City Council Workshop

AGENDA City Council Workshop The City Council workshop will be held via Zoom. Zoom is an online platform that allows persons to “attend” the meeting via video or telephone. View Workshop at: https://us02web.zoom.us/j/88239857091?pwd=TjZwYnFIMG5pS0JJM1o5SkpBV3Jzdz09 from a PC, Mac, tablet, iPhone, or Android device. Or listen to the discussion by phone by calling 1-312-626-6799 and entering Meeting ID: 882 3985 7091, and Passcode: 807178, when prompted. While the workshop is available for public viewing, public comment will not be taken during the meeting. Workshop June 8, 2021 Hadley Room 5:00 PM Advisory Body Reappointment Interviews: EDC 5:10 PM Bethesda – Helmo Station Proposed Development 5:50 PM Council Dais Security Upgrades 6:00 PM Crisis Management Overview 6:10 PM Advisory Body Reappointment Interviews: EMC 6:20 PM 40th Street Pedestrian Bridge 6:40 PM Council Topics 6:55 PM Adjourn for Regular Meeting  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Christina Volkers, City Administrator Date: June 8, 2021 Subject: Board and Commission Reappointment Interviews: EDC and EMC At the June 8 work session, the City Council will interview seated commissioners, as a group, who are seeking reappointment, per Policy MIS-013 – Board and Commissions Appointment and Reappointment Process. Applications for the respective members are provided under separate cover. 5:00 PM Economic Development Commission Dave Halper Mark Landis Gary Livingston Scot Oechsner 6:10 PM Environmental Management Commission Keith Miller Bonnie Wilson  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Robert Streetar, Director of Community Development Date: June 8, 2021 Subject: Bethesda Cornerstone Village – Oakdale Bethesda Lutheran Communities desires to develop a 71-unit Apartment building at 390 Helmo Ave. North. Fifty of the units would be affordable, with 17 units dedicated for adults with intellectual and developmental disabilities. See Attachment A. In May, Council members met with representatives of Bethesda to discuss, in greater detail, the project and their request. Bethesda is seeking $1.7 of tax increment support from the City to address extraordinary costs related to soils conditions and construction cost increases. The assistance would be provided in the form of a pay-as-you go note. The property taxes currently being collected would continue to flow to the city, school, and county. The increased taxes, due to the development, would repay Bethesda and cover the extra ordinary costs. The assistance would be provide until all costs have been repaid or 26 years whichever is first. At the time, the increased taxes would flow to the city, school and county. See Attachment B. Bethesda has received significant financial support from federal, state and county partners. Without the support from the City the project will not be constructed. Tom Campbell, vice president of real estate and Kristine Giornalista, senior director of real estate from Bethesda will be attending the work session to make the request. Does the City Council want to provide Bethesda with tax increment financial support? If the Council desires to provide the support, the Council should direct staff to prepare and tax increment plan that would be reviewed by the City Council for final approval near the end of July or the first part of August, along with final approval of the plat and site plan. Attachment A – Bringing People of All Abilities Together in Community Brochure Attachment B = Tax increment Analysis  COUNCIL MEMORANDUM To Mayor and City Council Through Christina Volkers, City Administrator Date June 8, 2021 Subject Council Chambers Dais Upgrades The City Council recently inquired about the potential of making modifications to the dais in the Council Chamber to increase its capacity to serve as a protective barrier in the event of a threatening or dangerous situation. Prior to contacting vendors, staff is asking to be provided with details such as: 1. Would the City Council like a protective barrier added to the front facing panels of the dais? 2. If so, what level of protection is desired? 3. Would the City Council like some type of protective glass barrier added above the surface of dais? 4. If so, what level of protection is desired? 5. What is the preferred timeframe for this project (calendar year 2021 or 2022)? Funds will need to be identified for these improvements. With this information, staff will invite vendors to provide renderings and cost estimates for the City Council’s consideration.  COUNCIL MEMORANDUM To Mayor and City Council Through Christina Volkers, City Administrator Date June 8, 2021 Subject Crisis Management Overview The Director of Emergency Management for Oakdale, Fire Chief Kevin Wold, will lead an overview of the city’s emergency management plan. Also joining Chief Wold in this discussion is the Police Department and City Administrator. This is a high-level discussion of guidance for potential crisis management situations. The full Emergency Operations Plan is being revised and updated and once complete (estimated late 2021), a copy will be provided to all appropriate city staff along with the Mayor and Council.  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Kevin Zabel, Oakdale City Council Date: June 8, 2021 Subject: 40th Street Pedestrian Bridge Intro: As we have continued to move closer to Willowbrooke becoming a reality, we have also discussed the impact of this development on our community as-a-whole. Whether it is needing additional Public Works personnel and equipment to maintain the new streets and amenities, or the impact on our water/sewer capacity, we have utilized a comprehensive, “big-picture” approach to this exciting change for our city. As we address these larger infrastructure needs associated with Willowbrooke, there are also ancillary infrastructure needs we should consider as well. One such need would be to address the lack of a safe, dedicated pedestrian walking space on the 40th street overpass over I-694. With the addition of roughly 1400 units of housing and the thousands of new residents that will come along with that, it is reasonable for us to assume that some of them will want to visit “West Oakdale” on occasion. With the 4th street bridge being replaced and a pedestrian walkway being added as part of the Gold Line BRT project, 40th street will remain as the only I-694 overpass without dedicated pedestrian space in Oakdale. The Process: This memo is only intended to start a conversation and possibly identify council’s intent for city staff. At this point in time, there are far more unknowns than known details, including funding, timing, and design. I suspect that funding will be a topic of most concern/interest for the city council members. In speaking with Senator Wiger, a bonding request, similar to what Washington County did for the 4th street overpass, is possible (and something he would support/carry). There are also negotiations over a large- scale infrastructure package at the federal level, so a funding partner might be possible there as well. Both options would likely require Oakdale to have a plan, if not a full design, in mind. There are also internal timing considerations we would want to consider, such as adding a project of this size/scale to the city’s CIP, even if the project is being funded by other government partners. Attached is some initial information on the state bonding process and deadlines for a bonding request for the 2022 legislative session. This information is attached simply as background information.