-xxx, Approving the appointment of Jason Zimmerman as Finance Director, effective June 14, 2021. ADVISORY BOARDS AND COMMISSIONS a) Economic Development Commission – Minutes of February 3, 2021 (Recommendation: Acknowledge receipt of the Economic Development Commission minutes of February 3, 2021; no motion needed). b) Economic Development Commission – Minutes of March 3, 2021 (Recommendation: Acknowledge receipt of the Economic Development Commission minutes of March 3, 2021; no motion needed). COMMUNITY DEVELOPMENT a) Community Development Update CITY ATTORNEY ADMINISTRATOR REPORT COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period of April 24 to May 7 in the amount of $543,345.77). ADJOURNMENT  Virtual Meeting Participation Guidelines How to Submit Public Comment Public comments may be made during the Open Forum portion of meetings; comments brought forth during this period may only speak to items not already listed on the agenda. There are other times when public comments will be accepted including public hearings and Truth in Taxation. There are two options for submitting public comments for virtual meetings:  “Attend” the Zoom meeting  Submit written comments Guidelines for Zoom Meeting Participants Members of the public wishing to make a comment via Zoom need to either join the meeting through the app on their computer/tablet/mobile phone and/or dial in to the phone number listed on the associated meeting agenda and/or public notice. The guidelines provided below outline the process for teleconferencing comments that will be followed during meetings. 1. All virtual meetings will be conducted via Zoom with a dial-in option. If you join the meeting utilizing the Zoom app on your computer/tablet/phone, you will be able to listen, see the City Council members, and make a public comment if you desire to do so. 2. Corresponding meeting materials are available on the City website at www.ci.oakdale.mn.us. 3. The meeting will start promptly at the time listed on the agenda. Public participants will be permitted to join the meeting five minutes before the meeting is scheduled to start. 4. When you are ready to join the meeting, please make sure your line is muted to decrease background noise. If you do not mute yourself, you will be muted by the meeting host. Those who request to make a public comment will be unmuted by the host when they are called on to speak. 5. If you decide you want to make a public comment, please inform the host by commenting in the chat function in the Zoom app or by dialing *9 if joining the meeting by phone. Staff will add you to the public comment queue list. All spoken comments through the Zoom app or the phone will be limited to three minutes. 6. When the public comment period begins, the Mayor will review the process and call on a staff member to read any public comments that were submitted via written statement. When those are completed, the Mayor will call for any spoken  public comment. The meeting host will call on public participants by either the last four digits of your phone number or your participant name listed in the Zoom app. Public participants will be called in the order they were added to the queue list. Public participants who do not respond within ten seconds of their phone number or screen name being called will be skipped and the next person in line will be called on. This method will continue until all public participants have had the opportunity to comment. All public participants will be allowed up to three minutes to comment. 7. Once the public comment period is done, the Mayor will continue to the next agenda item. Guidelines for Written Comments Written comments, 250 words or less, can be submitted to sue@ci.oakdale.mn.us by 4:30pm on the Monday prior to the council meeting that you would like to provide comment. When the public comment period begins, the Mayor will review the process and call on a staff member to read any public comments that were submitted via written statement. When those are completed, the Mayor will call for any spoken public comment (refer to #6). Important Notice: Zoom hosts will have the ability to and will remove participants from the meeting if they behave in a way that disrupts or interferes with the meeting.  REQUEST FOR COUNCIL ACTION Meeting Date: May 11, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☒ Department: Public Works Director/City Engineer ☐ Title: Stormwater Pollution Prevention Plan (SWPPP) – Annual Report for the 2020 Municipal Separate Storm Sewer Systems (MS4) BACKGROUND Minnesota communities are required to update the Minnesota Pollution Control Agency (MPCA) with a summary of the status of compliance with surface water quality protections as required by the Municipal Separate Storm Sewer Systems (MS4) General Permit. This summary includes an assessment of the appropriateness of the City’s identified Best Management Practices (BMP) and progress toward achieving the City’s identified measurable goals for each of the minimum control measures, as required by the MS4 Permit. This information is required to be submitted to the MPCA by June 30, 2021. The City is also required to hold a hearing once a year to review the status of the permit and hear of any water quality concerns from Oakdale residents. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION The City has prepared a Storm Water Pollution Prevention Plan (SWPPP) since 2003. In many regards, the City’s storm sewer system already protects the environment from potential sources of pollution. Many of the storm sewers discharge into treatment ponds prior to discharging into public waters. The SWPPP recognizes this and refers to Best Management Practices (BMP) that primarily involve: • Education-outreach to the public, contractors, and maintenance employees; • Reviewing City ordinances and inspection procedures to assure they are current; • Developing documentation procedures to protect the City from third party law suits; • Developing a program to clean out the sedimentation basins; • Properly maintaining City storm sewer system to minimize erosion. The MPCA has issued a new General Permit this year. The City has one year to update the City’s SWPPP to be in compliance with the new permit conditions. The newly reissued MS4 General Permit has several changes that will require changes to the City’s Stormwater Pollution Prevention Plan (SWPPP), including: • Additional education and outreach requirements regarding deicing salt and pet waste. • Establishing an ordinance requiring proper salt storage at commercial, institutional, and non-NPDES permitted industrial facilities. • More detailed written procedures/requirements for several areas (e.g.; site plan review checklists, illicit discharge, and snow/ice management policies). • Expanded Illicit Discharge Detection & Elimination (IDDE) training requirements to all field staff; including police, fire, public works, and parks staff. • Additional inspections in areas determined to be more at risk of illicit discharges. Staff recommends that the Mayor opens the public hearing and invites public comment, Mayor closes public hearing and invites comments from the City Council. CITY COUNCIL ACTION REQUESTED No motion needed.  WORKSHOP OAKDALE CITY COUNCIL April 13, 2021 The City Council held a workshop on Tuesday, April 13, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:00 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Susan Barry, City Clerk Brian Bachmeier, Public Works Director/City Engineer Jeff Koesling, Parks Superintendent Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Emily Shively, City Planner Bob Streetar, Community Development Director Bill Sullivan, Police Chief Julie Williams, Recreation Superintendent Kevin Wold, Fire Chief Stan Karwoski, Washington County Commissioner (virtual) Ken Larson, Slumberland (virtual) Connor McCarthy, United Properties (virtual) Scott Peterson, United Properties (virtual) Mitch Bartlett, Washington County (virtual) Joe Gustafson, Washington County (virtual) Stan Karwoski, Washington County (virtual) Adam Josephson, Minnesota Department of Transportation (virtual) SUMMERFEST Communications Specialist MacLeod provided an overview of plans for the 2021 Summerfest event: two-day event, food trucks, entertainment, skateboard contest, 5k, kids activities, art fair, fireworks, medallion hunt, and scavenger hunt; no parade or carnival. She noted that no changes had been made to the COVID guidelines discussed at the March 23 meeting. Communications Specialist MacLeod further noted that “save the dates” information on Summerfest had been posted and vendor applications were being finalized. Parks Superintendent Koesling commented on the difficulties in planning and he supports not holding Summerfest due an uptick in COVID cases. He indicated that Public Works staff would not enforce the wearing of masks at outdoor events as mandated by the Governor. Parks WORKSHOP April 13, 2021 Page Two Superintendent Koesling shared that he wanted Summerfest to continue be a positive reflection on the city. Communications Specialist MacLeod noted that Cottage Grove canceled their June festival and other communities had not yet decided on whether to hold events. Recreation Superintendent Williams stated that although the Summerfest Committee was hopeful that the community event could take place, the increase in COVID cases has raised concerns. In response to a question from Council Member Swedberg, Communications Specialist MacLeod noted that a decision on whether or not to hold the event could be made next meeting. Police Chief Sullivan commented on the potential of community events in the metro area attracting demonstrators. He also commented on the difficulties relating to mask enforcement. Council Member Olson supported canceling the event sooner rather than later and expressed concern with staff being tasked with enforcing masks and social distancing. In response to a question from Council Member Zabel, Communications Specialist MacLeod noted that there would be no financial impact on the city should a decision to cancel the event be made in early June rather than in May, besides a large cancellation fee if the fireworks were cancelled and loss of deposits on some of the music groups. Council Member Zabel supported holding off on a final decision on holding the event. Police Chief Sullivan commented on the importance of having Summerfest dates locked down for scheduling of police personnel. Mayor Reinke asked that vendors be made aware of the potential that Summerfest could be canceled or scaled back. City Administrator Volkers offered that the event could be comprised of food trucks only. Communications Specialist MacLeod offered that several pop-up events could be held. In response to a question from Council Member Zabel, Recreation Superintendent Williams shared that there had been a few incidents of persons not wearing masks at the city’s Indoor Market but largely it has not been a problem. Staff was directed to bring back options for a scaled down Summerfest event to the April 27 City Council meeting. WORKSHOP April 13, 2021 Page Three 4FRONT EXPANSION Community Development Director Streetar reviewed a request from Slumberland and United Properties to develop up to 310,000 square feet of new construction north of County Road 14, west of I-694, east of Ideal Avenue, abutting the Willowbrooke neighborhood to the north. City Planner Shively added that a code amendment would allow two more permitted uses: light manufacturing and office-showroom/office-warehouse. In response to a question from Council Member Swedberg, City Planner Shively reviewed access off of County Road 14. In response to a question from Council Member Olson, Community Development Director Streetar described the view of the buildings and landscaping from Willowbrooke. City Planner Shively added that the city’s design standards would provide exterior standards for the buildings. In response to a question from Mayor Reinke, Scott Peterson, United Properties, explained that the site would not connect to Willowbrooke on the north and described the right-in, right-out access on the south. He added that trucks would park in the rear of the buildings. Community Development Director Streetar added that in preparation for the additional development of the 4Front site, Willowbrooke moved open space from the north portion of the site to the south. Mayor Reinke stated his support for the request. Ken Larson, Slumberland, commented on the uniqueness of the site. City Planner Shively noted that the next step would be to bring the code amendment to the Planning Commission and then to the City Council PROPOSED POLICY: SOCIAL MEDIA Communications Specialist MacLeod reviewed the proposed policy on social media. Staff was directed to bring the policy forth for adoption at the April 27 City Council meeting. PROPOSED POLICY: DONATIONS TO PARKS City Administrator Volkers reviewed an updated draft of a proposed policy that addresses donations and memorials in city parks. She noted that Section 9.0: Gifts to the City would be removed and made part of a different policy. WORKSHOP April 13, 2021 Page Four Following discussion, staff was directed to rework portions of the draft policy and bring it back to an upcoming Council work session. COUNCIL TOPICS Acorn Awards Council Member Swedberg noted that the annual City Council tour of Acorn Award winning properties was being considered for June 29. After some discussion, the City Council asked that the tour be set for Tuesday, July 13, prior to the start of the regular meeting. ISD 622 Boundary Changes Council Member Zabel shared that he had heard from a number of residents upset with some elementary school boundary changes made by Independent School District 622 that will have student attend school outside of Oakdale. He suggested that the City Council send a statement to the school district supporting Oakdale residents attend schools in Oakdale. Council Member Ingebrigtson recalled that in an earlier discussion, the superintendent stated that families with at least one student attending Eagle Point Elementary School would be allowed to continue to attend Eagle Point regardless of any boundary changes. (Discussion to continue later in the meeting). 10TH STREET ACCESS City Attorney Thomson reviewed correspondence sent to the Minnesota Department of Transportation (MnDOT) opposing the termination of the Limited Use Permit relating to the access to the HOM Furniture site (and daycare building) on 10th Street east of the I-694 ramp granted to the city in 1993. Mitch Bartlett, Washington County, provided an overview of the progress of the county’s project that began in 2020: pedestrian trail to Cub Foods and flashing yellow signals for access to I-694. He shared the county’s support for the access to remain open. Adam Josephson, MnDOT, stated that the closure of the access was being sought for vehicle and pedestrian safety at the access. He explained that the previous manager of the HOM Furniture site had expressed concerns with vehicles cutting through the site to access Helmo Avenue or 10 Street as well as the speed traveled by some vehicles. Mr. Josephson added that MnDOT contacted the city’s Community Development Department when it learned of the HOM Furniture project and the Limited Use Permit was subsequently terminated by MnDOT. WORKSHOP April 13, 2021 Page Five Mayor Reinke indicated that HOM Furniture wanted the access to remain open. Council Member Ingebrigtson strongly opposed closing the access and asked if the flashing yellow signals would help mitigate MnDOT’s safety concerns. Mr. Josephson replied that the flashing yellow signals would likely reduce accidents at that intersection. Mr. Bartlett discussed options for the flashing yellow signals and stated that restricted access would also increase safety. Council Member Ingebrigtson asked if closing the access would increase safety concerns at the 10th Street and Helmo Avenue intersection. He added that he has witnessed a number of accidents at that location and that he, in fact, had been in an accident at that intersection. Mr. Josephson provided accident data projections for both locations showing an overall reduction in accidents. County Commissioner Karwoski stated his support for the city for the access to remain open. He added that additional signal improvements in the vicinity would help address safety concerns. Mayor Reinke asked that MnDOT consider leaving the access open until a determination can be made on how the flashing yellow lights affect the flow of traffic. Mr. Josephson offered the following options and stated that he would need to discuss them with others: 1. Leave access open until a determination can be made on how the improvements made by Washington County affect the traffic safety. 2. Close access after completion of Washington County’s project. 3. Close access at this time and Washington County to modify their current project. It was the consensus of the City Council to leave the access on 10th Street open, collect data for a number of years, and then make a determination on whether the access should be closed. Mr. Josephson stated that should that option be acceptable to MnDOT, an agreement would need to be reached that defines the timeframe and deadline for collecting data and for the Limited Use Permit to be reinstated or redrafted that the city would cover costs relating to closure of the access, when so determined. The council did not acknowledge or comment on that suggestion. On another topic, County Commissioner Karwoski announced that federal approval had been received on the Gold Line transit project. WORKSHOP April 13, 2021 Page Six ISD 622 BOUNDARY CHANGES (cont.) The City Council continued to discuss the Independent School District 622’s boundary changes and supported sending individual letters to the school superintendent asking that Oakdale residents have the opportunity to attend Oakdale schools. ADJOURNMENT The workshop adjourned at 6:52 PM. Respectfully submitted, Susan Barry, City Clerk  REGULAR MEETING OAKDALE CITY COUNCIL April 27, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:00 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Linnea Graffunder-Bartels, Senior Community Development Specialist Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent PLEDGE OF ALLEGIANCE The City Council amended the Consensus Motion portion of the agenda to remove item F. PUBLIC HEARING: LEE SISTERS LLC/BROTHERS EVENT CENTER LIQUOR LICENSES Administrative Services Director Petersen reviewed a request to issue On-Sale Intoxicating and Special Sunday liquor licenses to Lee Sisters LLC, dba Brothers Event Center, 7133 – 10th Street. Mayor Reinke opened the public hearing for comments; none were brought forth. Mayor Reinke closed the public hearing and called for a motion. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE ISSUANCE OF AN ON-SALE INTOXICATING AND SPECIAL SUNDAY LIQUOR LICENSES TO LEE SISTERS LLC, dba BROTHERS EVENT CENTER, 7133 – 10TH STREET. 5 AYES. REGULAR MEETING April 27, 2021 Page Two APPROVAL OF MINUTES: Regular Meeting, April 13, 2021 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE REGULAR MEETING MINUTES OF APRIL 13, 2021, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke invited comments from the audience at this time; no comments were brought forth. CONSENSUS MOTIONS City Administrator Volkers asked to pull item F off of the consent agenda. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Approve the appointment of the following to the International Property Maintenance Code (IPMC) Board of Appeals: Bob Stiglich, Larry Quigley, and Tom Wiener. b) Waive reading and adopt Resolution 2021-39, Granting a variance to Section 19-4(e) of the City Code to allow Magney Construction to perform construction activities relating to City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7), as so noted. c) Waive reading and adopt Resolution 2021-40, Approving the hiring of Jack Knoepfler as Engineering Intern for the Public Works Department, effective May 10, at a rate of pay of $13 per hour. d) Waive reading and adopt Resolution 2021-41, establishing a public hearing for the vacation of 40th Street within the Willowbrooke project area for May 25, 2021. e) Approve the issuance of a 3.2 Malt Liquor license to the Oakdale Adult Softball Association (OASA) for the 2021 Summer and Fall ball season. g) Adopt Policy MIS-021: Social Media. 5 AYES. CONSENSUS ITEM F – APPOINTMENT OF BOB MOORE AS UTILITIES TECHNICIAN REGULAR MEETING April 27, 2021 Page Three A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-41, APPROVING THE APPOINTMENT OF BOB MOORE AS UTILITIES TECHNICIAN FOR THE PUBLIC WORKS DEPARTMENT, EFFECTIVE APRIL 28, 2021, AT RATE OF PAY CONSISTENT WITH THE CURRENT LABOR AGREEMENT, SUBJECT TO THE BACKGROUND CHECK AND RECEIPT OF A SIGNED LETTER OF ACCEPTANCE. 5 AYES. ADVISORY BOARDS AND COMMISSIONS: COUNCIL LIAISON UPDATES No updates were available. PUBLIC WORKS DIRECTOR/CITY ENGINEER a) City Project 2021-03 – Plans and Specifications Approval Public Works Director/City Engineer Bachmeier reviewed a request to approve the plans and specifications for City Project 2021-03 (Lift Station 11 Improvements) and authorize going out for bids. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-43, APPROVING THE PLANS AND SPECIFICATIONS FOR CITY PROJECT 2021-03 (LIFT STATION 11 IMPROVEMENTS) AND AUTHORIZING ADVERTISING FOR AND COLLECTION OF BIDS. 5 AYES. COUNCIL PRESENTATIONS Council Member Zabel announced that Oak Spring Chiropractic, 1015 Helmo Avenue, was celebrating their 10th anniversary. Council Member Swedberg announced that the annual Landscape Revival event would be held on June 12, 9 AM to 1 PM, in the City Hall parking lot. Council Member Ingebrigtson announced that the city was moving ahead with the annual Summerfest Celebration, to be held June 24 and 25. Mayor Reinke announced that the federal government approved advancing the Gold Line Bus Rapid Transit project to the next level, the engineering phase. Mayor Reinke announced that the city’s Drinking Water Report for 2020 was now available on the city’s web page. REGULAR MEETING April 27, 2021 Page Four Council Member Zabel announced that the city’s annual Arbor Day Tree Giveaway would be held on May 1 at Walton Park and a document shredding event held in the City Hall parking lot. AWARD OF BIDS a) City Project 2021-01 – 2021 Street Improvements Public Works Director/City Engineer Bachmeier reviewed a request to award the bid for City Project 2021-01 (2021 Street Improvements). A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-44, AWARDING THE BID FOR CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS) TO MINNESOTA PAVING AND MATERIALS IN THE AMOUNT OF $2,577,777. 5 AYES. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF APRIL 10 TO APRIL 23 IN THE AMOUNT OF $1,225,047.83. 5 AYES. ADJOURNMENT The meeting adjourned at 7:18 PM. Respectfully submitted, Susan Barry, City Clerk  State of Minnesota City of Oakdale Proclamation WHEREAS, IN 1962, PRESIDENT KENNEDY PROCLAIMED MAY 15 AS NATIONAL PEACE OFFICERS MEMORIAL DAY AND THE WEEK IN WHICH IT FALLS AS NATIONAL POLICE WEEK TO PAY SPECIAL RECOGNITION TO LAW ENFORCEMENT OFFICERS WHO HAVE LOST THEIR LIVES IN THE LINE OF DUTY FOR THE SAFETY AND PROTECTION OF OTHERS; AND WHEREAS, THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE (IACP) HAS DECLARED POLICE OFFICER SAFETY AND WELLNESS A TOP PRIORITY, AND THE IACP’S CENTER FOR OFFICER SAFETY AND WELLNESS PROMOTES THE IMPORTANCE OF INDIVIDUAL, AGENCY, FAMILY, AND COMMUNITY SAFETY AND WELLNESS AWARENESS; AND WHEREAS, IT IS IMPORTANT THAT ALL CITIZENS KNOW AND UNDERSTAND THE PROBLEMS, DUTIES, AND RESPONSIBILITIES OF THEIR POLICE DEPARTMENT, AND THAT MEMBERS OF OUR POLICE DEPARTMENT RECOGNIZE THEIR DUTY TO SERVE THE PEOPLE BY SAFEGUARDING LIFE AND PROPERTY BY PROTECTING THEM AGAINST VIOLENCE OR DISORDER, AND BY PROTECTING THE INNOCENT AGAINST DECEPTION AND THE WEAK AGAINST OPPRESSION OR INTIMIDATION; AND WHEREAS, THE CITY OF OAKDALE COMMENDS THE BRAVE MEN AND WOMEN OF OUR LAW ENFORCEMENT COMMUNITY FOR CONTINUALLY SUMMONING THE COURAGE TO FULFILL THEIR SOLEMN OATH TO PROTECT AND SERVE; AND WHEREAS, THE CITY OF OAKDALE ALSO TAKES PAUSE TO REMEMBER THOSE THE MEN AND WOMEN OF OUR LAW ENFORCEMENT COMMUNITY WHO HAVE LOST THEIR LIVES OR HAVE SUFFERED PERMANENT DISABILITIES DEFENDING THEIR COMMUNITIES; AND THEREFORE, I, PAUL REINKE, MAYOR OF OAKDALE, MINNESOTA, HEREBY PROCLAIM MAY 9 TO 15 AS “NATIONAL POLICE WEEK” TO COMMEMORATE POLICE OFFICERS, PAST AND PRESENT, WHO BY THEIR FAITHFUL AND LOYAL DEVOTION TO THEIR RESPONSIBILITIES HAVE RENDERED A DEDICATED SERVICE TO THEIR COMMUNITIES AND, IN DOING SO, HAVE ESTABLISHED FOR THEMSELVES AN ENDURING REPUTATION FOR PRESERVING THE RIGHTS AND SECURITY OF ALL OF OAKDALE’S RESIDENTS. IN WITNESS THEREOF: I HAVE HEREUNTO SET MY HAND AND CAUSED THE SEAL OF THE CITY OF OAKDALE TO BE AFFIXED ON THIS 11TH DAY OF MAY, 2021. _______________________________________ Paul Reinke, Mayor  REQUEST FOR COUNCIL ACTION Meeting Date: May 11 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JW Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions a ☒ Public Hearing Department: ☐ Title: Hire Nature Program Instructor for Recreation Department BACKGROUND The Recreation Department has reviewed applications and conducted interviews for the soon to be vacant Nature Program Instructor position and has selected Alicia Petersen to fill the vacancy. FINANCIAL CONSIDERATIONS The Nature Program Instructor pay scales is consistent with the approved pay plan. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION It is recommended that Alicia Petersen be hired as Nature Program Instructor. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving the appointment of Alicia Petersen as Nature Program Instructor for the Recreation Department, effective May 12, 2021, at a rate of pay of $13 per hour.  City of Oakdale RESOLUTION 2021-xxx APPROVING THE APPOINTMENT OF ALICIA PETERSEN AS NATURE PROGRAM INSTRUCTOR FOR THE RECREATION DEPARTMENT, EFFECTIVE MAY 12, 2021, AT A RATE OF PAY OF $13 PER HOUR. At a meeting of the City Council of the City of Oakdale held on May 11, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, and Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Alicia Petersen as Nature Program Instructor for the Recreation Department, effective May 12, 2021, at a rate of pay of $13 per hour. Voting in Favor: Voting Against: Resolution duly seconded and passed this 11th day of May, 2021. Attest: ________________________________________ Paul Reinke, Mayor ________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: May 11 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: JW Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Hire Recreation Summer Program Instructors BACKGROUND The Recreation Department has reviewed applications and conducted interviews for Summer Program Instructors. Summer Recreation employees may be employed from June 1 through August 31, 2021. FINANCIAL CONSIDERATIONS The Summer Program Instructor pay scales are consistent with the approved pay plan. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION After reviewing the employment applications and conducting interviews, it is recommended the following individuals be hired: It is recommended the following be hired as a Summer Program Instructor at a pay rate of $13. • Joshua Bell • Alexis Hiltunen • Austin Murphy It is recommended the following be hired as a Summer Program Instructor at a pay rate of $14. • Katelyn Accola • Anna Oslund It is recommended the following be hired as a Summer Program Instructor at a pay rate of $15. • Kathleen Jackson • Sarah Jorgensen • Miranda Lemon • Kelly Wagenbach CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving the hiring of Summer Program Instructors, as noted.  City of Oakdale RESOLUTION 2021-xxx APPROVING THE APPOINTMENT OF SUMMER PROGRAM INSTRUCTORS FOR THE RECREATION DEPARTMENT. At a meeting of the City Council of the City of Oakdale held on May 11, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, and Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of the following seasonal employees as Summer Program Instructors for the Recreation Department: Wages per Hour Joshua Bell $13 Alexis Hiltunen $13 Austin Murphy $13 Katelyn Accola $14 Anna Oslund $14 Kathleen Jackson $15 Sarah Jorgensen $15 Miranda Lemon $15 Kelly Wagenbach $15 Voting in Favor: Voting Against: Resolution duly seconded and passed this 11th day of May, 2021. Attest: ________________________________________ Paul Reinke, Mayor ________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: May 11, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: ☐ Title: Approve the appointment of Jason Zimmerman as Finance Director BACKGROUND At the January 26, 2021 Oakdale City Council meeting, approval was grant to engage executive recruiter Baker Tilly to do full recruitment services on our behalf for a Finance Director. The process included a position analysis, proactive recruitment and advertising. The search resulted in a first review of applications on March 3, 2021 with 23 applicants. Baker Tilly then did preliminary screening consisting of 16 applicants being invited to submit more detailed information on their experience in the form of a candidate questionnaire. The candidates were also asked to submit a one- way, recorded video. Six applicants withdrew from the process at that point. Baker Tilly reviewed the candidate questionnaires and video interviews, and then conducted telephone interviews. The recruiter also conducted internet and media searches to identify the eight semi-finalist candidates. The candidates reflected a wide range of local government and/or finance experience. The City Administrator and Administrative Services Director reviewed the semi-finalist candidate materials including cover letter, resume, an application addendum, candidate questionnaire, and video interviews in consultation with the recruiter and designated five finalists. The Mayor and City Council then reviewed the candidate materials including cover letter, resume, candidate questionnaire, and video interviews of the five finalists and provided feedback. One finalist withdrew. The four finalists were then invited to participate in a series of interviews/feedback sessions with department heads and another with those finance staff who would report to the new Finance Director. Finally, the candidates interviewed with the City Administrator and Administrative Services Director. A thorough background process including record verification and criminal/financial history checks were conducted by the recruiter. References were thoroughly vetted. The recruitment for a Finance Director was extremely comprehensive and netted excellent candidates. The City Administrator is recommending Jason Zimmerman as Finance Director with the following key provisions: • Start date of June 14, 2021 • Starting salary of $136,592.64 • One year probation  • City pay for educational programs and materials and appropriate expenses to obtain a Certified Public Finance Officer designation It would be appropriate for the City Council to appoint Jason Zimmerman as the Finance Director for the City of Oakdale. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends appointing Jason Zimmerman as the Finance Director for the City of Oakdale. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive the reading and adopt Resolution 2021-xxx, Approving the appointment of Jason Zimmerman as Finance Director, effective June 14, 2021.  City of Oakdale RESOLUTION 2021-xxx APPROVING THE APPOINTMENT OF JASON ZIMMERMAN AS FINANCE DIRECTOR FOR THE CITY OF OAKDALE, EFFECTIVE JUNE 14, 2021. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, May 11, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, Section 2-06 of the Oakdale City Code created the position of Finance Director; and WHEREAS, following an extensive and comprehensive recruitment process, it is recommended that Jason Zimmerman be appointed as Finance Director for the City of Oakdale. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the hiring of Jason Zimmerman as Finance Director, effective June 14, 2021. Voting in Favor: Voting Against: Resolution duly seconded and passed this 11th day of May, 2021. ________________________________________ Attest: Paul Reinke, Mayor _____________________________________ Susan Barry, City Clerk  REGULAR MEETING ECONOMIC DEVELOPMENT COMMISSION CITY OF OAKDALE February 3, 2021 CALL TO ORDER A regular meeting of the Economic Development Commission of the City of Oakdale was held virtually on Wednesday, February 3, 2021 via the Zoom virtual meeting platform. Ms. Graffunder-Bartels called the meeting to order at 5:15p.m. The opportunity was provided for the EDC, staff and the public to participate via Zoom or by telephone in response to the City of Oakdale’s Local Emergency Response to COVID-19. As such, all motions were done by roll call. CALL OF ROLL On a call of roll, the following were present via Zoom meeting. Commissioners: David Lewis Robert Stiglich Scott Oechsner Bill Burns Frank Orsello Gary Livingston Dave Halper Stacie Penn Mark Landis Absent: Holly Koep Also Present: Linnea Graffunder-Bartels, Senior Community Development Specialist Colleen Swedberg, City Council Liaison Alyssa MacLeod, Communication Specialist Quorum Present: YES ☒ NO ☐ PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES A MOTION WAS MADE BY COMMISSIONER LIVINGSTON, SECONDED BY COMMISSIONER PENN TO APPROVE THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 6, 2019. VERBAL VOTE FOLLOWED Commissioner Lewis Aye Commissioner Stiglich Aye Commissioner Orsello Aye Commissioner Oechsner Aye Economic Development Commission Minutes February 3, 2021 Page Two Commissioner Burns Aye Commissioner Livingston Aye Commissioner Halper Aye Commissioner Penn Aye Ayes 8 Abstain 1 (Mark Landis) Nays 0 Motion Carried OLD BUSINESS None NEW BUSINESS ELECTION OF COMMISSION CHAIR AND VICE CHAIR Ms. Graffunder-Bartels opened nominations for Chair and Vice Chair. A motion was made by Commissioner Orsello and Commissioner Lewis to nominate Commissioner Bill Burns for position of Chairperson. A motion was made by Commissioner Burns to nominate Commission Scott Oechsner for position of Chairperson. A motion was made by Commissioner Halper to nominate Commissioner Mark Landis for position of Chairperson. Commissioner Burns noted that he would only like the position of Vice Chair. A motion was made by Commissioner Lewis to nominate Commissioner Frank Orsello for position of Vice Chair. Commissioner Orsello respectfully declined but nomination still stands. A motion was made by Commissioner Lewis to nominate Commissioner Bill Burns for position of Vice Chair. A motion was made by Commissioner Orsello and seconded by Commissioner Oechsner, to close nominations for Chairperson and Vice Chairperson. Commissioner Orsello rescinded his motion to nominate Commissioner Bill Burns for position of Chair. Commissioner Lewis rescinded his motion to nominate Commissioner Frank Orsello for position of Vice Chair. Economic Development Commission Minutes February 3, 2021 Page Three Ms. Graffunder-Bartels called for a roll call vote for to elect Commissioner Scott Oechsner for position of Chair. VERBAL VOTE FOLLOWED Commissioner Lewis Aye Commissioner Stiglich Nay Commissioner Oechsner Nay Commissioner Orsello Nay Commissioner Burns Aye Commissioner Livingston Nay Commissioner Halper Nay Commissioner Penn Aye Ayes 3 Abstain 1 (Mark Landis) Nays 5 Ms. Graffunder-Bartels called for a roll call vote for to elect Commissioner Mark Landis for position of Chair. VERBAL VOTE FOLLOWED Commissioner Lewis Nay Commissioner Stiglich Aye Commissioner Oechsner Aye Commissioner Orsello Aye Commissioner Burns Nay Commissioner Livingston Aye Commissioner Halper Aye Commissioner Penn Nay Ayes 5 Abstain 1 (Mark Landis) Nays 3 Ms. Graffunder-Bartels called for a roll call vote for to elect Commissioner Bill Burns for position of Vice Chair. Economic Development Commission Minutes February 3, 2021 Page Four VERBAL VOTE FOLLOWED Commissioner Lewis Aye Commissioner Stiglich Aye Commissioner Oechsner Aye Commissioner Orsello Aye Commissioner Livingston Aye Commissioner Halper Aye Commissioner Penn Aye Commissioner Landis Aye Ayes 8 Abstain 1 (Bill Burns) Nays 0 A motion was made by Commissioner Halper and seconded by Commissioner Burns, to elect Commissioner Mark Landis as Chairperson of the Economic Development Commission for a period of one (1) calendar year, commencing with the February 3, 2021 meeting. A motion was made by Commissioner Halper and seconded by Commissioner Lewis to elect Commissioner Bill Burns as Vice Chairperson of the Economic Development Commission for a period of one (1) calendar year commencing with the February 3, 2021 meeting. VERBAL VOTE FOLLOWED FOR BOTH MOTIONS Commissioner Lewis Aye Commissioner Stiglich Aye Commissioner Oechsner Aye Commissioner Orsello Aye Commissioner Burns Aye Commissioner Livingston Aye Commissioner Halper Aye Commissioner Penn Aye Commissioner Landis Aye Ayes 9 Abstain 0 Nays 0 Motion Carried Economic Development Commission Minutes February 3, 2021 Page Five COVID RECOVERY BUSINESS RESOURCES OVERVIEW Ms. Graffunder-Bartels provided a summary of the economic effects of the pandemic including the financial assistance provided to businesses by Federal, State, County and City levels. In response to Vice Chair Burns’ question regarding how many businesses are in Oakdale, Ms. Graffunder-Bartels replied there are about 650 businesses. Vice Chair Burns expressed his regret that only 184 businesses applied for the Paycheck Protection Program when help was available. Ms. Graffunder-Bartels noted that approximately 65 businesses closed due to executive orders and remained closed after initial quarantine period. She believes approximately 35 of those businesses did not receive any assistance during closure. Chair Landis asked if those businesses didn’t apply for assistance because they didn’t know it was available. Ms. Graffunder-Bartels replied that she worked closely with Alyssa MacLeod distributing information regarding city and county programs via email, phone calls, and social media. Chair Landis asked what the plan is going forward to attract and retain businesses and Ms. Graffunder-Bartels noted that the BRT areas are generating interest and occasionally Oakdale is contacted for retail space. In response to Commissioner Penn’s question about how many businesses permanently closed, Ms. Graffunder-Bartels replied the largest business would be the New Vision Theater as well as Dart Escape. Both businesses had been struggling for a while before the pandemic. COMMISSIONER UPDATES Commissioner Lewis stated he attended the Urban Wok Grand Opening and really enjoyed it. Chair Burns noted it’s a great restaurant but encouraged visiting restaurants that have been here a while also. Commissioner Livingston retired last year. He also wanted to thank the City of Oakdale for the gift card at Christmas. It was very thoughtful. Commissioner Halper has been enjoying HyVee takeout meals. Commissioner Orsello mentioned that his business took a hit during the pandemic. He lost about 50% of his businesses but things are picking up lately. He is reducing his hours and looking to retire soon. Commissioner Stiglich is not working much but doing well. Economic Development Commission Minutes February 3, 2021 Page Six DEVELOPMENT UPDATES Ms. Graffunder-Bartels provided a summary of the following development projects: Willowbrook. Phase One (south of 40th and west of Ideal) has been approved and Lennar Homes will begin development this summer with utilities and streets beginning in spring. Information regarding development is on city website. Contact Lennar Homes via email or call for information regarding home purchase. Helmo Station. Bethesda Cornerstone Village is in planning stages for a 70 unit apartment building that will include both market rate and affordable living spaces. 10% of their units will be set aside for persons with intellectual and development disabilities. They have a program that supports community living in their apartment buildings. Greenway Station. Generating interest from developers for multi-family housing. 4Front Campus. Modifying master plan to expand in undeveloped areas. Current plans are for 300,000’ of industrial development west of existing buildings. In response to Commissioner Landis’ question if Slumberland will use that land for warehouse, Ms. Graffunder-Bartels replied that was the original plan but believes this will not be for Slumberland. Tanners Lake. Working with developer for boutique hotel and restaurant but doesn’t look like plans will be realized. Local Sales Tax. City Council proposed a local sales tax to support police department and public works construction. The legislature did not act on this matter last year. Council will pursue again this year and have directed staff to submit a request to the state legislature for consideration for the half cent sales tax for 25 years. Councilperson Swedberg mentioned that a lobbyist has been hired by the city. Oakdale COVID Recovery Loan Program. Seven loans have been made with one in the process. Business who have benefitted from recovery loans are Brothers Event Center, Ugly Putters, Sgt. Peppers, Premier Pizza, Anytime Fitness and Luxury Hair Bar. The loan in process is a second loan to Premier Pizza. Council recently amended the program to allow businesses to apply for a second loan if necessary. Businesses submit receipts for eligible expenses for reimbursement from the loan fund. MNDEED Trends Online Publication. They no long publish the magazine but is available online. NEXT COMMISSION MEETING The next Economic Development Commission meeting is scheduled for March 3, 2021 at 5:15pm. Economic Development Commission Minutes February 3, 2021 Page Seven ADJOURNMENT A MOTION WAS MADE BY COMMISSIONER LEWIS AND SECONDED BY COMMISSIONER ORSELLO TO ADJOURN THE ECONOMIC DEVELOPMENT COMMISSION MEETING OF FEBRUARY 7, 2018 AT 5:58 PM. VERBAL VOTE FOLLOWED Commissioner Lewis Aye Commissioner Stiglich Aye Commissioner Oechsner Aye Commissioner Orsello Aye Commissioner Burns Aye Commissioner Livingston Aye Commissioner Halper Aye Commissioner Penn Aye Commissioner Landis Aye Ayes 9 Abstain 0 Nays 0 Motion Carried Respectfully submitted, Teresa Buhl, Customer Service Specialist  REGULAR MEETING ECONOMIC DEVELOPMENT COMMISSION CITY OF OAKDALE March 3, 2021 CALL TO ORDER A regular meeting of the Economic Development Commission of the City of Oakdale was held virtually on Wednesday, March 3, 2021 at the Oakdale City Hall, Oakdale, Minnesota. Chair Landis called the meeting to order at 5:15p.m. The opportunity was provided for the EDC, staff and the public to participate by telephone in response to the City of Oakdale’s Local Emergency Response to COVID-19. As such, all motions were done by roll call. CALL OF ROLL On a call of roll, the following were present via Zoom meeting. Chairperson: Mark Landis Commissioners: David Lewis Robert Stiglich Dave Halper Holly Koep Absent: Bill Burns Stacie Penn Scott Oechsner Gary Livingston Frank Orsello Also Present: Linnea Graffunder-Bartels, Senior Community Development Specialist Bob Streetar, Community Development Director Colleen Swedberg, City Council Liaison Quorum Present: YES ☐ NO ☒ PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES A MOTION WAS MADE BY COMMISSIONER HALPER, SECONDED BY COMMISSIONER KOEP, TO APPROVE THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 2021. Ayes 5 Abstain 0 Nays 0 Motion Carried OLD BUSINESS None Economic Development Commission Minutes March 3, 2021 Page Two NEW BUSINESS Council Liaison Update Councilmember Swedberg reported on the following: • Food Truck Vendors and Car Dealership licenses have been reduced by half. • Council implemented a $1000 forgivable loan for businesses affected by COVID. Qualifications apply. Commissioner Lewis asked how the information regarding this loan program is being distributed. Councilmember Swedberg responded it is on the city website and social media. Ms. Graffunder-Bartels mentioned that a direct email was sent to businesses also. Economic Development State of the City Presentation given by Ms. Graffunder-Bartels and Mr. Streetar regarding Economic Development in Oakdale for 2021. Presentation included business updates and expansions, Willowbrook Development, BRT, HOM Furniture, 4Front Technology Campus, Priority Courier, School District renovations, Iglesia Rios de Agua Viva Church, Regan property, Oakdale Station and Marketplace, Oakdale water treatment facility, Glenbrook, Tanner’s Lake Redevelopment. In response to Commissioner Halper’s questions regarding how many units Peaceful Lodge has after the addition, Ms. Graffunder-Bartels replied 90 units. In response to Chair Landis’ question regarding walking trails along Ideal, Mr. Streetar replied, yes, and there will be more details provided to EDC in coming weeks as council approves the final plat. In response to Commissioner Lewis’ question regarding affordability, Mr. Streetar responded the first phase of development does not include affordable housing. In response to Commissioner Lewis’ question regarding contracts with new building projects, Mr. Streetar replied that council has not discussed using union labor for these projects at this time. In response to Commissioner Halper’s question asking if money from the 3M settlement will be used for water treatment facility, Mr. Streetar does not believe any money is being used for construction of the facility. Councilmember Swedberg stated that 3M donated the land to Oakdale. Chair Landis complimented Ms. Graffunder-Bartels and Mr. Streetar for their work on these future projects. Economic Development Commission Minutes March 3, 2021 Page Three COMMISSIONER UPDATES Commissioner Koep mentioned the next OACC meeting will feature Jake Sedlacek, Manager of Community Relations for Xcel Energy. He will speak on the benefits they can have on home and business. April 1st the OACC is planning a meeting at Oak Marsh with a talented profit and business coach who will speak on profitability and Covid. Attendance is limited to 36 people. Ms. Graffunder-Bartels commented on the $1000 forgivable loan program. It has been added to the Covid-19 Recovery Business Loan Program. Previously, businesses could apply for up to $10,000, interest free, deferred loan. In addition to that loan, council approved a small forgivable loan for businesses that were closed to due to the Governor’s orders. Businesses may apply for up to $1000 to be forgiven is business is still operational in three years. Mr. Streetar stated that at the end of 2021, he and Ms. Graffunder-Bartels would like to engage the EDC in more strategic planning. This would involve developing a plan regarding the economic development priorities for Oakdale. Ms. Graffunder-Bartels announced interviews are currently taking place for vacancies on the EDC. Updated rosters were distributed. May 18th, 5-5:30pm, EDC will meet with City Council at the Discovery Center for the annual joint meeting. NEXT COMMISSION MEETING The next Economic Development Commission meeting is scheduled for May 5, 2021 at 5:15pm. ADJOURNMENT A MOTION WAS MADE BY COMMISSIONER HALPER AND SECONDED BY COMMISSIONER STIGLICH TO ADJOURN THE ECONOMIC DEVELOPMENT COMMISSION MEETING OF MARCH 3, 2021 AT 6:06 PM. Ayes 5 Abstain 0 Nays 0 Motion Carried Respectfully submitted, Teresa Buhl, Recording Secretary  REQUEST FOR COUNCIL ACTION Meeting Date: May 11 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: City Administrator ☒ CA Approval: CV Consensus Motions ☐ Public Hearing ☐ Department: ☐ Title: Authorize City Administrator to sign Letter of Engagement for Recruitment Services with BakerTilly for Chief of Police BACKGROUND Police Chief Sullivan has announced his intent to retire from the city on July 31, 2021. Recruitment for management positions have many components including advertising, questionnaires, assessments, community feedback, video interview, identification of semi-finalists, background and reference checks, academic verification, final interview process, and offer. The city has worked with BakerTilly on prior recruitments, most recently for City Administrator and Finance Director. FINANCIAL CONSIDERATION BakerTilly’s cost to recruit a Chief of Police is estimated at $24,500. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council authorize the City Administrator to enter into an engagement letter with BakerTilly for recruitment services for a Chief of Police for the City of Oakdale. CITY COUNCIL ACTION REQUESTED Staff recommends that the City Council authorize the City Administrator to enter into an engagement letter with BakerTilly for recruitment services for a Chief of Police for the City of Oakdale.