City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting January 2, 2018 | 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. December 5, 2017 Regular Meeting Minutes 5. Councilmember Reports 6. Mayor’s Report 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Request to Approve Revised Development Fee Schedule b. Request for After-the-Fact Approval of Repairs to Police Cruiser 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes - DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, December 5, 2017 7:00 p.m. Present: Mayor Liz Quist, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Jim Drakes, Cindy Fithian, and Joe McGuire Staff: Kirstyn Jovanovich, Town Manager; Martin Crim, Town Attorney; Adam Linn, Chief of Police; Chris Coon, Town Clerk 1. Call to Order Mayor Quist called the meeting to order at 7:01 p.m. 2. Pledge of Allegiance 3. Citizens Time None. 4. Approval of Minutes It was moved to approve the minutes for the November 8, 2017 Regular and November 21, 2017, Work Session meetings. A motion was made by Councilmember Fithian, seconded by Councilmember Drakes that the Action Item be approved. The motion carried by poll vote, unanimous. 5. Councilmember Reports None. 6. Mayor’s Report Mayor Quist reported that the Town Blessing and Holiday Party was enjoyable and had a nice turn out. She also stated that the Prince William County Board of Supervisors allocated $7,200 from the Supervisor’s contingency fund to pay for the proffer amendment to the Comprehensive Plan and rezoning on the Tanyard Hill property. Ms. Jovanovich met with Prince William County Planning Staff to prepare the amendment packet to be submitted to the County. When approved, the Town will be able to remove current signage and begin working on the trail. 7. Staff Reports A. Town Attorney: Mr. Crim, Town Attorney, submitted a report as part of the meeting agenda. No questions were received. Mr. Crim was excused from the meeting by the Mayor following the completion of his report. B. Town Engineer: Mr. Reese, Town Engineer, was not present, however, his report was submitted as part of the meeting agenda. No questions were received. Page 2 of 24 Town Council Regular Meeting Meeting Minutes December 5, 2017 C. Building Official: Ms. Jovanovich stated that Prince William County is now the Building Official for the Town of Occoquan. No report was submitted this month, however, in future meetings Prince William County will provide a report of actions within the Town. No questions were received. D. Town Manager: Ms. Jovanovich submitted a manager’s report as part of the meeting agenda. She also reported that the maintenance of the gaslights had been completed and the cost of that maintenance was just under $3,000. An Eagle Scout candidate built the benches in front of Town Hall for his culminating project. The VDOT brackets to attach the lights along the foot bridge are now in Town Hall and there is a meeting scheduled with Prince William County in regards to the step at River Mill Park collecting water when it rains. E. Town Treasurer: Ms. Rodriquez was not present; however, a treasurer’s report was submitted during the meeting. Councilmember Drakes inquired about the date of the last business audit. Ms. Jovanovich stated that the date listed in the treasurer’s report was accurate. F. Chief of Police: Chief Linn submitted a report as part of the agenda packet. Councilmember Drakes inquired about the Traffic Enforcement chart and if it was patrol hours or the number of traffic stops. Chief Linn stated that the number indicated that number of traffic stops. Councilmember McGuire stated that on Small Business Saturday some people complained that the officers were pulling people over causing traffic to back-up. He informed those individuals that pedestrian safety is a Priority in town and during busy times the Police should enforce the traffic laws to keep pedestrians safe. G. Architectural Review Board: Brenda Seefeldt reported that the ARB approved three exterior elevation applications and nominated Laurie Holloway as the Vice Chairman of the ARB. Planning Commission: No report. 8. Regular Business 8A. Request to Adopt an Ordinance to Add Section 50-9 to the Town Code, Relating to Public Tree Maintenance It was moved to adopt the ordinance to add section 50-9 to the Code of Ordinances, relating to public tree maintenance, as presented. A motion was made by Councilmember Drakes, seconded by Councilmember Fithian that the Action Item be approved. The motion carried by poll vote, unanimous. 8B. Request to Appropriate Additional Funding for River Mill Park Trail Project It was moved to appropriate $4,542.76 from FY 2017 funding for the River Mill Park trail paving project. Page 3 of 24 Page 2 of 3 Town Council Regular Meeting Meeting Minutes December 5, 2017 A motion was made by Councilmember Dawson, seconded by Councilmember McGuire that the Action Item be approved. The motion carried by poll vote, unanimous. 8C. Request to Appropriate FY2018 Funds for Poplar Alley Paving Project It was moved to appropriate $6,215.62 from FY 2018 CIP funding for a portion of the Poplar Alley paving project completed in July 2017. A motion was made by Councilmember McGuire, seconded by Councilmember Fithian that the Action Item be approved. The motion carried by poll vote, unanimous. 8D. Request to Appropriate Funding for Settlement Agreement It was moved to appropriate $17,313 from FY 2017 CIP funding for payment of the Settlement Agreement and Release dated June 23, 2017. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Drakes that the Action Item be approved. The motion carried by poll vote, unanimous. 9. Closed Session Vice Mayor Sivigny moved that the council convene in closed session to discuss the following permitted by the Virginia Code Session 2.2-3711(A)(1), a personnel matter involving consideration or interviews of candidates for appointment to the Architectural Review Board. Councilmember McGuire seconded. The motion carried unanimously. Closed Session began at 7:18 p.m. The Council came out of closed session at 7:26 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember McGuire seconded. Motion passed, Ayes – Councilmember Fithian, Councilmember Drakes, Councilmember Dawson, Councilmember McGuire and Vice Mayor Sivigny, by roll call vote. 8E. Request for Consideration of Appointment of Alternate Member to Architectural Review Board It was moved to appoint Johnathan Torres as an alternate member on the Architectural Review Board, effective December 5, 2017. A motion was made by Councilmember McGuire, seconded by Councilmember Drakes that the Action Item be approved. The motion carried by poll vote, unanimous. 10. Adjournment The meeting was adjourned at 8:28 p.m. _____________________________ Christopher Coon, Town Clerk Page 4 of 24 Page 3 of 3  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Kirstyn Barr Jovanovich Town Engineer’s Report TOWN ENGINEER Town Council Meeting –January 2, 2018 Bruce A. Reese, P.E., L.S. Kayak/Canoe Launch – no change from last report Two bids received, both over budget. Looking for alternative funding sources, working with Department of Conservation and Recreation (DCR). River Mill Park – Moisture Issue in Storage Room – update from last report Evaluating options for corrections as directed by Council during November meeting. Tanyard Hill property – update from last report Proffer Amendment and Comprehensive Plan Amendment submitted to Prince William County 12/14/17. Kiely Court Project – no change from last report Land Disturbance Permit issued - construction to start soon. Rivertown Project – update from last report Land Disturbance Permit issued – construction started. 113 Poplar Lane – Site Plan for Swimming Pool – update from last report Land Disturbance Permit issued – construction started. -END- Page 5 of 24  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire Town Manager’s Report TOWN MANAGER Town Council Meeting – January 2, 2018 Kirstyn Barr Jovanovich River Mill Park Replacement parts for the bridge lighting have been received and VDOT is in the process of scheduling the installation of the lights on the pedestrian bridge. Wreath Installation The Town contracted with an electrician to repair the wreaths. Work was performed during the week of December 18, 2017. Intersection Improvements Staff met with Supervisor Anderson and representatives from Prince William County on the VDOT Smart Scale projects. As a locality of PWC, the Town has partnered with the County to submit a grant request under the TAP program (30% local match) to fund intersection improvements at Mill/Ellicott and Mill/Washington Streets to update the sidewalk ramps and install crosswalks. This would be funding available in Fiscal Years 2019 and 2020, with the Town providing the required 30% local match. The application was submitted on November 1, 2017; notification of grant status is expected by spring. Tanyard Hill (Oaks III) Rezoning and Comp Plan Amendment The rezoning and comprehensive plan amendment request for the Oaks III property has been submitted to the County. The Board of Supervisors approved the utilization of contingency funds to pay the fees associated with the Town’s application for rezoning. This request, if approved, will maintain the site as a park property and allow the town to install signage and construct a trail. The Town is continuing to work with the County to plan the trail section as part of the Occoquan Greenway Trail system. Stormwater Staff has reached out to Prince William County to obtain an estimate on the cost to be brought in under the County’s Stormwater management program. Staff will follow up with the County after the new year. Recodification Update Staff held a kick-off meeting on August 30, on the recodification process with American Legal. Staff has developed a list of recommended code updates and has provided the current code to American Legal to begin the recodification process. The contractor will begin the legal review and staff will be bringing policy changes for Council consideration throughout the process. The process is expected to last through the remainder of the current fiscal year. Page 6 of 24 Town Manager’s Report January 2, 2018 Page 2 Document Management Project Staff is preparing the document management system and obtaining quotes to begin the process of scanning hard copy documents into electronic format and storing them in the Town’s database. A funding request for this activity is expected at the February Town Council meeting. In the meantime, Town staff is working with Legacy Engineering to scan and organize all project site plans currently in storage. Consolidated Billing – Vehicle Licensing Staff met with the Prince William County Finance Department to discuss the County’s ability to collect vehicle license taxes on behalf of the Town. This will assist with licensing compliance and increase efficiencies in billing. The County is researching the capability and will follow up on potential costs and next steps. More information on this activity will be provided as part of the FY2019 Budget preparation. Meetings, Trainings, and Events • Town Blessing and Holiday Party, December 3 • PWC Supervisor Board Meeting, December 5 (re: Oaks III rezoning funding) • County Finance Department Meeting, December 8 (re: Vehicle Licensing billing) • Winterfest, December 9 • Quarterly Trails Meeting, Supervisor Anderson, December 11 -END- Page Member of the 7 of 24 Virginia Municipal League  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Town Treasurer’s Report Kirstyn Barr Jovanovich Town Council Meeting – January 2, 2018 TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed FYE 2017 FY2017 Field Work completed in November; Financial Audit Audit Process FYE 2016 Auditor processing Underway Documentation in review: Meals Tax Audit Pending (2) None Pink Bicycle Tea Room Bottle Stop Wine Documentation in review: 2012 License Fathom Realty BPOL Audit Pending (3) Year 13 Magickal Moons Red Art and Design Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 2 8/31/17 Not Compliant Inn/Virginia Grill Update-Paid through Aug, 2017 Pink Bicycle Tea Room 5 5/23/17 Not Compliant (pending audit) Update-Paid through May, 2017 Business License Delinquencies Length of Date of Business Name Delinquency Last Notice Status of Compliance Capital Custom Clothiers 10 months 8/8/17 Not compliant/Out of Business Allstate Insurance/Anthony 5 months 8/8/17 Not compliant/New Cancel Owner/reminder letter sent Kaluca Art 5 months 8/8/17 Not compliant/reminder letter sent Loric Counseling & Mediation 5 months 8/8/17 Not compliant/reminder letter sent Meticulous Painting 5 months 8/8/17 Not compliant/reminder letter sent Pin Curls Hair Salon 24 months Not Compliant Quickpro Property Improvement 5 months 8/8/17 Not compliant/reminder letter sent Real Estate Executive 5 months 8/8/17 Not compliant/reminder letter sent Rivershore Charters 5 months 8/8/17 Not compliant/reminder letter sent VACS LLC 5 months 8/8/17 Not compliant/reminder letter sent Page 8 of 24 Town Treasurer’s Report January 2, 2018 Page 2 Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Status of Compliance Last Notice (Years) (Tax Only) Selecman, James 4 $1,110 08/07/17 Not Compliant/Final Notice delivered by Chief Caldwell, Linda V. 0 months $0.00 11/30/17 Compliant/Paid Campbell, Rachel Jones 0 months $0.00 11/30/17 Compliant/Paid Ekman, Dean & Tammy 0 months $997.20 11/30/17 Compliant/Paid Paddock, Tracey & Grant 0 months $325.92 11/30/17 Compliant/Paid Potter, Marvin & Marie 0 months $320.52 11/30/17 Compliant/Paid Cruise, Claudia A 9 months $351.36 11/30/17 Not Compliant Fore, Ernest J. 21 months $810.10 11/30/17 Not Compliant Gannon, James & Glenn 9 months $269.40 11/30/17 Not Compliant Granny’s Cottage 9 months $67.20 11/30/17 Not Compliant Rivenburg, Earl & Emel 9 months $366.60 11/30/17 Not Compliant Wojono, Ewelina 9 months $136.20 11/30/17 Not Compliant Other Items of Note None. Page Member of the 9 of 24 Virginia Municipal League  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Occoquan Police Department Kirstyn Barr Jovanovich CHIEF OF POLICE/ Monthly Town Council Report TOWN SERGEANT Adam C. Linn December 2017 Departmental Goals (Set by Town Council in February 2016) Goal 1: Protection of private property Goal 2: Improvement of pedestrian safety Goal 3: Increased patrol hours including nights and weekends Goal 4: Prioritizing community meetings outside of town Goal 5: Updating department policies Significant Incidents Nature Date Location Details Destruction of 12/1/2017 Town Discovered that a VSP and a Town Property Police vehicle were vandalized by an unknown subject during the evening of 11/30. Found Property 12/1/2017 Town Flagged down by citizen and was handed a wallet. Identified owner of wallet and contacted owner. Parking 12/2/2017 Town Responded to multiple parking Complaints complaints during Santa arrives to Town by Boat. Attempted 12/4/2017 Town Responded to a residence on W. Locust Breaking and St. for attempted breaking and entering Entering / which occurred during the evening of Destruction 12/1 and 12/2. A rear window was broken in an attempt to gain entry into the home. Auto Accident 12/6/2017 Town Dispatched to a two vehicle accident at Gordon Blvd and Commerce St. Court 12/7/2017 Manassas Attended General District Court. Auto Accident 12/9/2017 Town Dispatched to a two car vehicle accident at Ellicott St. & Poplar Alley. Page 10 of 24 Occoquan Police Department Report December 2017 Page 2 Suspicious Vehicle 12/12/2017 Town Responded to a vehicle following a UPS delivery truck. Stopped vehicle and identified the occupants. Larceny 12/12/2017 Town PWCPD responded to Town for a theft from a vehicle near 301 Mill St. Court 12/13/2017 Manassas Attended Juvenile and Domestic Relations Court. Auto Accident 12/15/2017 Town Responded to a single vehicle accident on Mill St. Delivery truck struck and damaged a gas light pole. Suspicious Vehicle 12/15/2017 Town Responded to a residence on W. Locust to investigate a suspicious vehicle incident which occurred on 12/14. Debris on Road 12/18/2017 Town Responded to 123 Bridge for complaint of concrete and debris in roadway. VDOT contacted and responded to clean roadway. Criminal 12/18/2017 Town Opened investigation on person Obstruction of involved in accident and provided false Justice proof of insurance. Identity Fraud 12/18/2017 Town Received complaint regarding identity fraud. Investigated matter and contacted Town Prosecutor. Obtain Warrant 12/20/2017 Woodbridge Based on investigation, obtained arrest warrant for obstruction of justice. Parking Complaint 12/20/2017 Town Responded to illegal parking complaints on Mill St. Domestic Violence 12/22/2017 Town Responded to a PWCPD call for domestic violence in Occoquan Heights. One individual arrested. Parking Complaint 12/22/2017 Town Responded to several parking complaint on Mill St. Warrant Service 12/22/2017 Town Served arrest warrant and transported individual to Gar-Field PWCPD substation. Page 11 of 24 Occoquan Police Department Report December 2017 Page 3 Traffic Summonses FYTD (GRAPH) 1 140 131 120 100 89 85 80 62 65 60 Fiscal Year 2018 40 41 43 41 41 Fiscal Year 2017 38 39 39 40 27 19 20 14 10 10 0 0 0 0 0 0 0 1Goals 1, 2 Parking Tickets Issued FYTD (GRAPH) 2 50 44 43 45 40 37 35 35 35 33 30 29 30 26 25 23 23 23 Fiscal Year 2018 21 1920 Fiscal Year 2017 20 17 14 15 10 6 5 0 0 0 0 0 0 0 2Goal 2 Page 12 of 24 Occoquan Police Department Report December 2017 Page 4 Traffic Enforcement FYTD (GRAPH) 3 250 208 200 150 121 113 92 Fiscal Year 2018 100 89 72 Fiscal Year 2017 61 58 64 63 63 55 53 50 19 24 21 18 14 0 0 0 0 0 0 0 3Goal 2 Patrol Hours FYTD (GRAPH) 4 300 247.25 250 222.5 212.5 196.5 200 173.5 166 165 141.3 149.3 143 132.5 136 150 119.5 122 126 Fiscal Year 2018 109 109 100 Fiscal Year 2017 47.5 50 0 0 0 0 0 0 0 4Goals 1, 2, 3 Page 13 of 24 Occoquan Police Department Report December 2017 Page 5 Total Administrative/Training Hours Total Patrol Hours FYTD FYTD Linn Barker Neff Feliciano Linn Volunteer Admin Barker Neff Feliciano Community Relations Provided patrol and visibility during Santa Comes to Town by Boat and Winterfest in Town. Engaged in daily and nightly foot patrols through Historic Downtown. Met with Chiefs of Police from Haymarket, Quantico, and Dumfries to discuss town policing issues in the County and working relationships with PWCPD. Engaged in foot and vehicle patrols throughout Town, as well as stop sign and speed compliance details. Current Initiatives Working with auxiliary officers to increase patrols and visibility on nights and weekends.1 Working with auxiliary officer and volunteer staff to address administrative needs of the Town and Police Department. Completed FCC License renewal for police radios and received new ten year license. Continued with “Stop Sign Enforcement Ahead” campaign. Directed speed enforcement patrols on Washington Street. Directed traffic enforcement on Commerce Street and Gordon Boulevard (Block the Box and Driving off Roadway). 2 1Goal 3 2Goal 2 Page 14 of 24  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: January 2, 2018 8 A: Request to Approve Revised Development Fee Schedule Explanation and Summary: On November 20, 2017, Prince William County became responsible for building code enforcement within the Town of Occoquan. As a result, the Town’s fee schedule needs to be updated to reflect this change as the County is now responsible for administering the program and collecting all associated fees. The Town remains responsible for land development and the VSMP program and all associated fees. Minor changes have been proposed to the land development fee schedule in order to better capture actual costs to the Town for the associated activities. Engineer’s Recommendation: Recommend Approval. Town Attorney’s Recommendation: Recommend Approval. Town Manager’s Recommendation: Recommend Approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to approve the revised building fee schedule as presented effective January 2, 2018.” OR Other action Council deems appropriate. Attachments: (1) Revised Development Fee Schedule Page 15 of 24  ADOPTED 5 4 2016 TOWN OF OCCOQUAN (703) 491-1918 314 Mill Street | PO Box 195 info@occoquanva.gov Occoquan, VA 22125 www.occoquanva.gov FEE SCHEDULE I. Building Fee Schedule Application Category Application Type Fee Notes **Fees will be doubled for all work started without proper permitting.** All Building Permit Requests $25 Per Permit, Non-Refundable Building Appeal Requests $200 Per Request Administrative Additional Inspections – Residential $150 Per Inspection Building Official Consultation $150 Per Hour (1 hour minimum) Additional Inspections – Commercial $180 Per Inspection Plan Review (New Construction) $300 Per Review Permit/Inspections Includes Permit and six (6) $900 (New Construction) inspections. Plan Review $150 Per Review (Additions, Remodeling, Alterations) Permit Includes permit and four (4) $600 (Additions, Remodeling, Alterations) inspections. Residential Plan Resubmission Review $150 Per Review Includes permit and two (2) Deck Inspection/Permit $300 inspections. Plumbing Inspection/Permit $150 Per Inspection HVAC Inspection/Permit $150 Per Inspection Electrical Inspection/Permit $150 Per Inspection Fire Inspection/Permit $150 Per Inspection Occupancy Permit $150 Per Permit Plan Review (New/Additions) $350 Per Review Includes permit and ten (10) Permit/Inspections (New/Additions) $1,800 inspections. Plan Review $200 Per Review (Tenant Layout/Alterations) Permit/Inspections Includes permit and eight (8) $1,440 (Tenant Layout/Alterations) inspections. Retaining Wall Design Review $300 Per Review Commercial Plan Resubmission Review $150 Per Review Plumbing Inspection/Permit $180 Per Inspection HVAC Inspection/Permit $180 Per Inspection Electrical Inspection/Permit $180 Per Inspection Fire Inspection/Permit $180 Per Inspection Occupancy Permit $150 Per Permit Note: All commercial projects at or above $200,000 in total construction budget viable to standard industry sources, will be charged 1% of total construction costs for all permitting and inspection fees. Plan review fees will not be included and will be charged in accordance with the schedule above. Small Mechanical Ride or Inflatable $150 Per Permit Amusement Device Circular Ride or Flat-Ride Less than Amusement Devices $150 Per Permit 20 Feet in Height Spectacular Ride $300 Per Permit Coaster Ride $400 Per Permit Note: If a private inspector is used for amusement device inspections, applicable fees will be reduced by 75%. Page 16 of 24  ADOPTED 5 4 2016 I. Development Fee Schedule “Contractor’s review charge” include costs incurred by the Town for Town Attorney, Town Engineer, Zoning Administrator, Building Official and any other consulting services required during the review of submissions. Terms defined in the Town Code have the same meaning when used in this schedule. Service Fee Rezoning (Zoning Map Amendment) $200 + Contractor’s Review Charge Special Use Permit (Use) $200 + Contractor’s Review Charge Variance Request (Zoning) $200 + Contractor’s Review Charge Appeal to BZA $200 + Contractor’s Review Charge Site Plan Review $200 + Contractor’s Review Charge Preliminary Site Plan Review $200 + Contractor’s Review Charge Revision to Approved Plan/Plat $200 + Contractor’s Review Charge Preliminary Subdivision Plat/Plan Review $200 + Contractor’s Review Charge Final Subdivision Plat/Plan Review $200 + Contractor’s Review Charge Public Improvement Plan Review $200 + Contractor’s Review Charge Easement Plat Review $200 + Contractor’s Review Charge WQIA Review $200 + Contractor’s Review Charge $200 + Contractor’s Review Charge Major Landscape Plan Review (No charge if part of another plan) Waiver/Exception Request Review $200 + Contractor’s Review Charge $200 + Contractor’s Review Charge E & S Control Plan Review (No charge if part of another plan) Miscellaneous Plat or Plan Review $200 + Contractor’s Review Charge Retaining Wall Design Review $200 + Contractor’s Review Charge Land Disturbance Permit $200 + $75 per inspectionper permit E & S Inspections $125 per inspection E & S Reinspections/Compliance $85 per hour Bond Reduction or Release Inspection $200 + Contractor’s Review Charge Zoning Compliance Review* $75 per request Miscellaneous Zoning Review $75 + Contractor’s Review Charge Signage Permits $10 per sign *Zoning certification is required prior to issuance of building permits. Page 17 of 24  ADOPTED 5 4 2016 II. VSMP The following fees apply, until June 30, 2014, to coverage under the General Permit for Discharges of Stormwater from Construction Activities issued by the department prior to a VSMP authority being approved by the board in the area where the applicable land-disturbing activity is located, or where the department has issued an individual permit or coverage under the General Permit for Discharges of Stormwater from Construction Activities for a state or federal agency. Total Fee to be paid by VSMP Fee Category applicant General / Stormwater Management - Phase I Land Clearing (Large Construction $750 Activity - Sites or common plans of development equal to or greater than five acres) General / Stormwater Management - Phase II Land Clearing (Small Construction Activity - Sites or common plans of development equal to or greater than one acre $450 and less than five acres) General / Stormwater Management - Small Construction Activity/Land Clearing (Sites within designated areas of Chesapeake Bay Act localities with land disturbance $200 acreage equal to or greater than 2,500 square feet and less than one acre) (Fee valid until July 1, 2014) Individual Permit for Discharges of Stormwater from Construction Activities $15,000 Terms defined in Chapter 3.1 of Title 62.1 of the Code of Virginia, and in regulations thereunder, have the same meaning when used in this schedule. The following total fees to be paid by an applicant apply to (i) any operator seeking coverage under a July 1, 2014, General Permit for Discharges of Stormwater from Construction Activities or (ii) on or after July 1, 2014, to any operator seeking coverage under a General Permit for Discharges of Stormwater from Construction Activities, a state or federal agency that does not file annual standards and specifications, or an individual permit issued by the bBoard. On and after approval by the board Board of a VSMP authority for coverage under the General Permit for Discharges of Stormwater from Construction Activities, no more than 50% of the total fee to be paid by an applicant set out in this part shall be due at the time that a stormwater management plan or an initial stormwater management plan is submitted for review in accordance with 9VAC25-870-108. The remaining total fee balance to be paid by an applicant shall be due prior to the issuance of coverage under the General Permit for Discharges of Stormwater from Construction Activities. When a site or sites are purchased for development within a previously permitted common plan of development or sale, the applicant shall be subject to fees ("total fee to be paid by applicant" column) in accordance with the disturbed acreage of their site or sites according to the following table. Department portion Total Fee to be of “total fee to be VSMP Fee Category paid by paid by applicant” applicant (based on 28% of total fee paid*) Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage; sites within designated areas of Chesapeake $290 $0 Bay Act localities with land-disturbance acreage equal to or greater than 2,500 square feet and less than one acre) General / Stormwater Management - Small Construction Activity/Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage)/Land Clearing (Single-family $209 $0 detached residential structures within or outside a common plan of development or sale with land-disturbance acreage less than five acres) General / Stormwater Management - Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land- $290 $81 disturbance acreage less than one acre, except for single-family detached residential structures) Page 18 of 24  ADOPTED 5 4 2016 General / Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale $2,700 $756 with land-disturbance acreage equal to or greater than one acre and less than five acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale $3,400 $952 with land-disturbance acreage equal to or greater than five acres and less than 10 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale $4,500 $1,260 with land-disturbance acreage equal to or greater than 10 acres and less than 50 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale $6,100 $1,708 with land-disturbance acreage equal to or greater than 50 acres and less than 100 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale $9,600 $2,688 with land-disturbance acreage equal to or greater than 100 acres) Individual Permit for Discharges of Stormwater from Construction $15,000 $15,000 Activities (This will be administered by the Ddepartment) * If the project is completely administered by the department Department such as may be the case for a state or federal project or projects covered by individual permits, the entire applicant fee shall be paid to the departmentDepartment. The following fees apply, on or after July 1, 2014, to coverage under the General Permit for Discharges of Stormwater from Construction Activities issued by the board Board for a state or federal agency that has annual standards and specifications approved by the boardBoard. Total Fee to be paid VSMP Fee Category by applicant General / Stormwater Management - Phase I Land Clearing (Large Construction Activity - $750 Sites or common plans of development equal to or greater than five acres) General / Stormwater Management - Phase II Land Clearing (Small Construction Activity - Sites or common plans of development equal to or greater than one acre and less than five $450 acres) Page 19 of 24  TOWN OF OCCOQUAN (703) 491-1918 314 Mill Street | PO Box 195 info@occoquanva.gov Occoquan, VA 22125 www.occoquanva.gov FEE SCHEDULE I. Development Fee Schedule “Contractor’s review charge” include costs incurred by the Town for Town Attorney, Town Engineer, Zoning Administrator, and any other consulting services required during the review of submissions. Terms defined in the Town Code have the same meaning when used in this schedule. Service Fee Rezoning (Zoning Map Amendment) $200 + Contractor’s Review Charge Special Use Permit (Use) $200 + Contractor’s Review Charge Variance Request (Zoning) $200 + Contractor’s Review Charge Appeal to BZA $200 + Contractor’s Review Charge Site Plan Review $200 + Contractor’s Review Charge Preliminary Site Plan Review $200 + Contractor’s Review Charge Revision to Approved Plan/Plat $200 + Contractor’s Review Charge Preliminary Subdivision Plat/Plan Review $200 + Contractor’s Review Charge Final Subdivision Plat/Plan Review $200 + Contractor’s Review Charge Public Improvement Plan Review $200 + Contractor’s Review Charge Easement Plat Review $200 + Contractor’s Review Charge WQIA Review $200 + Contractor’s Review Charge $200 + Contractor’s Review Charge Major Landscape Plan Review (No charge if part of another plan) Waiver/Exception Request Review $200 + Contractor’s Review Charge $200 + Contractor’s Review Charge E & S Control Plan Review (No charge if part of another plan) Miscellaneous Plat or Plan Review $200 + Contractor’s Review Charge Retaining Wall Design Review $200 + Contractor’s Review Charge Land Disturbance Permit $200 per permit E & S Inspections $125 per inspection E & S Reinspections/Compliance $85 per hour Bond Reduction or Release Inspection $200 + Contractor’s Review Charge Zoning Compliance Review* $75 per request Miscellaneous Zoning Review $75 + Contractor’s Review Charge Signage Permits $10 per sign *Zoning certification is required prior to issuancePage of building permits. 20 of 24 II. VSMP Terms defined in Chapter 3.1 of Title 62.1 of the Code of Virginia, and in regulations thereunder, have the same meaning when used in this schedule. The following total fees to be paid by an applicant apply to any operator seeking coverage under a General Permit for Discharges of Stormwater from Construction Activities, a state or federal agency that does not file annual standards and specifications, or an individual permit issued by the Board. On and after approval by the Board of a VSMP authority for coverage under the General Permit for Discharges of Stormwater from Construction Activities, no more than 50% of the total fee to be paid by an applicant set out in this part shall be due at the time that a stormwater management plan or an initial stormwater management plan is submitted for review in accordance with 9VAC25-870-108. The remaining total fee balance to be paid by an applicant shall be due prior to the issuance of coverage under the General Permit for Discharges of Stormwater from Construction Activities. When a site or sites are purchased for development within a previously permitted common plan of development or sale, the applicant shall be subject to fees ("total fee to be paid by applicant" column) in accordance with the disturbed acreage of their site or sites according to the following table. Department portion Total Fee to of “total fee to be VSMP Fee Category be paid by paid by applicant” applicant (based on 28% of total fee paid*) Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage; sites within designated areas of Chesapeake Bay Act $290 $0 localities with land-disturbance acreage equal to or greater than 2,500 square feet and less than one acre) General / Stormwater Management - Small Construction Activity/Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to General Permit coverage)/Land Clearing (Single-family detached residential structures within $209 $0 or outside a common plan of development or sale with land-disturbance acreage less than five acres) General / Stormwater Management - Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land- $290 $81 disturbance acreage less than one acre, except for single-family detached residential structures) General / Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land- $2,700 $756 disturbance acreage equal to or greater than one acre and less than five acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land- $3,400 $952 disturbance acreage equal to or greater than five acres and less than 10 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land- $4,500 $1,260 disturbance acreage equal to or greater than 10 acres and less than 50 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land- $6,100 $1,708 disturbance acreage equal to or greater than 50 acres and less than 100 acres) General / Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land- $9,600 $2,688 disturbance acreage equal to or greater than 100 acres) Individual Permit for Discharges of Stormwater from Construction Activities $15,000 $15,000 (This will be administered by the Department) * If the project is completely administered by the Department such as may be the case for a state or federal project or projects covered by individual permits, the entire applicant fee shall be paid to the Department. Page 21 of 24 The following fees apply to coverage under the General Permit for Discharges of Stormwater from Construction Activities issued by the Board for a state or federal agency that has annual standards and specifications approved by the Board. Total Fee to be paid VSMP Fee Category by applicant General / Stormwater Management - Phase I Land Clearing (Large Construction Activity - Sites $750 or common plans of development equal to or greater than five acres) General / Stormwater Management - Phase II Land Clearing (Small Construction Activity - Sites or common plans of development equal to or greater than one acre and less than five $450 acres) Page 22 of 24  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: January 2, 2018 8 B: Request for After-the-Fact Approval of Repairs to Police Cruiser Explanation and Summary: This is a request to appropriate after-the-fact funding for repairs to the Town’s secondary police cruiser (Crown Victoria) in the amount of $1,231.30. These repairs were completed on December 26, 2017, and needed after the vehicle was determined to be inoperable. Total funds budgeted for Vehicle and Equipment Maintenance and Repairs is $1,000 in FY2018. Town Manager’s Recommendation: The repair work has been completed; recommend approval. Cost and Financing: $1,231.30 Account Number: 64030 – Public Safety, Repair, and Maintenance Proposed/Suggested Motion: “I move to approve after-the-fact repairs of the secondary police cruiser and appropriate $1,231.30 in funding from FY2018 Repairs and Maintenance.” OR Other action Council deems appropriate. Attachments: (1) Invoice Page 23 of 24 Page 24 of 24