City Council Workshop
Regular MeetingOakdale, MN · December 8, 2020
Minutes
WORKSHOP
OAKDALE CITY COUNCIL
December 8, 2020
The City Council held a workshop on Tuesday, December 8, 2020, at Oakdale City Hall, 1584 Hadley
Avenue North, Oakdale, Minnesota. The meeting began at 5:06 PM.
Present: Mayor Paul Reinke
Council Members: Jake Ingebrigtson (arrived at 5:04 PM)
Susan Olson
Colleen Swedberg
Kevin Zabel
Also Present: Christina Volkers, City Administrator
Jim Thomson, City Attorney
Brian Bachmeier, PW Director/City Engineer (participated electronically)
Susan Barry, City Clerk
Alyssa MacLeod, Communications Specialist (participated electronically)
Chelsea Petersen, Administrative Services Director
Emily Shively, City Planner
Bob Streetar, Community Development Director
Kevin Wold, Fire Chief (participated electronically)
COUNCIL LIASIONS AND ACTING MAYOR
City Attorney Thomson provided an overview of the role city council liaisons play to the city’s advisory
bodies.
City Administrator Volkers indicated that a formal process would be developed for designating liaisons
and acting mayor in the future. She asked each member to identify their top two advisory body liaison
preferences as well as whether they wanted to be considered for acting mayor.
Council Member Swedberg suggested that liaison terms be two years rather than one.
The City Council supported the suggestion.
Mayor Reinke stated that acting mayor would remain a one year term. He noted that the senior member
of the City Council has served as acting mayor in the past but recommended rotating the acting mayor
designation to provide more opportunity for others to serve in that capacity. From those expressing
interest, Mayor Reinke suggested Susan Olson as Acting Mayor.
After discussion, the following liaison designations were made and will be officially designated at the
January 12, 2021 Council meeting:
• Economic Development Commission: Colleen Swedberg
• Environmental Management Commission: Kevin Zabel
• Parks and Recreation Commission: Jake Ingebrigtson
• Planning Commission: Susan Olson
• Tree Board: Paul Reinke
Workshop
December 8 2020
Page Two
The following assignments were also made:
• Cable Commission: Representative: Lori Pulkrabek
Alternate: Kevin Zabel
• Gold Line Corridor Policy Committee: Paul Reinke
Management Commission: Alternate: Kevin Zabel
• Metro-Inet: Christina Volkers
• Acorn Award Committee: Colleen Swedberg
• Oakdale Area Chamber Oakdale EDA: Paul Reinke
of Commerce: Jake Ingebrigtson
Susan Olson
Colleen Swedberg
Kevin Zabel
Oakdale Staff: Christina Volkers
Chelsea Petersen
Bill Sullivan
Kevin Wold
Community Development Representative
• 3M Drinking Water Christina Volkers
Settlement Committee: Alternate Paul Reinke
COUNCIL TOPICS
Special Meeting
City Administrator Volkers noted that a special meeting was being considered for December 29 at 5:30
PM to ratify a labor agreement and approve the year end Claims roster.
Ethics Policy
Council Member Swedberg inquired about the five dollar limit on gifts that can be accepted by elected
officials and whether it applied to gift cards.
City Attorney Thomson replied that the five dollar limit, set by state law, defines gifts as “trinkets or
mementos” and that he would research whether it applied to gift cards.
In response to a question from Council Member Zabel, City Attorney Thomson noted that gifts are only
permitted when given to everyone in an organization and added “when in doubt, turn it down.”
December Council Meetings
Council Member Ingebrigtson suggested holding two meetings in December rather than trying to
accomplish more at one meeting, as is typically held.
There did not appear to be support for this suggestion.
Workshop
December 8 2020
Page Three
Used Car Dealer Licenses
Council Member Ingebrigtson indicated that he was not aware of any other cities that license used car
dealers as the state already licenses such businesses.
Staff was directed to research this further.
Community Development Director Streetar explained that Oakdale licenses used car dealers
concurrently with a conditional use permit (CUP) to hold owners accountable for the conditions of the
CUP.
Council Member Ingebrigtson stated that the city should not license businesses already licensed by the
state.
In response to a question from City Administrator Volkers, Community Development Director Streetar
replied that the city licenses solid waste haulers also.
Mayor Reinke asked that the matter be discussed at an upcoming City Council workshop or meeting.
ADJOURNMENT
The workshop adjourned at 5:56 PM.
Respectfully submitted,
Susan Barry,
City Clerk
Agenda
AGENDA
City Council Workshop
December 8, 2020
Council Chambers
The December 8 workshop will be held via Zoom. Zoom is an online platform that allows attendees to “join” the meeting via
video or telephone.
The December 8 meeting can be accessed at:
Computer/tablet etc.: https://zoom.us/j/99822764114?pwd=NlE0RENsQ0toVHZXTnh3OEJwSTRjZz09
from a PC, Mac, tablet, iPhone, or Android device,
Or by phone at: 1-312-626-6799, Meeting ID: 998 2276 4114, Passcode: 173915
The workshop will be “open to the public” to listen in, but will be muted from contributing.
Participation guidelines are attached.
Please join the meeting early to test your audio and video settings. If you join via a device and your audio is not working, you
may need to use the dial-in phone number option to be heard.
5 PM Board/Commission Appointments of Council Liaisons
5:40 PM Council Topics
6 PM Adjourn for Truth in Taxation
How to Submit Public Comment
Public comments may be made during the Open Forum portion of meetings. There are
other times when public comments will be accepted including public hearings and Truth
in Taxation.
There are two options for submitting public comments for virtual meetings:
• “Attend” the Zoom meeting
• Submit written comments
Guidelines for Zoom Meeting Participants
Members of the public wishing to make a comment via Zoom need to either join the
meeting through the app on their computer/tablet/mobile phone and/or dial in to the
phone number listed on the associated meeting agenda and/or public notice.
The guidelines provided below outline the process for teleconferencing comments that
will be followed during meetings.
1. All virtual meetings will be conducted via Zoom with a dial-in option. If you join
the meeting utilizing the Zoom app on your computer/tablet/phone, you will be
able to listen, see the City Council members, and make a public comment if you
desire to do so.
2. Corresponding meeting materials are available on the City website at
www.ci.oakdale.mn.us.
3. The meeting will start promptly at the time listed on the agenda. Public
participants will be permitted to join the meeting five minutes before the meeting
is scheduled to start.
4. When you are ready to join the meeting, please make sure your line is muted to
decrease background noise. If you do not mute yourself, you will be muted by the
meeting host. Those who request to make a public comment will be unmuted by
the host when they are called on to speak.
5. If you decide you want to make a public comment, please inform the host by
commenting in the chat function in the Zoom app or by dialing *9 if joining the
meeting by phone. Staff will add you to the public comment queue list. All spoken
comments through the Zoom app or the phone will be limited to three minutes.
6. When the public comment period begins, the Mayor will review the process and
call on a staff member to read any public comments that were submitted via
written statement. When those are completed, the Mayor will call for any spoken
public comment. A staff member will call on public participants by either the last
four digits of your phone number or your participant name listed in the Zoom app.
Public participants will be called in the order they were added to the queue list.
Public participants who do not respond within ten seconds of their phone number
or screen name being called will be skipped and the next person in line will be
called on. This method will continue until all public participants have had the
opportunity to comment. All public participants will be allowed up to three minutes
to comment.
7. Once the public comment period is done, the Mayor will continue to the next
agenda item.
Guidelines for Written Comments
Written comments, 250 words or less, can be submitted to sue@ci.oakdale.mn.us by
4:30pm on the Monday prior to the council meeting that you would like to provide
comment.
When the public comment period begins, the Mayor will review the process and call on
a staff member to read any public comments that were submitted via written statement.
When those are completed, the Mayor will call for any spoken public comment (refer to
#6).
Important Notice:
Zoom hosts will have the ability to and will remove participants from the meeting
if they behave in a way that disrupts or interferes with the meeting.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina Volkers, City Administrator
Date: December 8 2020
Subject: Council Liaisons
The City Council will discuss the annual process for selecting City Council liaisons for the city’s advisory
bodies.
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