City Council

AGENDA City Council Regular Meeting July 12, 2022 Council Chambers AMENDED CALL TO ORDER / CALL OF ROLL PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA (Recommendation: Approve the agenda as presented or as amended). APPROVAL OF MINUTES Workshop, June 28, 2022 Regular Meeting, June 28, 2022 PUBLIC HEARING OPEN FORUM (Maximum time of three minutes per person)* CONSENSUS MOTIONS a) It is requested that the City Council approve the issuance of a Special Events permit for Guardian Angels 2022 Annual Fall Festival at 8260 4th Street North, for the dates of September 16– September 18, 2022. The Special Event permit will include concessions, bingo, crafts, fireworks permit, noise variance, live music, inflatables, petting zoo, prize drawings and a temporary liquor license. b) It is requested that the City Council reschedule the City Council Work Session and Council Regular Meeting from August 9, 2022 to August 8, 2022 and move the City Council Work Session and Council Regular Meeting from November 8, 2022 to November 7, 2022. c) It is requested that the City Council waive reading and adopt Resolution 2022-76, Approving the appointment of persons noted in the attached to serve as elections judges at the August 9, 2022 Primary Election. d) It is requested that the City Council approve a noise variance to allow live music at 7026 55th Street North; for a private party during the hours of 7pm – midnight on July 31, 2022.  e) It is requested that the City Council waive the reading and adopt Resolution 2022 – 80, Designating MEDSURETY LLC and Matrix Trust as Health Reimbursement Arrangement Trustee and Authorizing the Mayor and City Administrator to sign and execute the Matrix Trust Custodial Account Agreement. f) It is requested that the City Council authorize the Mayor and City Administrator to execute and sign the agreement between Safe Step LLC and the City of Oakdale for 2022 sidewalk repairs. g) It is requested that the City Council authorize the Mayor and City Administrator to sign and execute the Joint Powers Agreement for Metro I-Net services. h) It is requested that the City Council authorize Resolution 2022-81 and authorize the Mayor and City Administrator to enter into an agreement with Stensland inspections to provide building inspections support services. ADVISORY BOARDS AND COMMISSIONS Economic Development Commission (no meeting) Environmental Management Commission (no meeting) Planning Commission (Cancelled 7/7/22 Council Liaison, Colleen Swedberg) Parks and Recreation Commission (no meeting) Tree Board (no meeting) STAFF REPORTS CITY ATTORNEY ADMINISTRATOR'S REPORT COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period June 25, 2022 to July 08, 2022 of in the amount of $798,996.59) PENDING LITIGATION City of Oakdale v. Tina Voss and Public Employees Retirement Association OAH No. 82-3600-37420 Motion to close session per Minn. Stat. §13D.05, subd. 3 (b) to discuss pending litigation City of Oakdale v. Tina Voss and Public Employees Retirement Association OAH No. 82-3600-37420 ADJOURNMENT *Members of the public are invited to make comments to the Council during the open forum section. Up to three minutes shall be allowed for each speaker. No action will be taken by the Council on items raised during the public comment period unless the item appears as an agenda item for action.  The WORKSHOP MINUTES OAKDALE CITY COUNCIL June 28, 2022 The City Council held a workshop on Tuesday, June 28, 2022 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:03 PM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Colleen Swedberg Kevin Zabel Susan Olson City Staff Members: Christina Volkers, City Administrator Katie Robinson, Deputy City Clerk Jason Zimmerman, Finance Director Jim Romanik, Public Works Manager Andrew Gitzlaff, Community Development Director Lori Pulkrabek, Communications Manager Kevin Wold, Fire Chief Luke McClanahan, City Planner Brian Bachmeier, Interim City Engineer Jim Thomson, Kennedy-Graven Public Members: Matt Yetzer, Senior Development Associate, MWF Properties, LLC Mikaela Huot, Finance Manager, Baker Tilly Lauren Volz, Finance Manager, Baker Tilly TARTAN CROSSING SENIOR HOUSING CONCEPT PLAN – MWF PROPERTIES, LLC City Planner, Luke McClanahan presented the MWF Oakdale Senior Apartments Concept Plan along with Senior Development Associate, Matt Yetzer from MWF Properties, LLC. MWF Properties is seeking concept plan approval for a 4-story multi-family development consisting of 155 – 165 units on parcel 2902921330012. The proposed development is for individuals of age 55 and older, with all units set to be affordable at or below the 60% area median income level. This future development would require a PUD (Planned Unit Development) amendment to the current Tartan Crossing development. MWF Properties is also requesting support from the City to obtain bond financing for this project through the Minnesota Department of Management and Budget (MMB). For the City to support the applicant’s request through MMB, the City Council would need to provide a resolution indicating that the City will serve as the conduit bond issuer. Staff has identified three approvals, with a possible fourth, necessary in order for the site to be developed as proposed; PUD Ordinance Amendment, Subdivision/Platting, Site Plan and a Noise Variance (to be determined, based on a noise study to be completed by the applicant). WORKSHOP MINUTES JUNE 28, 2022 PAGE TWO In May and June of 2022, the applicant obtained feedback on the proposed concept plan from the City’s Development Review Committee (DRC). Based on informal feedback from the DRC, the applicant made several revisions to the initial concept plan. Mr. Yetzer provided additional information on the project including a background on MWF Properties and similar projects they have worked on throughout Minnesota. Mr. Yetzer also described possible amenities that would be included in this senior living apartment development and why the location is well suited for the project. City Planner, Luke McClanahan asked for feedback / questions from Council. Council Member Ingebrigtson asked if the bank that is currently on Hadley had been “asked” about the access off of Hadley to the new development. Mr. Yetzer replied that nobody has contacted the bank directly. Mayor Reinke pointed out that during the development of that bank location, the access point off Hadley was already considered for future development and the bank does not have to give permission for this access point. Mayor Reinke asked Mr. Yetzer about the fire entrance / turn around. Mr. Yetzer stated the plan is to have it in the front of the building where the entrance is and MWF will work with the City and Fire Department to assure the turnaround is adequate. He also pointed out that the building will be fully set up with sprinklers. Council Member Zabel asked why there are 1.5 parking spaces dedicated per unit. Mr. Yetzer explained that by considering a higher volume of parking per/unit; it will help ensure proper guest parking for the project and is typical practice with MWF. Council Swedberg likes the idea of walking paths and landscaping since many trees will be removed to build the structure. Council Member Olson is very supportive of the plan thus far. Mayor Reinke expressed that he has a very positive take on this plan, especially with the comparables that were shared by Mr. Yetzer. Finance Manager, Mikaela Huot with Baker Tilly, discussed the financing options (bond financing) in more detail. Ms. Huot began by sharing that the developer has proposed financing for the project that would be provided through a combination of Section 42 tax credits and tax-exempt bonding from Minnesota Management and Budget. As part of that bond financing, they are requesting the City of Oakdale be the issuer of the project’s bonding. The preliminary sources as of funds for the proposed project would be derived from; First Mortgage, Equity Proceeds, Deferred Loan Request (Washington County) and a Deferred Developer Fee. The uses of the funds would be for; acquisition and construction, professional fees, financing fees and reserves. WORKSHOP MINUTES JUNE 28, 2022 PAGE THREE Council Member Ingebrigtson asked for clarification / reassurance on the City not being liable if an applicant defaults. Ms. Huot explained that the City of Oakdale would have to have a bond policy in place for such a situation, although the applicant is always responsible. Finance Director, Zimmerman also confirmed this would not show up on the statements for the City. City Administrator, Volkers stated the City does not currently have a “Bond Policy” in place, but agreed one needs to be created before the City of Oakdale would support being a conduit. Council Member Zabel asked Ms. Huot how long the income limitations would be in place for the new development to which she replied, 30 years. Senior Development Associate, MWF Properties, LLC Matt Yetzer, quickly touched on the timing of the project. If MWF Properties is awarded the MMB (MN Management and Budget) from Washington County in January 2023, construction would begin in July 2023. Mayor Reinke and all Council Members are in support of this project, however they do want to adopt a Bond Conduit Policy before moving forward. RESULT OF BOND SALE SERIES 2022A Finance Director, Zimmerman introduced Finance Manager, Lauren Volz with Baker Tilly, to review the results of the bond sale which took place on June 28, 2022. The final sale of the bond was in the amount of $5,915,000 instead of the expected $6,535,000 due to the offer to downsize by the premium amount. Bids were solicited at 10AM and Baker Tilly ended up with three different bidders; Baird presenting the truest low interest cost to the City at 2.76%. Ms. Volz mentioned that she Will be coordinating closing of bonds with Mr. Zimmerman and can expect proceeds on 8/1/22. Ms. Volz extending a special thank you to Ms. Volkers and Mr. Zimmerman for excellent work on the sale and presentation. Moody’s rating increased from AA to AA1 (since 2010). The report from Moody’s pointed out the solid financial condition of the City with attributes such as; robust financial position, increased developments, strong planning and management. Ms. Volz told Mr. Zimmerman that a plaque will be given to the City of Oakdale due to this new rating management. Mayor Reinke agreed, the work that needed to be done for this was a lot of work across the board, and extended his gratitude. He then opened up the conversation to any questions. City Administrator Volkers asked Ms. Volz to explain why we offered the sale of bond for $6.5M and ended up selling $5.9M. WORKSHOP MINUTES JUNE 28, 2022 PAGE FOUR Ms. Volz explained the buyer underwriter put a premium on the bond therefore offered higher rate than market rate giving the City more proceeds than we need. The City opted not to take those funds as it would be paying extra money on the proceeds. Mayor Reinke thanked Ms. Volz for her time and presentation. METRO INET JOINT POWERS City Administrator Volkers presented the proposed Metro I-Net agreement and terms to the Council. Ms. Volkers has been researching Metro INET for the needs of IT services at the City for nearly two years and believes this joint powers consortium is the best possible option for the full range of IT services (and soon phone services) available to the City. Forty-three of forty-four cities that are part of this joint powers have signed prior to January, 2022, except for us. Ms. Volkers wanted to complete more research into costs and see how the new joint powers consortium worked for other cities that have signed prior to recommending that Oakdale join. Ms. Volkers does believe this this is a good deal for the City as it would cost much more to hire our own IT staff to equal the services and support we would get by joining this consortium. The price for service and costs have increased since 2020. Prices are listed below; • 260K in 2020 • 290K in 2022 • Estimated at 377K in 2023 due in part to added equipment and services Ms. Volkers sat down with the Board chair and Executive Director and various Metro I-Net staff to get clarification on why there is such a high increase and the reasoning is as follows; There is an $87K increase from 2022 – 2023; $43K is additional from us (City of Oakdale) for new servers and equipment and the other $43K is a natural price increase for services, staff and operations. Ms. Volkers opened it up for discussion and questions from the City Council. Council Member Swedberg stated there really is no other alternative for another service provided and liked the idea of it being more of a joint power instead of Roseville being more in charge and does support this joint agreement. Council Member Zabel asked about the hand-out (draft agreement) as the dates do not coordinate, Ms. Volkers explained she believes the paperwork was a just a template and she will get the final documentation. Another concern Council Member. Zabel raised that in the technology field and with the City having disjoined platforms, he does not see the City moving forward technologically. WORKSHOP MINUTES JUNE 28, 2022 PAGE FIVE Mayor Reinke asked Ms. Volkers if she believes this is the best route for us to go forward. She did reply ‘yes’. Council Member Zabel also asked for clarification on what would happen if a city leaves the agreement, would other cities have to foot the cost? The answer was yes. City Administrator Volkers explained that there are reserves built up through Roseville for such an occurrence if needed. Ms. Volkers strongly continues to encourage utilizing iCloud for storage as it would be more cost effective, however, for the current time, she believes Metro I-Net is the best decision for the City’s needs. She will have a Metro I-Net contract for the next Council meeting for approval on consent on July 12, 2022. COMPREHENSIVE PLAN DISCUSSION CHAPTERS - WATER RESOURCES Community Development Director, Andy Gitzlaff began to lead a facilitated discussion with Council on the Comp Plan Chapter, Water Resources. Per the agenda Resiliency and Parks & Trails were on the agenda, however, Mr. Gitzlaff will push the Resiliency and Parks & Trails to a later day due to time constraints. Mr. Gitzlaff covered the highlighted points; Water Supply Goal 1: Potable water quality shall meet Minnesota Department of Health Standard Policies: to carry out the Wellhead Protection Plan goals, objectives and implementation measures as well as to work with the MDH to manager perfluorochemical (PFC) impurities through blending treatment, new well locations or an alternative surface water source Mr. Gitzlaff asked if there were any questions to which Council Member Olson ask him to describe what a Wellhead Protection Plan is. Mr. Gitzlaff deferred to Interim City Engineer, Brian Bachmeier to clarify for Council Member Olson. Mr. Bachmeier began to explain that the Wellhead Protection Plan is derived from the locations of wells and look at one-year capture of 1 year captured radiuses around the well, how long does it take the water to get to the well. to see how long it takes for that water to get to the well, 5 year and 10 years and then you look at the land uses w/in those circles and you identify potential pollutants sources and development a protection plan so it minimized exposures to those wells. Goal 2: Water Supply system shall provide sufficient capacity to all users; Policies; Carry out public water supply plan sustainability and conservation measures, promote water conservation measures to reduce pre-capita consumption rates to less than 75 galls per day for residential use and 90 gallons/day for the community at large, identify alternate surface water supply source to wholly or partially reduce the City’s reliance on grown water, should state of court require. WORKSHOP MINUTES JUNE 28, 2022 PAGE SIX Goal 3: The Operation, Repair and Replacement of Infrastructure Shall be Sufficiently Funded. Policies: Develop utility rates that cover operation costs, develop utility rates that promote water conservation, develop connection fees that provide sufficient capacity and storage to supply all properties a d uses with in the community. Surface Water Goal 1: The Surface Water Management Plan shall improve water quality, minimize erosion, and protect wetland and groundwater resources. Policies: Carry out the Surface Water Management Plan, goals, polices and implementation measures. Goals 2: Flooding Shall be Minimized Policies: Carry out the Surface Water Management Plan, goals, policies and implementation measure; Update the community hydrologic model using NOAA’s most recent Atlas 14 rainfall data, Standards of the Ramsey-Washington Metro Watershed District, South Washington Watershed District will also apply to each development and identify the location, elevation, and discharge capacity of emergency overflow swales. Mayor Reinke asked the Council if they remember when the City adopted FEMA for assistance with flooding and the residents got angry as they had to obtain flood plain insurance due to it becoming a flood plan. Brian Bachmeier, Interim City Engineer stated it will be a number of years before FEMA comes back to analyze that location. Community Development Director Gitzlaff also mentioned that they look at the projects and consider any improvements to the projects before completion to make sure that is not an issue. Waste Water Goal 1: Sewage flows shall reflect changes to the future land use map. Policies: Changes associated with the proposed development north of CSAH 14 and East of I-694, Change associated with the proposed transit orientated development along Helmo Avenue south of 4th Street, other small area redevelopment plans. Goal 2: Inflow and infiltration into the sanitary sewer system shall be reduced. Policies: Investigate and invest in an annual sewer main lining program as part of the annual street construction program, Televise and, if appropriate, line the Tanners Lake Interceptor line which runs along the east side of Tanners Lake, Work with property owners to identify sewer service lines that may be a source of Inflow and infiltration and decide for peppery owners to see financial assistance through state or regional loan/grant programs. Mayor Reinke stated in regard to the inflow and infiltration process; at the end of the day it goes down to Pigs Eye where it is monitored and they have a way of telling if it’s normal sewage or if it’s inundated with outside water. Mayor Reinke shared with Council that we avoided a $330,000 fine because of our Inflow and Infiltration flow in the plan that Mr. Bachmeier put into place to identify mitigate and resolve. WORKSHOP MINUTES JUNE 28, 2022 PAGE SEVEN Goal 3: Temporary lift stations be eliminated. Policies: Lift Station #8 has been identified as a temporary lift station and should be eliminated when the pumps and control panel have reached the end of their useful life. Life Station #12 has been identified as a temporary lift statin, and would be eliminated when the property develops north of 50th Street, just east of I-694. WHITE BEAR LAKE WATER AND JUDGES RULING Interim City Engineer, Brian Bachmeier began reviewing his memo with the Council. Judge Margaret Marrinan, Ramsey County District Court, ruled the DNR violated statutes and rules that intend to protect the lake and groundwater by allowing unsustainable pumping. The ruling included several specific provisions which impact twelve communities (11 cities and 1 township) with municipal wells within 5 miles of White Bear Lake. Oakdale is affected by this court order. These provisions include, Cities enact and enforce a residential irrigation ban when the level of the lake is below 923.5, and continues until the lake has reached an elevation of 924, Cities develop an enforceable plan to reduce per capita residential water use to 75 gallons per day and total per capita water use to 90 gallons per day, Cities develop a contingency plan for the conversion to total or partial supply from surface source water sources. This plan will include a schedule for funding design, construction and conversion, Cities submit an annual report to the DNR on collaboration efforts between the communities. A number of cities, including Oakdale, contested all of the DNR’s water appropriation permit amendments. A date has yet to be set for the contested case hearing. The City Attorney has advised of the challenges the cities will face to prepare for the contested case hearing, including gathering expert witnesses and testimony. The court delay gives the city a chance to consider if we should continue to contest all of the permit amendments. There are five issues that should be taken into consideration before a recommendation for action can be considered: EPA’s recent reduction in advisory levels, the 3M Drinking Water Settlement Final Drinking Water Supply Plan, comparison of utility rates between SPRWS (St. Paul Regional Water System) and Oakdale, the relocation of the public works facility, and water main replacement needs along TH 120 as reflected in the Capital Improvement Program. Staff recommends Council consider the decisions that need to be made in this order; Allow the EPA to establish MCL’s, Conduct the L.O.S.T. election question, determine if well treatment facilities are acceptable in residential neighborhoods and if the previous three decisions are negative, then start discussions to determine if an option to consider is to connect to SPRWS (St. Paul Regional Water System). Council Member Swedberg asked Mr. Bachmeier to confirm that have a watering restriction / ban would barely impact the level of White Bear Lake. Mr. Bachmeier did confirm that is correct and not a good alternative to the current issue. Mr. Bachmeier states that the conclusion is to continue to contest that court order. WORKSHOP MINUTES JUNE 28, 2022 PAGE EIGHT Mayor Reinke agreed but until it gets to a point that testing is done and its part of the order, we may have to take other drastic actions. Council Member Ingebrigtson asked how do we enforce a residential irrigation ban? Council Member Zabel mentioned it may be a proactive Police task and that would cost the City to staff that. Mr. Bachmeier stated that if the restrictions were not followed or enforced, the DNR could potentially find out about this and fine the City. Another possible consequence is that if the City ever needed additional capacity and wells due to growth, it could be denied. COUNCIL TOPICS Council Member Olson asked City Administrator Volkers about the status of the Human Society contract w/the Oakdale Police Department. Ms. Volkers stated that the Human Society has not agreed to our changes and Captain Goodwin has been working diligently on this and will continue to do so. At this point we have no other facility to partner with so we are hoping to come to an agreement. Council Member Swedberg mentioned to City Administrator Volkers that she has feedback from the group that worked the pancake breakfast this past weekend and will be emailing that to her to review. Council Member Zabel states that there have been an unusual number of complaints in regard to long grass and was told that Public Works has actually gone out to cut a resident’s grass if the residents do not heed to their warnings. Asked if that was factual to which Ms. Volkers replied “yes and then the resident will get charged for that”. Council Member Zabel also pointed out that he has heard from residents that they are not hearing back from City staff when they do file complaints. Ms. Volkers mentioned she will look into how we can better handle the response end of the anonymous emails about other residents (Civic Plus system). Council Member Ingebrigtson’s first topic was in regard to Tanners Lake. He stated the beach is very rarely used is wondering why and / or how we could change that. Council Member Ingebrigtson’s second topic was the aftermath of the Summerfest parade. He had a gentleman complain about how long he sat in traffic trying to get into the parking lot after parade as it was blocked for approximately 20 minutes due to the parade vendors. City Administrator Volkers stated that is great feedback to have as she will share with the Summerfest Committee, they are always open to suggestions. ADJOURNMENT The workshop was adjourned at 6:57pm. Respectfully submitted, Katie Robinson Deputy City Clerk  REGULAR MEETING MINUTES OAKDALE CITY COUNCIL June 28, 2022 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on June 28, 2022, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:02 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Colleen Swedberg Kevin Zabel Susan Olson Staff Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Katie Robinson, Deputy City Clerk Jim Romanik, Public Works Manager Andrew Gitzlaff, Community Development Director Lori Pulkrabek, Communications Manager Kevin Wold, Fire Chief Luke McClanahan, City Planner Jason Zimmer, Finance Director PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE AGENDA FOR THE MEETING OF JUNE 28, 2022. 5 AYES. APPROVAL OF MINUTES A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER OLSON TO APPROVE THE WORKSHOP MINUTES OF JUNE 14, 2022. 5 AYES. REGULAR MEETING MINUTES JUNE 28, 2022 PAGE TWO A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE THE REGULAR MEETING MINUTES OF JUNE 14, 2022. 5 AYES. OPEN FORUM None. CONSENSUS MOTIONS a) Request that the City Council approve the issuance of a Special Events Permit – Transfiguration, Feast Day Festival, August 6, 2022, this permit would include; authorizing a temporary liquor license and a firework permit. b) Request the City Council authorize the Mayor and City Administrator to enter into an agreement with the Metro Bowhunters Resource Base and exempting Sections 13-6 (a) and 13-15 (a-e) of the City Code. c) Request the City Council waive the reading and adopt Resolution 2022-77; and authorize the Mayor and City Administrator to execute a Terms Document with Sawatch Labs to conduct an Electric Vehicle Suitability Assessment. d) Request that the City Council approve the amendment to Policy PE-003, Cellular Telephone and Clothing/Uniform Reimbursements, effective immediately. e) Request that the City Council approve Policy PE-033, Outside Employment, effective immediately. f) Request that the City Council approve the amendment to Policy PE-026, Tuition Reimbursement, effective immediately. g) Request per City Code, Chapter 2, Article IV, Sec.2-36 (c) and per City Personnel Policy PE-031, Section 5.0, that the City Council appoint Sara Quinnell as a Communications Specialist with an effective date of July 11, 2022, at a rate of pay consistent with the City base pay schedule. h) Request per City Code, Chapter 2, Article IV, Sec.2-36 (c) and per City Personnel Policy PE-031, Section 5.0, that the City Council appoint Joshua Hyde as a Public Works Seasonal Worker with an effective date to be determined, at a rate of pay equal to $16.00/hour. i) Request that the City Council waive the reading and adopt Resolution 2022-75; replacement door and window revisions highlighted in the 2022 fee schedule. j) Request that the City Council waive the reading and adopt Resolution 2022-71 authorizing the Mayor and City Administrator to sign the Master Partnership Contract with MNDOT. k) Request that the City Council appoint the following to the Parks and Recreation Commission as follows: Glen Bearth, Term to Expire, June 30, 2023. l) Requested that the City Council waive reading and adopt Resolution 2022-77, Accepting a donation from Landscape Revival Committee. (This motion requires a 2/3s vote to pass). REGULAR MEETING MINUTES JUNE 28, 2022 PAGE THREE m) Request that the City Council authorize the Mayor and City Administrator to sign the Agreement between MPCA and the City of Oakdale. COUNCIL MEMBER OLSON, PULLED CONSENSUS B. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG TO APPROVE CONSENT AGENDA ITEMS A, C – M 5 AYES Council Member Olson, stated she wanted to have a separate vote for consent item B. A MOTON WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTON TO APPROVE CONSENT AGENDA ITEM B. 4 AYES 1 NAY, COUNCIL MEMBER OLSON ADVISORY BOARDS AND COMMISSIONS Economic Development Commission (no meeting) Environmental Management Commission (cancelled 6/20/22) Planning Commission (no meeting) Parks and Recreation Commission (cancelled 6/21/22) Tree Board (met on 6/21/22, Liaison, Mayor Reinke) Mayor Reinke reported that the Tree Board had a very good meeting. The topics of discussion were the success of the Arbor Day tree give-away; 2023 Budget, Future Plans, Council Seats, Summerfest, the Oakdale Golf Outing and Ash Borer / Fall Buckthorn removal. AWARD OF BID None STAFF REPORTS Community Development Animal Emergency & Referral Center of Minnesota – Variance for Signage a) Request that the City Council waive the reading and adopt Resolution 2022-69 of a variance to allow five (5) additional wall signs on the property addressed 1160 Helmo Ave North. City Planner, Luke McClanahan presented the Council with the variance request for additional wall signs for the Animal Emergency & Referral Center of Minnesota. The Planning Commission reviewed the variance request as it relates to the Comprehensive Plan and Zoning Ordinance requirements for granting a variance from the number of wall signs allowed on property in a Commercial District. Staff determined the proposed additional signage meets the findings for a granting a variance. The additional signage will help guide individuals to the site during emergency situations. The Planning Commission concluded the additional signs meet review criteria required, and the commission concluded with a 6-0 vote to recommend approval. REGULAR MEETING MINUTES JUNE 28, 2022 PAGE FOUR Mayor Reinke replied to Mr. McClanahan in reference to the Planning Report stating that including the five questions that were on the survey residents had received/completed, in the Planning Report, the proposal was a great idea and the Planning Commission is in support of this request. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE THE READING AND ADOPT RESOLUTION 2022-69 OF A VARIANCE TO ALLOW FIVE (5) ADDITIONAL WALL SIGNS ON THE PROPERTY ADDRESSED 1160 HELMO AVE NORTH. 5 AYES Blooming Portraits, LLC – Home Occupation CUP b) Request that the City Council waive the reading and adopt Resolution 2022-72 for a Conditional Use Permit – Home Occupation for a photo studio on the property addressed 6619 3rd Street North, with conditions included in the attached resolution. City Planner, Luke McClanahan presented the Council with Resolution 2022-72 for a Conditional Use Permit for a Home Occupation. The application points out that there will be enough parking, applicant will be the only employee, many of the photo sessions will take place off-site. The applicant proposed to see clients from 9am – 3pm, with sessions involving one client per day occurring three to four times a week. The Planning Commission had met and determined that the request for a Conditional Use Permit for a home occupation meets the requirements of the zoning ordinance and concluded with a 6-0 vote to recommend approval. Council Member Zabel mentioned that he believes the hours were restrictive to a home business. City Administrator Volkers replied that the hours could be changed, and it was just what the applicant started with to seek approval but is open to adjust hours. Mayor Reinke added he would like to see the hours adjusted to Monday through Friday 8am – 5pm and Saturday/Sunday 9am – 3pm. Per the Mayor’s suggested time adjustments; A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE THE READING AND ADOPT RESOLUTION 2022-72 FOR A CONDITIONAL USE PERMIT – HOME OCCUPATION FOR A PHOTO STUDIO ON THE PROPERTY ADDRESSED 6619 3RD STREET NORTH, WITH CONDITIONS INCLUDED IN THE ATTACHED RESOLUTION WITH HOURS REVISED TO MONDAY THROUGH FRIDAY 8 AM - 5 PM AND SATURDAY/SUNDAY 9 AM – 3 PM. 5 AYES 2022 Park Dedication Fee Schedule Revision c) Request that the City Council waive the reading and adopt the attached Resolution 2022-73 amending the 2022 fee schedule for park dedication. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE THE READING AND ADOPT THE ATTACHED RESOLUTION 2022-73 AMENDING THE 2022 FEE SCHEDULE FOR PARK DEDICATION. 5 AYES 4Front – Amended Preliminary and Final Plat for Oakdale Farm 3rd Addition d) Request that the City Council waive the reading and adopt Resolution 2022-74, approving the Amended Preliminary and Final Plat as requested by Larson Family Real Estate LLLP, plans dated 06- 03-2022, with conditions as outlined in the resolution. REGULAR MEETING MINUTES JUNE 28, 2022 PAGE FIVE A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE THE READING AND ADOPT RESOLUTION 2022-74, APPROVING THE AMENDED PRELIMINARY AND FINAL PLAT AS REQUESTED BY LARSON FAMILY REAL ESTATE LLLP, PLANS DATED 06-03-2022, WITH CONDITIONS AS OUTLINED IN THE REPLACEMENT RESOLUTION. 5 AYES CITY ATTORNEY – JIM THOMSON No report ADMINISTRATOR'S REPORT No report COUNCIL PRESENTATIONS Council Member Ingebrigtson took a moment to thank City Staff and the Summerfest committee for a successful event. Council Member Olson seconded Mr. Ingebrigtson’s gratitude and stated the Summerfest was well executed. Mayor Reinke agreed he was very impressed with the City staff and Summerfest Committee and wanted to thank everyone involved. Mayor Reinke also shared that he was notified by City Administrator Volkers that the City of Oakdale had received an AA1 bond rating from Moody’s, which is a significant upgrade and accomplishment which will benefit the city financially going forward.. He pointed out that is a result of great work by all including Department Heads and City Staff. Council Member Swedberg said she agrees with the other Council Members and is very proud of everyone involved and sends her gratitude. While Council Member. Swedberg was at the pancake breakfast, she had a conversation with the individuals who were working at that event and they offered her ideas on how to improve for next year. Council Member Swedberg will send these comments/ideas to City Administrator Volkers. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE CLAIMS FOR THE PERIOD OF JUNE 11, 2022 – JUNE 24, 2022 IN THE AMOUNT OF $526,016,53. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF JUNE 28, 2022 AT 7:27PM. 5 AYES Respectfully submitted, Katie Robinson Deputy City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: KR Award of Bid ☐ Other: ☒ CA Approval: CV Consensus Motions a ☒ Public Hearing ☐ Department: ☐ Title: Special Event Permit: Guardian Angels – 2022 Fall Festival BACKGROUND Guardian Angels Church has requested a Special Event permit to host their 2022 Annual Fall Festival at 8260 4th Street North, for the dates of September 16, 2022 – September 18, 2022. The Special Event permit, will include concessions, bingo, crafts, fireworks permit, noise variance, live music, inflatables, petting zoo, prize drawings and a temporary liquor license STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the issuance of a Special Events permit, concessions, bingo, crafts, fireworks permit, noise variance, live music, inflatables, petting zoo, prize drawings and a temporary liquor license for Guardian Angel’s Fall Festival at 8260 4th Street North, for the dates of September 16– 18, 2022. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of a Special Events permit for Guardian Angels 2022 Annual Fall Festival at 8260 4th Street North, for the dates of September 16– September 18, 2022. The Special Event permit will include concessions, bingo, crafts, fireworks permit, noise variance, live music, inflatables, petting zoo, prize drawings and a temporary liquor license.  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV b Consensus Motions ☒ Public Hearing Department: ☐ Title: City Council Meeting Date Changes - Elections BACKGROUND State law prohibits the holding of public meetings between the hours of 6 PM and 8 PM for caucuses and on election days. For those times when the caucus and/or election days fall on the same date as a City Council meeting, the Council has historically moved the respective meetings to the preceding Monday. STAFF RECOMMENDATION Staff recommends that the following City Council meetings dates be adjusted as noted: Primary Election: August 9, 2022 Current Council Meeting Tuesday, August 9, 2022 Proposed Rescheduled Council Meeting Monday, August 8, 2022 General Election: November 8, 2022 Current Council Meeting Tuesday, November 8, 2022 Proposed Rescheduled Council Meeting Monday, November 7, 2022 CITY COUNCIL ACTION REQUESTED It is requested that the City Council reschedule the City Council Work Session and Council Regular Meeting from August 9, 2022 to August 8, 2022 and move the City Council Work Session and Council Regular Meeting from November 8, 2022 to November 7, 2022.  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: KR Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing ☐ Department: ☐ Title: Appointment of Election Judges for 2022 Primary Election BACKGROUND Pursuant to Minnesota Statutes §204B.21, Subd. 2, each city must appoint persons who will serve as election judges. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council approve the appointment of persons noted in the attached Resolution as Election Judges to serve at the August 9, 2022 Primary Election. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2022-76, Approving the appointment of persons noted in the attached to serve as elections judges at the August 9, 2022 Primary Election. Attachment Resolution 2022-76  City of Oakdale RESOLUTION 2022-76 APPROVING THE APPOINTMENT OF ELECTION JUDGES FOR THE STATE PRIMARY ELECTION BEING HELD AUGUST 09, 2022. At a meeting of the City Council of the City of Oakdale held on Tuesday, July 12, 2022, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, Minnesota State Statutes 204B.21, Subdivision 1, requires that Minnesota municipalities approve the appointment of election judges for each election by Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale that the following persons are hereby approved to serve as election judges for the State Primary Election to be held on August 09, 2022, in accordance with the requirements of Minnesota State Statute 204B.21. 1. The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election for the State Primary Election on August 9, 2022 to act as such at the polling places listed on said exhibit. 2. Any individuals not specified on EXHIBIT A to be placed as a replacement or as additional election judges needed up to and including the day of the election shall be appointed at that time. 3. The election judges shall act as clerks of election, count the ballots cast and submit the results to the county and municipality for canvass in the manner provided for in State Primary elections. Voting in Favor: Mayor Reinke, Council Members Ingebrigtson, Olson, Swedberg, and Zabel; Voting Against: None. Resolution duly seconded and passed this 12th day of July, 2022. ________________________________________ Attest: Paul Reinke, Mayor _____________________________________ Katie Robinson, Deputy City Clerk EXHIBIT A Position Last Name First Precinct Head Judge To Be Determined Co-Head Judge MCDONALD BRENDA Oakdale P-1 Election Judge BALLESTRAZZE MICHAEL Oakdale P-1 Election Judge MITCHELL NICOLE Oakdale P-1 Election Judge COUILLARD JEANNA Oakdale P-1 Election Judge ERICKSON LEIF Oakdale P-1 Election Judge OSBORN RICHARD Oakdale P-1 Election Judge ERLANDSON PEGGY Oakdale P-1 Election Judge GLASER DENNIS Oakdale P-1 Head Judge FOURNIER GEOFFREY Oakdale P-2 Election Judge JOHNSON ROGER Oakdale P-2 Election Judge RHEINBERGER JOSEPH Oakdale P-2 Election Judge WHITE CHRISTINE H Oakdale P-2 Election Judge DRAKE TERESA Oakdale P-2 Election Judge LAING EMILY Oakdale P-2 Election Judge BREHM ROBERT Oakdale P-2 Election Judge TUCKER LESLEY Oakdale P-2 Head Judge KNANDEL JR CHARLES Oakdale P-3 Election Judge HAGG ANGELA Oakdale P-3 Election Judge KASAL MALAYA Oakdale P-3 Election Judge THOREEN SONJA Oakdale P-3 Election Judge BERRY ROBERT Oakdale P-3 Election Judge EBEL BONNE Oakdale P-3 Election Judge JAEGER CHARLES Oakdale P-3 Election Judge HEIMERDINGER ALLEN Oakdale P-3 Election Judge PAUL KAREN Oakdale P-3 Head Judge GRAHAM LORNA Oakdale P-4 Co-Head Judge LASKER DENISE Oakdale P-4 Election Judge CARDINAL MARY Oakdale P-4 Election Judge RUSH WENDY Oakdale P-4 Election Judge PULTS CHARLES Oakdale P-4 Election Judge GARRETT PATRICIA Oakdale P-4 Election Judge PAUL STACY Oakdale P-4 Election Judge BEHR KEVIN Oakdale P-4 Election Judge SULLIVAN JACQULYN Oakdale P-4 Head Judge JOHNSON MICHAEL Oakdale P-5 Co-Head Judge WESTPHAL KELLY Oakdale P-5 Election Judge LaVALLE GENEVIEVE Oakdale P-5 BOGET- Election Judge ABRAHAMSON KAREN Oakdale P-5 EXHIBIT A, continued Election Judge LEISMAN RACHEL Oakdale P-5 Election Judge CHRISTIANSEN TERRANCE Oakdale P-5 Election Judge GAVIN GUDRUN Oakdale P-5 Election Judge PAETZNICK LINDA Oakdale P-5 Election Judge AMEY LINDA Oakdale P-5 Head Judge To Be Determined Co-Head Judge BRAATEN HAROLD Oakdale P-6 Election Judge GRZYWINSKI JOAN Oakdale P-6 Election Judge DORAN LAVONNE Oakdale P-6 Election Judge MILLER PATRICIA Oakdale P-6 Election Judge HUOT PEGGY Oakdale P-6 Election Judge SENOPOLE ESTELLE Oakdale P-6 Election Judge SOBANSKI ANASTASIA Oakdale P-6 Election Judge McMICHAEL WILLIAM Oakdale P-6 Election Judge DEVLIN SUZANNE Oakdale P-6 Head Judge KAUP MICHAEL Oakdale P-7 Election Judge FOLEY KEVIN Oakdale P-7 Election Judge MUELKEN SHIRLEY Oakdale P-7 Election Judge KELLY MAUREEN Oakdale P-7 Election Judge THIELMAN RICHARD Oakdale P-7 Election Judge FOLEY SALLY Oakdale P-7 Election Judge MENTEL SHERRY Oakdale P-7 Election Judge NARUM PAMELA Oakdale P-7 Election Judge SIBBEL KATHRYN Oakdale P-7 Election Judge ZUFALL LISA Oakdale P-7 Head Judge MCDONALD MICHELLE Oakdale P-8 Election Judge THOMAS RITA Oakdale P-8 Election Judge ROETTGER JAMES Oakdale P-8 Election Judge KENNEDY KATHERINE Oakdale P-8 Election Judge MICHAELS JEFFREY Oakdale P-8 Election Judge DAVIS CAROL Oakdale P-8 Election Judge CUNNINGHAM PATRICIA Oakdale P-8 Election Judge MELCHIOR NADINE To Be Determined Election Judge THOLE CONNIE To Be Determined Election Judge VILLA LEAH To Be Determined Election Judge NARUM TIMOTHY To Be Determined Election Judge NORTH DIANE To Be Determined Election Judge HAGEN LINDA To Be Determined Election Judge ANGERER SUSAN To Be Determined Election Judge WURL SUZANNE To Be Determined EXHIBIT A, continued Election Judge CALLAHAN ROSEMARY To Be Determined Election Judge DREIS ANGELA To Be Determined Election Judge MEAD ANNE To Be Determined Election Judge PERRY MARGARET To Be Determined Election Judge PFALZ PATRICIA To Be Determined Election Judge RUSS ANDERSON CLAUDIA To Be Determined Election Judge WALDOCH LISA To Be Determined  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: KR Award of Bid ☐ Other: ☐ ☐ CA Approval: CV d Consensus Motions ☒ Public Hearing Department: ☐ Title: Noise Variance: Private Residence 7026 55th St. North on July 31, 2022 BACKGROUND Staff received a request from resident, Sarai Aguilor, for the city to approve a noise variance to allow live music at 7026 55th Street North; for a private party during the hours of 7pm – midnight on July 31, 2022. STAFF RECOMMENDATION Staff recommends that the City Council approve a noise variance to allow live music at 7026 55th Street North; for a private party during the hours of 7pm – midnight on July 31, 2022. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve a noise variance to allow live music at 7026 55th Street North; for a private party during the hours of 7pm – midnight on July 31, 2022.  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: HW Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions e ☒ Public Hearing Department: Title: Approve Matrix Trust Custodial Account Agreement BACKGROUND The City of Oakdale provides VEBA (Voluntary Employee Beneficiary Association) accounts to its employees, which allows employers to contribute money to a trust on behalf of their employees who carry the Flexible Spending Account (FSA) instead of the Health Savings Account (HSA). The VEBA funds are administered and invested by a Third-Party Administrator (TPA). FURTHER has been the TPS (Third Party Service) for Oakdale; however, they are getting out of the business. City Administration recommends MEDSURETY be the new TPA to replace FURTHER as of September 1, 2022. Further was purchased by HealthEquity and HealthEquity did not purchase the VEBA administration or the VEBA pooled trust that Further administered for MHC (Minnesota Healthcare Consortium). This is where the City of Oakdale’s employee VEBA money sits today. This VEBA pooled trust will end (be shut down) at the end of September. City Administration recommends MEDSURETY be the new TPA to replace FURTHER as of September 1, 2022.Funds have to move from trust to trust. MEDSURETY has its own Trust document, so approval must be obtained to switch. It’s a standard procedure and has been pre-approved by MHC’s attorney (Mark Kinney) and MEDSURETY’s attorney (Darcy Hitesman). Once Council approves the conversion to MEDSURETY’s Trust document - which is different only in name, not in content - the Trust is a relatively static document that rarely changes. There’s a reference to a sub-contractor of MHC called Educators Benefit Consultants, LLC who also goes by the name Aviben. They are a behind-the-scenes services provider that supports TPAs like MHC, FURTHER, and MEDSURETY depending on the needs of the TPA. Aviben plays a supporting role, along with many other sub-contractors in the VEBA program process. These parties are all a standard part of every VEBA program across the Country. The attached Resolution shows the Council’s acknowledgement and approval. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION The City Attorney has reviewed the agreement and concludes the agreement is suitable for City Council consideration. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive the reading and adopt Resolution 2022 – 80, Designating MEDSURETY LLC and Matrix Trust as Health Reimbursement Arrangement Trustee and Authorizing the Mayor and City Administrator to sign and execute the Matrix Trust Custodial Account Agreement. Attachment Resolution 2022-80  City of Oakdale RESOLUTION 2022-80 RESOLUTION DESIGNATING MEDSURETY LLC and MATRIX TRUST AS HEALTH REIMBURSMENT ARRANGEMENT TRUSTEE At a meeting of the City Council of the City of Oakdale held on Tuesday, July 12, 2022, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, City of Oakdale changed its vendor for its Health Reimbursement Arrangement effective September 1, 2022 from Further/HealthEquity to MEDSURETY LLC; and WHEREAS, MATRIX, was the previous Trustee of the City of Oakdale HRA Trust administered by Further/HealthEquity; and WHEREAS, MEDSURETY LLC and MATRIX Trust is the successor Trustee of the City of Oakdale HRA Trust administered by Medsurety; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby designates MEDSURETY LLC and MATRIX Trust as the Trustee of the City of Oakdale HRA Trust effective September 1, 2022 and removes Further/HealthEquity as the designated Trustee. Voting in Favor: Mayor Reinke, Council Members; Colleen Swedberg, Susan Olson Jake Ingebrigtson, Kevin Zabel Voting Against: Resolution duly seconded and passed this 12th day of July 2022. ________________________________________ Attest: Paul Reinke, Mayor ____________________________________ Katie Robinson, Deputy City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: JR Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions f ☒ Public Hearing ☐ Department: ☐ Title: 2022 Sidewalk Repairs Project Agreement with Safe Step LLC BACKGROUND Yearly maintenance is performed on city owned sidewalks. Areas are identified that need repair or replacement. A total of 18 areas have been identified as meeting the Americans with Disabilities Act (ADA) “trip hazard” guidelines, meaning there is a gap or lift of ¼” or greater. This also causes a concern for damaging city equipment during snow removal. The estimated cost to replace the 18 affected areas is $4,675. Safe Step LLC submitted a quote for $2,987. A contract with Safe Step LLC would result in an estimated city savings of $1,688. It would be appropriate for City Council to consider approving a contract with Safe Step LLC in the amount of $2,987 for the 2022 Sidewalk repairs project. FINANCIAL CONSIDERATIONS This project would be funded from the contract repair and maintenance in the Bike Trail & Pedway budget. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends that the City Council authorize the Mayor and City Administrator to sign the agreement between Safe Step LLC and the City of Oakdale for sidewalk repairs 2022. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize the Mayor and City Administrator to execute and sign the agreement between Safe Step LLC and the City of Oakdale for 2022 sidewalk repairs.  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions g ☒ Public Hearing Department: Title: Approve Metro INET Joint Powers Agreement BACKGROUND Metro I-Net originally started as a collaboration between Roseville and Mounds View to share in resources in 1999. Since that time, Metro I-Net has grown to a 44-member organization receiving IT support and services. Not only has the number of Metro I-Net members grown, each member agency’s needs have grown exponentially. Some examples in recent years include the deployment of laser fiche, remote computer access, electronic door access, wireless access points, VOiP phone systems, as well as body cam storage and support for law enforcement. Previous to 2021, Metro I-Net was under organizational control of the Roseville City Manager and Roseville City Council. All Metro I-Net employees were Roseville employees and fell under Roseville personnel policies, its liability coverage, and compensation structure. The Roseville City Manager made employment decisions for Metro I-Net including the hiring and termination of employees. The City of Roseville included the $3.5+ million Metro I-Net budget as part of its city budget. While this arrangement worked for many years, many issues prevented Metro I-Net to sustain this model into the future such as concerns by the City of Roseville regarding managing and being liable for Metro-INet staff and carrying costs along with use of space within City buildings given other city department space needs. Also, the Roseville employee compensation plan lagged behind the market for other local governments and especially with LOGIS, a joint powers entity that provides IT software services to many local governments in the Twin Cities. LOGIS has recruited several Metro I-Net staff members over the past couple of years. As a result of the Roseville compensation plan and organizational structure, it was not possible to create the necessary executive leadership to guide the large $3.5+ million Metro I- Net enterprise. Finally, there was risk that the Roseville City Council could at any time have decided to no longer be the lead agency for Metro I-Net and a result, breakup Metro I-Net and let members figure out how to best provide IT services for their organization which would have been a significant risk for member cities. In 2019-2021, discussion and plans proceeded to create Metro I-Net as a separate joint power’s entity. There are many benefits to this new arrangement, such as it does provide members more direct control over governance of Metro I-Net, including costs, personnel, and policies and takes away uncertainty of the future of Metro I-Net. The Joint Powers Agreement (JPA) was created by a working group of City Administrators from Metro I- Net partner communities who worked on the final JPA with Attorney Jim Strommen from Kennedy and Graven who is also our City Attorney firm. The JPA does not include specific language related to each member as many of these details are worked out by the new board of Metro-INET, of which the City of Oakdale will have representation and a voice (in the past, all of these decisions have been made by the City of Roseville). The JPA was approved by nearly all of the current partnering communities and 2021 was a year of transition for Metro I-Net. A Board of Directors was established and an executive director was hired which had been budgeted. The transition is complete. Almost all of the member cities have signed the new Joint Powers Agreement for Metro I-Net. Oakdale has been evaluating the services offered and looking into alternative similar services. However, Metro I- Net has been gracious in allowing Oakdale to remain a “member” and receive full support of IT Services without the agreement. We have analyzed this service and worked closely with Metro I-Net leadership over the past two years and believe they provide an excellent service for our City and city staff recommends continuing this partnership. This JPA provides for the information technology (IT) services for the City of Oakdale. Information Technology includes management and technical services for the City computer (hardware and software), network, and (soon-to-be) telephone systems. FINANCIAL CONSIDERATIONS The cost for the City of Oakdale is currently $290,591 for 2022, which is budgeted. The cost for 2023 is $377,613 and is in the proposed 2023 budget. This amount is an increase over 2022 of 14.8% due to added units by the City of Oakdale and 15.12% higher than 2022 for increased cost of services. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION City staff is very supportive of continuing with Metro I-Net. Transitioning to a JPA will not change how we utilize the consortium and services on a day-to-day basis. Metro I-Net provides stability and joining the JPA will enable the group to be competitive in the marketplace thus also allowing them to better serve our organization and community long into the future. CITY COUNCIL ACTION REQUESTED A motion by the City Council to authorize the Mayor and City Administrator to sign and execute the Joint Powers Agreement for Metro I-Net services. Attachment Resolution 2022-82  City of Oakdale RESOLUTION 2022-82 RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH NORTH EAST METROPOLITAN AREA MUNICPAL INTERNETWORKING COLLABORATIVE, ALSO KNOWN AS METRO I-NET At a meeting of the City Council of the City of Oakdale held on Tuesday, July 12, 2022, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, a number of suburban municipalities and other governmental entities share network and technology services as part of a group collaboration; and WHEREAS, this group has been informally known as the “METARO-INET” group; and WHEREAS, to enable the group to leverage its size, the group established a Joint Powers to formalize starting in 2021; and WHEREAS, City of Oakdale wishes to formally join Metro I-Net and enter into a (JPA) Joint Powers Agreement with Metro I-Net; and WHEREAS, Metro I-Net will provide (IT) Information Technology services for the City of Oakdale to include, management and technical services for the City’s computer hardware and software, network and (soon to be) telephone systems; and WHEREAS, Metro I-Net will provide full support of all (IT) Informational Technology services; and WHEREAS, the City has realized significant financial savings by being a part of the informal group prior and now will realize similar savings by being a member of the joint powers and will continue to benefit from technology and network services that save time and improve services while reducing costs to the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale authorize the execution of the (JPA) Joint Powers Agreement with Metro I-Net; Voting in Favor: Mayor Reinke, Council Members; Colleen Swedberg, Susan Olson Jake Ingebrigtson, Kevin Zabel Voting Against: Resolution duly seconded and passed this 12th day of July 2022. ________________________________________ Attest: Paul Reinke, Mayor ___________________________________ Katie Robinson, Deputy City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: July 12, 2022 Advisory Board/Commission ☐ Open Forum ☐ Requester: GB Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions h ☒ Public Hearing ☐ Department: ☐ Title: Approve a budget adjustment resolution and authorize Mayor and City Council to enter into an agreement with Stensland Inspections for building inspection support services for the City of Oakdale BACKGROUND Starting in 2021, the City has seen a significant increase in new construction and renovation projects being built throughout the City. In addition, a school bond referendum passed in 2019 has brought large scale school construction projects to adding to the workload. On May 19th the City experienced a hail storm which affected much of the City causing widespread damage to area roofs and siding on both commercial and residential properties (see attached map). Since that time, the inspection department has seen an increase in roofing and siding permits. This increase in workload has been difficult to manage due to the sheer volume of the permits that are being issued. Staff has identified the need for additional help managing the storm damage field inspection work. As the requests for storm damage inspections continues to increase staff expects that a backlog will start to grow unless outside inspection services can be provided. Staff made calls to two outside inspection firms asking for proposals for the storm damage inspections. Of those two, we have received one back. The proposal from Stensland Inspections asks for a fee of $45 dollars per address while doing storm damage inspections and $85 an hour for any other type of inspection which is consistent with what other Cities pay for similar services. Staff plans to limit the work to storm damage only at this time, but will use as necessary and as the budget allows for other unplanned demands. The cost of a roofing permit is $154 dollars, permit revenue will be used to offset the cost of the inspection and cover staff costs for scheduling and permit administration. We have estimated the contract will cost $1100 a week on average up to a total of $30,000 through December 31st 2022. FINANCIAL CONSIDERATIONS A budget amendment is required to increase both revenue and expenses to pay for the proposed contract with Stensland Inspections. Funding for the cost of the contract will be recaptured through additional fees generated by the storm damage work. STAFF RECOMMENDATION Staff recommends the City Council authorize the Mayor and City Administrator to enter into an agreement with Stensland Inspections to provide building inspections support services and adopt Resolution 2022-81, approving the appropriate budget amendment. CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize Resolution 2022-81 and authorize the Mayor and City Administrator to enter into an agreement with Stensland inspections to provide building inspections support services. Attachments Resolution 2022-81 Estimated hail damage map within the City  City of Oakdale RESOLUTION 2022-81 APPROVING THE CONTRACT FOR INSPECTION SERVICES BETWEEN THE CITY OF OAKDALE AND STENSLAND INSPECTIONS FOR BUILDING INSPECTION SUPPORT SERVICES AND APPROVING THE APPROPRIATE BUDGET ADJUSTMENT At a meeting of the City Council of the City of Oakdale held on Tuesday, July 12, 2022, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, The City of Oakdale (“City”) has prepared an agreement for the purpose of providing building inspection support services for properties impacted by hail damage with Stensland Inspections and other unplanned services that arise. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale approve the contract for building inspection support services between Stensland Inspections and the City of Oakdale in accordance with the terms set forth herein. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Oakdale, approve the following projected revenue increase to the 2022 budget: Fund Amount General Fund – Building Permits $30,000 (100-000-34010) BE IT FURTHER RESOLVED the following expenditure increase to the 2022 budget: Fund Amount General Fund –Inspection Services $30,000 (100-2300-42110) Voting in Favor: Mayor Paul Reinke, Council Members; Colleen Swedberg, Jake Ingebrigtson, Susan Olson, Kevin Zabel Voting Against: Resolution duly seconded and passed this 12th day of July, 2022. ________________________________________ Attest: Paul Reinke, Mayor ____________________________________ Katie Robinson, Deputy City Clerk ¯ 694 Building Inspections 2022 Hail Damage 36 36 120 694 Quarter to Golf Ball 13 Dime to Quarter 13 120 31 Pea Size 694 120 Red - 2,682 Houses Metropolitan Council, MetroGIS, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Orange Census-Bureau, 3,212 USDA, Houses Maxar 120 Yellow - 2,245 Houses 13