City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting April 3, 2018 | 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. March 6, 2018 Regular Meeting Minutes b. March 20, 2018 Special Meeting Minutes c. March 20, 2018 Work Session Meeting Minutes 5. Councilmember Reports 6. Mayor’s Report 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Request to Approve Arts and Crafts Show Exploratory Committee Charter b. Proclamation for Arbor Day 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes - Draft Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, March 6, 2018 7:00 p.m. Present: Mayor Liz Quist, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, and Joe McGuire Absent: Councilmember Jim Drakes Staff: Kirstyn Jovanovich, Town Manager; Martin Crim, Town Attorney; Bruce Reese, Town Engineer; Adam Linn, Chief of Police 1. Call to Order Mayor Quist called the meeting to order at 7:02 p.m. 2. Pledge of Allegiance 3. Citizens Time None. 4. Approval of Minutes It was moved to approve the minutes of the February 6, 2018 Regular Meeting and February 20, 2018 Work Session Meeting. A motion was made by Councilmember Dawson seconded by Vice Mayor Sivigny that the Action Item be approved. The motion carried by poll vote, 3 Ayes (Dawson, Fithian, Sivigny) and 1 Nay (McGuire), motion passes 3-1. 5. Councilmember Reports No Report. 6. Mayor’s Report Mayor Quist, Ms. Jovanovich, and Mr. Reese met with Prince William County staff in regards to stormwater management. Prince William County indicated that they would help with stream remediation, grant opportunities, a high-level mapping exercise of the Town’s stormwater system, creating a plan to determine how to maintain an independent stormwater management program, and research what happened in 1993 when the Town opted out of the Prince William County Stormwater Management Program. 7. Staff Reports A. Town Attorney: Mr. Crim, Town Attorney, reported on the following: i. River Mill Park – Prince William County has issued notices of violation for the heaters and the water issues in the basement. Mr. Crim and staff have been providing documentation to Miller Brothers at their request to allow them to respond to the notices of violation. Town Council Regular Meeting Minutes March 6, 2018 ii. Planning Commission Bylaws – Mr. Crim provided his suggested revisions to the bylaws to ensure legal compliance and smooth functioning of the Commission. iii. Tanyard Hill – Mr. Crim assisted Ms. Jovanovich and Mr. Reese with ensuring that the Comprehensive Plan amendment and rezoning are consistent with the existing conservation easement. iv. HB1427/SB823 – These bills provide for standardized fees for wireless support structures in public rights of way. They have passed both houses and are awaiting the governor’s signature. v. Dominion franchise – Dominion has submitted their template for a new franchise to replace their existing franchise, which expires April 12, 2018. Mr. Crim is in the process of reviewing it and proposing revisions. B. Town Engineer: Mr. Reese, Town Engineer, submitted a report as part of the meeting agenda. He also reported the following: i. Kiely Court- Mr. Reese stated the plat has been picked up for recordation. There is no verification if it has been recorded at this time. C. Building Official: The Building Official’s report was submitted as part of the meeting agenda. No questions were received. D. Town Manager: Ms. Jovanovich submitted a manager’s report as part of the meeting agenda. She also reported the following: i. Parking and Traffic Study –Ms. Jovanovich recommended to forward the study to the Planning Commission for review and recommendations. E. Town Treasurer: Ms. Rodriguez, Town Treasurer, submitted a report as part of the meeting agenda. No questions were received. F. Chief of Police: Chief Linn submitted a report as part of the meeting agenda. He also reported the following: i. Pedestrian and Driver Safety Program - Chief Linn stated that the program was going to address several functions to include education, visibility, and enforcement. Chief Linn indicated that he plans to begin the enforcement function in May and coordinating that with the education function, handing out brochures to drivers and pedestrians. Councilmember McGuire inquired who would be receiving the brochures and indicated that he believed that the biggest problem with pedestrian safety occurs during rush hour traffic. Chief Linn indicated that the brochures would be given to drivers and pedestrians. He also stated that the drivers that were coming into Town would be given a brochure when they stopped at the intersection of Washington Street and Commerce Street. Vice Mayor Sivigny inquired if it would be practical to stop vehicles at the intersection of Washington Street and Commerce Street during rush hour. Chief Linn stated that he would look into that and report back to Town Council. Ms. Jovanovich stated that this Page 2 of 5 Town Council Regular Meeting Minutes March 6, 2018 program is going to be implemented before knowing if the Town has received the grant funding. If the Town does receive the grant funding then this program can expand. Councilmember Fithian inquired if they could also pass out brochures at the intersection of Washington Street and Mill Street or put the brochures under windshield wipers during the Concerts. Chief Linn stated that he was fearful of people driving off with them on the window and creating trash in the roadways. Councilmember McGuire inquired about the cost of the grant. Chief Linn indicated he would have to check for the requested amount and report to Town Council. Mayor Quist inquired about when the program is scheduled to be implemented. Chief Linn stated that his plan was to begin in May with the Concert Series and more pedestrians in Town. Ms. Jovanovich stated this program was developed at the request of Councilmember Drakes. Chief Linn has already begun the enforcement function of the Pedestrian and Driver Safety Program and the scope of the program will be larger if the grant is awarded to Town. G. Boards and Commissions: Chairman Seefeldt reported ARB worked with VFW on their Banner proposal. Councilmember McGuire reported the Planning Commission worked on updating their bylaws. 8. Regular Business Move Item 8D to the beginning of Regular Business It was moved to move Item 8D to beginning of Regular Business. A motion was made by Councilmember Fithian seconded by Councilmember Dawson that the Action Item be approved. The motion carried by poll vote, unanimous. 8D. Request to Permit Prince William County to Enforce Virginia Building Maintenance Code Within the Town of Occoquan Lance Houghton, 127 Washington Street, stated he was strongly opposed to this because it is private citizen complaint driven and it would be complicated with Occoquan’s Historic buildings. After Council discussion and multiple questions unable to be answered without a Prince William County Building Official representative, it was moved to defer this item to a later meeting. A motion was made by Councilmember Fithian, seconded by Councilmember McGuire that the Action Item be approved. The motion carried by poll vote, unanimous. 8A. Request to Accept FYE 2017 Financial Audit It was moved to accept the Fiscal Year End June 30, 2017 Financial Report. Page 3 of 5 Town Council Regular Meeting Minutes March 6, 2018 A motion was made by Councilmember Dawson seconded by Councilmember Fithian that the Action Item be approved. The motion carried by poll vote, unanimous. 8B. Request to Approve Town Election Newsletter Mailing It was moved to approve the development and mailing of a 2018 Town Election Newsletter mailing. A motion was made by Councilmember Fithian, seconded by Vice Mayor Sivigny that the Action Item be approved. The motion carried by poll vote, 3 Ayes (Dawson, Fithian, Sivigny) and 1 Nay (McGuire), motion passes 3-1. 8C. Request to Approve Purchase of Replacement Incident Based Reporting System It was moved to set a not-to-exceed amount of $5,000 from the FY2018 CIP for purposes of purchasing an IBR system license for the Occoquan Police Department. A motion was made by Councilmember Fithian, seconded by Vice Mayor Sivigny that the Action Item be approved. The motion carried by poll vote, unanimous. 8E. Request to Contract On-Call Financial Consulting Services It was moved to enter into a contract with Minor and Associates, PLLC for financial consulting services for an amount not-to-exceed $5,000. A motion was made by Councilmember Fithian, seconded by Vice Mayor Sivigny that the Action Item be approved. The motion carried by poll vote, unanimous. 8F. Request to Set not-to-Exceed Amount for Exterminator and Electrician Services for Mill House Museum It was moved to set a not-to-exceed amount of $2,500 for critter removal and electrician services at the Mill House Museum. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Dawson that the Action Item be approved. The motion carried by poll vote, unanimous. 9. Work Session 9A. FY 2019 proposed Budget Work Session (continued from February 2018 Work Session) Ms. Jovanovich stated that today she would be presenting an update of the General Fund and discuss the CIP fund and projects. She indicated that after receiving the full 2017 meals tax data there was a decrease of half a percent from 2016 to 2017 and as a result the budget has been updated to show the FY 2019 proposed Meals Tax as $218,000. With the change in the proposed meals tax revenue there will be cuts made to administrative costs, newsletter, and computer support funding. Ms. Jovanovich reported the projected revenue for the CIP fund from the Craft Show is $102,000 after cutting sponsors and service vendors from the show. She gave an update of the FY 2018 CIP projects that are in progress or completed. Ms. Jovanovich asked for some Page 4 of 5 Town Council Regular Meeting Minutes March 6, 2018 direction from Town Council on which planned CIP projects should be completed this fiscal year based on available funding. Town Council instructed Town Staff to receive quotes on certain CIP items before making a decision. Restriping streets and Town Hall lower level renovations have been deferred to a later date. Town Council also discussed the CIP priorities for FY 2019. The budget will be prepared using those priorities. 10. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1): a personnel matter involving performance evaluation or job assignments of all employees and salary or other compensation of all employees. Councilmember Fithian seconded. The motion carried unanimously. Closed Session began at 9:23 p.m. The Council came out of closed session at 9:44 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Fithian seconded. Motion passed, Ayes – Councilmember Fithian, Councilmember Dawson, Councilmember McGuire and Vice Mayor Sivigny, by roll call vote. It was moved to proceed as discussed in closed session. A motion was made by Councilmember Dawson, seconded by Councilmember Fithian that the Action Item be approved. The motion carried by poll vote, unanimous. 11. Adjournment The meeting was adjourned at 9:45 p.m. _____________________________ Christopher Coon Town Clerk Page 5 of 5  OCCOQUAN TOWN COUNCIL Special Meeting Minutes Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, March 20, 2018 7:00 p.m. Present: Mayor Liz Quist, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Jim Drakes, and Cindy Fithian Absent: Councilmember Joe McGuire Staff: Kirstyn Jovanovich, Town Manager; Christopher Coon, Town Clerk 1. Call to Order Mayor Quist called the meeting to order at 7:02 p.m. 2. Pledge of Allegiance 3. Citizens’ Time Lance Houghton, 127 Washington Street, informed Town Council of issues he was having with Prince William County in receiving his Occupancy Permit. Town Staff reported they have spoken with Prince William Building Official and the reason that Mr. Houghton is having to do extra work is because he is creating multiple units in Rockledge. The Occupancy Permit requirements for other businesses in town would not be as difficult, or necessary if there is no changes in use according to the building code. 4. Regular Items 4A. Request to Advertise Proposed FY 2019 Tax Rates It was moved to advertise the following tax rates in support of the FY 2019 Proposed Budget: Real Estate Tax Rate of 13 cents per $100 of assessed value; Meals Tax Rate of 3 percent; and Transient Occupancy Tax Rate of 2 percent. A motion was made by Councilmember Drakes seconded by Councilmember Dawson that the Action Item be approved. The motion carried by poll vote, unanimous. 5. Closed Session 6. Adjournment The meeting was adjourned at 7:22 p.m. Christopher Coon Town Clerk Page 1 of 1  OCCOQUAN TOWN COUNCIL Work Session Minutes Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, March 20, 2018 7:00 p.m. Present: Mayor Liz Quist, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Jim Drakes, and Cindy Fithian Absent: Councilmember Joe McGuire Staff: Kirstyn Jovanovich, Town Manager; Julie Little, Events and Community Development Director; Christopher Coon, Town Clerk 1. Call to Order Mayor Quist called the meeting to order at 7:22 p.m. 2. Regular Items 2A. Arts and Crafts Show Exploratory Committee Structure Ms. Jovanovich presented a draft committee charter for the exploratory committee that would be tasked with evaluating the implementation and structure of the Occoquan Arts and Crafts Shows and providing a report and recommendations to Town Council. The charter included the committee structure and membership requirement, responsibilities and what information should be included in the report presented to Town Council. Councilmember Drakes suggested changing the proposed membership requirements to remove the Town Council member since this committee should be an advisory committee to the Town Council. Vice Mayor Sivigny suggested that if the committee removed the Town Council member they should require another resident in the committee. Mayor Quist and Vice Mayor Sivigny both expressed the timeline of six months to create a report for Town Council sounded ambitious and questioned if that was a realistic timeline. Ms. Jovanovich stated that she would create a timeline, to guide the committee, and present the timeline and an updated draft committee charter to Town Council for approval. 3. Adjournment The meeting was adjourned at 7:47 p.m. Christopher Coon Town Clerk Page 1 of 1  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Kirstyn Barr Jovanovich TOWN ENGINEER Town Engineer’s Report Bruce A. Reese, P.E., L.S. Town Council Meeting –April 3, 2018 Kayak/Canoe Launch – no change from last report Two bids received, both over budget. Looking for alternative funding sources, working with Department of Conservation and Recreation (DCR). Mayor working with PWC on potential funding. River Mill Park – Moisture Issue in Storage Room – no change from last report Evaluating options for corrections as directed by Council during November meeting. Tanyard Hill property – update from last report Proffer Amendment and Comprehensive Plan Amendment Planning Commission hearing on April 4, 2018. Staff recommending approval. Kiely Court Project – no change from last report Land Disturbance Permit issued - construction to start soon. Rivertown Project – no change from last report Land Disturbance Permit issued – construction started. 113 Poplar Lane – Site Plan for Swimming Pool – no change from last report Land Disturbance Permit issued – construction started. Stormwater Management Program - Prince William County – update from last report Met with Director of Public Works (Tom Bruun, Marc Aveni, Madan Mohan, Mark Colwell) on 3/6/18. PWC to doing inventory inspection of Town’s stormwater infrastructure week of 3/19/18. -END-  BUILDING OFFICIAL REPORT - TOWN OF OCCOQUAN Tuesday, April 03, 2018 DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Report Date: 3/27/2018 Report Time: 3:07:33 PM Town of Occoquan - Permit Report March 2018 Permit Number Main Address Description Permit Permit Permit Workclass Issue Date Finalize Type Status Date BLD2015-01059 302 COMMERCE ST ALTERATION TO EXISTING SFD/ Building Issued R - Alteration/Repair 10/30/2014 SCHMIDT BLD2018-02887 105 EDGEHILL DR KITCHEN REMODEL/NON- Building Finaled R - Alteration/Repair 11/20/2017 02/24/2018 ELE2018-02254 105 EDGEHILL DR STRUCTURAL KITCHEN REMODEL/NON- Electrical Finaled R - Alteration/Repair 12/06/2017 02/24/2018 GAS2018-01020 105 EDGEHILL DR STRUCTURAL Move gas line for range Gas Finaled R - Alteration/Repair 12/04/2017 02/24/2018 MEC2018-01545 105 EDGEHILL DR KITCHEN REMODEL/NON- Mechanical Finaled R - Alteration/Repair 12/13/2017 02/24/2018 PLB2018-01303 105 EDGEHILL DR STRUCTURAL Remodel Kitchen (sink, dishwasher, ice Plumbing Finaled R - Alteration/Repair 12/04/2017 02/24/2018 maker) BLD2018-04529 107 EDGEHILL DR STRUCTURAL A/R TO REMOVE LOAD Building Finaled R - Alteration/Repair 03/14/2018 03/25/2018 BEARING WALL AND REPLACE WITH STRUCTURAL BEAM BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TO Building Issued C - Alteration/Repair 02/23/2018 WATER DAMAGE - SEE PSTD2018- BLD2018-03636 408 MILL ST 00224 ALTERATION/REPAIRS FOR Building Pending C - Alteration/Repair INTERIOR RENOVATION OF A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE GROUND MEC2018-01930 408 MILL ST RETAIL FLOOR ALTERATION/REPAIRS FOR Mechanical Pending C - Alteration/Repair INTERIOR RENOVATION OF A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE GROUND PLB2018-01804 408 MILL ST RETAIL FLOOR ALTERATION/REPAIRS FOR Plumbing Pending C - Alteration/Repair INTERIOR RENOVATION OF A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE GROUND BLD2018-04612 416 MILL ST RETAILTHAI BANN FLOOR O TOWN - TLO Building Pending C - Tenant Layout BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFIC Building Pending R - New Single Family Dwelling BLD2014-05879 1441 OCCOQUAN HEIGHTS CT SFD DECK Building Issued R - Addition 04/25/2014 BLD2013-05224 326 OVERLOOK DR NON STRUCTURAL INTERIOR Building Issued C - Alteration/Repair 04/08/2013 ELE2018-03876 326 OVERLOOK DR REMODEL NON STRUCTURAL INTERIOR Electrical Issued C - Alteration/Repair 03/16/2018 REMODEL**TAKE OVER PERMIT FROM ELE2013-03967** BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued R - Swimming Pool 12/07/2017 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued R - Swimming Pool 12/07/2017 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas Line Gas Issued R - Swimming Pool 01/16/2018 to Fire Bowls BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 Building Issued R - New Townhouse 03/22/2018 1551 RIVERTOWN PLACE  BUILDING OFFICIAL REPORT - TOWN OF OCCOQUAN Tuesday, April 03, 2018 DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Report Date: 3/27/2018 Report Time: 3:07:33 PM Town of Occoquan - Permit Report March 2018 Permit Number Main Address Description Permit Permit Permit Workclass Issue Date Finalize Type Status Date BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 Building Issued R - New Townhouse 03/22/2018 1552 RIVERTOWN PLACE BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 Building Issued R - New Townhouse 03/22/2018 1553 RIVERTOWN PLACE BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 Building Issued R - New Townhouse 03/22/2018 1554 RIVERTOWN PLACE BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 Building Issued R - New Townhouse 03/22/2018 1555 RIVERTOWN PLACE BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 Building Issued R - New Townhouse 03/22/2018 1556 RIVERTOWN PLACE BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROOM IN Building Issued C - Alteration/Repair 01/31/2018 RENTAL APARTMENT.***MUST PAY BCE ADMIN FEE*** ELE2018-03120 199 UNION ST ***FEES PAID FOR BY G/C***MUST Electrical Pending C - Alteration/Repair PAY FOR BCE ADMIN FEE ON BLD PERMIT BEFORE ISSUING ELE PERMIT***INTERIOR RENOVATIONS TO LAUNDRY AND BATHROOM IN RESIDENCE ON THE SECOND PLB2018-01862 199 UNION ST FLOOR. INTERIOR RENOVATIONS TO Plumbing Issued C - Alteration/Repair 01/31/2018 LAUNDRY AND BATHROOM IN RESIDENCE ON THE SECOND PLB2018-02373 411 UNION ST FLOOR. 1 BATH, CONVERTING 1 DRAIN. FROM SEPTIC TO Plumbing Issued R - Alteration/Repair 03/23/2018 PUBLIC SEWER BLD2014-04698 109 WASHINGTON SQUARE CT DECK Building Issued R - Addition 03/04/2014 PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued R - Alteration/Repair 02/08/2018 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire Town Manager’s Report TOWN MANAGER Town Council Meeting – April 3, 2018 Kirstyn Barr Jovanovich Parking and Traffic Study – Next Steps At the March 6 meeting, the Town Council sent the parking study to the Planning Commission for review and to provide recommended next steps to the Town Council. Review pending. Military Tribute Banners Program Town staff is working with Dominion on the permit process in order to aid the VFW in implementing the military banner program. River Mill Park The Town is continuing to work with VDOT to reinstall the lighting on the VDOT pedestrian bridge. New light mounting detail was OK’d by VDOT. Request has been made to perform the lighting install and electrical connection; request pending. Intersection Improvements As a locality of PWC, the Town has partnered with the County to submit a grant request under the TAP program (30% local match) to fund intersection improvements at Mill/Ellicott and Mill/Washington Streets to update the sidewalk ramps and install crosswalks. This would be funding available in Fiscal Years 2019 and 2020, with the Town providing the required 30% local match. Notification of grant status is expected by April. This grant has been included in the proposed FY2019 budget. Tanyard Hill (Oaks III) Rezoning and Comp Plan Amendment The rezoning and comprehensive plan amendment request for the Oaks III/Tanyard Hill park property is on the Prince William County Planning Commission agenda for April 4, 2018. The request is planned to go before the Prince William County Supervisors for final approval in May. This request, if approved, will maintain the site as a park property and allow the town to install signage and construct a trail. The Town is continuing to work with the County to plan the trail section as part of the Occoquan Greenway Trail system. Stormwater Town staff met with County staff to discuss the stormwater management program request made by the Town to the Supervisor’s office on March 6, 2018. Since then, County staff has been in Town reviewing existing systems in an effort to perform a high-level review of the system and perform high-level mapping. The Town is continuing to work with the County on this issue. Recodification Project Staff held a kick-off meeting on August 30, on the recodification process with American Legal. Staff has developed a list of recommended code updates and has provided the current code to Town Manager’s Report April 3, 2018 Page 2 American Legal to begin the recodification process. The contractor has begun the legal review and staff will be bring policy changes for Council consideration throughout the process. The process is expected to last through the remainder of the current fiscal year. River Road Beautification Town staff has scheduled an on-site meeting with River Road residents on April 11, to discuss existing refuse container storage issues. Staff is evaluating a consolidated refuse storage location(s) in order to aid the community in beatification efforts, as well as ensuring Town Code regulations are being met. Budget Public Hearing Due to a misprint in the March 23 public hearing notice, the proposed budget public hearing has been rescheduled to April 17, 2018. The ad was corrected and run on March 30, and April 6, 2018. The public hearing on the proposed tax rates will remain on April 24, 2018. Upcoming Events • April 21: FOTO Spring Cleanup, Check-in at Town Hall, 9 am to 12 pm • April 28: Run for the Earth 5K (8:30 am) and Arbor Day Ceremony (9:45 am) • May 1: Town Election Day (Town Hall closed for business, open for Voting) • May 4: Music on Mill Concert Series Kicks-Off, 6 – 8 p.m. Meetings, Trainings, and Events • Dominion Meeting, Re: Military Banners, March 1 • PWC Public Works, Re: Stormwater, March 6 • Events Focus Group Kick Off, March 8 • PWC Building Official, Miller Brothers, Town Official, Re: River Mill Park, March 23 -END- Member of the Virginia Municipal League  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Town Treasurer’s Report Kirstyn Barr Jovanovich Town Council Meeting – April 3, 2018 TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Pink Bicycle Tea Room (Review Pending) Meals Tax Audit Pending (1) None Bottle Stop Wine (Review Completed) Fathom Realty (Review Pending) 2012 License BPOL Audit Pending (3) 13 Magickal Moons (Documentation Pending) Year Red Art and Design (Review Pending) Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 1 2/1/2018 Not compliant Inn/Virginia Grill Business License Delinquencies Length of Date of Business Name Delinquency Last Notice Status of Compliance Allstate Insurance Anthony 1 Year 01/31/18 Not compliant/New Cancel Owner/reminder letter sent Kaluca Art 1 Year 01/31/18 Not compliant/reminder letter sent Loric Counseling & Mediation 1 Year 01/31/18 Not compliant/reminder letter sent Meticulous Painting 1 Year 01/31/18 Not compliant/reminder letter sent Pin Curls Hair Salon 2 Years 02/01/18 Not compliant/reminder letter sent Quickpro Property Improvement 1 Year 01/31/18 Not compliant/reminder letter sent Real Estate Executive 1 Year 01/31/18 Not compliant/reminder letter sent Rivershore Charters 1 Year 01/31/18 Not compliant/reminder letter sent VACS LLC 1 Year 01/31/18 Not compliant/reminder letter sent Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Timothy James Golden 0 Year $0.00 02/15/18 Paid/Compliant Terrance Quinn 0 Year $0.00 02/15/18 Paid/Compliant Selecman, James 5 Years $1,476.29 02/15/18 Not Compliant/Final Notice delivered by Chief Mary Ann Auger 1 Year $139.56 02/15/18 Not Compliant Ernest J. Fore 3 Years $1,269.94 02/15/18 Not Compliant Town Treasurer’s Report April 3, 2018 Page 2 Granny’s Cottage Inc 2 Years $134.40 02/15/18 Not Compliant Nelson H Head 1 Year $428.32 02/15/18 Not Compliant Lance R Houghton 3 Years $406.00 02/15/18 Not Compliant Rashad Jones 1 Year $162.12 02/15/18 Not Compliant River Mill Investments LLC 1 Year $308.28 02/15/18 Not Compliant River Mill Investments LLC 1 Year $375.24 02/15/18 Not Compliant Monica Thomas 1 Year $160.56 02/15/18 Not Compliant Ewelina Wojno 2 Years $279.96 02/15/18 Not Compliant Anna Wong & Don Wong 1 Year $370.08 02/15/18 Not Compliant Other Items of Note None. Member of the Virginia Municipal League  TOWN OF OCCOQUAN FINANCIAL REPORT AS OF 12/31/2017 Final Unaudited YTD Draft As of 7/01/17 Income/(Loss) FY18 As of 12/31/17 30000 · Restricted-Mamie Davis Fund $ 100,000 $ - $ 100,000 30010 · Operating Reserve $ 200,000 $ - $ 200,000 30020 · Unrestricted Retained Earnings $ (7,058) $ (93,276) $ (100,335) 30030 · Temp. Restricted - CS $ 126,990 $ 49,776 $ 176,766 30040 · Temporarily Restricted - CIP $ 164,000 $ (56,476) $ 107,524 30050 · Temporarily Restricted - MDP $ 6,218 $ (3,413) $ 2,805 30060 · Temp. Restricted - PS Grant $ 37,774 $ 11,675 $ 49,449 30070 · Temporarily Restricted - PEG $ 491 $ - $ 491 30080 · Temporarily Restricted - Public Art $ 500 $ - $ - $ 628,915 $ (91,714) $ 536,701 Accrual Basis TOWN OF OCCOQUAN General Fund Profit & Loss Budget vs. Actual July through December 2017 Jul - Dec 17 Budget $ Over Budget Ordinary Income/Expense Income 40000 · TAXES 40010 · Real Estate $ 963 $ - $ 963 40020 · Meals Tax $ 109,435 $ 111,325 $ (1,890) 40030 · Sales Tax $ 12,877 $ 12,750 $ 127 40040 · Utility Tax $ 15,642 $ 16,250 $ (608) 40050 · Communications Tax $ 21,479 $ 22,000 $ (521) 40060 · Transient Lodging Tax $ 1,126 $ - $ 1,126 Total 40000 · TAXES $ 161,522 $ 162,325 $ (803) 41000 · FEES/LICENSES 41010 · Auto Decals $ 10,721 $ 11,000 $ (279) 41020 · Business Licenses $ 9,907 $ - $ 9,907 41030 · Late Fees $ 2,348 $ 1,250 $ 1,098 41040 · Fines - Public Safety $ 25,453 $ 12,000 $ 13,453 41050 · Architectural Review Board Fees $ 60 $ 25 $ 35 41060 · Precious Metal License $ - $ 400 $ (400) 41070 · ATM Fees $ 1,470 $ 1,500 $ (30) 41080 · Dock Fees $ 413 $ 1,750 $ (1,337) 41100 · Administrative Fees $ (1,792) $ 1,000 $ (2,792) 41110 · Services Revenue- Bldg Official $ 4,366 $ 10,000 $ (5,634) 41120 · Service Revenue - Engineering $ 8,194 $ 1,000 $ 7,194 41130 · Service Revenue - Legal $ 1,886 $ - $ 1,886 41140 · Services Revenue - Landscaping $ 180 $ - $ 180 Total 41000 · FEES/LICENSES $ 63,206 $ 39,925 $ 23,281 42000 · GRANTS 42010 · Litter Grant $ 1,006 $ 1,006 $ - 42020 · Public Safety (HB 599) $ 11,675 $ 10,990 $ 685 42050 · Grants Other $ - $ - $ - 42060 · (VML) $ 1,000 $ 1,000 $ - Total 42000 · GRANTS $ 13,681 $ 12,996 $ 685 43000 · RENTALS 43010 · Town Hall $ 200 $ 250 $ (50) 43020 · River Mill Park $ 500 $ 1,000 $ (500) Total 43000 · RENTALS $ 700 $ 1,250 $ (550) 44000 · OTHER 44010 · General Fund Interest $ 114 $ 60 $ 54 44040 · Bricks Revenue $ 827 $ 2,000 $ (1,173) 44050 · General Fund - Sponsorships $ 1,985 $ 2,500 $ (515) 44060 · Other $ 838 $ 250 $ 588 Total 44000 · OTHER $ 3,764 $ 4,810 $ (1,046) Total Income $ 242,872 # $ 221,305 # $ 21,566 Page 2 of 6 Accrual Basis TOWN OF OCCOQUAN General Fund Profit & Loss Budget vs. Actual July through December 2017 Jul - Dec 17 Budget $ Over Budget Expense 60000 · PERSONNEL SERVICES $ 149,758 $ 167,895 $ (18,137) 60400 · PROFESSIONAL SERVICES 60410 · Building Official Services 60415 · Services Expense-Bldg Official $ 1,485 $ - $ 1,485 60410 · Building Official Services - Other $ 1,370 $ 12,500 $ (11,130) Total 60410 · Building Official Services $ 2,855 $ 12,500 $ (9,645) 60420 · Consulting $ (330) $ - 60430 · Zoning and Engineering Services 60435 · Services Expense - Engineering $ 4,045 $ - $ 4,045 60430 · Zoning and Engineering Services - Other $ 17,790 $ 25,000 $ (7,210) Total 60430 · Zoning and Engineering Services $ 21,835 $ 25,000 $ (3,165) 60440 · Legal Services 60445 · Services Expense - Legal $ - $ - $ - 60440 · Legal Services - Other $ 21,719 $ 25,000 $ (3,281) Total 60440 · Legal Services $ 21,719 $ 25,000 $ (3,281) 60450 · Audit Services $ - $ - $ - 60460 · Payroll Processing $ 720 $ 300 $ 420 60470 · Bank Charges $ 190 $ 50 $ 140 60400 · PROFESSIONAL SERVICES $ 46,989 $ 62,850 $ (15,861) 60800 · INFORMATION TECHNOLOGY SERVICES $ 9,515 $ 5,075 $ 4,440 61200 · MATERIALS AND SUPPLIES $ 3,822 $ 3,900 $ (78) 61600 · OPERATIONAL SERVICES $ 3,230 $ 4,275 $ (1,045) 62000 · CONTRACTS $ 35,844 $ 40,000 $ (4,156) 62400 · INSURANCE $ 10,523 $ 7,860 $ 2,663 62800 · PUBLIC INFORMATION $ 1,759 $ 1,625 $ 134 63200 · ADVERTISING $ 3,890 $ 8,000 $ (4,110) 63600 · TRAINING AND TRAVEL $ 5,279 $ 7,550 $ (2,271) 64000 · VEHICLES AND EQUIPMENT $ 5,660 $ 6,675 $ (1,015) 64400 · SEASONAL $ 3,506 $ 2,250 $ 1,256 64800 · TOWN HALL $ 6,312 $ 5,135 $ 1,177 65200 · MILL HOUSE MUSEUM $ 6,104 $ 6,370 $ (266) 65600 · VISITORS CENTER $ 90 $ 250 $ (160) 66000 · MAINTENANCE YARD (Commerce) $ 1,744 $ 1,120 $ 624 66400 · MILL STREET STORAGE FACILITY $ 33 $ 125 $ (92) 66800 · RIVER MILL PARK & FACILITY $ 14,309 $ 11,845 $ 2,464 67200 · MAMIE DAVIS PARK $ 1,348 $ 1,650 $ (302) 67600 · TANYARD HILL ROAD PARK $ - $ 400 $ (400) 68000 · FURNACE BRANCH PARK $ - $ 250 $ (250) 68400 · STREETS AND SIDEWALKS $ - $ 700 $ (700) 68800 · HISTORIC DISTRICT $ 8,749 $ 5,205 $ 3,544 69200 · SPECIAL EVENTS $ 6,009 $ 5,500 $ 509 Total Expense $ 324,473 $ 356,505 $ (32,032) General Fund Net Income $ (81,601) $ (135,200) $ 53,599 Page 3 of 6 Accrual Basis TOWN OF OCCOQUAN General Fund Profit & Loss Budget vs. Actual July through December 2017 Jul - Dec 17 Budget $ Over Budget CRAFT SHOW EXPENSE Jul - Dec 17 Budget Over Budget Income $ 105,813 $ 107,195 $ (1,382) Expense $ 56,036 $ 54,060 $ 1,976 Total Net Income $ 49,776 # $ 53,135 $ (3,359) MAMIE DAVIS PARK Jul - Dec 17 Budget Over Budget Income $ 1,101 $ 2,050 $ (949) Expense $ 4,514 $ 1,000 $ 3,514 Total Net Income $ (3,413) $ 1,050 $ (4,463) PEG FUND Jul - Dec 17 Budget Over Budget Income $ - $ - $ - Expense $ - $ - $ - Total Net Income $ - CIP FUND Jul - Dec 17 Budget Over Budget 70003 · Street Maintenance $ 6,216 $ 15,000 $ (8,784) 70005 · Building Maintenance $ - $ 2,500 $ (2,500) 70006 · Stormwater Management $ - $ 5,000 $ (5,000) 70008 · Trash/Recycling Containers $ - $ 11,000 $ (11,000) 70009 · Town Hall Renovations $ - $ 15,000 $ (15,000) 70012 · Gas Light Replacement $ 6,065 $ 10,000 $ (3,935) 70017 · Community Planning Project $ 24,985 $ 25,000 $ (15) 70019 · Jennings Property $ 786 $ - $ 786 70020 · Street/Curb Striping Program $ - $ 8,000 $ (8,000) 72001 · Tanyard Hill $ - $ 2,500 $ (2,500) 72004 · Canoe/Kayak Ramp $ 990 $ 140,000 $ (139,010) 72006 · Riverwalk Boardwalk $ - $ 10,000 $ (10,000) 72008 · River Mill Park Maintenance $ - $ 5,000 $ (5,000) 74002 · In-Vehicle Laptop Replacement $ - $ 2,500 $ (2,500) 74003 · Body Armor $ 1,777 $ 4,000 $ (2,223) 74006 · IBR Reporting System Replacement $ - $ 5,000 $ (5,000) 76001 · Computer Upgrades $ - $ 10,000 $ (10,000) 76006 · Document Management System $ - $ 5,000 $ (5,000) 78002 · Town Code Recodification $ 2,263 $ 10,000 $ (7,737) 78005 · Office Equipment Replacement $ - $ 6,000 $ (6,000) 78006 · Zoning & Subdivision Update $ 13,394 $ - $ 13,394 Total 70000 · CIP EXPENSE $ 56,476 $ 291,500 $ (235,024) Total Other Expense Total Net Income/Loss(All Funds) $ (91,714) # $ (317,455) # $ 286,291 Page 4 of 6 11:19 AM TOWN OF OCCOQUAN 03/28/18 Accrual Basis Balance Sheet As of December 31, 2017 Dec 31, 17 Dec 31, 16 $ Change % Change ASSETS Current Assets Checking/Savings 10001 · Petty Cash $ 100 $ 100 $ - - 10020 · Operating Account - Payroll $ 6,461 $ 16,524 $ (10,063) -61% 10021 · Operating Account $ (310) $ 35,219 $ (35,529) -101% 10022 · Operating Account 0058 $ 65,667 $ - $ 65,667 100% 10030 · Craft Show - Checking $ 48,450 $ 8,077 $ 40,372 500% 10031 · Craft Show - MM/CD $ 200,000 $ 200,000 $ - - 10032 · Craft Show - MM $ - $ 164,943 $ (164,943) -100% 10033 · Craft Show - Paypal $ 300 $ - $ 300 100% 10034 · Craft Show - Investment Pool $ 101,507 $ 100,951 $ 556 1% 10080 · Mamie Davis - Checking $ 4,783 $ 4,183 $ 600 14% 10081 · Mamie Davis - MM/CD $ 100,000 $ 100,000 $ - - 10091 · Bricks - PayPal $ 388 $ - $ 388 100% 10092 · Bricks MM $ - $ 6,097 $ (6,097) -100% 10094 · Craft Show- MM 5997 $ 83,542 $ - $ 83,542 100% 10095 · Brick MM 2125 $ 7,150 $ - $ 7,150 100% Total Checking/Savings $ 618,038 $ 636,095 $ (18,057) -3% Accounts Receivable 10180 · Accounts Receivable $ 27,891 $ 22,879 $ 5,013 22% 10190 · Real Estate Receivable $ 6,305 $ (5,961) $ 12,266 206% 10200 · Sales Tax Receivable $ 2,167 $ 2,044 $ 123 6% 10240 · Craft Show Receivable $ 5,444 $ - $ 5,444 100% 10250 · Engineering Receivable $ 1,130 $ 1,858 $ (728) -39% 10260 · Building Official Receivable $ 1,284 $ (11,705) $ 12,989 111% 10270 · BPOL Receivable $ (110) $ 102 $ (212) -209% Total Accounts Receivable $ 44,110 $ 9,216 $ 34,893 379% Other Current Assets 10290 · Inventory $ 1,737 $ 1,737 $ - - 11000 · Prepaid Expenses $ 9,023 $ 3,109 $ 5,914 190% 12000 · Property Deposit $ - $ 40,000 $ (40,000) -100% 14990 · Undeposited Funds $ (290) $ 273 $ (563) -206% Total Other Current Assets $ 10,471 $ 45,119 $ (34,649) -77% Total Current Assets $ 672,618 $ 690,431 $ (17,813) -3% TOTAL ASSETS $ 672,618 $ 690,431 $ (17,813) -3% Page 5 of 6 11:19 AM TOWN OF OCCOQUAN 03/28/18 Accrual Basis Balance Sheet As of December 31, 2017 Dec 31, 17 Dec 31, 16 $ Change % Change LIABILITIES & EQUITY Liabilities Current Liabilities Total Accounts Payable $ 36,968 $ 31,351 $ 5,617 18% Total Credit Cards $ 2,656 $ 1,047 $ 1,609 154% Other Current Liabilities 20935 · Performance Bond $ 13,558 $ 4,126 $ 9,432 229% 20940 · Unearned Craft Show Revenue 20941 · Fall Show 20947 · Fall Booth Fee $ 4,975 $ - $ 4,975 100% Total 20941 · Fall Show $ 4,975 $ - $ 4,975 100% 20950 · Spring Show 20956 · Spring Show Booth Fee $ 14,825 $ - $ 14,825 100% Total 20950 · Spring Show $ 14,825 $ - $ 14,825 100% 20940 · Unearned Craft Show Revenue - Other $ - $ 12,822 $ (12,822) -100% Total 20940 · Unearned Craft Show Revenue $ 19,800 $ 12,822 $ 6,978 54% Total 20960 · Unearned Other Revenue $ 3,115 $ 750 $ 2,365 315% 20980 · Unearned R.E. Tax $ 55,100 $ 25,289 $ 29,811 118% Total 21200 · Payroll Liabilities $ 4,220 $ 11,893 $ (7,672) -65% Total Other Current Liabilities $ 95,794 $ 54,880 $ 40,914 75% Total Current Liabilities $ 135,418 $ 87,277 $ 48,140 55% Total Liabilities $ 135,418 $ 87,277 $ 48,140 55% Equity 30000 · Restricted-Mamie Davis Fund $ 100,000 $ 100,000 $ - - 30010 · Operating Reserve $ 200,000 $ 200,000 $ - - 30020 · Unrestricted Retained Earnings $ (7,058) $ (95,993) $ 88,934 93% 30030 · Temp. Restricted - CS $ 126,991 $ 143,223 $ (16,232) -11% 30040 · Temporarily Restricted - CIP $ 164,000 $ 337,000 $ (173,000) -51% 30050 · Temporarily Restricted - MDP $ 6,218 $ 3,673 $ 2,545 69% 30060 · Temp. Restricted - PS Grant $ 37,774 $ 23,424 $ 14,350 61% 30070 · Temporarily Restricted - PEG $ 491 $ 209 $ 282 135% 30080 · Temp. Restricted - Public Art $ 500 $ - $ 500 100% Net Income $ (91,714) $ (108,383) $ 16,669 15% Total Equity $ 537,201 $ 603,153 $ (65,953) -11% TOTAL LIABILITIES & EQUITY $ 672,618 $ 690,431 $ (17,813) -3% Page 6 of 6  TOWN OF OCCOQUAN TOWN COUNCIL Elizabeth A. C. Quist, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Jim Drakes Cindy Fithian www.occoquanva.gov Joe McGuire TOWN MANAGER Occoquan Police Department Kirstyn Barr Jovanovich CHIEF OF POLICE/ Monthly Town Council Report TOWN SERGEANT Adam C. Linn March 2018 Departmental Goals (Set by Town Council in February 2016) Goal 1: Protection of private property Goal 2: Improvement of pedestrian safety Goal 3: Increased patrol hours including nights and weekends Goal 4: Prioritizing community meetings outside of town Goal 5: Updating department policies Significant Incidents Nature Date Location Details Court 3/1/2018 Manassas Attended General District Court. Telephone Fraud 3/1/2018 Town Received complaint regarding telephone call from alleged law enforcement regarding payment for warrant. Investigated and identified as fraudulent telephone scam. Police Assist –wires 3/2/2018 Town Responded to lines down on Poplar down Alley. Notified PWCPD Communications and secured wires. Police Assist –wires 3/2/2018 Town Responded to Washington St. for wires down down across driveway and roadway. Notified PWCPD Communications and secured wires. Destruction of 3/2/2018 Town Responded to business complaint of Property vandalism in a Mill St. business. Investigation is ongoing. Police Assist – 3/2/2018 Town line Responded to for tree and power lines tree/wires down down. Notified PWCPD Communications. Occoquan Police Department Report March 2018 Page 2 Suspicious 3/6/2018 Town Responded to a business with a Situation missing basement window. Investigated and determined window had broken as a result of wind storm. Drug Arrest 3/8/2018 Town During a traffic stop, drugs were located and seized. Driver was charged with possession. Possession of False 3/8/2018 Town During traffic stop, a false ID was ID located and seized. Driver was charged with passion of false ID. Recovered Stolen 3/12/2018 Town A stolen vehicle was recovered in the Auto VDOT lot under the Rt. 123 bridge. Sunken Boat 3/14/2018 Town Observed a boat underwater behind 309 Mill St. Contacted Virginia Marine Police. Responded with Virginia Marine Patrol. Medical Assistance 3/14/2018 Town Responded with Fire/Rescue to a medical emergency on Mill St. Assisted rescue. Suspicious Vehicle 3/15/2018 Town Received a complaint of a suspicious vehicle near Occoquan Heights. Located vehicle under 123 Bridge. Weather – 3/21/2018 Town Staffed town during winter weather Emergency and attended PWC Emergency Operations Center conference calls. Neighbor 3/22/2018 Town Received a complaint regrading on- Complaint going neighbor complaint. Pedestrian 3/25/2018 Town Responded to Town for complaints of Complaints large amounts of Pokémon players in Town. Neighbor 3/25/2018 Town Received complaint regarding on-going Complaint neighbor dispute. Vandalism 3/27/2018 Town Dispatched to River Road for Complaint vandalism compliant. Sunken Boat follow 3/28/2018 Town Responded at request of Virginia up Marine Police to assist in investigation. Occoquan Police Department Report March 2018 Page 3 Traffic Summonses FYTD (GRAPH) 1 140 131 120 99 100 102 95 100 85 89 80 62 60 43 Fiscal Year 2018 38 40 39 41 39 41 41 40 27 Fiscal Year 2017 19 14 20 10 10 0 0 0 0 1Goals 1, 2 Parking Tickets Issued FYTD (GRAPH) 2 50 44 43 45 40 37 35 35 33 35 30 29 30 26 23 23 23 Fiscal Year 2018 25 21 1920 18 18 20 17 17 Fiscal Year 2017 15 9 10 6 5 0 0 0 0 2Goal 2 Traffic Enforcement FYTD (GRAPH) 3 250 208 200 150 135 138 121 124 128 113 100 89 Fiscal Year 2018 64 63 63 72 55 61 53 58 Fiscal Year 2017 50 24 19 14 21 18 0 0 0 0 3Goal 2 Occoquan Police Department Report March 2018 Page 4 Patrol Hours FYTD (GRAPH) 4 300 247.25 250 222.5 212.5 196.5 185.5 200 173.5 176.5 165 141.3 149.3 143 132.5 139.5 142.5 136 150 119.5 122 126 Fiscal Year 2018 109 109 100 Fiscal Year 2017 47.5 50 0 0 0 0 4Goals 1, 2, 3 Administrative/Training Hours FYTD Patrol Hours FYTD Linn Volunteer Admin Barker Neff Feliciano Linn Barker Neff Feliciano Community Relations Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown, especially during Pokémon gaming times. Engage in stop sign and speed compliance details. Current Initiatives Working with auxiliary officers to increase patrols and visibility on nights and weekends.1 Worked with volunteer staff to address administrative needs of the Town and Police Department. Continued with “Stop Sign Enforcement Ahead” campaign. Directed speed enforcement patrols on Washington Street. Directed traffic enforcement on Commerce Street and Gordon Boulevard (Block the Box and Driving off Roadway) and Cut-through traffic on Poplar Alley.2 1Goal 3 2Goal 2  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: Date 8 A: Request to Approve Arts and Crafts Exploratory Committee Charter Explanation and Summary: At the direction of Town Council, staff developed a draft committee charter for an exploratory committee that would be tasked with evaluating the implementation and structure of the Occoquan Arts and Crafts Shows and providing a report and recommendation to the Town Council on the future of the show. The Town Council discussed the draft Charter during its March 20, 2018 work session and directed staff to update the charter to adjust the membership requirements and develop a proposed timeline. Attached is a revised draft charter for Council review. This is a request to approve the charter and to appoint membership. Town Attorney’s Recommendation: Recommend approval. Town Manager’s Recommendation: Recommend approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to approve the charter to establish the Arts and Crafts Show Exploratory Committee.” OR Other action Council deems appropriate. Attachments: (1) Draft Committee Charter ARTS AND CRAFTS SHOW EXPLORATORY COMMITTEE DRAFT CHARTER - REVISED BACKGROUND The Occoquan Arts and Craft Show (“Show”) has been held within the Town of Occoquan for the past 50 years. It has evolved over the years from a small event held in an open lot to a large two-day outdoor street festival that sees more than 10,000 visitors to the town. The Town of Occoquan has also changed within this time, growing from approximately 300 residents to more than 1,000, with new residential developments and commercial redevelopment, and a flourishing downtown historic business district. As the community continues to grow and change, this event must be reviewed to ensure it is meeting its intended goals: - Enhance the Town of Occoquan as a center for living, shopping, dining, art, and history. - Generate funds for town capital projects and other town financial needs. PURPOSE The Arts and Craft Show Exploratory Committee (“Committee”) will review the purpose and goals of the Show and provide recommendations to Town Council on the future of the Show. COMMITTEE STRUCTURE AND MEMBERSHIP The Committee will be a special committee and will serve until final recommendations are provided to Town Council as detailed in this document. The Committee will consist of eleven (11) members, including the following requirements: - Three (3) members of the business community representing a restaurant, professional business, and retail; - Four (4) residents with at least one owning property (1) outside of the historic district and one owning property (1) within the historic district; - Two (2) local arts and/or crafts vendors/businesses; - Town Manager; and - Events and Community Development Director. Town Council will consider and appoint all membership. The Events and Community Development Director will serve as Chairperson. At the first meeting, the Committee will designate a Co-Chair to serve in the absence of the Chair. Arts and Crafts Show Exploratory Committee – Draft Charter REV Page 1 of 3 MEETINGS The Committee will meet on a regular basis as agreed upon by members of the Committee. At every meeting of the Committee, the Committee will designate a member to be responsible for preparing minutes. The Committee will review and approve minutes at the beginning of each meeting and submit to the Town Clerk for record retention by the Town of Occoquan. COMMITTEE RESPONSIBILITIES The Committee will meet on a regular basis to discuss, analyze, and prepare recommendations and a final report to the Town Council on the future of the Show. The Committee will evaluate and provide recommendations that support the goals of the Show, including: 1. Enhancing the Town of Occoquan as a center for living, shopping, dining, art, and history. 2. Generating funds for town capital projects and other town financial needs. The Committee may also review the goals and include recommended changes within the report. In preparing its recommendation, the Committee will consider a variety of factors that impact the Show including, but not limited to: 1. Availability of quality arts and crafts vendors. 2. Shopping patterns (online vs. in-person). 3. Challenges of hosting a multi-day, outdoor street event. 4. Generational impact on arts and crafts development, and shopping patterns. 5. Ability to generate at least $120,000 in annual net revenue for town capital projects. 6. Competing events; number of similar events in region. 7. Impact on residents and businesses. 8. Community demand for events, including type, frequency, etc. 9. Goals of events: quality of life, revenue generating, tourism impact. 10. Community and business input. 11. Other current town and business events. The Committee will have approximately six months to provide a final report and recommendation to the Town Council on the future of the Show, with a presentation to Town Council scheduled for the November 2018 work session. Recommendations will be considered for implementation no earlier than the 2019 Fall Show, or as determined and directed by the Town Council. Arts and Crafts Show Exploratory Committee – Draft Charter REV Page 2 of 3 TIMELINE Below is a proposed timeline to achieve main charter objectives: Activity Date Town Council approves charter, appoints membership April 3, 2018 Initial Organizational Meeting • Establish meeting dates/times Late April/Early May • Appoint Vice-Chair, Secretary Research period • Develop community engagement plan/tools May - August • Identify/request necessary resources • Develop and execute research plan Community Engagement Meeting September Draft Report Prepared October Final Report Prepared November Presentation to Town Council November 20, 2018 REPORT The Committee will prepare a report and present to the Town Council in November 2018. At a minimum, the report will include the following: 1. Description of the Issue 2. Factors Considered a. Community/Residential Input b. Business Input c. Show Goals/Objectives d. Other Factors 3. Recommended Actions a. Recommendations b. Implementation Time Line c. Fiscal Impact d. Community Impact 4. Next Steps Arts and Crafts Show Exploratory Committee – Draft Charter REV Page 3 of 3  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: April 3, 2018 8 B: Proclamation for Arbor Day Explanation and Summary: This is a request to proclaim April 28, 2018, as Arbor Day in the Town of Occoquan. A short tree planting ceremony will be held in partnership with Keep Prince William Beautiful on Saturday, April 28, 2018, on Commerce Street in recognition of Arbor Day. In addition, the Town will be awarded the Tree City USA designation for the first time during this event. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to approve the 2018 Arbor Day proclamation.” OR Other action Council deems appropriate. Attachments: (1) Proclamation  Proclamation WHEREAS, in 1872, J. Sterling Morton proposed that a special day be set aside for the planting of trees, and this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and WHEREAS, conservation of our natural resources and beautification of the Occoquan community are both very important to the quality of life enjoyed by residents, and WHEREAS, trees enhance the beauty of Occoquan, increase property values, enhance the economic vitality of business areas, improve our environment, and provide important educational experiences, and WHEREAS, the planting of new trees will be the expressions of our commitment to future generations, and NOW, THEREFORE, I, Elizabeth A.C. Quist, Mayor of the Town of Occoquan and on behalf of the Occoquan Town Council hereby proclaim Saturday, April 28, 2018 as ARBOR DAY in the Town of Occoquan and urge all individuals, groups, and businesses to celebrate and enjoy Occoquan’s outdoors and the richness of our town through the planting and preservation of trees. Adopted this 3rd day of April 2018. ______________________________ Elizabeth A.C. Quist MAYOR On behalf of the Town Council of Occoquan, Virginia ATTEST: _________________________________ Christopher Coon, Town Clerk