School Advisory Committee (Now Principal's Advisory Committee)

Town Hall 230 North Tubb Street P.O. Box 98 Oakland, Florida 34760 www.oaktownusa.com 407-656-1117 (voice) 407-656-2940 (fax) Oakland Avenue Charter School Advisory Committee October 9, 2018 – Historic Town Hall Persons deciding to appeal decisions of the Commission will need to ensure verbatim records of the proceeding including testimony and evidence as a basis for the appeal. (§286.0105) 1. CALL TO ORDER: – 4:00 P.M. a. Pledge of Allegiance and Invocation b. Roll Call 2. APPROVAL OF MINUTES: a. Minutes – November 1, 2016 b. Minutes – March 7, 2017 c. Minutes – July 18, 2017 d. Minutes – February 6, 2018 e. Minutes – March 13, 2018 f. Minutes – April 10, 2018 3. NEW BUSINESS: a. Construction Progress Update b. Standard Response Protocols c. Discussion of Sponsorship Policy d. School Grade Overview e. School Improvement Plan Distribution (included in packet) f. OACS Spring Gala – New PTO Fundraising Idea g. School Improvement Plan 4. PRINCIPAL UPDATE: 5. PTO REPORT: 6. AUDIENCE QUESTIONS/COMMENTS: 7. SAC MEMBER QUESTIONS/COMMENTS: 8. ADJOURNMENT: ONE OR MORE TOWN COMMISSIONERS MAY ATTEND THIS MEETING AND PARTICIPATE IN THE DISCUSSION. Persons with disabilities needing special accommodations should submit a written request to Town Clerk, Post Office Box 98, Oakland, Florida 34760; phone 407-656-1117 x 2104, at least 48 hours before the meeting time. (§286.26) 10-9-18 SAC Agenda 1  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE NOVEMBER 1, 2016 6:00 P.M. CALL TO ORDER Chairman Satterfield called the November 1, 2016, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 6:01 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Dr. Charles Pike Scott Fontenot Kelly Taylor Charles Roper, Vice Chairman Michael Satterfield, Chairman ABSENT: Robert Doyle STAFF PRESENT: Pamela Dwyer, Principal Kimberly Gay, Town Clerk ** Swear in Joel VanderLey as new Committee Member** Mr. VanderLey was not present at the beginning of the meeting. APPROVAL OF MINUTES: September 6, 2016 Minutes MOTION was made by Vice Chairman Roper, seconded by Member Fontenot, to approve the minutes of the September 6, 2016, School Advisory Committee. AYE: Pike, Fontenot, Taylor, Roper, Satterfield NAY: None PRINCIPAL UPDATE a. School Improvement Plan Status Update School Advisory Committee Meeting – November 1, 2016 - Page 1 10-9-18 SAC Agenda 2  Principal Dwyer had provided the School Improvement Plan to everyone. Best Practices were on page four. She went over the Plan and reported that there had been an increase of proficiency to 68%. They are working on getting an “A” grade for the School. Member Fontenot remembered that it was 65% the previous year. Member Taylor asked if there was going to be more help in the future for doing some one on one teaching with the students. Principal Dwyer responded that there will be more help and she is working on scheduling. There will be a part-time language teacher. Member Dr. Pike asked if there was any after school tutoring programs. Principal Dwyer stated that there has been identification of students with problems. Member Taylor asked if the Town could pay for a part-time math teacher. The Principal said that it has to be appropriate and some of the teachers are currently doing that. She commented that they have some phonics concerns and are trying to find out if it is a systemic problem. More support is always great, and they need some behavior intervention. Dr. Pike asked if there are students getting behind when they come in with learning or physical disabilities. The Principal confirmed that to be the case. Mr. Fontenot wanted to know if the School has the demographics to put in for Special Education. Principal Dwyer stated that they do not because it is such a low percentage. Mr. Fontenot stated that the goals are to get an “A” and asked if the Business Plan happens mid-year. The Principal confirmed that he was correct. Chairman Satterfield requested that any comments the Committee may have, be given to Principal Dwyer and she will send them to the Commission. There was discussion of students coming from other areas of the County to attend our Charter School. GIS is working on tracking that. ** Swear in Joel VanderLey as new Committee Member** Mr. VanderLey arrived at 6:30 p.m. He was sworn in by the Town Clerk at that time. School Advisory Committee Meeting – November 1, 2016 - Page 2 10-9-18 SAC Agenda 3 b. Introduction of Out of Field Teachers Principal Dwyer stated that the Out of Field Teachers have been identified. She explained what it means. Some of them just need to add it to their certification, but there is a cost associated. CONSENSUS of the Committee was to approve Out of Field Teachers. c. PTO Website Update Discussion of social media and the website took place. Everyone agreed that information only is how Face Book should be handled. Principal Dwyer thanked Dr. Pike and Mr. Doyle for the sound system they provided for the School. Principal Dwyer shared the fact that Governor Scott sent nice comments and congratulated the School on bringing the grade up. PTO REPORT: PTO President Dr. Deidre Fontenot reported on the fundraisers for the School. She said that the Duct Tape the Principal event was a good one, as was the Meet the Teacher membership. There was $30,000.00 raised. The Mother/Son event went well. Heritage Day raised $500.00. She commented on some other events that took place. There are great Community Partnerships going on. AUDIENCE QUESTIONS/COMMENTS: None SAC MEMBER QUESTIONS/COMMENTS: Chairman Satterfield commented on the potential of a middle school. He and the Town Manager had met with Odyssey. They are a group that has a Charter School in Palm Bay, Florida. They have made an offer on the Mosaic Church. We would be partnering with them. If we do not have a middle school, we could lose enrollment. He said that they are looking forward to working with Odyssey. Dr. Pike thought the fifth graders should stay in our school until 2018. Chairman Satterfield said they would look at that. ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 7:07 p.m. School Advisory Committee Meeting – November 1, 2016 - Page 3 10-9-18 SAC Agenda 4 ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – November 1, 2016 - Page 4 10-9-18 SAC Agenda 5  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE MARCH 3, 2017 5:30 p.m. CALL TO ORDER Chairman Satterfield called the March 3, 2017, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 5:35 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Kelly Taylor Charles Roper, Vice Chairman Michael Satterfield, Chairman Dr. Charles Pike Scott Fontenot ABSENT: Joel VanderLey STAFF PRESENT: Pamela Dwyer, Principal Kimberly Gay, Town Clerk NEW BUSINESS: Chairman Satterfield explained that the SAC is the biggest board in Oakland. Becky Vose, Town Attorney, advised that the board could be five individuals and recommended that the number of members be reduced. Dr. Pike elected to leave the board as he had served many years. Chairman Satterfield and the other board members thanked Dr. Pike for his service. Chairman Satterfield reiterated that the five members of the SAC Board would be Satterfield, Roper, Taylor, Fontenot and VanderLey. No advertisements are necessary for SAC Board members. Vice Chairman Roper inquired as to the makeup of the SAC Board. He expressed that this should probably be ironed out by asking the Town Attorney what the optimum mix should be. Chairman Satterfield explained that one of the main reasons for why the Board was increased to seven members was the difficulty in keeping the required mix of parents, business, community and teachers. School Advisory Committee Meeting – March 3, 2017 - Page 1 10-9-18 SAC Agenda 6 Chairman Satterfield updated the situation regarding the Middle School, and that the process was essentially back to “Square One”. It did not work out with Odyssey. Both sides had issues. We discussed that we needed to be a full partner, and it turns out that it just was not going to work out on either side. He and Principal Dwyer have discussed the Middle School issue at length. Chairman Satterfield expressed that he was the one pushing the drive for the Middle School and High School and has questioned whether that might just be too big of a goal for such a small town as Oakland. Alternatively, in the interim, the focus can and should be on the Elementary School and how we can make it a superior education facility. Principal Dwyer proceeded to summarize the many conversations that have occurred regarding grade expansion. In a rollup situation where the School would just add 6th grade, there are concerns regarding being able to provide the class options necessary. That would limit the availability for capital grants and funding. If we build on the existing grounds, we really have a lot of complex components involved in merging two different school education levels on one workable site. There are issues with drainage and the sewer system that must happen before any construction. Adding a Middle School would be tight. Principal Dwyer explained that adding enrichment classes through the co-teach classrooms depends a lot on personalities to make it happen. She explained the testing issues and how many faculty members would be needed to cover program costs. Vice Chairman Roper commented that we would be cramming more students into the same space. One grade will not capture funding for us. The consultant did some of that work. Principal Dwyer mentioned that Florida Virtual School could be added to enhance Middle School, but that it does not fit the mission of Oakland Charter. Town Manager Foltz stated that the Town assumed that the drainfield issues would open up the project, but there may not be enough property necessary to expand. There’s a lot to consider with regard to honoring the school charter. Ms. Dwyer asked if the Board should be moving away from the Middle School discussion and instead focus on the expansion of Oakland growth and doing a better job at the elementary school. She explained that there were many things to enrich OACS: Music, performing arts, remediation, behavioral support for diverse exceptionalities, lunchroom coverage, technology. She expressed concern that there is a great deal of focus on the Middle School without any firm concept of location or property. Chairman Satterfield stated that the Board would be shifting the focus to the elementary school and putting the middle school on the back burner for now. PRINCIPAL UPDATE: Testing has started and after Spring Break, will be back to testing. She felt that staff had provided what the kids needed and hopes for a good result and provide the best instruction every minute we can. She thanked Dr. Pike for the Dental Awareness presentation to the students and his years of service to the Board. She asked for help with a Home Depot grant. Principal Dwyer handed out school progress goals tracking paperwork to the Board and explained how to read the reports. School Advisory Committee Meeting – March 3, 2017 - Page 2 10-9-18 SAC Agenda 7 PTO REPORT: PTO members gave a report on fundraising and upcoming ideas and projects. AUDIENCE QUESTIONS/COMMENTS: Comment regarding the quality of educational experience for their child, coming from a different school district. Town Manager Foltz stated that Henschen Street will be closed for stormwater improvements. SAC MEMBER QUESTIONS/COMMENTS: The next meeting will be held at 6:00 p.m. at Historic Town Hall during the first week in April, 2017. ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 6:50 p.m. ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – March 3, 2017 - Page 3 10-9-18 SAC Agenda 8  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE JULY 18, 2017 @ 5:30 P.M. CALL TO ORDER Chairman Satterfield called the July 18, 2017, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 5:32 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Joel VanderLey Kelly Taylor Charles Roper, Vice Chairman Michael Satterfield, Chairman ABSENT: Scott Fontenot STAFF PRESENT: Pamela Dwyer, Principal Kimberly Gay, Town Clerk Chairman Satterfield explained what kind of board the SAC is; including not being bound by the Florida Government in the Sunshine laws. The focus is on making Oakland Avenue Charter School better. There is no Middle School. The committee focuses on restructuring, marketing, enhancement, and enrichment programs. The School enrollment should be at 700. There is a need to add a teacher and ONP Director to the SAC board. That will bring the committee to 7 members, but there is no need for 7. Member Taylor agreed with the need for an ONP member. It may be a conflict if it is a teacher. As for marketing, there is a need to get the School name out there. Principal Dwyer stated that marketing needs to do more of a sales pitch; telling people what we do and what the School offers. Town Manager Foltz stated that you need to have something to offer beyond getting students. Vice Chairman Roper mentioned several opportunities for science and math: a Gopher Tortoise survey, including habitats, and put student names on complete projects and programs. Discussion ensued on having a teacher help with the inner workings. Principal Dwyer suggested that a teacher would be of help. Vice Chairman Roper and Jennifer Hunt stated that School Advisory Committee Meeting – July 18, 2017 - Page 1 10-9-18 SAC Agenda 9 they saw both sides of the teacher aspect. Town Manager Foltz stated that teachers were on the Futures Committee and it worked out very well. Principal Dwyer stated that they have a School Leadership Team to determine things, such as having meetings in other locations. Chairman Satterfield suggested a rotating teacher. Member Taylor questioned if this was asking too much of the teachers. Member VanderLey suggested getting back to strategy and bringing STEM to OACS. Vice Chairman Roper discussed technology, arts, watersheds, etc. Build a program around things that will be “real life”. Member Taylor stated that resources were needed. Town Manager Foltz stated that Jennifer Hunt would be involved, and they needed more resources as well. There was further discussion on this issue. Principal Dwyer questioned what such a program would look like and how does it get started. Vice Chairman Roper suggested asking School Staff how to incorporate, and that they should look into all the things that almost everyone agrees differentiate OACS and bring it back to the SAC. Member VanderLey stated that there is another school that has done this, and it was successful with a nature preserve. His son volunteered in that area. Chairman Satterfield suggested that everyone should come to the September SAC meeting ready for discussion. Town Manager Foltz stated that Vice Chairman Roper had great ideas for marketing. Vice Chairman Roper asked what or who the School would be targeting. Member Taylor stated that real estate developers needed to be telling new home buyers about Oakland Avenue Charter School. Town Manager Foltz mentioned marketing, branding, and getting the Town involved with the School and ONP, and how they serve the citizens, and suggested that Jennifer Hunt needed to be part of this discussion. AUDIENCE QUESTIONS/COMMENTS: None SAC MEMBER QUESTIONS/COMMENTS: Chairman Satterfield will bring a report to the next SAC meeting. Town Manager Foltz will talk with Jennifer Hunt. The next meeting will be held at 6:00 p.m. at Historic Town Hall on the first Tuesday in September (September 5, 2017). ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 6:20 p.m. ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – July 18, 2017 - Page 2 10-9-18 SAC Agenda 10  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE FEBRUARY 6, 2018 @ 6:00 P.M. CALL TO ORDER Chairman Satterfield called the February 6, 2018, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 6:03 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Joel VanderLey Kelly Taylor Jennifer Hunt Scott Fontenot Charles Roper, Vice Chairman Michael Satterfield, Chairman ABSENT: Kimberly Gay, Town Clerk STAFF PRESENT: Pamela Dwyer, Principal Dennis Foltz, Town Manager NEW BUSINESS: Chairman Satterfield discussed SAC structure and suggested adding Jennifer Hunt, the Oakland Nature Preserve Director and a teacher to the SAC. Member Fontenot and Member Taylor agreed. Chairman Satterfield agreed to go to the Town Commission for appointment. Jennifer Hunt agreed. Principal Dwyer suggested maybe a parent/teacher. She asked if they would be able to speak freely and if there would be a need. Chairman Satterfield suggested maybe using a subcommittee. Vice Chairman Roper suggested utilizing teachers as an advisory capacity only. Member Fontenot suggested having teachers on an Ad Hoc basis. CONSENSUS was to have teachers used in an Ad Hoc capacity. The time of the meeting was suggested for Tuesdays at 4 pm. School Advisory Committee Meeting – February 6, 2018 - Page 1 10-9-18 SAC Agenda 11 STRATEGIC PLANNING / PRINCIPAL DWYER Chairman Satterfield stated that the capacity for the school is 700 in relation to capacity. The Members talked about quality and quantity. Principal Dwyer did not know if size would be good or bad. She was unsure of what the staffing needs would be. Chairman Satterfield mentioned the needs related to finance and logistics/space. Member Taylor thought that Principal Dwyer’s approach would be perfect to take care of what there is and then expand. Vice Chairman Roper asked if the School could charge for special programs during school time. Principal Dwyer mentioned limitations of time and class codes, and that it may be limited by the Charter. Chairman Satterfield asked if she knew what the parents want. Principal Dwyer replied that parents would like performing arts. She did not know how that would be funded, or if it is allowed in the Charter. It could possibly be something that a grant could be obtained for. Discussion commenced regarding the fence and getting a quote for a cover. AUDIENCE QUESTIONS/COMMENTS: None ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 7:04 p.m. ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – February 6, 2018 - Page 2 10-9-18 SAC Agenda 12  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE MARCH 13, 2018 @ 4:00 P.M. CALL TO ORDER Chairman Satterfield called the March 13, 2018, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 4:03 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Joel VanderLey Scott Fontenot Kelly Taylor (Arrived @ 4:10 pm) Charles Roper, Vice Chairman Michael Satterfield, Chairman ABSENT: None STAFF PRESENT: Pamela Dwyer, Principal Kimberly Gay, Town Clerk Mike Parker, Town Public Works Director Dennis Foltz, Town Manager NEW BUSINESS: Chairman Satterfield gave a brief recap of the prior meeting, and introduced the Town of Oakland Chief of Police, Steve Thomas, to discuss school safety in light of the recent school shooting at Marjorie Stoneman Douglas High School in Parkland, Florida. Chief Thomas stated that the Governor of Florida recently signed gun legislation in response to the shooting. Hardening schools is a practical first step. The Governor wants to arm teachers. A lot of training is required by law to enforce arming teachers. Orange County Schools does not want to arm teachers. Teachers could be unarmed by student(s) overpowering them. Chief Thomas agreed with hardening schools, but not arming teachers. The proximity of OACS to the police station is a good position, and the position is sufficient for proximity for law enforcement to quickly respond. One point of entry and exit is also something to be discussed. We had a table top exercise before Christmas and defined roles for response. School Advisory Committee Meeting – March 13, 2018 - Page 1 10-9-18 SAC Agenda 13 The Police Department has doubled up on patrol at the School. We have a car on the campus several times per week. Chairman Satterfield asked if the teachers have the proper equipment to communicate. Principal Dwyer stated that everything is in place except the perimeter fence and that is coming. Member Fontenot asked if there are plans to continue event training. Chief Thomas affirmed that absolutely, yes, there will be additional training. Public Works Director Parker stated that he had looked at the existing campus in relation to safety. The Town has obtained an estimated cost of perimeter fencing, for 6 foot vinyl coated fencing from All Right Fence, at a cost of $52,000 to do the entire campus with four gates. Tension wire will run along the top instead of a top rail. Chairman Satterfield stated that chain link is usually not allowed in Oakland but in this case, it is a different situation. Adding the perimeter fencing and communication equipment will run about $65,000. Member Taylor commented that school traffic and the traffic pattern is and continues to be a problem. She was concerned if this would make things worse. Principal Dwyer clarified that the parking lot will not be fenced in. Public Works Director Parker will bring a sketch to the next SAC meeting. Additionally, he mentioned that the old storage building will be demolished during Spring Break. Principal Dwyer stated that the 3rd and 4th grade partnership will probably not be happening next year. They want to spread it out and more rooms are needed. To do this, we can relocate or disband the VPK. VPK can be moved to portables but of course money is involved. Class size is complicated; will only need one classroom this fall. Town Manager Foltz asked Principal Dwyer if the School would need to keep the VPK together. Principal Dwyer stated that yes, they will need to stay together. Chairman Satterfield stated that renting could be a good idea. There would need to be a financial plan. Vice Chairman Roper asked what would be become of the FTE. Principal Dwyer replied that one classroom will give us the 3rd Grade and one empty classroom would be a situation that would not be valuable right away. Town Manager Foltz stated that a long-range plan is needed. The sewer project will get to Tubb Street this year. Principal Dwyer stated that septic and the cafeteria will be affected. The School received $153,000 in PICO, but it is being protested and the School will not be spending any of it at this time. Chairman Satterfield stated that Principal Dwyer should determine what the definite needs are. Member Fontenot asked if we are advising to do all three things. Vice Chairman Roper stated that yes, we are advising to do all three things, but need to know the specifics from Principal Dwyer. Chairman Satterfield asked Principal Dwyer to gather the specifics and bring it back to the committee. Vice Chairman Roper asked what the cost would be for permitting and setup for a portable. Public Works Director Parker opined that it depends on what we do. We must have School Advisory Committee Meeting – March 13, 2018 - Page 2 10-9-18 SAC Agenda 14 infrastructure in place, and we have no capacity at the campus – and need to have up to 8 months to obtain electrical service. It is expensive. Additional discussion continued regarding a portable. Principal Dwyer stated that a temporary fix is probably the way to go for now. Member Taylor agreed. Chairman Satterfield asked if Town Planning Director Jay Marder could help. Member Fontenot suggested a two or three-year lease, and then set up a long range plan. Chairman Satterfield concluded the discussion by indicating he will talk to the Town Commission. AUDIENCE QUESTIONS/COMMENTS: None ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 5:12 p.m. ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – March 13, 2018 - Page 3 10-9-18 SAC Agenda 15  MINUTES OAKLAND AVENUE CHARTER SCHOOL ADVISORY COMMITTEE APRIL 10, 2018 @ 4:00 P.M. CALL TO ORDER Chairman Satterfield called the April 10, 2018, Oakland Avenue Charter School Advisory Committee (SAC) meeting to order at 4:03 p.m. at the Town of Oakland Historic Town Hall. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and Charles Roper gave the invocation. ROLL CALL PRESENT: Joel VanderLey Kelly Taylor (Arrived @ 4:08 pm) Charles Roper, Vice Chairman Michael Satterfield, Chairman ABSENT: Scott Fontenot Jennifer Hunt STAFF PRESENT: Pamela Dwyer, Principal Kimberly Gay, Town Clerk Dennis Foltz, Town Manager Steve Koontz, Assistance Town Manager NEW BUSINESS Discussion began regarding controlled access locations for campus safety. Chairman Satterfield stated that $100,000 in funding has been approved for fencing and modular portables and distributed a map regarding the fencing. He stated that he would like to see one portable brought in each year until the school can get to full capacity of 700 students. Discussion continued regarding the perimeter fencing and the position on the property to accommodate the retention pond, tying into the existing fencing, the existing traffic patterns, and number and position of gates relative to controlling ingress/egress. Vice Chairman Roper brought up the issue of a secondary door in the office to create a safer situation with visibility and ingress/egress. There was further discussion regarding the office camera positions and where a second door might be positioned; i.e., a “one-way” functioning door to allow access to the office but that limits further access into the office. Principal Dwyer brought up suggestions relative to the brick wall, ingress to the office, and moving desks to provide better visibility from the office out to the courtyard. They talked about the position of the fence gates to direct traffic that is in compliance with fire codes. Chairman Satterfield suggested that Mike Parker School Advisory Committee Meeting – April 10, 2018 - Page 1 10-9-18 SAC Agenda 16 come to the School and measure out these ideas. He commented that there should be no issue in getting the perimeter fencing up and in place over the summer for the coming school year. Discussion moved to the modular classrooms. Chairman Satterfield stated that the modular company came to the site and measured the area for the portables. He mentioned that the site can hold 7 modular portables. For this year, it is not a space expansion but an accommodation of the existing students. He would like to have one portable installed each year. We are likely 2-3 years out from a study on permanent buildings. Assistant Town Manager Koontz began a discussion regarding service capacity by Duke Energy for the modular units. Chairman Satterfield asked that if the pre-K was going to move out, what will be going in the vacated space. Principal Dwyer discussed that there were a variety of options but that she had not planned it out yet; she was still talking to teachers and contemplating who would be leaving at the end of the year. Chairman Satterfield reiterated that these portables were being installed to maintain the classroom space status quo and is not to be considered an expansion. Principal Dwyer discussed the issues raised by the newspaper article and her decision to address the parents and teachers to avoid any misconceptions about the additional modular classrooms. She received several positive emails from parents. Chairman Satterfield asked how the $150,000 in school funding came about. Principal Dwyer replied that it was PICO funding, but it was awarded under protest, so she has put the money aside in case it needed to be returned. A lawsuit is taking place and is unresolved to date – the appeal could go on forever. Vice Chairman Roper suggested that should be an annual fund. Principal Dwyer stated that she did not know much about that annual status of the fund because she had put the money aside pending resolution of the conflict. Chairman Satterfield stated that the lottery was held. Principal Dwyer stated that the same children will be returning to OACS for the 2018-19 school year, plus 90 kindergartners. Principal Dwyer stated that as of this moment, enrollment was expected at about 527 students, and that she tends to lose around 20 students as a matter of course each year. There have been multiple discussions about the 4th and 5th grade, there are multiple families on the waitlist. Town Manager Foltz asked if the pre-K waitlist exceeded the available spots and Principal Dwyer confirmed that it does. PTO REPORT Principal Dwyer stated that she believes the money from PTO to the School for the year to be around $24,000. Some decisions need to be made regarding the use of the funds. The Committee discussed the use of funds for a playground area in the back while we are in construction mode. Chairman Satterfield mentioned radio equipment or room-to-room contact (approximately $5000). The School will go to the PTO in May to discuss the use of the funds. AUDIENCE QUESTIONS/COMMENTS: None ADJOURNMENT: Hearing no further business, Chairman Satterfield adjourned the meeting at 4:42 p.m. School Advisory Committee Meeting – April 10, 2018 - Page 2 10-9-18 SAC Agenda 17 ATTEST: SCHOOL ADVISORY COMMITTEE: _________________________ _____________________________ Kimberly M. Gay, Town Clerk Chairman Michael Satterfield School Advisory Committee Meeting – April 10, 2018 - Page 3 10-9-18 SAC Agenda 18  456 E Oakland Avenue Oakland, FL Phone # (407) 877-2039 Fax # (407) 877-6222 www.oaklandfl.gov 2018-2019 School Improvement Plan Oakland Avenue Charter School Orange County Public Schools Pamela A. Dwyer, Principal Mike Satterfield, SAC Chair VISION/MISSION Oakland Avenue Charter School is dedicated to providing children with an education that is built on the foundation of community and collaboration. Through cooperation and concerted efforts from parents, fellow students, and community members, our students will be prepared citizens for the world of tomorrow. Oakland Avenue Charter School (OACS) will offer students a comprehensive educational program focusing on core curriculum, civic and community engagement, and an infusion of literacy, science, arts, and leading edge technologies. SCHOOL PROFILE DEMOGRAPHICS Oakland Avenue Charter School is a tuition-free, public charter school founded in 2003. It falls within the Orange County School District. It is one of the few charter schools in the state that is operated by a municipality; the Town of Oakland. The school proudly serves students of the Town of Oakland and the greater Orange County area. OACS offers grades K-5 general education and exceptional education programs in an inclusive model. OACS addresses the educational needs of its community through fostering collaboration and community engagement. Approximately 538 students are enrolled at the school. In grades K-3, there is an average of 18 students per class. In grades 4 and 5, there is an average of 22 students per class. The school's demographics are: 0.4% American Indian/Alaska Native, 7% Multiracial, 7.6% Asian/Pacific Islander, 8% Black, and 77% White. The ethnicity breakdown is 21% Hispanic and 79% Non- Hispanic. 21% of the student population participates in the free and reduced lunch program. 1 10-9-18 SAC Agenda 19 Students participate in various educational programs that include: Exceptional Student Education (ESE), English Language Learners (ELL), Gifted, reading and math remediation, and General Education. All students receive instruction in the mainstream with each grade level having ESE and ELL students. In addition to the core curriculum, the students receive instruction in art, music, STEM, healthy living, and physical education. We also offer various after school enrichment clubs. QUALITY STAFF Highly Qualified Administrators Pamela Dwyer, Principal – M.A. Educational Leadership Melissa Keating, Dean – B.A - Elementary Education Holly Hernandez, Instructional Coach – B.A. Child Development M.S. Recreation Administration Amanda Kohmetscher, Tech & Assessment Coordinator –B.S. – Business Admin., ACP Education Additionally, our School Leadership (SLT) team is made of teacher representatives Dorothy Boyer, Laura Delgadillo, Courtney Hayes, April Krempasky, Ana-Alicia Myers, Melissa Yeaman. Highly Qualified Instructors All K-5 teachers are currently certified. The Administration and the SLT provide/arrange ongoing professional development that supports the objectives outlined in the SIP. Recruitment/Retention of Highly Qualified Teachers The school follows the state's guidelines in hiring highly qualified teachers. The following actions are taken by the school to hire highly qualified teachers: 1. Open positions are posted in a wide variety of on-line recruiting sites and referrals 2. Individual and panel interviews are conducted to secure the most suitable candidate(s) 3. Thorough background checks of previous employers are conducted 4. Academic credentials are verified to include: a) Degree Attained b) Appropriate Teaching Licensure 5. Monitoring of courses taught by each teacher in comparison to certification by principal 2 10-9-18 SAC Agenda 20 Teacher Mentoring The school uses a team approach to mentoring new teachers. Administrators, School Leadership Team Representatives, and grade level teams take responsibility for supporting and guiding new teachers. Each new teacher participates in a New Teacher Orientation and monthly meetings to ensure support is provided in areas ranging from curriculum to behavior management or any other determined areas of need. During monthly meeting sessions, a School Leadership Team member guides the new teachers in providing opportunities for learning/discussion about school programs, curriculum, and school policies/procedures. This support helps orient new teachers to the school community and to teaching in general, if applicable. The School Leadership Team member, as well as a “mentor” teacher, serve as collegial and emotional supports for any challenges that may come about through the process of acclimating to a new environment. Communication with Parents The school uses many forms of school/home communication to notify parents of their child's academic progress. They include, but are not limited to the following: 1. Student/Parent orientation and information packets 2. School wide use of Bloomz.net 3. Teacher webpages 4. Parent/teacher conferences 5. Regular communication from administration regarding pertinent information via Bloomz 6. Teacher/Administrator phone calls 7. Parental web access for student performance 8. Weekly academic progress reports when appropriate 9. Daily and/or Weekly student work folder 10. Integration of Parent Education Nights at PTO meetings 1. CURRICULUM Goals  68% of our 3rd through 5th grade students will reach proficiency levels identified on the FSA/FCAT through standards based curriculum during the Spring 2018 testing administration for ELA, Math & Science  68% of our K – 2nd grade students will reach expected scale score growth on Iready Diagnostics through consistent use of best practices, standards-based curriculum, and use of Iready program 3 10-9-18 SAC Agenda 21  50% of our 4th and 5th grade students will achieve learning gain levels on the 2018 FSA Math and ELA assessments  50% of our 4th and 5th grade students identified in the lowest quartile will achieve learning gains on the FSA Math and ELA assessments  100% of K-5 classroom teachers will integrate technology use in their instructional practices 3-4 times per week minimum to prepare students for technology expectations throughout their education  100% of K-5 classrooms will infuse literature/nonfiction book studies as a primary means of ELA instruction to instill a love of reading while developing critical thinking skills  100% of K-5 classroom teachers will generate monthly reports using a variety of assessment data (Iready, EasyCBM, MTSS Tracking, Performance Matters, ESGI) for use in instructional decision making  100% of teacher lesson plans will identify the Essential Components of Reading Instruction (Phonemic Awareness, Fluency, Vocabulary, Comprehension)  100% of teacher lesson plans will identify differentiated instruction groups and activities used in reading and math  Conduct ongoing quarterly progress monitoring meetings for student in Multi-Tier Support System (MTSS) and students receiving Exceptional Student Educational (ESE) services Strategies and Activities  Continue cross- grade level professional learning communities (cohorts) to increase curriculum sharing and learning opportunities for staff and provide a minimum of one School Leadership Team member to represent each cohort (6)  Increase monitoring and accountability for team meeting structure that is concentrated on Instructional Focus (learning goal establishment), Instructional Strategies 4 10-9-18 SAC Agenda 22  (methodologies), Assessment (data analysis), and Instructional Response (student remediation or enrichment needs)  Regularly scheduled data chats that include vertical alignment discussions  Student learning gain data related to last year’s FSA test will be used to identify deeper student progress monitoring  Continuation of the appointment of the Writing Instruction Liaisons  Appoint Science Instruction Liaison  Continue mandated team collaboration planning time expectation  Full implementation of Lucy Calkins Writing Program (Units of Study) for all grades.  All students will have 40 sustained minutes of uninterrupted writing instruction daily during English Language Arts (ELA) block and 20 minutes from cross curricular blocks  All teachers will provide direct instruction and modeling in skills, strategies and genres via reading and mini-lessons at least 3-4 times weekly for ELA  All teachers will provide skill-based literacy centers 3-4 times weekly which include technology integration for ELA instruction  Continue development and evaluation of success of procedures that allow for conferring with students regularly to review data and determine needed mini-lessons in ELA.  Use of web-based learning platforms to provide differentiated classroom and homework assignments that reteach, review, or extend concepts based on the assessed needs of students  Continue evaluation of grade level evaluation of assessment used to assure inclusion of extended response answers, higher order questions, and alignment with new FSA questioning structure/specifications in ELA and Math  Continue offering additional planning time (during recess) and common planning afterschool for classroom teachers to allow for development and execution of school- wide expectations Evaluation Methods  I-ready Diagnostic  QRI (Qualitative Reading Inventory)  Weekly, biweekly, and unit assessments  Web-based learning platform assessments  School-wide quarterly cold writes  FSA (Florida Standards Assessment) results  Instructional growth groups/Content Specific Cohort initiative implementation 5 10-9-18 SAC Agenda 23   Progress monitoring meetings  Peer observations  Instructional observations/evaluations  Professional development feedback forms 2. TECHNOLOGY Goals  100% of students will experience and use various technology platforms a minimum of four times a week. Strategies and Activities  Continued expansion and improvement of technology equipment in classrooms  Purchase and implementation of web-based learning platforms (IReady, Sumdog, Starfall, Brainpop, Reading A-Z, Raz Kids, TrueFlix, Flocabulary, Spelling City) Evaluation Methods  Periodic observation  Schedule fidelity  Evaluation of lesson plans 3. PARENTAL/COMMUNITY INVOLVEMENT Goals  Continue to increase parent involvement in classroom and school-wide activities/initiatives  100% of our students will participate in one civic and/or community engagement activity/involvement Strategies and Activities  Continued use of school/town website  School-wide use of Bloomz.net  Continue to share volunteer opportunities 6 10-9-18 SAC Agenda 24   Continue to improve membership in the Parent Teacher Organization and parental involvement in the School Advisory Council  Host quarterly family nights  Collaborate with PTO on community restaurant nights at area vendors  Involvement in Oakland Heritage Day and other community events  Community outreach projects/field trips Evaluation Methods  Community online survey  Volunteer hour tracking  Review of attendance at PTO and SAC meetings 4. STUDENT RECOGNITION Goals  Continue to increase student recognition Activities and Strategies  Development the NEST (house system) – Four NESTS entitled: Generosity, Integrity, Perseverance, Trustworthiness  Continuation of current student recognition platforms (Eagle Spotlight and Eagle of the Month)  Establishment of school wide recognition for students showing growth/success on I- ready lessons and assessments  Encourage teachers use of Bloomz communication tool to share student work/activities  Creation of periodic incentives such as art and writing competitions  Continuation of Honor Roll assemblies (3rd – 5th grade)  End of year celebrations/award ceremonies Evaluation Methods  Informal student surveys  Participation data  Parent and student surveys 7 10-9-18 SAC Agenda 25 5. MARKETING Goals  Continue to increase community awareness of our school including school involvement in community activities Strategies and Activities  Maintain current and active school website  Use of Bloomz.net to share happenings within school community  Collaboration with PTO to host community restaurant nights with area vendors  Representation and sponsorship for Heritage Day (Oakland Nature Preserve) and other community events  School participation in local events (art festivals, parades, cultural celebrations)  Advertisement in Giant School Locator Map publication and K-12 Academics.com Evaluation Methods  Informal surveys of potential student enrollment families 6. SAFETY Goals  Provide a safe and secure learning environment for students, faculty, and staff of OACS Strategies and Activities  Acquisition of a School Resource Officer  Establish school-wide use of Standard Response Protocols (SRP)  Establishment of Incident Command Team (ICT)  Establishment of the Threat Assessment Team  Implementation of a Safe School Plan in collaboration with Oakland Police Department  Monthly safety drills  Professional development for all staff on Safe School Plan, evacuation routes, and emergency procedures  Monthly walk through with Oakland Police Department  Maintain strong partnership with Oakland Police Department  Monitor video surveillance 8 10-9-18 SAC Agenda 26  Evaluation Methods  Reflection on and analysis of monthly safety drills  Monthly Threat Assessment Team meetings  Oakland Police Department Walk-throughs and feedback  Parent/community surveys 7. EXTRA-CURRICULAR ACTIVITIES Goals  Continue to increase opportunities for children to have school-sponsored non-academic activities Strategies and Activities  Expansion of after school enrichment programs  Expansion of community outreach/involvement Evaluation Methods  Parent online survey results  Student surveys  Analysis of student participation/enrollment numbers _____________________________ ______________________________ SAC Chairperson Date Principal Date 9 10-9-18 SAC Agenda 27