City Council

REGULAR MEETING MINUTES OAKDALE CITY COUNCIL February 13, 2024 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on February 13, 2024 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting was called to order by Mayor Kevin Zabel at 7:00 PM. ROLL CALL On a call of roll, the following were present: Mayor Kevin Zabel Council Members: Noah Her Jake Ingebrigtson Andy Morcomb Susan Willenbring Staff Present: Christina Volkers, City Administrator Sara Ludwig, City Clerk Jim Thomson, City Attorney Jesse Farrell, City Engineer Andy Gitzlaff, Community Development Director Steve Goodwin, Police Captain Luke McClanahan, City Planner Lori Pulkrabek, Communications Manager Jim Romanik, Public Works Manager Kyle Stasica, Finance Director Kevin Wold, Fire Chief Others Present: Michelle Sensburg, Oakdale Resident PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA Mayor Zabel stated that the agenda was slightly amended, noting the addition of Consensus Motion h). A MOTION WAS MADE BY COUNCIL MEMBER WILLENBRING, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE AGENDA AS AMENDED FOR THE MEETING OF FEBRUARY 13, 2024. 5 AYES APPROVAL OF THE MINUTES: Workshop, January 23, 2024 Regular Meeting, January 23, 2024 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO APPROVE THE WORKSHOP MEETING MINUTES OF JANUARY 23, 2024. 1 5 AYES A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO APPROVE THE REGULAR MEETING MINUTES OF JANUARY 23, 2024. 5 AYES PUBLIC HEARING None OPEN FORUM Mayor Zabel invited comments from the audience. Michelle Sensburg, 3748 Gershwin Ave N, stated that she had come before the Council last summer regarding a goose population problem in her backyard. She was following up on the City’s next steps in response to her problem. Mayor Zabel stated that City staff would gather information on goose egg addling and other population mitigation options and bring them before the City Council for discussion at a future workshop meeting. No other comments were heard. CONSENSUS MOTIONS a) Request that the City Council approve the issuance of a 2024 Tobacco Sales license to Walgreens Co., located at 985 Geneva Avenue North for the license period of February 14, 2024 to December 31, 2024. b) Request that the City Council approve a one-day temporary liquor sales license and charitable gambling license to OACC for their annual Spring Fling event to be held on Thursday, April 18, 2024, located at Guardian Angels Church, 8260 4th Street North. c) Request that the City Council waive reading and adopt Resolution 2024-19, accepting 2024-2025 Statewide Health Improvement Partnership grant funds in the amount of $20,000 from Washington County; and authorizing the Mayor and City Administrator to execute the grant agreement. d) Request that the City Council authorize the Mayor and City Administrator to enter into an agreement with Schwickert’s Tecta America, LLC in the amount of $8,538 for each year 2024, 2025, and 2026 for the annual preventive maintenance within City Hall and HVAC-R Tracker asset management system. e) Request that the City Council authorize the City Administrator to terminate the City’s Solar*Rewards Contract with Xcel Energy. f) Request that the City Council issue a Permit for Sale of Permitted Consumer Fireworks License to Fleet Farm at 5635 Hadley Avenue North for one year expiring February 12, 2025. g) Request that the City Council authorize the City Administrator to approve Change Order for City Project U2022-04 (Water Tower 2 Painting) with Badger State Inspection, LLC for Tankez Coatings, Inc. work. 2  h) Request that the City Council authorize the Mayor and City Administrator to sign the agreement between Keys Well Drilling Company and the City of Oakdale for City Project U2024-04: Well 3 Inspection & Reconditioning in the amount of $35,000. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO APPROVE CONSENSUS MOTIONS A-H, AS PRESENTED. 5 AYES ADVISORY BOARDS AND COMMISSIONS Economic Development Commission (met on 2/7/24, Council Liaison Her) Council Member Her reported that the Economic Development Commission had an appreciation dinner with the Council in which they talked about expectations regarding the Council and Commission relationship. Additionally, they reviewed their 2024 work plan. Environmental Management Commission (met on 2/12/24, Council Liaison Zabel) Mayor Zabel reported that the Environmental Management Commission reviewed the 2023 Washington County Recycling Grant, 2024 Washington County Recycling Grant projects, planned for a future Evironmental Fair, and received an update on the Home Energy Squad Rebate program. Planning Commission (met on 2/1/24, Council Liaison Ingebrigtson) Council Member Ingebrigtson reported that the Planning Commission discussed the Oakdale Marketplace and Oakdale Station Planned Unit Developments Study. Parks and Recreation Commission (no meeting, Council Liaison Morcomb) Tree Board (no meeting, Council Liaison Willenbring) AWARD OF BIDS None STAFF REPORTS COMMUNITY DEVELOPMENT a) Tree Variance for Proposed Single Family Development at 6458 26th Street North City Planner Luke McClanahan explained that the property owner at 6458 26th St N is looking to build a single-family home on the property. The development requires that more than the allowable number of trees, per City Code, be removed from the property so a tree variance is being requested. The tree variance requires that a tree preservation plan be prepared by a licensed arborist, which the applicant has submitted. Mr. McClanahan stated that staff’s recommendation is to approve the tree variance with the conditions included in the requested motion. 3  In response to Council Member Morcomb’s question about the tree variance coming before the Planning Commission, Mr. McClanahan said that tree variances are left solely to Council’s discretion. In response to Mayor Zabel’s question about the timing of the release of the escrow, Mr. McClanahan stated that likely the City would ensure that the trees have survived two full growing seasons prior to releasing the escrow. In response to Mayor Zabel’s question about other government stops along this development process, Mr. McClanahan noted that the developer will follow the traditional process and work with the City’s Building Department. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO APPROVE THE TREE VARIANCE REQUEST FOR 6458 26TH STREET NORTH, SUBJECT TO THE APPLICANT COMPLYING WITH THE CITY’S TREE REPLACEMENT SCHEDULE WITH CONDITIONS AS FOLLOWS: • THE APPLICANT SHALL PLANT EIGHT REPLACEMENT TREES ON THE PROPERTY IN ACCORDANCE WITH THE TREE PRESERVATION PLAN SUBMITTED BY THE APPLICANT. • THE APPLICANT SHALL PROVIDE A $1,000 ESCROW IN ACCORDANCE WITH THE CITY OF OAKDALE CODE OF ORDINANCES, CHAPTER 22, ARTICLE 4, SEC. 22-08 (B). 5 AYES b) Public Works Facility – Conditional Use Permit and Site Plan Mr. McClanahan explained that the request for formal approval for a new Public Works Facility at 3200 Granada Avenue North includes a Conditional Use Permit (CUP) to allow the public building and a Site Plan to ensure the development is in full conformance with the City’s Zoning Ordinance. He added that the site contains known contaminants that are actively being investigated and managed by 3M (the current property owner of the site). At the Planning Commission public hearing, one neighbor voiced opposition to the request and suggested that the facility be located elsewhere in Oakdale. Mr. McClanahan concluded that staff recommends approval of the two requests, subject to conditions included in the attached resolutions. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT RESOLUTION 2024-17, APPROVING A CONDITIONAL USE PERMIT FOR A PUBLIC WORKS FACILITY AT 3200 GRANADA AVENUE NORTH, WITH CONDITIONS INCLUDED IN THE ATTACHED RESOLUTION. 5 AYES A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT RESOLUTION 2024-18, APPROVING THE SITE PLAN FOR THE NEW CITY OF OAKDALE PUBLIC WORKS FACILITY AT 3200 GRANADA AVENUE NORTH, WITH CONDITIONS INCLUDED IN THE ATTACHED RESOLUTION. 5 AYES CITY ATTORNEY No report 4 ADMINISTRATOR'S REPORT a) Amend City of Oakdale Code of Ordinances, Chapter 14, Article 3 – Special Events and Article 4 – Block Parties City Administrator Chris Volkers explained that this Chapter of the City Code is being updated to clarify authority and internal processes. Council Member Morcomb mentioned that a few businesses in the City are planning to host a block party this summer. He offered to share the business names with City staff for follow up on the updated City Code. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO WAIVE READING AND ADOPT ORDINANCE NO. 922, AMENDING THE CODE OF ORDINANCES FOR THE CITY OF OAKDALE, CHAPTER 14, ARTICLE 3 – SPECIAL EVENTS AND ARTICLE 4 – BLOCK PARTIES. 5 AYES A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO WAIVE READING AND ADOPT RESOLUTION 2024-16, AUTHORIZING PUBLICATION OF ORDINANCE NO. 922 BY TITLE AND SUMMARY. 5 AYES b) Amend Ordinance No. 917, Setting a Franchise Fee on Electric Operations Within the City of Oakdale – Xcel Energy and Ordinance No. 918, Setting a Franchise Fee on Natural Gas Operations Within the City of Oakdale – Xcel Energy Ms. Volkers explained that these ordinance amendments are before the Council due to a clerical error that needs to be corrected. The two ordinances delay the implementation of the formerly approved franchise fees on Xcel Energy for electric and gas operations within the City until April 1, 2024. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT ORDINANCE NO. 923, AMENDING ORDINANCE NO. 917, SETTING A FRANCHISE FEE ON ELECTRIC OPERATIONS WITHIN THE CITY OF OAKDALE – NORTHERN STATES POWER DBA XCEL ENERGY. 4 AYES 1 NAY – WILLENBRING A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT RESOLUTION 2024-20, AUTHORIZING PUBLICATION OF ORDINANCE NO. 923 BY TITLE AND SUMMARY. 5 AYES A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT ORDINANCE NO. 924, AMENDING ORDINANCE NO. 918, 5 SETTING A FRANCHISE FEE ON GAS OPERATIONS WITHIN THE CITY OF OAKDALE – NORTHERN STATES POWER DBA XCEL ENERGY. 4 AYES 1 NAY – WILLENBRING A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT RESOLUTION 2024-21, AUTHORIZING PUBLICATION OF ORDINANCE NO. 924 BY TITLE AND SUMMARY. 5 AYES COUNCIL PRESENTATIONS Mayor Zabel made announcements about the following: • City Hall will offer early voting for the Presidential Nomination Primary (PNP) beginning on Friday, February 16th. Residents can visit www.mnvotes.org for more information. • City Offices will be closed on Monday, February 19th in observance of the Presidents Day holiday. • The three remaining Indoor Markets will take place at the Discovery Center on Saturday, February 24th, March 9th, and March 23rd, from 9:00 AM-1:00 PM. • Residents can submit their photos for the Winter Photo Contest by February 29th. More information can be found at the City’s website, www.oakdalemn.gov. • The 4th Street bridge removal project involves overnight closures through Friday, February 16th. There is an upcoming full weekend closure of I-694 between 10th Street and I-94. More information can be found from the Metro Transit website, www.metrotransit.org/gold-line- construction. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER TO APPROVE CLAIMS FOR THE PERIOD JANUARY 24, 2024 TO FEBRUARY 13, 2024 IN THE AMOUNT OF $2,206,395.25. 5 AYES ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO ADJOURN THE MEETING AT 7:24 PM. 5 AYES Respectfully submitted, Sara Ludwig, City Clerk 6