City Council

REGULAR MEETING MINUTES OAKDALE CITY COUNCIL May 9, 2023 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on May 9, 2023, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Kevin Zabel at 7:00 PM. PLEDGE OF ALLEGIANCE CALL OF ROLL On a call of roll, the following were present: Mayor Kevin Zabel Council Members: Noah Her Jake Ingebrigtson Andy Morcomb Susan Olson Staff Present: Christina Volkers, City Administrator Sara Ludwig, City Clerk Jim Thomson, City Attorney Brian Bachmeier, Consulting Engineer Jesse Farrell, City Engineer Andrew Gitzlaff, Community Development Director Nick Newton, Police Chief Lori Pulkrabek, Communications Manager Jim Romanik, Public Works Manager Kevin Wold, Fire Chief Jason Zimmerman, Finance Director Others Present: Stan Karwoski, Washington County Commissioner APPROVAL OF THE AGENDA Mayor Zabel noted the agenda had been amended. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE AGENDA AS AMENDED FOR THE MEETING OF MAY 9, 2023. 5 AYES APPROVAL OF MINUTES: Workshop, April 25, 2023 Regular Meeting, April 25, 2023 Regular Meeting, April 11, 2023 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO APPROVE THE WORKSHOP MEETING MINUTES OF APRIL 25, 2023. 1 4 AYES 1 ABSTENTION – ZABEL (Absent from 4/25 meeting) A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON TO APPROVE THE REGULAR MEETING MINUTES OF APRIL 25, 2023. 4 AYES 1 ABSTENTION – ZABEL (Absent from 4/25 meeting) A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO APPROVE THE REGULAR MEETING MINUTES OF APRIL 11, 2023. 5 AYES PUBLIC HEARING: 7:00 PM, or as soon afterwards as possible a) Stormwater Pollution Prevention Plan (SWPPP) Consulting Engineer Brian Bachmeier presented the Annual Report for the 2022 Municipal Separate Storm Sewer System (MS4). Mayor Zabel opened the public hearing and welcomed comments from the audience. No comments were heard. Mayor Zabel closed the public hearing. OPEN FORUM a) Proclamation: Public Works Week Mayor Zabel proclaimed the week of May 21st – 27th as “Public Works Week”. b) Proclamation: National Police Week Mayor Zabel proclaimed the week of May 14th – 20th as “National Police Week”. c) Certificate of Recognition: Tree Board Member Mayor Zabel thanked resigning Tree Board Member Stan Karwoski for his service to the City for the last 25+ years. Commissioner Karwoski was presented with a certificate of recognition. Mayor Zabel invited comments from the audience. No comments were heard. CONSENSUS MOTIONS a) Request that the City Council approve the reappointment of the below noted individual to the IPMC Board of Appeals. Bob Stiglich Term to Expire: December 31, 2025 b) Request that the City Council authorize the Mayor and City Administrator to enter into an agreement with Hugo’s Tree Care for tree stump removal services in the amount of $26,090.63. 2  c) Request per City Code, Chapter 2, Article IV, Sec.2-36 (c) and per City Personnel Policy PE-031, Section 5.0, that the City Council appoint John Dardis and Joshua Hyde as Public Works Seasonal Workers with an effective date of May 15, 2023, at a rate of pay equal to $17.00/hour and $16.50/hour, respectively. d) Request that the City Council approve the issuance of a temporary on-sale liquor license to the Protez Foundation for their event to be held on May 21, 2023 at their location, 3510 Hopkins Place. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE CONSENSUS MOTIONS A-C, AS PRESENTED. 5 AYES ADVISORY BOARDS AND COMMISSIONS Economic Development Commission (met on 5/3/23, Council Liaison Her) Council Member Her reported that the Economic Development Commission gave an update on the Business Retention, Expansion, and Attraction (BREA) program. Environmental Management Commission (no meeting, Council Liaison Zabel) Planning Commission (5/4/23 meeting cancelled, Council Liaison Ingebrigtson) Parks and Recreation Commission (no meeting, Council Liaison Morcomb) Tree Board (no meeting, Council Liaison Olson) AWARD OF BID a) City Project R2023-01: 2023 Street Improvements Mr. Bachmeier explained that pursuant to Council authorization, bids were collected for City Project R2023-01. Five contractors submitted bids for the work. Miller Excavating, Inc. submitted the low bid of $4,005,933.33 which was slightly higher than the Engineer’s estimate of $3,933,000.00, and more than the budgeted amount for the project. Due to this, Mr. Bachmeier noted the amended budget to accommodate for this. He added that the final project cost may come in lower than the estimate therefore there may be another amended budget at the conclusion of the project. He recommended awarding the contract to Miller Excavating, Inc. and stated that part of the recommendation is also to authorize the Mayor and City Administrator to enter into a service contract agreement with SEH, Inc. for construction management and inspection. Mayor Zabel expressed his concern with the cost of this project, and the use of general obligation (GO) bonds to cover the overage amount. He requested that the portion of the request about amending the 2023 budget be taken out so staff could look at other internal ways to fund the project. 3  City Administrator Chris Volkers stated that staff has done research and the recommendation before the Council is based off of that research. She indicated that Council has the authority to table the recommendation and look for other ways to fund the project. Council Member Morcomb noted that if this project gets delayed that could create a chain effect resulting in the delay of other City projects. Council Member Ingebrigtson noted that in this case he is supportive of staff’s recommendation for the use of GO bonds. Council Member Her was supportive of the recommendation as presented. A MOTION WAS MADE BY COUNCIL MEMBER MORCOMB, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO WAIVE READING AND ADOPT RESOLUTION 2023-52, AWARDING THE BID FOR CITY PROJECT R2023-01 (2023 STREET IMPROVEMENTS) TO MILLER EXCAVATING, INC. IN THE AMOUNT OF $4,005,933.33 AND AMENDING THE 2023 BUDGET; AS WELL AS AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO SIGN AN ENGINEERING SERVICE CONTRACT WITH S.E.H. FOR CONSTRUCTION RELATED ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $385,000). 5 AYES STAFF REPORTS ENGINEERING a) Amending the Site Plan Conditions for Impact Apartments and Approving a Temporary Property Use Agreement with Norhart Construction Relating to City Owned Property on Outlot A of the Helmo Station Addition After a brief discussion, it was determined that a portion of this agenda item will be tabled until the final terms of the agreement have been established. A MOTION WAS MADE BY MAYOR ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE RESOLUTION 2023-53, AMENDING THE SITE PLAN CONDITIONS FOR IMPACT APARTMENTS AND TO TABLE THE AUTHORIZATION OF THE MAYOR AND CITY ADMINISTRATOR TO SIGN A TEMPORARY PROPERTY USE AGREEMENT BETWEEN NORHART CONSTRUCTION AND THE CITY OF OAKDALE, FOR THE STAGING OF CONSTRUCTION EQUIPMENT AND MATERIALS ON OUTLOT A OF THE HELMO STATION ADDITION. 5 AYES CITY ATTORNEY No report ADMINISTRATOR'S REPORT a) Award of Contract for Construction Management at Risk Services for City Project B2024-01 (Construction of New Public Works Facility) Ms. Volkers provided a brief overview of the proposed award of contract for Construction Management at Risk services and noted staff’s recommendation to award the contract to Kraus- Anderson (K-A) Construction. She highlighted a few of the agreement terms that differed from the K-A RFP response dated April 3, 2023. 4  Council Member Ingebrigtson thanked City staff (past and present) for their work on this project as well as Oakdale residents for approving the local option sales tax. In response to Council Member Olson’s question about K-A’s role in the cleanup of the site, Ms. Volkers stated that as the City’s partner they will work in tandem with the City and the architect, and the City has hired outside who will represent the City’s interest in ensuring that the site meets the Minnesota Pollution Control Agency standards. Council Member Olson noted that she does not support building the Public Works facility on this piece of land, but does support the overall project. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH KRAUS- ANDERSON CONSTRUCTION COMPANY FOR CONSTRUCTION MANAGEMENT AT RISK SERVICES FOR CITY PROJECT B2024-01 (CONSTRUCTION OF A NEW PUBLIC WORKS BUILDING), IN ACCORDANCE WITH THEIR PROPOSAL DATED APRIL 3, 2023. 5 AYES COUNCIL PRESENTATIONS Mayor Zabel made announcements about the following: • Public Works is flushing out fire hydrants this week. If tap water appears discolored, it is still safe to drink, but residents should let it run for a few minutes and it should clear up. There is a tentative map of the flushing schedule on the City’s website. • Throughout the month of May, the City is looking the other way on the grass height ordinance so residents that want to participate in No Mow May can do so. Participation is voluntary. More information can be found on the City’s website. • The Oakdale Spring Photo Contest is now open. Residents can submit photos taken in the City by May 31, 2023. More information can be found on the City’s website. • Residents can submit nominations for the Acorn Award through the City’s website until June 30, 2023. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER HER, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE CLAIMS FOR THE PERIOD APRIL 26, 2023 TO MAY 9, 2023, IN THE AMOUNT OF $2,069,387.98. 5 AYES ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON TO ADJOURN THE MEETING AT 7:38 PM. 5 AYES Respectfully submitted, Sara Ludwig, City Clerk 5