City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting October 2, 2018| 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. August 7, 2018 Regular Meeting Minutes b. August 21, 2018 Work Session Meeting Minutes 5. Councilmember Reports 6. Mayor’s Report 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Logo, Tagline, and Branding Discussion b. West Locust Street BMP c. Request to Adopt 2019 Meeting and Holiday Calendar Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov. Town Council Regular Meeting Cover Page Page 2 August 7, 2018 d. Request to Set Not-To-Exceed Amount for Wreath Installation e. Interim Town Manager Discussion 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquan.org.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Wednesday, August 7, 2018 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Elizabeth Quist, Interim Town Manager; Martin Crim, Town Attorney; Bruce Reese, Town Engineer; Adam Linn, Chief of Police; Christopher Coon, Town Clerk; 1. Call to Order Mayor Porta called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Citizens Time Walt Seiberling, 107 Poplar Lane, stated the Town should ensure the Building Official has not required a building permit for work that does not require one. He wanted to know what visibility the Town was going to provide to the residents in regards to the recodification of the Town Code. Finally he wanted to know what visibility the Town was going to provide in regards to Prince William County’s assessment and recommendations for the Town’s watershed management. Nick Roper, 188 Washington Street, requested a waiver of the rental fees for River Mill Park on September 21, 2018 for a P.O.W. and M.I.A. Recognition Ceremony. 4. Response to Citizens Time It was moved to waive the rental fee for River Mill Park on September 21, 2018. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Perkins that the Action Item be approved. Motion passed, unanimous. Watershed Management - Mayor Porta stated that the Town recently received a report from Prince William County after performing an assessment of the Town’s underground stormwater system. The assessment resulted in many photos and the Town will have a meeting on August 21, 2018 to show the photos and share results of the assessment with residents. Mayor Porta stated that if the County charged Town residents the same as County residents, it would cost the Town $30,000. That figure does not include the amount it would cost to bring the current systems up to the County’s standard. Building Official – Mayor Porta requested clarification from Mr. Seiberling. Mr. Seiberling stated that previously the Town’s Building Official before Prince William County was requiring building permits for replacement of shingles on roofs and the Virginia State Building Code does not require a permit. Interim Town Manager Quist stated that the roof permit for 313 Mill Street had extenuating circumstances that required the permit. Town Council Regular Meeting Minutes August 7, 2018 Recodification – Ms. Quist stated the recodification is an entire recodification from an external company, in addition to a legal review of our Town Code. The company will ensure references to the Virginia State Code are still valid, and clean up formatting issues. She also stated that the Town received the legal comments from their review last week. Mr. Crim also stated that any proposed changes would be advertised, as necessary, before approval. Mayor Porta also stated that any potential changes to the Town Code will be made available for review on the Town’s website. 5. Approval of Minutes It was moved to approve the minutes of the July 3, 2018 Regular Meeting. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Holloway that the Action Item be approved. Motion passed, unanimous. 6. Councilmember Reports Councilmember Fithian reported the Home Owners’ Association and attorney for The Moorings of Occoquan have received her request to allow Town residents membership to the pool located at the end of Poplar Lane outside of Town. 7. Mayor’s Report Mayor Porta reported a list of events he attended as a representative for the Town of Occoquan. 8. Staff Reports A. Town Attorney: Mr. Crim reported on the following two items: i. River Mill Park – He stated that current discussions have stalled and Town Staff would like input and direction from the Town Council. ii. Recodification – He stated that he responded to the legal review and questions associated with that review. B. Town Engineer: Mr. Reese submitted a report as part of the meeting agenda. Mayor Porta asked Mr. Reese if he could do a regulatory inspection of a BMP located behind the Lynn property on Union Street, and asked Mr. Crim what remedies were available to require adjoining property owners to mitigate the flow of water. Mr. Crim stated that it would be determined based on the requirements in place when the property was developed. He stated other factors could play a role in the outcome. However, if there were no records of the stormwater issues the dispute would be a civil dispute. Mayor Porta stated that he would let Ms. Lynn know that the Town Engineer would review the BMP for regulatory violations. C. Building Official: The Building Official’s report was submitted as part of the meeting agenda. No questions were received. D. Town Manager: Ms. Quist submitted a manager’s report as part of the meeting agenda. Additionally, she provided an update on the Mill Street Intersection Improvement Page 2 of 6 Town Council Regular Meeting Minutes August 7, 2018 project. The update showed the Town’s cost would be about $149,000 to improve the Mill and Washington Street intersection and the Mill and Ellicott Street intersection. Town Council conferred and decided to have an additional discussion on a later date. Councilmember Perkins inquired if there had been any update in regards to the additional funding for the Canoe and Kayak Ramp. Ms. Quist stated there is no update and that she has reached out to the DCR contact, who was on vacation. Mayor Porta stated that he spoke with Supervisor Anderson about debris along the top of the Occoquan Dam. He stated that she is trying to create a working group to help resolve and mitigate those issues. Councilmember Fithian nominated Councilmember Holloway as a Town Council representative to that working group. E. Town Treasurer: Ms. Rodriguez submitted the Treasurer’s report as part of the meeting agenda. No questions were received. F. Chief of Police: Chief Linn submitted a report as part of the meeting agenda. He also reported the following: i. ASAP Program – Chief Linn congratulated Councilmember Holloway as the Town representative. ii. Grants - Chief Linn stated that the Town has received a grant and he will have to report the amount at a later date. Vice Mayor Sivigny commended the Police Department on stop sign enforcement. Councilmember Holloway inquired about the apparent change of focus from the issuance of parking tickets to traffic enforcement. Chief Linn stated that one large change to the reduction in parking tickets issued was because they were being used as a way to bring residents into compliance with regards to auto decals in the prior year. Mayor Porta stated a Councilmember asked him about the incident that occurred at Touch of Gold. He stated that the business door was not locked and a customer went into the business while no employees were on site. The customer then contacted the police and resolved the issue. Mayor Porta also stated that he would like to have a discussion with Town Council about adopting an ordinance to allow golf carts to be used in the town. G. Boards and Commissions: Councilmember Perkins reported the Planning Commission and ARB held a joint meeting for the developer of the Jennings Mill property to give them a presentation. The Planning Commission went into the meeting for the potential development project with questions in line with the Comprehensive Plan. Chairperson Seefeldt reported the ARB had many concerns with the potential plans that were presented. The ARB created a document to list all of those concerns and provided it to the developer. She also stated that they are going to use that document during a Page 3 of 6 Town Council Regular Meeting Minutes August 7, 2018 work session meeting to discuss each of their concerns. She wanted to bring to the Town Council’s attention that enforcement of ARB items is not consistent. She also stated that in March 2017, the new sign guidelines were approved by ARB but have yet to come before Town Council for approval. Mayor Porta stated that he would like to meet with her and Ms. Quist to discuss some of the issues she brought forth. 9. Regular Business 9A. Request to Approve 113 Poplar Lane Site Plan It was moved to approve the site plan for 113 Poplar Lane – Pool Improvement, contingent on the purchase of phosphorus credits and completion and submission of erosion and sediment control bond and agreement. A motion was made by Councilmember Holloway, seconded by Councilmember Perkins that the Action Item be approved. Motion passed, unanimous. 9B. Request to Approve Bond Release Request for 113 Poplar Lane Pool It was moved to approve the release of the 113 Poplar Lane Erosion and Sediment bond in the amount of $3,570. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian that the Action Item be approved. Motion passed, unanimous. 9C. Request to Award Contract for Snow Removal Services It was moved to extend the existing contract with Virginia Lawn Service for snow and ice removal services for one year, Fiscal Year 2019, and to set a not-to-exceed amount of $5,000. A motion was made by Councilmember Fithian, seconded by Councilmember Dawson that the Action Item be approved. Motion passed, unanimous. 9D. Request to Amend Town Code Section 30-33 It was moved to amend Sec. 30-33 as presented, and further move to resume enforcement of this residential refuse ordinance on River Road, pending 30-day notice provided to residents. A motion was made by Councilmember Fithian, seconded by Councilmember Holloway that the Action Item be approved. Motion passed, Ayes – Councilmember Perkins, Councilmember Holloway, Councilmember Fithian, and Vice Mayor Sivigny, by roll call vote. 9E. Discussion to Define Parameters for On-call Labor for Stormwater System Debris Removal It was discussed and Council agreed to allow Mayor Porta to obtain quotes for on-call labor to remove debris from stormwater system during storms.. 9F. Request to Accept VMLIP Grant for Public Safety Equipment Page 4 of 6 Town Council Regular Meeting Minutes August 7, 2018 It was moved to accept the grant funds from the Virginia Municipal League Insurance Program and approve the purchase of the proposed supplies for the use in public safety. A motion was made by Councilmember Holloway, seconded by Councilmember Perkins that the Action Item be approved. Motion passed, unanimous. 10. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1): a personnel matter involving other personal related to a specific individual. Councilmember Fithian seconded. The motion passed, unanimous. Closed Session began at 8:16 p.m. The Council came out of closed session at 9:12 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Fithian seconded. Motion passed, Ayes Councilmember Perkins, Councilmember Holloway, Councilmember Fithian, Councilmember Dawson, and Vice Mayor Sivigny, by roll call vote. 9G. Request to Appoint Member to the Boards and Commissions It was moved to appoint Jenn Mathis to the Planning Commission effective August 7, 2018. A motion was made by Councilmember Perkins, seconded by Councilmember Dawson that the Action Item be approved. Motion passed, unanimous. 9H. Request to Appoint Member to the Boards and Commissions It was moved to appoint Johnathan Torres to the Architectural Review Board effective August 7, 2018. A motion was made by Councilmember Holloway, seconded by Vice Mayor Sivigny that the Action Item be approved. Motion passed, unanimous. 9I. Request to Approve the Letter Agreement Employment Contract It was moved to approve the employment contract with Elizabeth Quist. A motion was made by Councilmember Dawson, seconded by Councilmember Fithian that the Action Item be approved. Motion passed, unanimous. 11. Adjournment The meeting was adjourned at 9:18 p.m. Page 5 of 6 Town Council Regular Meeting Minutes August 7, 2018 _____________________________ Christopher Coon Town Clerk Page 6 of 6  OCCOQUAN TOWN COUNCIL Work Session Minutes Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, August 21, 2018 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Cindy Fithian, Laurie Holloway, and Eliot Perkins. Absent: Councilmember Matthew Dawson Staff: Elizabeth Quist, Interim Town Manager; Adam Linn, Police Chief; 1. Call to Order Mayor Porta called the meeting to order at 6:59 p.m. 2. Work Session 2A. Presentation by Imagine, INC. Patrick King presented preliminary work on the new Town Logo and received feedback from Town Council those attending the meeting. 2B. Stormwater Presentation Mayor Porta presented photos and some examples of issues found during Prince William County’s assessment of the Town’s stormwater systems. In addition, Mayor Porta explained that there would ultimately be a cost associated with remediation of existing issues, as well as further on-going maintenance, that would need to be borne by Occoquan property owners. 3. Adjournment The meeting was adjourned at 8:46 p.m. Christopher Coon Town Clerk Page 1 of 1  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins INTERIM TOWN MANAGER Elizabeth A.C. Quist Town Engineer’s Report Town Council Meeting –October 2, 2018 Kayak/Canoe Launch – update from last report Two bids received in July 2017 (Delta Marine and McLean Endeavors), both over budget. Department of Conservation and Recreation (DCR) has indicated possible additional funding from the current $100,000 to $280,000. Updates to permits, historic resources, threatened and endangered species discussed. Both bidders reached for confirmation previous bids are still valid. New budget due to DCR by October 15, 2018. River Mill Park – Moisture Issue in Storage Room – no change from last report Evaluating options for corrections as directed by Council during November meeting. Kiely Court Project – update from last report Land Disturbance Permit issued - construction commenced. Plan revision submitted, reviewed, and ready for approval. Rivertown Project – no change from last report Land Disturbance Permit issued – construction proceeding. Boundary Branch - update from last report Boundary Branch, Vantage Point BMP, Lynn property – other runoff issues reviewed Oaks III - update from last report Reminder that street dedication and lot line vacation plat needed when site plan submitted. -END- Member of the Virginia Municipal League Report Date: 9/25/2018 DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Report Time: 3:07:36 PM Town of Occoquan - Permit Report September 2018 Permit Number Main Address Description Permit Type Permit Permit Workclass Issue Date Finalize Date Valuation BLD2019-00547 402 FORTRESS WAY KITCHEN RENOVATION TO CONDO UNIT - FOBuilding Issued C - Alteration/Repair 07/30/2018 $16,000.00 ELE2019-00994 429 FORTRESS WAY REPLACE 200 AMP PANEL AND INSTALL CIR Electrical Finaled R - Alteration/Repair 09/11/2018 09/14/2018 $0.00 GAS2019-00432 270 GASLIGHT LANDING CT ALTERATION/REPAIRS TO REPLACE HVAC U Gas Issued C - Alteration/Repair 09/20/2018 $4,751.00 BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TO WATER DAMBuilding Issued C - Alteration/Repair 02/23/2018 $10,000.00 BLD2018-03636 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENO Building Issued C - Alteration/Repair 05/23/2018 $20,000.00 ELE2018-04745 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENO Electrical Issued C - Alteration/Repair 06/28/2018 $20,000.00 MEC2018-01930 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENO Mechanical Issued C - Alteration/Repair 07/18/2018 $1,500.00 PLB2018-01804 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENO Plumbing Issued C - Alteration/Repair 07/18/2018 $20,000.00 BLD2018-04612 416 MILL ST BANN THAI OLD TOWN - TLO Building Finaled C - Tenant Layout 06/26/2018 08/22/2018 $1,500.00 ELE2018-05514 416 MILL ST BANN THAI OLD TOWN - TLO Electrical Finaled C - Tenant Layout 08/09/2018 08/16/2018 $400.00 GAS2018-02343 416 MILL ST BANN THAI OLD TOWN - TLO Gas Finaled C - Tenant Layout 08/08/2018 08/16/2018 $150.00 MEC2018-03498 416 MILL ST BANN THAI OLD TOWN - TLO Mechanical Finaled C - Tenant Layout 08/08/2018 08/16/2018 $1,400.00 PLB2018-02753 416 MILL ST BANN THAI O TOWN - TLO Plumbing Finaled C - Tenant Layout 08/10/2018 08/16/2018 $300.00 BLD2018-02969 426 MILL ST LOT SPECIFIC SFD - KIELY RESIDENCE (TH Building Pending R - New Single Family Dwelling $1.00 BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFIC SFD Building Pending R - New Single Family Dwelling $100.00 BLD2019-00434 389 MYRTLE PL REMODEL KITCHEN - MOVE KNEE WALL Building Issued R - Alteration/Repair 08/07/2018 $1,500.00 ELE2019-00195 389 MYRTLE PL UPGRADE KITCHEN ELECTRICAL Electrical Issued R - Alteration/Repair 07/16/2018 $1,800.00 GAS2019-00024 389 MYRTLE PL move gas line for stove approximately 9" and inst Gas Issued R - Alteration/Repair 07/24/2018 $600.00 PLB2019-00198 389 MYRTLE PL RELOCATE PLB PIPE FOR SINK Plumbing Issued R - Alteration/Repair 07/27/2018 $800.00 BLD2014-05879 1441 OCCOQUAN HEIGHTS DECK Building Issued R - Addition 04/25/2014 $6,700.00 BLD2019-00693 101 POPLAR LN EXTENDING EXISTING DECK 6 X 12.6 AND 6 XBuilding Issued R - Addition 08/08/2018 $65,693.00 BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued R - Swimming Pool 12/07/2017 $60,000.00 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued R - Swimming Pool 12/07/2017 $6,000.00 ELE2019-00599 113 POPLAR LN Install circuits, fixtures, and receptacles Electrical Issued R - Alteration/Repair 08/15/2018 $2,200.00 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas Line to Fire BowGas Issued R - Swimming Pool 01/16/2018 $2,000.00 BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROOM IN RENTA Building Issued C - Alteration/Repair 01/31/2018 $1,000.00 PLB2018-01862 199 UNION ST INTERIOR RENOVATIONS TO LAUNDRY AND Plumbing Issued C - Alteration/Repair 01/31/2018 $4,000.00 BLD2019-00218 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHENBuilding Pending C - Tenant Layout $75,000.00 ELE2019-00426 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHENElectrical Pending C - Tenant Layout $75,000.00 GAS2019-00113 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHENGas Pending C - Tenant Layout $75,000.00 PLB2019-00145 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHENPlumbing Pending C - Tenant Layout $75,000.00 PLB2018-02373 411 UNION ST CONVERTING FROM SEPTIC TO PUBLIC SEWPlumbing Issued R - Alteration/Repair 03/23/2018 $15,000.00 BLD2019-00785 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO RE Building Issued R - Alteration/Repair 08/13/2018 $750.00 ELE2019-00643 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO RE Electrical Issued R - Alteration/Repair 08/16/2018 $500.00 PLB2019-00381 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO RE Plumbing Issued R - Alteration/Repair 08/15/2018 $750.00 BLD2019-00357 109 WASHINGTON SQUAREADDING SPIRAL STAIRCASE TO EXISTING DEBuilding Issued R - Alteration/Repair 08/24/2018 $5,000.00 PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued R - Alteration/Repair 02/08/2018 $1,400.00 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Earnie Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Treasurer’s Report INTERIM TOWN Town Council Meeting – October 2, 2018 MANAGER Elizabeth A.C. Quist TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Meals Tax Audit Pending (1) None Pink Bicycle Tea Room (Review Pending) 2012 License Fathom Realty (Review Pending) BPOL Audit Pending (1) Year Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 2 9/20/2018 Not compliant Inn/Virginia Grill Pink Bicycle Teal Room 6 9/26/2018 Not compliant Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Selecman, James 5 Years $1,476.29 06/14/18 Compliant – monthly payment plan Granny’s Cottage Inc 2 Years $134.40 9/26/18 Not Compliant Other Items of Note None.  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins INTERIM TOWN Occoquan Police Department MANAGER Elizabeth A.C. Quist Monthly Town Council Report CHIEF OF POLICE Adam C. Linn October 2, 2018 Departmental Goals (Set by Town Council in February 2016) Goal 1: Protection of private property Goal 2: Improvement of pedestrian safety Goal 3: Increased patrol hours including nights and weekends Goal 4: Prioritizing community meetings outside of town Goal 5: Updating department policies Current Initiatives Continued with the Calls for Service police coverage in Town. Working with town officers to increase patrols and visibility on nights and weekends.1 Continued field training with town officers and worked with volunteer staff to address administrative needs of Police Department. Directed traffic enforcement on Commerce Street and Gordon Boulevard area (Block the Box and Driving off Roadway). Directed stop sign enforcement and cut-through traffic in historic district.2 Increasing foot patrols and visibility in historic business area. Worked on pilot program for body worn cameras for Town Officers. Community Relations Provided patrol and visibility during River Mill Park events and Pokémon Go events. Continued Pedestrian Safety Campaign. Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown and residential areas on Washington Street, East Colonial Drive, Overlook Drive, Fortress Way, Occoquan Heights, and Mill Cross. Continued stop sign and speed compliance details. Provided business checks and discussed issues (shoplifting suspect) with local business owners and staff. Spoke with multiple residents throughout the month. Occoquan Police Department Report October 2018 Page 2 Patrol and Enforcement Activities During the month of September, the Town Police made 2 arrests (reckless driving and impaired driving), issued 124 traffic summonses, and 41 warnings. Traffic Summonses FYTD (GRAPH) 1 250 202 200 171 143 150 131 122 115 95 99 100 Fiscal Year 2018 100 85 83 89 Fiscal Year 2017 62 50 38 41 0 0 0 0 0 0 0 0 0 0 1Goals 1, 2 Parking Tickets Issued FYTD (GRAPH) 2 40 37 35 30 29 30 26 25 25 20 21 19 18 18 Fiscal Year 2018 20 17 Fiscal Year 2017 15 11 9 10 7 5 2 0 0 0 0 0 0 0 0 0 0 2Goal 2 Occoquan Police Department Report October 2018 Page 3 Traffic Stops YTD (GRAPH) 3 300 265 250 210 208 200 171 151 158 150 135 138 124 121 124 113 Fiscal Year 2018 89 100 72 55 Fiscal Year 2017 50 0 0 0 0 0 0 0 0 0 0 3Goal 2 Patrol Hours FYTD (GRAPH) 4 400 371 350 300 257 251.5 247.25 250 212.5 196.5 207.5 200 173.5 176.5 185.5 163.5 167 165 Fiscal Year 2018 143 139.5 150 Fiscal Year 2017 100 50 0 0 0 0 0 0 0 0 0 0 4Goals 1, 2, 3 Total Patrol Hours FYTD Total Administrative/Training Hours FYTD Linn Barker Martinez Linn Volunteer Admin Barker Neff Budd Butterfield Budd Butterfield Grasso Grasso Smedley Martinez Neff Smedley Occoquan Police Department Report October 2018 Page 4 Miscellaneous Attending Virginia Association of Chiefs of Police conference and continuing education classes. Meet with the law enforcement leadership in Prince William County (consisting of the State, County, Cities, and Towns) to discuss ongoing public safety status and mutual assistance. Meet with representative of Fairfax Water to discuss Dam Siren testing. 1Goal 3 2Goal 2  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: October 2, 2018 8 A: Request for Direction Regarding Logo, Tagline, and Branding Explanation and Summary: In June of 2018, the Town of Occoquan contracted with Imagine Design & Creative Marketing, Inc. to develop brand assets, including a new logo, tagline and supporting visual elements, as well as a style guide. The contractor presented a first draft of these assets at a Town Meeting on August 21st and after Council discussion they have a second draft. This is a discussion that will be led by Mayor Porta to solicit feedback from the Council on the draft elements in order to provide direction to Imagine. Town Manager Recommendation: N/A. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: Action Council deems appropriate.  Color Alternate Logo Draft 1.0 Single-Color Reversed PANTONE ® PANTONE ® PANTONE ® PANTONE ® 2347 C Black 6 C 8605 C WHITE Color Palette Client: Town of Occoquan Date: 3 August 2018 Project: Town Logo Submittal: First  Color Alternate Promotional Presentation (decals, signage, etc.) PANTONE ® PANTONE ® PANTONE ® PANTONE ® Decal Example 2347 C Black 6 C 8605 C WHITE Color Palette Client: Town of Occoquan Date: 3 August 2018 Project: Town Logo Submittal: First  Singe Color Logo Draft 2.0 Single-Color Reversed PANTONE ® PANTONE ® PANTONE ® PANTONE ® 2347 C Black 6 C 8605 C WHITE Color Palette Client: Town of Occoquan Date: 19 September 2018 Project: Town Logo Submittal: Second  Singe Color Logo Draft 3.0 Overlay PANTONE ® PANTONE ® PANTONE ® PANTONE ® 2347 C Black 6 C 8605 C WHITE Color Palette Client: Town of Occoquan Date: 19 September 2018 Project: Town Logo Submittal: Second  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: October 2, 2018 8 B: West Locust Street BMP Explanation and Summary: This is a request for direction from Council regarding a stormwater system at a critical point in the Town’s stormwater management system during storm events that bring heavy rain. The goal of this discussion is to garner discuss potential solutions to resolve issues located at the West Locust Street BMP. A consensus from Council on the form such solution and authorize the Mayor and Town staff to move forward Town Manager’s Recommendation: N/A Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to authorize the Mayor to work with Town staff to explore options discussed to resolve issues at the West Locust Street BMP within the following parameters: __________________________________________.” OR Other action Council deems appropriate. Attachments: None.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: October 2, 2018 8 C: Request to Approve 2018 Meeting and Town Holiday Calendar Explanation and Summary: This is a request to set the Town Council meeting schedule for the 2019 calendar year. The Town Code Section 2-61, Date and time of regular meetings, states that the Council shall meet in regular session on the first Tuesday of each month at 7:00 p.m. or at such other times as may be fixed by resolution; provided at least one regular meeting per month shall be held as required by section 16 of the Charter. The proposed meeting calendar includes regular meetings on the first Tuesday of each month and work session meetings on the third Tuesday of each month, except for the months of July, August and December, during which no work session is scheduled. Work session meetings are intended to discuss issues that would come before the Council for action at a regular meeting or other items that do not require formal action, but merit review and consideration by the full Council. The Town also has a floating holiday and it is proposed to allow town staff to have a summer holiday on July 5, 2019. Town Staff Recommendation: Recommend approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to approve the 2019 Town Council meeting and holiday schedule as presented.” OR Other action Council deems appropriate. Attachments: (1) Calendar Year 2019 Town Council Meeting and Holiday Schedule  TOWN OF OCCOQUAN 2019 Meeting Schedule DATE MEETING TYPE Wednesday, January 2, 2019 Regular Meeting Tuesday, January 15, 2019 Work Session + Budget Work Session Tuesday, February 5, 2019 Regular Meeting Tuesday, February 19, 2019 Work Session (Budget) Tuesday, March 5, 2019 Regular Meeting + Budget Work Session Tuesday, March 19, 2019 Work Session Tuesday, April 2, 2019 Regular Meeting + Budget Public Hearing Tuesday, April 16, 2019 Work Session Tuesday, April 30, 2019* Public Hearing Proposed Tax Rates Wednesday, May 7, 2019 Regular Meeting Tuesday, May 21, 2019 Work Session Tuesday, June 4, 2019 Regular Meeting Tuesday, June 18, 2019 Work Session Tuesday, July 2, 2019 Regular Meeting Tuesday, August 6, 2019 Regular Meeting Tuesday, September 3, 2019 Regular Meeting Tuesday, September 17, 2019 Work Session Tuesday, October 1, 2019 Regular Meeting Tuesday, October 15, 2019 Work Session Wednesday, November 6, 2019* Regular Meeting Tuesday, November 19, 2019 Work Session Tuesday, December 3, 2019 Regular Meeting Total Regular Meetings: 12 Total Work Sessions: 10 Total Special Meetings: 1 *Added additional meeting in April for Budget Public Hearing. *Moved regular November meeting date to following Wednesday due to Election Day. 2019 Town observed holidays Town Hall will be closed in observance of the following holidays: January 1, 2019 – New Year’s Day September 2 – Labor Day January 21 – Martin Luther King, Jr. Day October14 – Columbus Day February 18 – Presidents’ Day November 11 – Veterans Day (observed) May 27 – Memorial Day November 28, 29 – Thanksgiving Holiday July 4 – Independence Day December 24, 25 – Christmas Holiday July 5 – Summer Holiday January 1, 2020 - New Year’s Holiday Staff Work Days: June 3, 2019 and September 30, 2019  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: October 2, 2018 8 D: Request to Set Not-To-Exceed Amount for Installation and Maintenance of Holiday Wreaths and Repairs to Electrical Outlets on Dominion Poles Explanation and Summary: Prior to 2014, the Town utilized an electrician to mount and install the lighted holiday wreaths for a cost of $2,000. The installation included mounting the wreaths, hardwiring the wreaths directly into the fuse, maintaining the wreaths through the holiday season, and then removing and storing the wreaths at the end of the holiday season. In 2014, the Town purchased new LED wreaths and installed standard plug outlets on the Dominion poles in order to accommodate the new wreaths. The Town is currently working on two possible solutions for wreath installation. The Town could work with the V.F.W. contractor that is removing the military banners to install the wreaths at the same time. The second option is to rent a boom lift to allow our maintenance supervisor to install the wreaths. In order to resolve this issue, staff is recommending that the Town Council approve the not-to-exceed FY 2019 budgeted amount and allow town staff to find the most cost-effective solution. Wreath Mounting Costs FY2019 Budget Proposed Cost Wreath Mounting $0 $1,250 Outlet Repairs - Labor $0 $390 ($97.50 per hour/ 4 hours) Outlet Repair Materials $0 $500 On-Call Outlet/Wreath Repairs $0 $390 ($97.50 per hour/4 hours) Total $3,000 $2,530 Cost and Financing: Not-to-Exceed $3,000 (FY 2019 Budget, $3,000) Account Number: 64440 – Wreath Maintenance and Installation, Public Works Proposed/Suggested Motion: “I move to set a not-to-exceed amount of $3,000 for the purpose of mounting and maintaining holiday wreaths, and repairing electrical outlets on Dominion poles.” OR 8: Request to Set Not-to-Exceed Amount for Installation and Maintenance of Holiday Wreaths and Repairs to Electrical Outlets on Dominion Poles October 2, 2018 Other action Council deems appropriate. Attachments: None.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: October 2, 2018 8 E: Interim Town Manager Discussion Explanation and Summary: As of September 30, Elizabeth Quist is no longer serving as Interim Town Manager. The Code of Virginia Section 15.2-1503(C) authorizes the Town Council to designate a responsible person to temporarily perform the duties of the Town Manager in the absence of a chief administrator. Virginia Code § 15.2-1423 provides that “[i]n the event that there is no chief administrative officer, it shall be the duty of the . . . mayor . . . to see that the functions set forth in § 15.2-1541 are carried out if the governing body has not acted otherwise,”. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: Action Council deems appropriate. Attachments: None