City Council Workshop
Regular MeetingOakdale, MN · March 11, 2025
Minutes
WORKSHOP MINUTES
OAKDALE CITY COUNCIL
MARCH 11, 2025
The City Council held a workshop on Tuesday, March 11, 2025 at Oakdale City Hall, 1584
Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:00 PM.
Present: Mayor Kevin Zabel
Council Members: Andy Morcomb
Kari Moore
Gary Severson
Susan Willenbring
City Staff Members: Christina Volkers, City Administrator
Sara Ludwig, City Clerk
Jim Thomson, City Attorney
Brian Bachmeier, Consulting City Engineer
Jake Foster, Assistant City Administrator
Andy Gitzlaff, Community Development Director
Max Lohse, Community Development Specialist
Luke McClanahan, City Planner
Nick Newton, Police Chief
Lori Pulkrabek, Communications Manager
Kyle Stasica, Finance Director
Cory Tietz, Public Works Director
Julie Williams, Recreation Superintendent
Kevin Wold, Fire Chief
Others Present: Scott Kragness, Senior Sales Executive at Metro East
Commercial Real Estate
Sharon Mitchell, Interior and Autocad Designer
Josh Weir, Attorney, Kennedy & Graven
GREENWAY AVENUE SIDEWALK OFFERS FOR TEMPORARY EASEMENTS AND EMINENT
DOMAIN PROCEEDINGS – CLOSED SESSION PER MINNESOTA STATUTES, SECTION 13D.05,
SUBDIVISION 3(C)(3)
A MOTION WAS MADE BY COUNCIL MEMBER MOORE, SECONDED BY COUNCIL MEMBER
WILLENBRING, TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES,
SECTION 13D.05, SUBDIVISION 3(C)(3) TO DISCUSS OFFERS FOR TEMPORARY EASEMENTS
AND EMINENT DOMAIN PROCEEDINGS RELATED TO THE PROPOSED GREENWAY AVENUE
SIDEWALK PROJECT.
5 AYES
THE WORKSHOP WAS CLOSED AT 5:01 PM.
WORKSHOP MINUTES
MARCH 11, 2025
PAGE TWO
THE WORKSHOP WAS REOPENED AT 5:32 PM.
LIVE-WORK CONDOS – DEVELOPMENT CONCEPT PLAN
City Planner Luke McClanahan provided a brief introduction of the concept plan and six
needed approvals. The request is for approval to develop 12 live-work condo units, each
combining living space with dedicated workspace, on a 2.4-acre parcel located at 6138 Hwy
36 Blvd N. The site is currently zoned C-2 (Community Commercial) and is guided for
commercial use in the Comprehensive Plan; however, the City's forthcoming Zoning Code
update may introduce a new mixed-use (MX) district, potentially suitable for this type of
project. The approvals include a Comprehensive Plan amendment, rezoning, preliminary plat,
final plat, a site plan, and a noise variance.
In response to Mayor Zabel’s question about the need for a noise variance due to the nearby
industrial properties, Mr. McClanahan indicated that the noise variance was specifically
triggered by the site’s proximity to Hwy 36.
Scott Kragness, Senior Sales Executive at Metro East Commercial Real Estate, provided
background on the project which creates live-work units with a blend of home and workspace.
These units will feature living spaces above and garage areas below, where small contractors
or those in light industries could operate without impacting the neighborhood. The project is
designed to be low-impact, excluding retail and heavy industrial use. Mr. Kragness noted that
these proposed units are approximately 37 feet wide and 45 feet deep, with prices ranging
from $350,000 to $450,000 depending on finishes. As far as parking for the development,
the expectation is that visitors would park in front of the garages, and the garages themselves
can accommodate up to five vehicles. Mr. Kragness indicated an HOA (Homeowners
Association) will be established to manage the property, including setting rules and
regulations, such as no parking along certain areas to ensure access is wide enough for larger
safety and commercial vehicles. Fire Chief Kevin Wold confirmed that emergency vehicle
access was discussed during the Development Review Committee (DRC) meeting.
In response to Council Member Severson’s question about the market for this type of live-
work concept, Mr. Kragness said possibly contractors, e-commerce small business owners,
tradespeople, and car enthusiasts, would be in the market for this type of space.
In response to Council Member Moore’s question about what would prohibit a homeowner
from starting a home-based business like a CrossFit gym or yoga studio, Mr. Kragness clarified
that the development is not intended for retail businesses, and the HOA will enforce rules and
regulations that prohibit such uses. City Administrator Chris Volkers added that the City
Council will have input on the approved uses.
In reference to the list of approved uses, Mayor Zabel asked if that list will apply to all MX
districts across the City, or if it would be specifically tied to the Conditional Use Permit (CUP)
as a condition. Mr. McClanahan responded that the list of allowable uses for these live-work
WORKSHOP MINUTES
MARCH 11, 2025
PAGE THREE
units would not be automatically applied to all MX zones across the City. Instead, the uses
would be specifically tied to the CUP for each individual live-work unit.
Council Member Morcomb asked about the plan for waste management for the development.
Mr. Kragness suggested either each individual unit would have its own trash service or there
could be a centralized, master receptacle area for waste disposal. Mayor Zabel noted that a
standalone trash enclosure would need to be reviewed for compliance with the City’s Zoning
Code.
Overall, the Council was generally supportive of the project proposal.
BUSINESS RETENTION, EXPANSION, AND ATTRACTION PROGRAM – 2025 PROGRAM UPDATE
Community Development Director Andy Gitzlaff provided an update on the 2025 Business
Retention, Expansion, and Attraction (BREA) Program, which is a partnership involving the
Oakdale Area Chamber and St. Paul Area Chamber. The Program focuses on visiting local
businesses, gathering feedback, and identifying needs and opportunities for improvement.
Mr. Gitzlaff highlighted a few of the proposed changes which include business welcome
packets, follow-ups with previously-visited businesses, a focus on small, home-based and non-
profit businesses, a refinement of the interview process, and additional research and
preparation prior to each visit. Mr. Gitzlaff asked for feedback on the Program's direction,
including suggestions for additional business categories to target or specific businesses to
visit.
Mayor Zabel reflected on the original purpose of these business visits and suggested that the
purpose has become unclear in recent years. He questioned the value of continuing the
Program without a clear goal and emphasized the significant time and resources spent on it,
suggesting a need for the Council to reassess the Program's objectives to ensure it serves a
meaningful purpose and influences decision-making effectively.
Council Member Morcomb proposed meeting with landlords to explore ways they or the City
can support new businesses and make the area more welcoming especially to smaller
businesses. Additionally, he was interested in better supporting individuals looking for work
in Oakdale. Mayor Zabel pointed out it may be difficult to connect with landlords as they may
not be based in Oakdale, but was open to exploring options.
Council Member Morcomb stated that defining clear, focused questions for each year could
help guide the efforts of supporting local businesses.
Speaking from experience in her day job, Council Member Moore was supportive of having the
responsibility of connecting residents with job opportunities lie with the Chamber, not the City.
She asked Mr. Gitzlaff for feedback on how much return on investment (ROI) the City staff get
from these efforts and whether they find it beneficial. Mr. Gitzlaff said there is value in the
City's involvement, particularly in connecting with businesses from various industries.
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MARCH 11, 2025
PAGE FOUR
Mayor Zabel questioned whether there is a tangible ROI. Council Member Severson countered
that the Program serves as a way to show businesses that the City is aware of their presence
and cares about their concerns, making the tangible ROI secondary.
Council Member Moore reiterated that the Program is a significant lift for City staff to manage
and suggested that members of the Economic Development Commission (EDC) take part in
these visits alongside Chamber members. Council Member Willenbring agreed with the idea
that the City's role may not be to take the lead on such visits, suggesting that the Chamber
may be more suited for that task.
Mayor Zabel suggested separating the concept of building relationships from the logistics of
how those relationships are maintained. He acknowledged that there is value in the City
staying connected with businesses, but proposed considering a different approach to
engagement through smaller, more informal interactions, and possibly tailoring the questions
based on the Program’s purpose.
In response to Council Member Willenbring’s question about staff’s opinion on the future of
the Program, Mr. Gitzlaff discussed the value of the Program, emphasizing that it is based on
best practices for economic development. He highlighted the importance of tracking trends,
following up on visits, and how the Program has led to tangible changes, like the creation of a
development map for Oakdale and insights about local pricing disparities. Ultimately though,
Mr. Gitzlaff was open to changes either this year or in the coming years.
Council Member Willenbring suggested continuing with the current model this year, but
proposed discussing future years at an upcoming Workshop.
Alternatively, Mayor Zabel suggested that the City decline the third-year option with the
Chamber and have Council return in a couple months with three goals for a strategic business
outreach program.
Council Member Moore suggested hiring a part-time City staff member to handle the Program,
giving the City more control over the process and reducing reliance on external organizations.
Council Member Willenbring expressed her support for continuing the Program this year while
gradually refining it over time, and if the Program were to continue this year, she would support
utilizing the Chamber over City staff. If the partnership with the Chamber did not continue for
2025 then she would support pausing the Program.
Mayor Zabel emphasized the importance of taking time to thoughtfully plan the Program
rather than rushing into it.
Council Member Morcomb suggested dropping the number of visits from 12 to six and
handpicking the businesses for deeper, more meaningful interactions.
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MARCH 11, 2025
PAGE FIVE
The Council agreed to reduce the number of visits to six in 2025 and continue working with
the St. Paul Area Chamber, but renegotiate the contract to accurately reflect the change.
Ms. Volkers offered to put 20 minutes on a future Workshop agenda in Q3 to continue this
conversation about future years of BREA after 2025. At that time, City staff will share what
could benefit them from the Program.
In reference to the proposed list of business selection priorities, the Council agreed to remove
home-based businesses.
CLOSURE OF CITY FUNDS AND 2024 BUDGET CARRYFORWARDS
Ms. Volkers explained that as part of the annual year-end process, staff evaluates all City
funds to determine if they are still required and have necessary funding to satisfy outstanding
obligations. Staff also evaluates budget to actuals, and if there are any opportunities to
carryforward unspent funds for expenses started or needed. For fiscal year 2024, around
$500,000 will also be added to the excess fund balance account as revenues and expenses
reconciled.
Mayor Zabel noted that for the first time in his tenure, he believes the City's fund balance will
not be sufficient to meet the requirements of the City policy. He emphasized the need to be
more discerning with spending and fund allocation given the current situation. Finance
Director Kyle Stasica pointed out that within the long-range financial model, there was a $3
million excess from 2023, which had been separated out per Council direction for the
upcoming Strategic Planning in Summer 2024, thus the fund balance is sufficient and in good
shape. During strategic planning meetings last year, the idea was raised to potentially allocate
that $3 million for other purposes, but no Council direction was given.
The Council was supportive of the closure of the identified City Funds within the Memo.
In response to Mayor Zabel’s question about specifically how many computers are being
replaced with the $30,000 identified for computer equipment, Ms. Volkers was unsure of the
specific quantity given that computers range from $700 to $1,600. Mayor Zabel indicated
that he would require an answer prior to Council approval at the next regular meeting.
Mayor Zabel asked why the Public Works building furniture expenses are coming out of the
General Fund instead of the Municipal Building Fund. Mr. Stasica clarified that there is an
opportunity to transfer savings from the Municipal Building Fund to cover the Public Works
building furniture costs if the Council directs it. Mayor Zabel noted that past practice is that if
funds were allocated for something but not used, they can be carried over to complete the
original purpose. However, in this case, the money is being reallocated for a new purpose,
which deviates from the typical carryover practice and his belief/definition. Ms. Volkers
explained that this situation involves identifying extra funds in the General Fund that could be
used for Public Works building furniture. Mayor Zabel expressed hesitation about reallocating
funds for a new purpose in this manner, stressing the importance of transparency in the
WORKSHOP MINUTES
MARCH 11, 2025
PAGE SIX
budgeting process. Ms. Volkers confirmed that the formal budget amendment process will be
followed to make the necessary changes which will explain the shift in funds. The Council was
supportive of handling the reallocation of funds through a separate budget amendment,
keeping the carryover process tied to its original purpose.
Regarding the inspection services within the Building Inspections Division, Mr. Gitzlaff stated
there is a need for a contract inspector, particularly during peak seasons when regular staff
may be unavailable due to vacations or other reasons. Because this is a new expense, the
Council agreed to utilize the budget amendment process in 2025 versus treat it as a carryover.
Ms. Volkers proposed that the funds for the 2025 Fall Clean Up come from the Special
Projects Fund, like in 2024, given the Mayor’s definition that carryover funds should be used
to compete the original purpose. However, staff was instructed to keep this expense on the
carryforward list.
In response to Mayor Zabel’s question about the identified carryover funds – $12,000 and
$10,000 – for tot lots and volleyball, Public Works Director Cory Tietz stated that the funding
for tot lots and volleyball was allocated previously, but staff has been waiting for Council’s
direction for park improvements based on the Park System Master Plan. In 2024, Public
Works staff was focused on addressing emerging issues rather than making large changes
that could conflict with the direction outlined in the upcoming Plan. The Council agreed to
keep these two line items as carryover.
In reference to the Housing Study, Mayor Zabel noted that the budget has doubled. He was
unsure whether the study will deliver clear, actionable insights, and if the Community
Development Department will have the capacity to manage this study in 2025. Mr. Gitzlaff
confirmed that Special Projects Manager John Stark will be the lead staff member for this
project. Currently, staff have gone through a process to solicit proposals and plans to get
Council approval at the next regular meeting.
Mayor Zabel preferred that the Housing Study be brought to Workshop first to discuss Council
intent given the addition of two new Council Members and the availability of Local Affordable
Housing Aid.
Mr. Gitzlaff pointed out that the Housing Study will help determine the specific affordable
housing needs at the local level, provide clear goals, and also assist in guiding developers on
the types of housing projects that should be prioritized in Oakdale.
There was general support from Council to move forward with the Housing Study after
discussing the specifics of the study and Council’s related goals at Workshop. The funds
allocated for the Housing Study will remain.
Under Municipal Building Fund, IT – Council Chambers Technology, it should read Ramsey
Washington Suburban Cable Commission instead of South Washington Cable Commission.
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MARCH 11, 2025
PAGE SEVEN
In response to Mayor Zabel’s question about the planned improvements for City Hall given an
upcoming renovation, Ms. Volkers indicated that the current door system is outdated and
broken, making the upgrades necessary as a short-term solution and ultimately will be used
on the new buildings.
WORKSHOP RECESSED FOR THE REGULAR CITY COUNCIL MEETING AT 6:55 PM
WORKSHOP RECONVENED AT 7:58 PM AFTER THE REGULAR CITY COUNCIL MEETING
CLOSURE OF CITY FUNDS AND 2024 BUDGET CARRYFORWARDS, CONTINUED
The Council was agreeable to staff sending a revised budget carryforward list based on
tonight’s conversation and to the next Council meeting for formal Council approval.
Regarding the $500,000 being carried forward to the excess fund balance, Mayor Zabel
inquired about whether Council should have an opportunity to review what that money entails
and determined if there is anything that should remain a priority. Ms. Volkers grappled with
how to best articulate that information. Mr. Stasica explained that the $500,000 surplus is
primarily related to payroll savings due to late hires, vacancies, and promotions.
Mayor Zabel expressed concern about expected parks maintenance tasks that were not
completed in 2024. Ms. Volkers assuredly stated that Mr. Tietz will ensure projects are
completed as expected moving forward.
DISCUSSION OF PARKS AND RECREATION COMMISSION 2025 WORK PLAN
Ms. Volkers explained that there is Council desire to discuss the Parks and Recreation
Commission’s (PRC) role in recreation programming and whether that should be included on
their Work Plan.
In response to Mayor Zabel’s question about how recreation programming is determined,
Recreation Superintendent Julie Williams stated that the process for selecting programs is
dynamic and flexible. While successful annual programs are repeated, programs that lose
popularity or are not as well-attended are reassessed and replaced with new options.
In relation to culturally diverse programming for the diverse community, Ms. Williams noted
that staff is focused on making recreation programs accessible to everyone, though it is a
challenge to pinpoint specific needs, especially when considering the many diverse
community groups.
As a follow up, Mayor Zabel asked if there are programming options for families whose primary
language is not English. Ms. Williams gave examples of various events these families could
participate in, but said the City does not hire specific instructors for differing languages.
Council Member Morcomb suggested offering a specific program or event led by native
speakers of other languages.
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PAGE EIGHT
To solicit community feedback on programming, Council Member Gary Severson suggested
having a booth at Summerfest.
Council Member Morcomb reported that the Commission would like to be involved in the Park
System Master Plan ensuring that investments are made back into the parks. The
Commissioners also want more engagement and are open to suggestions on how to gather
more feedback from residents.
Mayor Zabel was supportive of the Commission going out for site visits, but suggested the City
assist with promoting these visits whether it be on social media or through a targeted mailer.
The Council agreed to change the start time of the PRC meeting from 7:00 PM to 6:00 PM,
per the Commission’s request.
Council Member Morcomb suggested getting feedback from the Commission on a potential
use for the building at Tanners Lake Park. Mayor Zabel raised a concern about the
Commission gathering ideas while necessary funding is not available for a few years down the
road.
Council Member Moore brought up a couple ideas for community events such as a staff versus
Council broom ball tournament or Police versus Fire hockey game.
The Council was supportive of the PRC’s 2025 Work Plan as presented.
FUTURE OF OAKDALE ADVISORY BODIES
Mayor Zabel began by reflecting on the structure and role of the advisory bodies in the City.
He recognized that the EDC faces challenges regarding its purpose and ability to provide
advice to the Council, and what that means for its future.
Council Member Moore shared about her time on the PRC, citing a lack of meaningful work.
She stated that meaningful work will lead to better participation and engagement from
advisory body members, likely more so than financial incentives.
Similarly, Council Member Severson shared about his time on the EDC, noting that by the time
projects came before them, a lot of decisions had already been made, leaving the Commission
with little opportunity to provide meaningful input or advice. He highlighted the importance of
maintaining a public participation avenue to ensure that residents feel they have a say in
community development, even if their ability to influence outcomes is limited.
Mayor Zabel raised the point about rethinking the role and expectations of the advisory
bodies. Council Member Severson said their role is not solely advisory to the Council, but more
a forum for public input. Council Member Moore pointed out that City Code language states
these are voluntary advisory bodies to City Council charged with the responsibility of
researching, reviewing, and making recommendations on issues.
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PAGE NINE
Council Member Willenbring brought up the success of the Tree Board (TB) and the
Environmental Management Commission (EMC) as they generate ideas and projects, allowing
for greater engagement and initiative. Mayor Zabel added that the Planning Commission’s
(PC) role is defined by State law which limits their flexibility in terms of contribution.
Council Member Moore questioned the TB’s role alongside the City Forester. Mayor Zabel
noted its narrow but clear focus allows them to steer their own agenda within that scope. He
added that, in comparison, the EDC has a much broader scope which could make it harder
for them to focus or be effective.
The conversation moved to term limits and whether the Council wants to implement them.
Council Members Willenbring and Severson were hesitant to enforce term limits given the
long-term valuable members and challenge to fill open seats.
Council Member Morcomb suggested pausing certain advisory bodies. Mayor Zabel cautioned
that this could cause the loss of members and require the City to start from scratch when the
advisory body is reactivated. Council Member Moore preferred to give them meaningful work
versus pausing or sunsetting. Council Member Morcomb pointed out that meaningful work
involves funding and investment decisions. Specifically, regarding PRC, his idea would be to
earmark a specific portion of the budget towards Commission-driven projects or local park
improvements while the final decision still rests with the Council.
Regarding the application and interview process, Council Member Moore suggested that the
interview and questions align more closely with the desired skills/qualifications of the advisory
body members. Mayor Zabel suggested that the Council Liaison do the initial applicant
interview instead of the Staff Liaison. Council Member Moore suggested that upon
appointment, each member should receive a copy of City Policy CC-002 outlining what is
expected of them.
The Council agreed to discuss the future of the EDC with them at their April 2, 2025 meeting
in which Council will join them for the 2025 Work Plan discussion and appreciation dinner.
The EDC will be tasked with holding a Special Workshop prior to their May 7, 2025 meeting
to discuss the City’s new redevelopment era and what that looks like for the Commission and
Oakdale.
As it relates to term limits, Council Member Morcomb suggested three, three-year terms, with
the option to reapply after three consecutive terms. Ms. Volkers offered to clarify the language
in the policy related to three-year terms to account for mid-term appointments.
Council Member Morcomb brought up attendance, suggesting that if a member’s attendance
falls below 70% consistently, a conversation should be initiated to understand the issue. If
after a conversation the issue persists, then Council will invalidate their term.
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PAGE TEN
In terms of the creation of a new advisory body, Council Member Morcomb recognized it is a
lot of work and likely not a priority right now. The Council was supportive of leaving the concept
in the Strategic Plan for future consideration.
Council Member Moore suggested asking the members about hidden talents or passions that
are not typically evident in their roles to help uncover more meaningful work for them.
Next steps include each Council Liaison asking their respective advisory body about changing
their meeting start time.
ADMINISTRATOR UPDATE
Ms. Volkers asked for Council’s feedback on Oakdale Summerfest Community Organization’s
(OSCO) annual community picnic as two events have been identified for this year. One is
hosting it alongside the Ladders and Squads event on July 10th at the North Fire Station. The
other is hosting a Night to Unite event at Walton Park.
Mayor Zabel was open to both ideas, but sees a lot of potential in the Night to Unite option,
which could serve residents in neighborhoods that do not already host their own parties. He
did mention however that staffing could be a concern. In regards to the Ladders and Squads
option, Mayor Zabel indicated the event would be cancelled if there was inclement weather
which would hinder attendance at OSCO’s event.
Council Member Morcomb suggested for future years, hosting the event at a recently
improved investment like Tanners Lake Park or a Willowbrooke park to showcase those
investments at a public event.
Council Member Moore was supportive of the Night to Unite option. Council Member Severson
agreed. Council Member Willenbring was open to either.
Mayor Zabel proposed marketing the event as a City community Night to Unite party that will
rotate between regional parks each year. The idea is to create a rotating schedule that could
align with improvements made in those parks. Ms. Volkers offered to share the idea with
OSCO.
Ms. Volkers reported that the annual mobile Shred-it event will be on April 5th in the City Hall
parking lot.
COUNCIL TOPICS
Council Member Severson would like the Council to discuss an increase in Mayor and Council
Member pay during the 2026 budget conversation for implementation in 2027. Ms. Volkers
offered to update and share the comparative information put together by staff for this previous
discussion in 2024.
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PAGE ELEVEN
Council Member Moore thanked Police Chief Nick Newton for his thorough response to the
various questions she had regarding the Group 6 Police Lexipol policies.
Mayor Zabel noted that the Oakdale Area Chamber Spring Fling is April 10th at the Stillwater
Event Center.
In reference to the discussion at the last Workshop about recycling requirements for
multifamily buildings, Mayor Zabel asked for clarification on how City staff would enforce
Council’s consensus to follow the State’s standard. Additionally, he asked how the language
should read based on Council’s consensus. Ms. Volkers’ preferred to use language that
indicates the City follows State standards as this is the standard in other parts of the Code,
instead of duplicating State standards that could be changed in verbiage. Mr. Gitzlaff noted
that the current language is unclear to staff whether recycling for multifamily buildings is
required or not.
The Council agreed to include the recycling requirement as part of the licensing inspection
process versus leaving it as strictly complaint-based. Ms. Volkers offered to look into past
collected data on which multifamily buildings currently offer recycling.
Mayor Zabel brought up the Community Project Funding opportunity from the Office of
Congresswoman Betty McCollum and mentioned that Ms. Volkers will send Council an email
with potential one-time projects for consideration.
ADJOURNMENT
The workshop was adjourned at 9:12 PM.
Respectfully submitted,
Sara Ludwig, City Clerk
Agenda
AGENDA
City Council
Workshop Meeting
March 11, 2025
Hadley Conference Room
5:00 PM
5:00 PM Greenway Avenue Sidewalk Offers for Temporary Easements and Eminent Domain
Proceedings – Closed Session per Minnesota Statutes, Section 13D.05, Subdivision 3(c)(3)
5:30 PM Live-Work Condos – Development Concept Plan
6:00 PM Business Retention, Expansion, and Attraction Program – 2025 Program Update
6:20 PM Closure of City Funds and 2024 Budget Carryforwards
6:40 PM Discussion of Parks and Recreation Commission 2025 Work Plan
6:45 PM Recess for Regular Meeting
Continue after Regular City Council Meeting, Hadley Room
Future of Oakdale Advisory Bodies
Administrator Update
Council Topics
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Luke McClanahan, City Planner
Date: March 11, 2025
Subject: Live-Work Condos – Development Concept Plan
BACKGROUND
CJ Randazzo and Scott Kragness, the developers, propose constructing a 12-unit live-work condominium
at 6138 Hwy 36 Blvd N. The subject property consists of approximately 2.4 acres of vacant land that
contains some trees. Each live-work condo unit would contain both a dwelling unit and a dedicated work
space area.
Location Map – Live-Work Condos – 6138 Hwy 36 Blvd N
PROCESS
City staff has identified at least six approvals necessary to facilitate the development as proposed. The
applications may be submitted and reviewed concurrently through the development process.
• Comprehensive Plan Amendment
• Rezoning
• Preliminary Plat
• Final Plat
• Site Plan
• Noise Variance
o Given the proximity of the site to Hwy 36, the developer must obtain a noise variance.
The developer must also prepare a noise study to accompany the request.
1
STAFF ANALYSIS
The developer met with the City’s Development Review Committee on February 19, 2025 to discuss the
proposal. The following are staff’s preliminary comments regarding the concept plan.
Comprehensive Plan Guiding and Zoning. Per the City’s Comprehensive Plan, the subject property is
guided for Commercial. However, the Glenbrook Small Area Plan, which was adopted in September 2023,
recommends that this property be re-guided to Mixed-Use. To accommodate the proposed live-work units,
the developer will need to seek a formal Comprehensive Plan Amendment to re-guide the site from
Commercial to Mixed-Use.
• Given the level of discretion involved with a Comprehensive Plan amendment, it is requested that
the City Council provide their feedback on the favorability of re-guiding the site.
The subject property is currently zoned C2 – Community Commercial. Live-work units are not
contemplated in the current Zoning Ordinance. As such, this use is not permitted in any zoning district.
Through the City’s current Zoning Ordinance update project, and forthcoming MX – Mixed-Use zoning
district, there is an opportunity to add live-work units as an allowed use. If the City Council is favorable to
allowing this type of use in the MX district, staff recommends that it be allowed via Conditional Use Permit
and be subject to certain standards (e.g., no retail sales on site, no commercial vehicles or equipment
stored outdoors, and no service or repair of motor vehicles allowed).
• It is requested that the City Council provide their feedback on the favorability of including live-work
units as an allowable use in the proposed MX zoning district and on the favorability of rezoning
the site.
Design, Infrastructure, and Building Considerations. As seen on the developer’s concept plan, the
property would have one access off Upper 51st St N. The proposed access must be designed so that it
can sufficiently serve large vehicles that need to access the property. The width of the access must be
adequate in size as Upper 51st St N can get congested due to on-street parking conditions.
• The developer must demonstrate that the site will be able to accommodate proper ingress/egress
maneuvers for fire trucks and other large vehicles.
In accordance with the Glenbrook Small Area Plan, the developer’s concept shows a 66-foot wide area
running parallel on the north side of Hwy 36 for right-of-way dedication. The Glenbrook Small Area Plan
identifies the need for a future frontage road through this area.
Under the forthcoming Zoning Ordinance update, structures in the MX zoning district will likely be subject
to exterior design standards. It is anticipated that structures in the MX district must consist of at least
60% Class I materials (e.g., brick, stone, glass).
• The developer will need to ensure that the live-work units meet the exterior design standards of
the Zoning Ordinance.
Currently, the area where the property is located lacks pedestrian amenities. The Glenbrook Small Area
Plan recommends that a sidewalk connection be developed along the south side of Upper 51st St N.
• As part of the platting process, the developer should dedicate sufficient right-of-way on the south
side of Upper 51st N to ensure there is sufficient room for a future sidewalk.
Maintenance problems and other issues can occur when utility services (e.g., electric, water) are provided
via shared system to multiple units, as opposed to individual service lines. Regardless of if the condo
units are subdivided as individual parcels or are kept on a single parcel, or if the units are owner occupied
or renter occupied, it is staff’s recommendation that each unit be individually served by utilities.
2
• The developer should design the units to be served by individual utility services.
The condo buildings must be fully compliant with Building and Fire Code, including being properly outfitted
with fire suppression systems.
Each condo unit will include garages/indoor shop space that can accommodate upwards of five or six
vehicles. In addition, each unit is shown as having a driveway that can accommodate two vehicles. These
parking provisions would sufficiently satisfy the Zoning Ordinance requirements.
Park Dedication. As part of the platting/subdivision process, the developer must comply with the City’s
park dedication regulations. Given that there are no planned public parks to be built within the subject
property, it will be required that the developer provide a park dedication fee in accordance with the City’s
adopted fee schedule.
• The developer must satisfy park dedication requirements.
Environmental Considerations. Given the size of the development, on-site stormwater management
provisions must be provided to manage runoff. The concept site plan shows the location of a potential
stormwater basin.
• The developer will need to work closely with the Valley Branch Watershed District and the City
Engineer to ensure proper stormwater management provisions are installed.
The property does not contain any Special Flood Hazard Areas (i.e., mapped floodplain), wetland, or
Historic Places. There are some trees present on the property.
• Due to the presence of existing trees on site, the developer must demonstrate that compliance
will be met with the City’s tree preservation standards as part of their site plan submittal.
FINANCIAL CONSIDERATIONS
The developer has stated that the development will consist of market rate units (i.e., not income
restricted). The developer is not seeking financial assistance from the City.
COUNCIL DIRECTION REQUESTED
Prior to the developer submitting any formal applications to proceed with their project, it is requested that
the City Council give clear direction to the developer on the appropriateness of the concept plan/use and
set expectations on the responsibilities of the developer to design and build the proposed development.
Given the level of discretion with amending the Comprehensive Plan and the City’s Zoning Ordinance, it
is requested that the City Council provide feedback on the favorability of approving the changes as
outlined above in each section.
Attachments
Development Checklist
Developer’s Narrative
Concept Site Plan, Floor Plans, and Elevations
Presentation Slides
3
Development Checklist
CJ Randazzo and Scott Kragness
6138 Hwy 36 Blvd N
Concept Plan – Live-Work Units
Project name Live-Work Condos
Proposed use 12 live-work condo units
Existing site conditions Vacant, 2.4-acre site
Site access Upper 51st St N
Zoning C2 – Community Commercial
Comprehensive Plan guidance Commercial
Is a Comprehensive Plan amendment required? Yes, to allow Mixed-Use
Any Zoning approvals anticipated? Yes, rezoning from C2 to MX – Mixed Use (MX is a
forthcoming zoning district)
Any Subdivision approvals anticipated? Yes, preliminary and final plat approvals
Potential deviations from City Code (if a PUD)? No
Any Variances requested? No, assuming the forthcoming zoning code updates
are adopted in favor of this type of use
Any financial incentives from the City being No
requested by the developer?
Will developer seek 4d status? No
Has the developer met with the City’s Yes, the developer presented to the Development
Development Review Committee? Review Committee on February 19, 2025
Has the developer submitted a formal No
application?
Any anticipated environmental impacts? Runoff from the use must be addressed through
stormwater management provisions. Tree
preservation requirements must be met.
Has the developer met with the Planning No
Commission?
Other jurisdiction approvals required Yes, Valley Branch Watershed District for stormwater
management provisions and MnDOT for plat review.
City of Oakdale ● 1584 Hadley Avenue N, Oakdale, MN 55128
www.oakdalemn.gov ● 651-739-5086
Oakdale Garage Condo Project Narrative:
Our development plan envisions a unique 12-unit livable garage condo
community, designed to seamlessly blend work and lifestyle. Constructed in three
carefully planned phases, these units will offer the ultimate space for enthusiasts,
entrepreneurs, and hobbyists alike—providing room for everything from classic
car collections and personal workshops to private gyms and creative studios. With
a focus on flexibility, functionality, and modern design, this project aims to
redefine how people utilize their living and working spaces, creating a dynamic
environment that supports both productivity and passion.
The property is strategically located to cater to individuals seeking a secure, high-
end space that accommodates both residential and recreational needs. Each unit
is designed with spacious layouts, high ceilings, and premium finishes, ensuring
that owners can customize their spaces to fit their unique lifestyles. Whether it's a
collector looking for a showroom-style garage, a business owner in need of a
professional workspace, or a fitness enthusiast seeking a personal training facility,
these condos provide the versatility and convenience to support a range of uses.
Given the phased construction approach, financial support will be allocated
strategically to ensure efficient project completion while maintaining high-quality
standards. This request outlines the vision, scope, and impact of the project,
demonstrating the value it brings to future owners and the surrounding
community. By creating a thoughtfully designed, live/work-compatible
environment, this development will set a new standard for multi-use properties,
offering an innovative solution for those who demand more from their living and
working spaces.
UPPER 51st ST N
H
W
Y
36
W
ST
E
H
W
Y
36
S T
EA
ORIGINAL/REVISION
1.16.25/1.28.25
PROJECT
PAGE 1 OF 3
SR.01 Site Plan The Garage Lofts
PROJECT LOCATION
6138 Hwy 36 Blvd N, Oakdale, MN 55128
ORIGINAL/REVISION
1.16.25/1.28.25
Typical Unit PROJECT
PAGE 2 OF 3 The Garage Lofts
F.01 Floorplans
PROJECT LOCATION
6138 Hwy 36 Blvd N, Oakdale, MN 55128
ORIGINAL/REVISION
1.16.25/1.28.25
Elevations & PROJECT
PAGE 3 OF 3 The Garage Lofts
E.01 Section
PROJECT LOCATION
6138 Hwy 36 Blvd N, Oakdale, MN 55128
City Council
Workshop
March 11, 2025
Live-Work Condos – Concept Plan
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Max Lohse, Community Development Specialist
Date: March 11, 2025
Subject: Business Retention, Expansion, and Attraction Program – 2025 Program Update
BACKGROUND
The City of Oakdale Business Retention, Expansion, and Attraction (BRE&A) Program seeks to establish
and maintain relationships with the business community, offer supportive resources, and evaluate how
City policies impact business operations. We began this partnership with the Chamber in 2022 with the
second program cycle concluded in 2024. The 2024 final summary report was presented to the City
Council at the November 26, 2024 Council Workshop meeting, and is available on the City’s BRE&A
program’s webpage.
Funding for the BRE&A programs next cycle is included in the 2025 budget. Staff is working on the
agreement with the Saint Paul Area Chamber and Oakdale Area Chamber for an additional 12 visits. Prior
to finalizing the agreement, staff is seeking direction from the City Council regarding requested program
changes , if any, and what businesses should be targeted.
PROGRAM CHANGES
Based on feedback received from Council Members regarding proactive outreach and follow-up
procedures, staff has already implemented several changes to the BRE&A program. To improve proactive
outreach, staff developed the Business Welcome Folder outreach. For this, staff monitors certificate of
occupancy and building permit data for business openings, later delivering branded folders to each
business with business resource handouts and City contact information. Since the program’s launch in
May 2024, eight packets have been delivered successfully to new businesses. Additionally, to improve
follow-up, staff has developed a systematic check-in process for previous BRE&A participants. As a part
of this process, city staff developed questions to ask each past participant, and scheduled annual check-
ins. Staff is currently following up with all participants from the Program’s first year.
Staff is proposing several additional changes to the BRE&A Program, including the following:
• Targeting more nonprofits as well as home-based businesses that went through the Conditional
Use Permit process (see attached list of business selection priorities).
• Chamber to conduct more research in advance for basic interview answers (e.g., business
structure, years in operation, types of services provided, own vs lease, plans for expansion, etc.)
to reduce the Q&A on this at the visit.
• Streamline the visit interview process to be more conversational and focus on business needs.
This approach will include more open-ended questions, with any missed information to be
collected by Chamber staff in a follow-up.
• Chamber staff to personally follow up with all BRE&A Year 2 (2023-2024) participants to help
maintain relationships and offer supportive resources.
COUNCIL DIRECTION REQUESTED
It is requested that the City Council provide feedback on the proposed changes to the BRE&A Program
for 2025 and the proposed types of businesses to target.
1
Attachment
List of Business Selection Priorities
2
Oakdale Business Retention, Expansion, and Attraction Program
Proposed Business Selection Priorities
• “Key Industries” as defined by Greater MSP
o Healthcare and social assistance
o Manufacturing
o Professional, scientific, and technical services
o Hospitality
o Retail
• Nonprofits
• Women-owned
• BIPOC-owned
• Legacy employers
• Geographic diversity
• Home-based businesses that received conditional use permit approval*
Council Workshop 3/11/2025 for discussion Prepared by M. Lohse
City of Oakdale ● 1584 Hadley Avenue N, Oakdale, MN 55128
www.oakdalemn.gov ● 651-739-5086
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Kyle Stasica, Finance Director
Christina M. Volkers, City Administrator
Date: March 11, 2025
Subject: Closure of City Funds and 2024 Budget Carryforwards
BACKGROUND
As part of the annual year-end process, staff evaluates all City funds to determine if they are still
required and have necessary funding to satisfy outstanding obligations. Staff also evaluates budget to
actuals, and if there are any opportunities to carryforward unspent funds.
Closure of City Funds
The table below lists funds requested to be closed:
Closing Closing Fund Close to Fund Close to Fund *Cash balance as of
Fund # Description # Description Dec. 31, 2024
317 2019B Equipment Certificates 440 Closed Bond Fund 50,000
455 2013A GO Improvement Bonds 440 Closed Bond Fund 34,000
525 Willowbrooke Park 500 Park Capital 98,000
699 2023 Street Improvements 506 Street Maintenance 16,000
*Cash balances may differ slightly as the 2024 audit is finalized, note these balances are after the effects of the interfund transfers noted above in the RCA
317 – 2019B Equipment Certificates – the 2019B Equipment Certificates were paid off in 2024.
455 – 2013A GO Improvement Bonds – the 2013A GO Improvement bonds were paid off in 2024.
525 – Willowbrooke Open Space – this closure was included in the 2025 Parks Capital Improvement
Plan. In 2021, this fund was created for the Willowbrooke Open Space. For ease of tracking this has
since been included as part of the Park Capital Fund.
699 – Street Improvements – The 2023 Street Reconstruction project has been completed.
2024 Budget Carryforwards
The list of requested 2024 Budget Carryforwards includes $419,517 for the General Fund, $60,730
for the Community and Economic Development Fund, $203,000 for the Municipal Building Fund, and
$13,335 for the Special Project Fund. These amounts represent a portion of unspent 2024 budgeted
funds. The action requested will amend both the 2024 and 2025 budgets. Staff will then be authorized
to expend funds in 2025 for the items specifically noted.
Note that Capital Improvement Plan carryforwards will be done at a future meeting, a new process at
the request of the Mayor.
COUNCIL DIRECTION REQUESTED
Staff is requesting that the Council discuss and provide support or feedback for the Closure of City
Funds and 2024 Budget Carryforwards.
Attachment
2024 Budget Carryforwards Requested
Budget Carryforward Items from the 2024 Adopted Budget
March 11, 2025 City Council Meeting
General Fund Budget Carryforward
Communications - Winter Banners - (100-1300-42320) Amount
Communications staff is requesting the purchase of additional winter banners to hang from street
light poles throughout the City. A small order for winter banners was placed in late 2024, and the
banners have been well received by the community. This would fund additional banners. $ 1,500
Communications - BannerSaver Brackets - (100-1300-43010) (100-1300-43910) Amount
Communications staff is requesting the purchase of BannerSaver brackets to expand the area in
which we are able to hang seasonal banners along Hadley Avenue N, Oakdale's signature street. $ 2,500
Administration/IT - Capital Outlay under $5,000 - (100-1600-47010) Amount
Staff placed an order for replacement computers and monitors and the end of 2024, but we did not
receive the computers or invoice until early 2025. The computers are on-site and ready to be
deployed. $ 7,647
Administration/IT - Capital Outlay under $5,000 - (100-1600-47010) Amount
Staff unable to place full order with Metro Inet for computer equipment when requested - order to be
made in 2025. $ 30,000
Community Development - Code Update Project - (100-1800-42050) Amount
The City hired HKGi to complete the Zoning and Subdivision Code Update Project. The study is
ongoing and will be completed Spring 2025. The total contract value is $80,000. Approximately
$58,000 has been expended as of year end. This was orginally a 2023 carryforward that was not
complete at year end. The carry forward request is $22,000. $ 22,000
Community Development - Dual Stream Waste Bins - (100-1800-43010) Amount
Purchase of dual waste stream bins for Willowbrooke West and North to fullfill the Washington
County recycling grant 25% local match obligation. $ 6,160
1
Facilities Maintenance - Routine Boiler Inspections - (100-1900-44110) Amount
Scheduled/routine boiler inspections, license display, and filling out the logbook. This needs to be
carried over from the City Hall facilities fund as staff was not available to perform these functions in
2024, and may need to continue the service until the hired facilities maintenance person can obtain
their boiler’s license. $ 5,000
Facilities Maintenance - Oakdale Logo Rug Replacement - (100-1900-42150) Amount
Replacement of logo rugs throughout the City including City Hall, Fire Stations, Police Station,
Discovery Center, and Public Works which was not completed in 2024. $ 18,000
Facilities Maintenance - Fire Station Parking Lot and Building Lighting Replacement and Repair - Amount
(100-1910-42420)
Replacement of 12 building wallpack fixtures and 2 parking lot fixtures that were broken. Quotes
received in December 2024, but not able to complete work until January 2025. $ 5,410
Facilities - Public Works Building Furniture - (100-1900-42420) (100-1900-44110) (100-1910- Amount
44110) (100-1920-42420) (100-1940-44110)
Additional needed for the new public works facility furniture. The Public Works Building was a 2024
project carrying through to 2025 and the order has been compiled and will be paid for at delivery.
$ 100,000
Building Inspections - Inspection Services - (100-2300-42110) Amount
Building Inspections staff is requesting an additional $25,000 to cover the costs of contract
inspector contract(s) during peak periods on an as needed basis. Cost incurred will be offset by
permit revenues. To be used when a backlog of inspections. $ 25,000
Public Works - Parks - Beach Maintenance - (100-3102-43010) (100-3102-43120) (100-3102- Amount
43140)
The Public Works Parks Division is requesting funding to purchase material (washed sand) for the
beach area located @ Tanners Lake Park. This area has not had material added to it in over 8 yrs.
and it is beginning to erode the turf areas located up towards the beach house building. This is a
carryforward from 2023 - did not use in 2024 as staff was waiting for the Park Study to be
completed. $ 5,300
2
Public Works - Parks - Tot Lots & Volleyball - (100-3108-43130) Amount
Public Works staff requests to carryover some available funds from this equipment parts account
into 2025 for ongoing updates and repairs to existing park and Tot Lot playground equipment. In
2024, staff only made necessary repairs, awaiting completion of the master park system plan. With
an expected completion date of late spring 2025, staff will use this additional funding to help
address maintenance, repair, and upgrades identified in the completed plan. $ 12,000
Public Works - Parks - Tot Lots & Volleyball - (100-3108-43170) Amount
Public Works staff requests to carryover some available funds from this landscape materials
account into 2025 for ongoing updates and repairs to existing park spaces. In 2024, staff only made
necessary repairs, awaiting completion of the master park system plan. With an expected
completion date of late spring 2025, staff will use this additional funding to help address
maintenance, repair, and upgrades identified in the completed plan. $ 10,000
Public Works - Fall Clean Up - (100-3300-42150) (100-3300-44210) (100-3301-42010) Amount
The City-wide fall clean up event, scheduled for September 20, 2025, is an opportunity for Oakdale
residents to drop off items not accepted in curbside recycling and waste bins. Accepted items will
include mattresses, tires, appliances, electronics, small engines, and general trash. The event
requires collaboration between City staff (Public Works, Finance, Community Development),
partners (Washington County, Ramsey/Washington Recycling and Energy), and vendors (Tennis
Sanitation). $ 19,000
Public Works - New Facility Up-fit - (100-3100-40110) (100-3200-40130) (100-3300-40115) Amount
(100-3300-40130) (100-3301-43140)
Public Works requests to carry forward some funding from each division to provide the financing of
soft-cost items needed for the new public works facility. Although the project budget offers some
flexibility, we anticipate that as we transition into the facility, other items will be needed to up-fit the
facility, replace existing equipment, or offer storage solutions. (Examples include workbenches, parts
and equipment shelving (the most significant expense), garbage cans, hoses (air & water), signage to
identify parking areas, storage cabinets, wall-mounted brackets for shovels, brooms, hoses, etc.).
The Public Works Building is a 2024 project through 2025 . $ 150,000
Total General Fund $ 419,517
3
Community & Economic Development Fund Budget Carryforward
Community Economic Development Fund - Home Energy Squad Visit - (220-0000-42010) Amount
There is $3,730 left (out of the budgeted $5,000) for Home Energy Squad visits which are $35 to
$50 per visit. The contract perfromance period with CEE is active until funds are expended. $ 3,730
Community Economic Development Fund - Housing Study - (220-0000-42010) Amount
Housing Study postponed until 2025 until more direction was received from the State on use of
LAHA funds and County funding opportunities. $12,500 was set aside for the housing study.
Based on recent quotes, actual cost will be closer to $25,000 based on the desired scope of
work. $ 25,000
Community Economic Development Fund - Redevelopment Analysis (220-000-42010) Amount
The redevelopment Analysis of 10th/12th and Geneva was budgeted for 2024 for $25,000.
Implementation was postponed to explore a partnership with ULI to complete the work. A grant
was received from Washington County CDA to offset up to half the costs of the base contract
(not including reimbursables) estimated to be $7,500. Carryforward requested for the project
as it was not started, and carryforward requested is $20,000 (contract came in $5,000 under
budget). $ 20,000
Community Development - Park System Plan - (220-0000-42010) Amount
The City hired SRF to complete the Park System Plan. The study is ongoing and will be completed
Spring 2025. The total contract value is $118,339.20. Approximately $107,000 has been expended
to date. This was orginally a 2023 carryforward that was not complete at year end. The carry forward
request is $12,000. $ 12,000
Total Community & Economic Development Fund $ 60,730
4
Municipal Building Fund Budget Carryforward
IT - City-Wide Camera Upgrades - (522-1600-47140) Amount
Continue the upgrade for cameras throughout the City. Both new cameras and replacements. Now
with staff on board, will be finished in 2025. This was orginally a 2023 carryforward that was worked
on in 2024 to be complete in 2025. $ 30,000
IT - Council Chambers Technology - (522-1600-42010) Amount
Technology upgrades throughout the City Hall - primarily in the City Council chambers using funds
received from the South Washington Cable Commision. This was orginally a 2023 carryforward that
was not complete at year end 2024. $ 85,000
Facilities Maintenance - Lunchroom to Offices Conversion - (522-1900-47010) Amount
Due to lack of spacing, the lunchroom has been converted to multiple offices. This was orginally a
2023 carryforward that was not complete at year end 2024 but was complete in Feb 2025. $ 8,000
Facilities Maintenance - Fire Card Reader System - (522-1910-47140) Amount
Staff is requesting the purchase of a new/upgraded card reader system for the Fire Department that
will be used City-wide. The Request for Proposal has been completed and a integrator vendor
selected. We are currently working with the vendor on evaluating systems and procuring quotes. It is
expected that the system vendor is identified in Q1 2025. This was orginally a 2023 carryforward
that was not complete at year end 2024. $ 40,000
Facilities Maintenance - City Hall Card Reader System - (522-1900-47140) Amount
Staff is requesting the purchase of a new/upgraded card reader system for the City Hall that will be
used City-wide. The Request for Proposal has been completed and a integrator vendor selected. We
are currently working with the vendor on evaluating systems and procuring quotes. We will only
repair current broken systems as needed keeping in mind the future City Hall remodeling. It is
expected that the system vendor is identified in Q1 2025. This was orginally a 2023 carryforward
that was not complete at year end 2024. $ 40,000
Total Municipal Building Fund $ 203,000
5
Special Project Fund Budget Carryforward
Police Department - SWAT Vehicle Refurbish - (530-2000-42010) Amount
The vehicle refurbish was delayed due to shipping to Indiana in December for servicing. A charge for
the cities cost share of the refurbishment will be expected in February or March of 2025 per
Washington County. $ 13,335
Total Special Projects Fund $ 13,335
6
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: March 11, 2025
Subject: Discussion of Parks and Recreation Commission 2025 Work Plan
BACKGROUND
On February 18, 2025, members of the Council met with the Parks and Recreation Commission to discuss
its 2025 work plan. Prior to the Commission formally adopting its work plan, the Council should review
the attached document and provide feedback.
COUNCIL DIRECTION REQUESTED
Staff is requesting that Council review the attachments and provide any additional comments for
Commission consideration in regard to its proposed 2025 work plan.
Attachments
Draft 2025 Parks and Recreation Commission Work Plan
February 18, 2025 Parks and Recreation Commission Draft Workshop Minutes
2025 Parks and Recreation Commission Work Plan
Title Reference Document Description/Tasks
1. Conduct a Commission meeting once or twice a
year at an outside rotating picnic shelter to
Community Member promote community engagement and
Outreach\Engagement N/A
participation.
2. Use community members to obtain feedback on
topics under consideration.
Capital Improvement
Projects 1. Review proposed CIP drafts and if appropriate
Parks CIP
provide comments for City Council’s consideration.
Promote New and Relevant
Comprehensive Plan – 1. Continue to talk with residents seeking input in
Recreation Programming
Parks and Trails Chapter regards to the needs and preferences of all ages,
5, Goal 1, Policy 1 cultures, abilities and incomes.
1. Schedule and participate in the annual park tours
to gain knowledge of current park conditions,
Commissioner Education N/A projects, etc.
2. Each month, assign a Commissioner to attend a
recreation program/special event and a park
location to gain additional knowledge/exposure.
1. Each member of the PRC will attend the annual
Annual Commission Training City Policy CC-002, 14 training session.
1. The City continues to work on the updated Park
SRF Park System Plan
Oakdale Park System Plan System Plan. The Parks & Recreation Commission
Update
Update will continue to provide input as necessary.
City of Oakdale
Proposed New Commission 1. Discuss the time change possibility at the 2025
Meeting Time from 7 PM to N/A Workplan/Dinner with the City Council in February.
6 PM
City of Oakdale ● 1584 Hadley Avenue N, Oakdale, MN 55128
www.oakdalemn.gov ● 651-739-5086
DRAFT MINUTES
REGULAR MEETING
OAKDALE PARKS AND RECREATION COMMISSION
FEBRUARY 18, 2025
The Parks and Recreation Commission held a meeting on Tuesday, February 18, 2025, at
Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at
6:30 PM with the Parks and Recreation Commission appreciation dinner hosted by the City
Council. Informal discussion with the City Council occurred during the appreciation dinner
regarding the annual work plan and future of the Parks and Recreation Commission.
The following were present:
Mayor Zabel
Council Member Morcomb
Council Member Severson
Chair Meyer
Commissioner Bearth
Commissioner Cunningham
Commissioner Prosser
Public Works Director Tietz
Parks Superintendent Koesling
Recreation Superintendent Williams
Council Member Morcomb began the meeting overviewing the Parks and Recreation
Commission Work Plan as a strategy for the Commission to weigh in on policy while
representing the desires of the City’s residents. The Commission provides community
feedback and new ideas to advise Council. Council makes the formal, binding decisions to
invest in parks. The work plan can be adjusted to help this goal.
Newly added Commissioner Prosser reported visiting all 28 Oakdale Parks.
Chair Meyer observed that no one shows up for personal input at the Commission meetings.
The Commission has had success with outreach when visiting the parks seeking feedback
and is determined to continue visiting more parks. He has liked the online survey responses
to measure how the City is doing.
Mayor Zabel shared Council-level changes to public engagement strategies to make
government feel accessible including using YouTube for video presentations and virtual
events instead of open houses as residents are no longer coming in person. He mentioned
that 8,000 people follow the City of Oakdale Facebook page.
Council Member Morcomb added that the highest impact for the City’s Pedestrian and Bicycle
Plan was engaging a class at Tartan High School. Going to The Waters in the future may gain
more feedback than hosting an engagement event at a City building. The City will want the
Commission’s feedback as Capital Improvement Plan (CIP) projects come up. New Park
projects had been on hold for a couple years as a larger strategy was put together for the
parks.
Council Member Morcomb suggested that the Commission create a yearly write-up on what is
new for recreation programming and in the parks industry to share with Council for their
awareness. He also suggested the Commission consider ideas to invest in art in the parks
that could support local artists.
Chair Meyer would like Oakdale to take the lead on a new trend. Mayor Zabel observed that
the Walton Skate Park is still popular 30 years after being installed; and at the time of install
the skateboard park trend was new.
Council Member Severson stressed the importance of ideas that attract people across
cultures and capabilities, expanding on efforts made by the Washington County Parks
Commission. An initiative made using grant money was bussing youth from inner city
recreation centers out to the Washington County Parks for exposure to activities like archery.
Recreation Superintendent Julie Williams added sensory tents to two recreation events last
year and noted adding a sensory friendly hour for Touch a Truck.
Mayor Zabel stated Council will figure out a long-term financing plan for the underfunded
Parks CIP. Safe play equipment is a priority with some structures now 30 years old. In
response to Chair Meyer’s desire to invest in Tanners Lake Park, he shared that a concept
plan has been settled for the park, and the playground and parking lot have been identified
for 2026. Council is seeking third-party funding sources such as the $20 million released by
the 3M settlement for natural habitat restoration.
Public Works Director Cory Tietz reported that Willowbrooke North and West parks are
expected to be 85% complete this fall. The bathrooms at Willowbrooke Park West and other
finishing touches should wrap up in 2026.
Superintendent Williams conveyed the Commission’s desire to switch their start time to 6 PM,
which was previously brought up at a PRC meeting and received support from the
commissioners. The Commission would meet at a park shelter on the night of the conflicting
September Tree Board meeting. Mayor Zabel cautioned the Commission as this might be a
barrier to engagement since the start time would be during the dinner hour. Chair Meyer
believed an earlier start time would be favorable because the public could engage at 6 PM
following dinner at 5:30 PM and still have time for activities later in the evening.
Commissioner Bearth voiced a public desire to see more investment in updating aging
playgrounds before further investing in new parks in Willowbrooke. However, Mayor Zabel
mentioned that the Willowbrooke Parks are part of the signed Master Planned Unit
Development Agreement. He acknowledged that Oakdale’s parks could have benefited from
updates a few years ago. Looking ahead, the Park System Plan will provide a vision for the
future.
The Parks and Recreation Commission then moved to the dais for continuation of regular
business and broadcasting.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Sara Ludwig, City Clerk
Christina M. Volkers, City Administrator
Date: March 11, 2025
Subject: Future of Oakdale Advisory Bodies
BACKGROUND
Over the last 12 months there have been various discussions about possible changes to the current
advisory body structure, but no formal changes have been made. Tonight’s discussion is an opportunity
for the Council to discuss various aspects of the City’s five advisory bodies, and propose changes as
desired. As a starting point, staff has gathered topics of interest that have been previously brought up, as
noted in the list below.
• Creation of a new advisory body, possibly one that involves the arts, culture, and/or history.
• Creation of a temporary volunteer group.
• Combination and/or dissolution of current advisory bodies.
• Change to meeting start times and/or days.
• Change to the application process/timing.
• Increase in advisory body member pay.
• Addressing member absences, or creation of a policy regarding absences.
• Implementation of term limits.
• Utilization of members who have technical expertise.
As requested at the January 9, 2024 Workshop, staff has provided examples of arts, culture, and
historical commissions in other communities, as noted in the attached document.
Additionally, as requested at the February 25, 2025 Workshop, staff has prepared a comparison table
for advisory body pay in other communities, as noted in the attached document.
Current City Policy CC-002: City Council Advisory Boards and Commissions is attached for reference as it
outlines many of the topics of interest noted above.
COUNCIL DIRECTION REQUESTED
Staff is requesting that Council begin to discuss the current advisory bodies, and provide
thoughts/intent/direction as appropriate.
Attachments
Arts, Culture, and Historical Commission Examples
Comparison Table of Advisory Body Member Pay
City Policy CC-002: City Council Advisory Boards and Commissions
Arts, Culture, and Historical Commission Examples
• Coon Rapids Arts Commission
• Coon Rapids Historical Commission
• Cottage Grove Advisory Committee on Historic Preservation (ACHP)
• Excelsior Heritage Preservation Commission
• Hastings Heritage Preservation Commission
• Mankato Heritage Preservation Commission
• Maplewood Heritage Preservation Commission
• Minneapolis Arts Commission
• Minneapolis Heritage Preservation Commission
• Northfield Arts and Culture Commission
• Northfield Heritage Preservation Commission
• North St. Paul Arts & Culture Commission
• Red Wing Heritage Preservation Commission
• Richfield Arts Commission
• Rochester Heritage Preservation Commission
• St. Cloud Arts Commission
• St. Paul Heritage Preservation Commission
• Stillwater Heritage Preservation Commission
• Waseca Heritage Preservation Commission
03/11/2025 Prepared by Sara Ludwig Page 1
City of Oakdale ● 1584 Hadley Avenue N, Oakdale, MN 55128
www.oakdalemn.gov ● 651-739-5086
Comparison Table of Advisory Body Member Pay
City Advisory Body Member Pay
Oakdale Chair - $17/meeting
All Others Members - $15/meeting
Maplewood All Members – $50/meeting
Cottage Grove $0
North St. Paul $0
Stillwater $0
Woodbury $0
White Bear Lake $0
Roseville $0
Lake Elmo $0
Eagan $0
New Hope Personnel Board – $75/interview
All Other Members – $0
03/11/2025 Prepared by Sara Ludwig Page 1
City of Oakdale ● 1584 Hadley Avenue N, Oakdale, MN 55128
www.oakdalemn.gov ● 651-739-5086
Standard Operating Policy
City of Oakdale
Policy Number: CC-002
Pages: 8
Subject: City Council Advisory Boards and Commissions
Approved: 2017 Amended: 2019, 2021, 5/2022, 10/2022, 11/2023
1.0 Generally
1.1 The City of Oakdale shall create and support organizations that enhance community
engagement in the City’s decision-making process.
1.2 The City of Oakdale recognizes the value of public process. Such public process can
be achieved by citizen-based representation on boards and commissions. The City
Council shall come to rely on the advice of its boards and commissions in making its
decisions.
1.3 The City of Oakdale’s boards and commissions shall be voluntary advisory bodies to
the City Council, charged with the responsibility of researching, reviewing, and making
recommendations on issues.
1.4 The responsibilities of citizen advisory board and commission members include but
are not limited to the study of critical issues, taking public testimony, performing
independent research, and reviewing staff reports and recommendations. These
actions prepare the advisory body to discuss, analyze, formulate, and forward well-
developed, thoughtful recommendations to the legislative body.
1.5 It is the intent of the City Council in the City of Oakdale to encourage high school
student participation in its boards and commissions as ex-officio members of one
student per board or commission.
1.6 Council Liaisons. The City Council shall assign each of its members as a liaison to one
of the City’s boards/commissions. The Council liaison attends the regular meetings of
the board/commission and provides updates to the Council on relevant
board/commission activities and recommendations. Similarly, the Council liaison
provides updates to the board/commission on any City Council activities related to
their work.
1.7 Staff Liaisons. The City shall provide a staff liaison to act as the board/commission
support staff. The staff liaison shall attend all meetings of the board/commission
unless excused by the City Council in coordination with the City Administrator. The staff
liaison may take part in the board or commission’s discussion on all matters on the
agenda, and other matters concerning the welfare of the City. In the event that the
staff liaison is unable to attend a board/commission meeting, the staff liaison shall
appoint another qualified staff member to attend the meeting on behalf of City
management. The staff liaison shall arrange for the recording of board/commission
meetings, prepare the meeting minutes, and perform other duties as may be required.
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2.0 Establishment
2.1 Pursuant to M.S. § 412.111 and other statutes as are specifically cited, the City
Council establishes the following boards and commissions:
2.2 Environmental Management Commission. Pursuant to Chapter 6 of the Oakdale Code
of Ordinances, the Environmental Management Commission is established. The City
Council hereby declares, as a matter of public policy, that the environmental policies,
education, and quality of the environment is a public necessity and is required in the
interest of the people. Except as otherwise provided, the Environmental Management
Commission shall be advisory directly to the City Council.
2.3 Economic Development Commission. Pursuant to Chapter 8 of the Oakdale Code of
Ordinances, the Economic Development Commission is established. The City Council
hereby declares, as a matter of public policy, that the promotion, improvement, and
support of economic development strengthens the financial base and growth of the
community. Except as otherwise provided, the Economic Development Commission
shall be advisory directly to the City Council.
2.4 Parks and Recreation Commission. Pursuant to Chapter 15 of the Oakdale Code of
Ordinances, the Parks and Recreation Commission is established. The City Council
hereby declares, as a matter of public policy, that the planning and development of
parks, trails, open space, and recreational facilities benefits the entire community.
Except as otherwise provided, the Parks and Recreation Commission shall be advisory
directly to the City Council.
2.5 Planning Commission. Pursuant to Chapter 16 of the Oakdale Code of Ordinances and
Minnesota Statute 462.354, the Planning Commission is established. The City Council
hereby declares, as a matter of public policy, that the planning, development, and
redevelopment of the community benefits the entire community. Except as otherwise
provided, the Planning Commission shall be advisory directly to the City Council.
2.6 Tree Board. Pursuant to Chapter 22 of the Oakdale Code of Ordinances, the Tree
Board is established. The City Council hereby declares, as a matter of public policy,
that the planting, maintenance, and preservation of trees benefits the entire
community. Except as otherwise provided, the Tree Board shall be advisory directly to
the City Council.
3.0 Terms
3.1 Terms shall be three years in length and run from July 1 through June 30, with varying
expiration years, except for student ex-officio members whose term shall be June 30
of their senior year of high school.
4.0 Compensation
4.1 Board members and commissioners shall be paid for each meeting attended. Such
renumeration shall be paid by the City on a quarterly basis; it shall be the duty of the
staff liaison to prepare a record of attendance to present to the Finance Department.
4.2 The chairperson shall be paid $17 per meeting. Each board member and
commissioner shall be paid $15 per meeting.
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5.0 Residency Requirements
5.1 A requirement of residency for boards and commissions is listed below:
Economic Development Commission To the extent possible, persons appointed
to serve on the commission shall hold
residence within the corporate limits of
Oakdale.
Environmental Management Commission No person appointed to represent the
Parks and Recreation Commission residents shall continue to serve on the
Planning Commission board/commission once that member has
Tree Board taken residence outside of the corporate
limits of Oakdale. A letter of resignation
shall be submitted to the City Council in
this instance.
6.0 Ineligibility
6.1 Anyone holding office on the Oakdale City Council shall not be eligible to serve in a
voting position on any City board or commission.
6.2 Anyone holding a voting position on one of the City’s advisory commissions shall not
be eligible to be appointed to a voting position on any other of the City’s advisory
commissions.
6.3 Anyone holding a voting position on one of the City’s advisory commissions may be
eligible to be appointed to a voting position on the Oakdale Tree Board; no more than
one commissioner from any one commission may be appointed to the Tree Board.
6.4 Anyone employed by the City of Oakdale shall not be eligible to serve in a voting
position on any City board or commission.
7.0 Application Process
7.1 All persons interested in being appointed to an Oakdale advisory board or commission
shall complete an application provided by the City of Oakdale.
7.2 When no vacancies exist on the board or commission for which the applicant applied,
the City Clerk shall send written correspondence advising the applicant that there are
presently no vacancies and that their application will be kept on file for a maximum of
twelve months.
7.3 Copies of all submitted applications shall be provided to the staff liaisons; all original
applications shall be kept on file in the City Clerk’s office.
7.4 Upon reviewing the application, the staff liaison shall determine whether the applicant
meets the preliminary criteria for the respective board or commission.
7.5 Applicants not meeting the preliminary criteria shall receive written correspondence
from the City Clerk advising them that they shall not proceed further in the interview
process.
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7.6 For those applicants that meet the preliminary criteria, the staff liaison shall schedule
an interview with the applicant. The interview shall be conducted by a staff committee
that may be comprised of the staff liaison, department head, and any additional staff
members as so desired by the respective department head. Interview questions are
provided by the City Clerk to the staff liaison.
7.7 If the results of the staff interview determine that the applicant will not proceed further
in the interview process, the applicant shall receive written correspondence from the
staff liaison advising them that they shall not proceed further in the process.
7.8 If the results of the staff interview determine that the applicant is to proceed further in
the interview process, the staff liaison shall ask the City Clerk to set a date and time
for the City Council to interview the applicant. The interview shall be set for a minimum
of 10 minutes at a City Council work session. The exception is for student applicants
who will not be interviewed by the City Council at a work session, but if the applicant is
to proceed further in the interview process after the staff liaison interview, the
applicant moves onto possible appointment by the City Council at their regular
meeting.
7.9 Applicants selected for appointment to boards and commissions by the City Council
shall be those persons who, in the judgment of the City Council, are representative of
the community and are qualified by training, experience, and interest, useful for the
fulfillment of the board or commission’s responsibility.
7.10 Appointments to boards and commissions shall be made by the City Council at the next
regular meeting. Following official appointment, the City Clerk shall notify the staff
liaison who will verbally notify the appointee(s) on the following business day. In
addition, the City Administrator shall send the appointee written correspondence
confirming the appointment.
7.11 If the City Council determines that the applicant will not be appointed to fill the current
vacancy, the City Clerk shall contact the applicant and advise them of the decision and
that their application will be kept on file for one year.
8.0 Reappointments of Seated Board Members and Commissioners
8.1 Sixty days prior to the June 30 expiration of the terms of seated board members and
commissioners, staff liaisons shall contact said board members and commissioners
to inquire of their intent to seek reappointment.
8.2 All board members and commissioners interested in being reappointed shall notify the
staff liaison prior to June 1.
8.3 The staff liaison shall provide a list to the City Clerk of persons seeking reappointment.
Prior to June 30, the list of all persons seeking reappointment will be submitted for
approval at the regular City Council meeting on consent agenda.
8.4 The City Clerk will keep and properly maintain all records of membership including
contact information and term(s). The City Clerk will send official notice of
reappointment once/if Council approves.
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9.0 Vacancies
9.1 A vacancy shall immediately be declared when a member no longer meets the
requirements to serve on a City board or commission, or when it is recommended to
the City Council by the board or commission Chairperson and the respective Council
liaison that removal of an individual from a board or commission would be in the best
interest of the City.
10.0 Attendance
10.1 Attendance at board and commission meetings is critical to their effectiveness. Should
issues with attendance arise, the Chairperson shall discuss the matter with the Council
liaison and if warranted, it may be necessary for the Chairperson to forward a
recommendation to the City Council for a member of a board or commission to be
removed. Removal of a board or commission member is by a majority vote of the City
Council.
11.0 Organization of Boards and Commissions
11.1 Quorum. A majority of all of the members shall constitute a quorum for any regular or
special meeting. If a quorum is not established or maintained during the course of the
meeting, no board or commission business may be transacted except a motion to
adjourn or recess.
11.2 Chairperson & Vice-Chairperson. Each board and commission shall elect from its
membership, a Chairperson and Vice-Chairperson annually at its first meeting of the
year following the nomination and balloting process provided by the City Clerk to the
staff liaison.
11.3 Special Election. In the event that the Chairperson is not able to serve out their term
due to their resignation or other circumstances, the Vice-Chairperson shall serve as
Acting Chairperson until such time as a special election is held to elect a new
Chairperson.
The special election for Chairperson shall take place at the board or commission’s next
regularly scheduled meeting after the vacancy and follow the nomination and balloting
process for Chairperson provided by the City Clerk to the staff liaison.
In the event that the Vice-Chairperson is elected as the new Chairperson, a special
election for Vice-Chairperson shall take place following the nomination and balloting
process for Vice-Chairperson provided by the City Clerk to the staff liaison.
12.0 Meetings of the Boards and Commissions
12.1 Meetings Open to the Public. Whether held live or conducted via live streaming, or a
combination thereof, all meetings shall be open to the public in accordance with the
Open Meeting Law, Minnesota Statute Chapter 13D.
12.2 Meeting Location. All regular meetings shall be held at Oakdale City Hall, 1584 Hadley
Avenue North.
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12.3 Meeting Day and Time.
Economic Development Commission 1st Wednesday of the Month @ 5:15 PM
(No meetings in Jan., April, July, Oct.)
Environmental Management Commission 3rd Monday of the Month @ 7:00 PM
(No meetings in Jan., April, July, Dec.)
Parks and Recreation Commission 3rd Tuesday of the Month @ 7:00 PM
(No meetings in Jan., March, June, Dec.)
Planning Commission 1st Thursday of the Month @ 7:00 PM
Tree Board 3rd Tuesday of the Month @ 5:00 PM
(Only meetings in Jan., March, June, Sep.)
The Chairperson may, with proper notice, announce a change in the location, date, or
time for any meeting or cancellation of a meeting.
12.4 Meeting Agenda. The staff liaison shall arrange a list of such matters according to the
order of business and prepare an agenda for the board or commission. A copy of the
agenda and supporting materials shall be prepared for commissioners or board
members, City staff, and the public no later than three (3) days before the next regular
meeting. The board or commission may consider items not appearing on the agenda
as normal business, if an objection is not raised by a commissioner or board member.
If an objection is raised by a commissioner or board member to consider an item not
appearing on the agenda, a vote shall be taken by the board or commission to
determine the appropriateness of further consideration of the matter at that time.
12.5 Presiding Officer. The Chairperson shall preside at all board or commission meetings
and be recognized as the head of the board or commission for all ceremonial purposes.
The Chairperson has no regular administrative or executive duties. In case of the
Chairperson's absence or temporary disability, the Vice-Chairperson shall act as
Chairperson during the continuance of the absence.
In case of the absence or temporary disability of the Chairperson and Vice-Chairperson,
the Acting Chairperson shall act as Chairperson during the continuance of the
absences or disabilities. Chairpersons may serve in that capacity for only one of the
City’s advisory bodies at a time.
12.6 Rules of Order. Rules of order not specified by statute, ordinance, or resolution shall
be governed by Robert’s Rules of Order. The staff liaison shall serve as the
parliamentarian and shall advise the Presiding Officer as to correct rules of procedure
or questions of specific rule application.
12.7 Order of Business. At the hour appointed for the regular board or commission meeting,
the members shall be called to order by the Presiding Officer. Roll Call shall be taken
and absentees notated. If a quorum is present, the board or commission shall then
proceed with its business, including, but not limited to, the following items:
1) Call to Order
2) Call of Roll
3) Pledge of Allegiance
4) Approval of Agenda
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5) Approval of Minutes
6) Public Hearing (Planning Commission only)
7) Open Forum
8) Board/Commission Review
a. Old Business
b. New Business
9) Other
a. Board Member/Commissioner Update
b. Staff Liaison Update
c. Council Liaison Update
10) Adjournment
12.8 Special Meetings. A special meeting may be called by the Presiding Officer. Written
notice shall be prepared by the staff liaison and contain the following information: time,
place, and purpose of special meeting. The notice shall be provided to each
commissioner and board member and properly noticed at least three (3) days prior to
the special meeting.
12.9 Voting. The votes during all meetings of the boards and commissions shall be
transacted as follows:
a) Procedure. The votes of the members on any motion pending before the board
or commission shall be by voice vote. If the vote is not unanimous, the names
of those voting for and against shall be recorded in the minutes. If any board
member or commissioner does not vote, their abstention shall be recorded as
"name - abstention." The Presiding Officer shall call for roll call votes whenever
a voice vote of the board or commission is not clear as to the disposition of the
action before the board or commission or whenever the Presiding Officer feels
a roll call vote should be taken. In the event of a roll call vote, the staff liaison
shall call for the vote in the following order: member presenting the motion,
member seconding the motion, remaining members at random, and Presiding
Officer. Except as otherwise provided by law, a majority vote shall prevail where
at least a quorum is present.
12.10 Conflict of Interest. Prior to formal action, each commissioner or board member should
consider whether a conflict of interest exists. When a conflict exists, the commissioner
or board member should declare it and recuse themselves during the discussion and
voting on the matter.
13.0 Annual Work Plan
13.1 Each board/commission shall draft and prepare a work plan annually to be submitted
to the City Clerk prior to November 1.
13.2 The annual work plans shall be reviewed by the City Council and feedback shall be
discussed with each board/commission.
13.3 At the first meeting following the annual discussion with the City Council, the
board/commission shall approve their final work plan.
13.4 Once adopted by the board/commission, the City Council shall approve each work plan
at a regular City Council meeting on consent agenda.
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14.0 Training
14.1 All persons serving on the City’s boards and commissions shall attend an annual
training session.
15.0 Records Retention
15.1 Approved minutes and all associated packet materials shall be retained permanently,
per the State of Minnesota’s Record Retention Schedule, Section ADM 04400.
15.2 Audio and/or video recordings of all board and commission meetings shall be
retained in compliance with the State of Minnesota’s Record Retention Schedule,
Section ADM 05950 and 05970.
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