City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting November 7, 2018| 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. September 4, 2018 Regular Meeting Minutes b. September 18, 2018 Work Session Meeting Minutes c. October 1, 3, and 16 2018 Meeting Minutes 5. Mayor’s Report 6. Councilmember Reports 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Legislative Agenda Discussion b. County MOU – TAP Grant Funding Agreement Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov. Town Council Regular Meeting Cover Page Page 2 November 7, 2018 c. Request to Clarify Authorized Part-time Police Officers d. Tanyard Hill Park Property Naming Discussion e. Town Blessing and Holiday Party f. Parking and Development Discussion 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquan.org.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, September 4, 2018 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Elizabeth Quist, Interim Town Manager; Martin Crim, Town Attorney; Bruce Reese, Town Engineer; Adam Linn, Chief of Police; Christopher Coon, Town Clerk; Julie Little, 1. Call to Order Mayor Porta called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Citizens Time Lance Houghton, 127 Washington Street, addressed the Town Council with regard to the development of Kiely Court. He asserted that the developer was utilizing public property. He also wanted information on what a land disturbance permit allows the developer to do. Finally, he stated his belief that the current excavation at the development contains OSHA violations. 4. Response to Citizens Time Mayor Porta inquired of staff if there are any known violations on the Kiely Court Development at this time. Interim Town Manager Quist stated that the developer has the necessary permits for work done thus far and is complying with current regulations. She also indicated that she reviewed the site with the Town Engineer today, spoke with the developer, and learned that the developer was planning on picking up the necessary permits for construction of a retaining wall. Mayor Porta inquired of staff if the elevation and grading plan Mr. Houghton referenced is the approved site plan, and instructed staff to provide Mr. Houghton with a copy of the current approved site plan for Kiely Court. Finally, Mayor Porta informed Mr. Houghton that the Town will look into his assertion regarding the use of public property and explained that if Mr. Houghton believed there are OSHA violations at the development site that he should contact OSHA directly. 5. Councilmember Reports Councilmember Perkins reported that there were two new businesses opening in Town and he wanted to share his opinion on how important it is for Councilmembers to be there to show support to the business community. Councilmember Fithian reported that she wanted to discuss the ordinance which regulates operations of home businesses at a future meeting. Town Council Regular Meeting Minutes September 4, 2018 6. Mayor’s Report Mayor Porta reported that he met with a volunteer who is proposing a beautification plan involving planting some flowers along the Visitor Center’s porch railings. Mayor Porta reported that he was participating in a working group convened by Occoquan Supervisor Ruth Anderson that also included Prince William County staff and Fairfax Water. The purpose of the group was to address the accumulation of debris above the Occoquan High Dam caused by the recent extensive rains. Mayor Porta briefed the Council on the flooding issues related to several properties on Tanyard Hill Road. He stated that there are three main contributing factors to the flooding of Tanyard Hill and the adjacent properties: (1) Ballywack Creek and the periodic blocking of culvert under Tanyard Hill Road, (2) the crest of the roadway that empties onto the adjacent properties, and (3) behind the homes on Tanyard Hill Road residential development along West Locust Street has contributed to excess stormwater runoff. He stated that he and the Town Engineer Bruce Reese have recently reviewed the last of these and found two items that the Town needs to address. First, there is an infiltration trench behind the homes on West Locust Street that needs maintenance and second, there is a property owner that has used piping to divert stormwater away from the infiltration trench Mr. Reese stated that the last of these appeared to be a violation but, he would like to review the original site plan to confirm this. Mayor Porta stated that pending the Town Engineer’s review, staff may need to send notifications to the relevant property owners regarding violations and plans to perform maintenance on the infiltration trench. 7. Staff Reports A. Town Attorney: Mr. Crim reported on the following two items: i. Training – He participated in an orientation and training sessions for members of the ARB. ii. Miller Brothers – He stated that he does not have any new information on the status of repairs to the River Mill Park facility, and is awaiting additional information from the project manager, the Engineering Groupe. B. Town Engineer: Mr. Reese submitted a written report. Council inquired if the current proposed location for the canoe and kayak ramp is the Town’s most cost-effective option. Mr. Reese stated that there was significant work done to locate the best location consistent with cost-effectiveness and the requirements of the relevant grant. C. Building Official: The Building Official submitted a written report. No questions were received. Page 2 of 5 Town Council Regular Meeting Minutes September 4, 2018 D. Town Manager: Ms. Quist submitted a written report and additionally noted the following two items: i. River Mill Park – there are several small issues that have occurred in the park. Staff is aware and working to resolve all of the issues ii. Storm Water – Boundary Branch creek was reviewed today due for erosion issues and the West Locust Infiltration Trench is scheduled to be cleaned out this week. E. Town Treasurer: Ms. Rodriguez submitted a written Treasurer’s report. No questions were received. F. Chief of Police: Chief Linn submitted a written report. He also noted the following: i. Body worn cameras – Chief will begin a 30-day pilot program to evaluate if body worn cameras would be effective in the Town. ii. Part-time/Auxiliary Officers – He is in the process of filling the part-time and auxiliary officer positions and hoping to do so before the Craft Show. iii. Selling Crown Victoria – He was waiting for Mr. Coon to return from vacation to sell the Crown Victoria and use the proceeds to install a transport cage for the Police SUV. Councilmember Fithian inquired if Prince William County had transport cages in their vehicles and Chief Linn informed her that most County vehicles did have the transport cages. Vice Mayor Sivigny inquired which officers were part-time and which were auxiliary. Chief Linn stated that currently the only part-time officer is Officer Barker. Mayor Porta wanted to let Chief Linn know that he was impressed with how Chief Linn and his officers are enforcing traffic and pedestrian safety issues while also engaging with the community. G. Events & Community Development Director: Ms. Little had several items to report. She reported that Occoquan has again won the best tourist destination in Prince William County designation from InsideNova readers. She also reported on the various events that are planned for September and October. She also reported that the Craft Show Exploratory Committee is working to have recommendations to Town Council in November. Councilmember Holloway stated that she was impressed with Ms. Little’s work on the Town’s social media accounts. Mayor Porta stated that Ms. Little has far exceeded his expectations regarding the use of River Mill Park and her efforts are widely-recognized. H. Boards and Commissions: Councilmember Perkins reported that the Planning Commission had submitted questions for the Jennings Mill Property relating to the Comprehensive Plan. Page 3 of 5 Town Council Regular Meeting Minutes September 4, 2018 Chairperson Seefeldt reported the ARB submitted questions for the Jennings Mill Property to the developer. They also had training with Martin Crim, Town Attorney, and Ned Marshall, Town Zoning Administrator. She also reported that the ARB approved both a sign and exterior elevation application. 8. Regular Business 8A. Request from Occoquan Historical Society for Event Sponsorship Councilmember Fithian moved to approve the sponsorship of the Occoquan Historical Society’s “Chicken and Cream” fundraiser at a sponsorship level of $500 and directed staff to notify Fairfax Water of the event. This essentially reimburses the Occoquan Historical Society for the $500 rental fee they paid to use River Mill Park for the fundraiser and reflects the Town’s practice with regard to nonprofit use of the park. Moved by Councilmember Fithian, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. 8B. Request to Accept DMB – National Highway Safety Traffic Administration highway safety grants Vice Mayor Sivigny moved to accept the funds from the DMV pass-through grant of the National Highway Safety Traffic Safety Administration and approve an in-kind Town match of up to $2,461. Moved by Vice Mayor Sivigny, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. 8C. Request to Appoint ASAP Representative Councilmember Perkins moved to appoint Councilmember Laurie Holloway to the Bull Run ASAP Policy Board until such time as her appointment expires or the Council deems otherwise. Moved by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous, by voice vote. 8D. Request to Appoint Members to the Board of Zoning Appeals Councilmember Perkins moved to submit the following individuals for consideration of appointment to the Board of Zoning Appeals to the Prince William County Circuit Court: Mary Ann Phelps, Walt Seiberling, and Lance Houghton. Moved by Councilmember Perkins, seconded by Councilmember Holloway. Motion passed, unanimous, by voice vote. 8E. Request from the Craft Show Exploratory Committee to Rent Equipment Councilmember Holloway moved to approve the rental of ten iPads with the associated data plans for volunteer use during the Fall Arts & Crafts Show in order to collect survey data from visitors at a cost not to exceed $1,000. Page 4 of 5 Town Council Regular Meeting Minutes September 4, 2018 Moved by Councilmember Holloway, seconded by Councilmember Perkins. Motion passed, unanimous, by voice vote 9. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1): a personnel matter involving consideration or interviews of candidates for employment or appointment and as permitted by the Virginia Code Section 2.2-3711(A)(7): consultation with legal counsel or another matter requiring advice of counsel. Councilmember Fithian seconded. The motion passed, unanimous. Closed Session began at 8:31 p.m. The Council came out of closed session at 8:55 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Fithian seconded. Motion passed, Ayes Councilmember Perkins, Councilmember Holloway, Councilmember Fithian, Councilmember Dawson, and Vice Mayor Sivigny, by roll call vote. 8F. Request for Direction Regarding Logo, Tagline, and Branding Town Council discussed what they would like done for the next meeting with the company working on the logo and tagline. Councilmember Holloway and Town Staff were instructed to assist the vendor in creating another logo and tagline. 11. Adjournment The meeting adjourned at 9:55 p.m. _____________________________ Christopher Coon Town Clerk Page 5 of 5  OCCOQUAN TOWN COUNCIL Work Session Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, September 18, 2018 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, and Laurie Holloway. Absent: Councilmember Eliot Perkins Staff: Elizabeth Quist, Interim Town Manager; Adam Linn, Chief of Police; Christopher Coon, Town Clerk; Julie Little, 1. Call to Order Mayor Porta called the meeting to order at 7:06 p.m. 2. Pledge of Allegiance 3. Citizens Time Mark Mcilwee, 209 Mill Cross Ln., voiced his concern about the drainage easement along the rear of his property. He stated that over the past couple of years significant erosion has occurred. There is now a six-foot drop in the area as well as a broken piece of concrete from some type of stormwater system. Mayor Porta stated that he will direct town staff to discuss potential solutions with the County and ask that the Town Engineer add this item to his reporting. 4. Regular Business 4A. ARB Revised Signage Guidelines Discussion Interim Town Manager Quist presented the ARB Revised Signage Guidelines that were created by the ARB and edited by Ms. Quist and Ms. Jovanovich edited to conform to Town document standardization. Ms. Quist stated that this was Town Council’s opportunity to state any questions or concerns about the document before it was brought before Council for final approval. Councilmember Holloway also stated that this document will need to be edited for minor mistakes and if Council noticed them to please forward those mistakes to Ms. Quist. Town Council stated that there were a couple of things that needed to be addressed. They stated the organization of sections seemed confusing and that perhaps it would be worthwhile to reevaluate how the document is structured. Also, they wanted clarification regarding non- residential signs in the R-1 R-2 and R-3 districts. Finally, they stated that there were a couple on changes that needed to be made to the history section. Council also wanted the ARB to updated the historic color pallet. The document was sent back to the ARB for those items to be edited before the final document is approved. 4B. Police Body Camera Pilot Program Town Council Regular Meeting Minutes September 18, 2018 Chief Linn made a presentation of Axon’s Officer Safety Program, which includes body cameras, data storage, and tasers. Chief Linn discussed body camera and taser usage. He reported that all agencies in Prince William County currently utilize body cameras. He provided Council with a demonstration of the body cameras and test video playback. He stated that he has been working with officers on training for the body cameras. He reported that the tasers would be equipped only after all of the officers received training. Town staff informed Town Council that this item was under the budgeted amount for the CIP item and the Chief did not need a vote from Council to proceed if the Council had no objection. There being no objection the Chief was authorized to proceed. 4C. Stormwater BMP Discussion Mayor Porta explained that the Town currently is having issues with an infiltration ditch behind West Locust Street as discussed at an earlier meeting. The infiltration trench is designed to hold water and gradually release it. He noted that The Engineering Groupe reviewed this infiltration trench in 2011 and provided a list of recommendations, as well as a maintenance schedule. He informed Town Council that the infiltration trench appears to be reaching the end of its usable life and that the Town Engineer recommended the Town take the next couple of days or weeks to evaluated the system and how it is performing after doing some of the smaller maintenance items from engineer’s report in 2011. Mayor Porta stated that depending on the results of that evaluation the entire infiltration trench might need to be replaced. He is going to try to obtain quotes from contractors for the expected work and bring that back to Council. 4D. Review of Town Code Recodification Ms. Quist reported that the Town has received a draft of the recodification project from American Legal Publishing. The draft contains minor corrections to formatting and includes fixing references to the State Code. She also stated that they provided some comments that the Town Staff and Town Council will need to review. She stated that she will be moving forward with help from the Mayor to get this completed and brought back to Town Council for final approval at a later meeting. 11. Adjournment The meeting was adjourned at 8:40 p.m. _____________________________ Christopher Coon Town Clerk Page 2 of 2  OCCOQUAN TOWN COUNCIL Meeting Minutes Occoquan Town Hall 314 Mill Street, Occoquan, VA 22125 October 1, 2018 7:00 P.M. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins Staff: None 1. Call to Order Mayor Porta called the meeting to order at 7:03 p.m. 2. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1), a personnel matter involving consideration or interviews of candidates for employment or appointment. Councilmember Dawson seconded. Ayes: all, by voice vote. Closed session began at 7:04 p.m. The Council came out of closed session at 10:10 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Holloway seconded. Result of roll call vote: Ayes: Vice Mayor Sivigny, Councilmembers Dawson, Fithian, Holloway, and Perkins. Nays: None. 3. Adjournment The meeting was adjourned at 10:12 p.m.  OCCOQUAN TOWN COUNCIL Meeting Minutes Occoquan Town Hall 314 Mill Street, Occoquan, VA 22125 October 3, 2018 7:00 P.M. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins Staff: None 1. Call to Order Mayor Porta called the meeting to order at 7:10 p.m. 2. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1), a personnel matter involving consideration or interviews of candidates for employment or appointment. Councilmember Fithian seconded. Ayes: all, by voice vote. Closed session began at 7:11 p.m. The Council came out of closed session at 11:22 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Holloway seconded. Result of roll call vote: Ayes: Vice Mayor Sivigny, Councilmembers Dawson, Fithian, Holloway, and Perkins. Nays: None. 3. Adjournment The meeting was adjourned at 11:23 p.m.  OCCOQUAN TOWN COUNCIL Meeting Minutes Occoquan Town Hall 314 Mill Street, Occoquan, VA 22125 October 16, 2018 7:00 P.M. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins Staff: Christopher Coon, Town Clerk, joined the meeting after closed session. 1. Call to Order Mayor Porta called the meeting to order at 7:05 p.m. 2. Closed Session Vice Mayor Sivigny moved that the Council convene in closed session to discuss the following as permitted by the Virginia Code Section 2.2-3711(A)(1), a personnel matter involving consideration or interviews of candidates for employment or appointment. Councilmember Holloway seconded. Ayes: all, by voice vote. Closed session began at 7:06 p.m. The Council came out of closed session at 10:25 p.m. Vice Mayor Sivigny moved that the Council certify that, in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Councilmember Fithian seconded. Result of roll call vote: Ayes: Vice Mayor Sivigny, Councilmembers Dawson, Fithian, Holloway, and Perkins. Nays: None. 3. Budget Committee Mayor Porta and Councilmember Dawson agreed to serve on the Town Budget Committee. 4. Credit Card Processing Town Council Regular Meeting Minutes October 16, 2018 Chris Coon, Town Clerk, presented a proposal for the acceptance and processing of credit cards. Councilmember Perkins moved acceptance. Councilmember Fithian seconded. Ayes: all, by voice vote. 5. West Locust Infiltration Trench and Water on Mill Street Mayor Porta indicated that he and the Town Engineer were working with a contractor to obtain a bid on restoration of the Infiltration Trench related to development on West Locust Street. The Council also discussed the water drainage issues on Mill Street related to construct at the northwest end of town and water draining from the Rockledge property. 6. Town Logo The Town Council reviewed the logo options provided by Imagine, Inc. and selected draft option 3.0 for additional discussion and revision with the vendor. Councilmember Holloway was appointed to conduct the revision discussions with the vendor. 7. Adjournment The meeting was adjourned at 11:05 p.m. Page 2 of 2  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Engineer’s Report Town Council Meeting –November 7, 2018 Kayak/Canoe Launch – update from last report Two bids received in July 2017 (Delta Marine and McLean Endeavors), both over budget. Department of Conservation and Recreation (DCR) has indicated possible additional funding from the current $100,000 to $280,000. Updates to permits, historic resources, threatened and endangered species discussed. Both bidders reached for confirmation that previous bids are still valid. New budget forwarded to DCR on October 12, 2018. River Mill Park – Moisture Issue in Storage Room – no change from last report Evaluating options for corrections as directed by Council during November meeting. Kiely Court Project – update from last report Land Disturbance Permit issued - construction commenced. Plan revision approved. Rivertown Project – no change from last report Land Disturbance Permit issued – construction proceeding. Boundary Branch – no change from last report Boundary Branch, Vantage Point BMP, Lynn property – other runoff issues reviewed Oaks III - update from last report Approved by PWC BOS 5/15/18 with revised proffers Use as park and open space – trails and Stormwater Pond shown on GDP Plat vacating lot line when site plan needed - NRA to review first Access to potential parking lot for trail head allowed off Tanyard Hill Reserve ROW along Tanyard Hill and Old Bridge Roads Use LID as part of any development Pay $75 per acre zoned (4.229 acres) -END- Member of the Virginia Municipal League Report Date: 10/23/2018 DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Report Time: 3:07:47 PM Town of Occoquan - Permit Report October 2018 Permit Number Main Address Description Permit Type Permit Status Valuation ELE2019-01557 307 COMMERCE ST RELOCATING PANEL & ADDING ELE FIXTURES & Electrical Issued $4,500.00 REWIRING KITCHEN BLD2019-00547 402 FORTRESS WAY KITCHEN RENOVATION TO CONDO UNIT - FOR KITCHEN Building Issued $16,000.00 CABINETS, CUTTING INTO THE CEILING TO INSTALL ELE2019-00994 429 FORTRESS WAY REPLACE 200 AMP PANEL AND INSTALL CIRCUITS, FIX, Electrical Finaled $500.00 RECEP & SWITCHES GAS2019-00432 270 GASLIGHT LANDING CT ALTERATION/REPAIRS TO REPLACE HVAC UNIT AND Gas Issued $4,751.00 FURNACE LIKE FOR LIKE BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TO WATER DAMAGE - SEE Building Issued $10,000.00 PSTD2018-00224 BLD2018-03636 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENOVATION OF Building Finaled $20,000.00 A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE ELE2018-04745 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENOVATION OF Electrical Finaled $20,000.00 A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE MEC2018-01930 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENOVATION OF Mechanical Finaled $1,500.00 A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE PLB2018-01804 408 MILL ST ALTERATION/REPAIRS FOR INTERIOR RENOVATION OF Plumbing Finaled $20,000.00 A RESIDENTIAL UNIT IN A 3-UNIT APARTMENT ABOVE BLD2018-02969 426 MILL ST LOT SPECIFIC SFD - KIELY RESIDENCE (THIS IS Building Pending $1.00 UNDER CIB) BLD2018-05964 426 MILL ST RETAINING WALL Building Issued $20,000.01 BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFIC SFD Building Pending $100.00 BLD2018-05963 430 MILL ST RETAINING WALL MAX HEIGHT 9'6'' Building Issued $20,000.01 BLD2019-00434 389 MYRTLE PL REMODEL KITCHEN - MOVE KNEE WALL Building Finaled $1,500.00 ELE2019-00195 389 MYRTLE PL UPGRADE KITCHEN ELECTRICAL Electrical Finaled $1,800.00 GAS2019-00024 389 MYRTLE PL move gas line for stove approximately 9" and install new Gas Finaled $600.00 range PLB2019-00198 389 MYRTLE PL RELOCATE PLB PIPE FOR SINK Plumbing Finaled $800.00 BLD2014-05879 1441 OCCOQUAN HEIGHTS CTDECK Building Issued $6,700.00 BLD2019-00693 101 POPLAR LN EXTENDING EXISTING DECK 6 X 12.6 AND 6 X 31.8 Building Finaled $65,693.00 ADDING STAIRS (5 X 5) AND REBUILDING EXISTING ELE2019-01261 101 POPLAR LN Deck electrical Electrical Finaled $500.00 BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued $60,000.00 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued $6,000.00 ELE2019-00599 113 POPLAR LN Install circuits, fixtures, and receptacles Electrical Issued $2,200.00 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas Line to Fire Bowls Gas Issued $2,000.00 BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00596 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00861 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00603 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00870 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00598 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00864 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00601 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00869 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00599 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00865 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERTOWN Building Issued $45,000.00 PLACE GAS2019-00600 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERTOWN Gas Issued $1,000.00 PLACE PLB2019-00867 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERTOWN Plumbing Issued $10,000.00 PLACE BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROOM IN RENTAL Building Issued $1,000.00 APARTMENT.***MUST PAY BCE ADMIN FEE*** PLB2018-01862 199 UNION ST INTERIOR RENOVATIONS TO LAUNDRY AND Plumbing Issued $4,000.00 BATHROOM IN RESIDENCE ON THE SECOND FLOOR. 1 BLD2019-00218 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOOD, RE Building Pending $75,000.00 WORK EXISTING PLUMBING, LIGHTING/ELE, AND HVAC. ELE2019-00426 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOOD, RE Electrical Pending $75,000.00 WORK EXISTING PLUMBING, LIGHTING/ELE, AND HVAC. GAS2019-00113 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOOD, RE Gas Pending $75,000.00 WORK EXISTING PLUMBING, LIGHTING/ELE, AND HVAC. MEC2019-00933 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOOD, RE Mechanical Pending $75,000.00 WORK EXISTING PLUMBING, LIGHTING/ELE, AND HVAC. PLB2019-00145 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOOD, RE Plumbing Pending $75,000.00 WORK EXISTING PLUMBING, LIGHTING/ELE, AND HVAC. PLB2018-02373 411 UNION ST CONVERTING FROM SEPTIC TO PUBLIC SEWER Plumbing Issued $15,000.00 BLD2019-00785 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVE Building Issued $750.00 BEDROOM - SPACE WILL BE A REC ROOM NOW, ELE2019-00643 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVE Electrical Issued $500.00 BEDROOM - SPACE WILL BE A REC ROOM NOW, PLB2019-00381 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVE Plumbing Issued $750.00 BEDROOM - SPACE WILL BE A REC ROOM NOW, BLD2019-00357 109 WASHINGTON SQUARE C ADDING SPIRAL STAIRCASE TO EXISTING DECK Building Issued $5,000.00 (BLD2014-04698) PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued $1,400.00 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Earnie Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Treasurer’s Report Town Council Meeting – November 6, 2018 TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Meals Tax Audit Pending (1) None Pink Bicycle Tea Room (Review Pending) 2012 License Fathom Realty (Review Pending) BPOL Audit Pending (1) Year Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 2 9/20/2018 Not compliant Inn/Virginia Grill Pink Bicycle Teal Room 7 9/26/2018 Not compliant Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Selecman, James 5 Years $1,476.29 06/14/18 Compliant – monthly payment plan Granny’s Cottage Inc 2 Years $134.40 9/26/18 Not Compliant Other Items of Note None.  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Occoquan Police Department CHIEF OF POLICE Monthly Town Council Report Adam C. Linn November 6, 2018 Departmental Goals (Set by Town Council in February 2016) Goal 1: Protection of private property Goal 2: Improvement of pedestrian safety Goal 3: Increased patrol hours including nights and weekends Goal 4: Prioritizing community meetings outside of town Goal 5: Updating department policies Current Initiatives Continued with the Calls for Service police coverage in Town. Working with town officers to increase patrols and visibility on nights and weekends.1 Continued field training with town officers and worked with officers to address administrative needs of Police Department. Directed traffic enforcement on Commerce Street and Gordon Boulevard area (speeding, Block the Box and Driving off Roadway), Union Street/Tanyard Hill Road (speed enforcement), and Washington Street (pedestrian safety and speeding). Directed stop sign enforcement and cut- through traffic in historic district.2 Increasing foot patrols and visibility in historic business area. Began body worn cameras program for Town Officers. Started DMV selective enforcement grants to reduce accidents and pedestrian safety. Community Relations Attended quarterly Town/Business Partnership and spoke on public safety matters and introduced new police officers. Provided patrol and visibility during Haunt the Town event, Howl-o-Ween event, River Mill Park events and Pokémon Go events. Continued Pedestrian Safety Campaign. Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown and residential areas on Washington Street, East Colonial Drive, Overlook Drive, Fortress Way, Occoquan Heights, and Mill Cross. Continued stop sign and speed compliance details. Occoquan Police Department Report November 2018 Page 2 Provided business checks and discussed issues (shoplifting suspect) with local business owners and staff. Spoke with multiple residents throughout the month. Patrol and Enforcement Activities During the month of October, the Town Police made 5 arrests (reckless driving, felony fleeing and alluding, felon in possession of firearm and impaired driving), issued 138 traffic summonses, and 80 warnings. Traffic Summonses FYTD (GRAPH) 1 250 202 200 171 150 138 143 131 122 115 95 99 100 Fiscal Year 2018 100 85 89 83 Fiscal Year 2017 62 50 38 41 0 0 0 0 0 0 0 0 0 1Goals 1, 2 Parking Tickets Issued FYTD (GRAPH) 2 40 37 35 30 29 30 26 25 25 21 20 19 20 18 18 17 Fiscal Year 2018 15 11 Fiscal Year 2017 9 10 7 5 5 2 0 0 0 0 0 0 0 0 0 2Goal 2 Occoquan Police Department Report November 2018 Page 3 Traffic Stops YTD (GRAPH) 3 300 265 250 210 218 208 200 171 151 158 150 135 138 124 121 124 113 89 Fiscal Year 2018 100 72 55 Fiscal Year 2017 50 0 0 0 0 0 0 0 0 0 3Goal 2 Patrol Hours FYTD (GRAPH) 4 400 371 364.5 350 300 277.5 257 247.25 250 212.5 207.5 196.5 200 173.5 176.5 185.5 163.5 167 165 Fiscal Year 2018 143 139.5 150 Fiscal Year 2017 100 50 0 0 0 0 0 0 0 0 0 4Goals 1, 2, 3 Occoquan Police Department Report November 2018 Page 4 Total Administrative/Training Hours Total Patrol Hours Linn Volunteer Admin Barker Budd Butterfield Grasso Linn Barker Martinez Martinez Neff Smedley Neff Budd Butterfield Feliciano Grasso Smedley Feliciano Miscellaneous Taser CEW training for authorized officers will be in November. Working on piloting a Narcan program to train and equip officers with Narcan and accidental exposure to opioids. 1Goal 3 2Goal 2  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 A: Legislative Agenda Discussion Explanation and Summary: This agenda outlines issues of interest or concern to the Town of Occoquan on which the Town Council requests action from Virginia General Assembly during its annual session. The legislative agenda would be presented to the Prince William County/Occoquan members of the Virginia General Assembly. In addition, the Town Council can prepare a Positions Statement which outlines the Town's position on issues that are likely to come before the General Assembly. The 2019 Virginia General Assembly Session will convene in Richmond on January 10, 2019. The Town Council will need to adopt their 2019 Legislative Agenda prior to the 2019 Session. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: Action Council deems appropriate. Attachments: (2) Town of Leesburg Legislative Agenda Town of Leesburg Legislative Positions Statement  2017 Legislative Agenda Town of Leesburg Page 1 2018 Legislative Agenda 1 (Issues are not arranged in priority order) 2 3 A. County Billing and Collecting of Town Taxes and Vehicle License Fees 4 The Town Council requests that Virginia Code § 58.1-3910 be amended to enable the County 5 Treasurer to collect delinquent real estate and personal property taxes and vehicle license fees in 6 addition to current taxes and fees and to enable the Town to compensate the Treasurer for this 7 service. 8 9 B. Unmanned Aircraft Systems (Drones) on Public Lands 10 The Town Council requests that Virginia Code 15.2-926.3 be amended to clarify that the Town 11 has the ability to regulate the use of its public lands, including parks, as it relates to the launching 12 and retrieving of unmanned aircraft systems (drones). 13 14 C. City Status 15 The Town Council requests amendment of Virginia Code Section 15.2-3201 and Section 15.2- 16 3800 to eliminate restrictions on the granting of city charters to towns with populations more 17 than 40,000. 18 19 D. State Maintenance Funds for Roadway Paving 20 The Town Council requests that the Virginia Department of Transportation continue funding 21 road maintenance through the two programs established to help localities with roadway 22 maintenance, the Revenue Sharing maintenance program and the State of Good Repair program. 23 24 E. Dam Safety Funding and Regulations 25 The Town Council urges the federal government and the Commonwealth of Virginia to provide 26 adequate funding for high hazard dam inspection, maintenance, and reconstruction. 27 28 F. Wireless Communication Facility Placement 29 The Town Council opposes any legislation that limits the Town’s authority to regulate the 30 placement of wireless communication facilities in Town right of way and on Town-owned 31 facilities. 32 33 G. Repeal or amendments to Va. Code § 15.2-2303.4 to allow residential rezonings to include 34 voluntary proffers 35 Repeal or amend 15.2-2303.4 to support existing local authority to accept cash and in-kind 36 proffers from developers to assist the Town in financing the capital facilities and infrastructure 37 needed to serve new residential development and oppose legislation to eliminate or restrict that 38 authority. 39 40 or in the alternative, 41 42 Requests the General Assembly appoint a committee to study the new legislation to recommend 43 future amendments to address unintended consequences resulting from the 2016 amendments. 44 2018 Legislative Agenda (Adopted 11-14-17)  2017 Legislative Agenda Page 2 45 H. Business, Professional and Occupational License (BPOL) Taxes 46 The Town Council opposes legislation that would eliminate the BPOL tax, unless current 47 revenue from the BPOL tax is replaced with new local revenue that is distributed directly to each 48 locality based on point of sale. Further, the Town Council requests that if the BPOL tax is 49 eliminated, localities be granted the authority to issue an annual license to businesses physically 50 located within the locality for a nominal fee. 51 52 I. Water Quality Funding 53 The Town Council urges the federal government and the Commonwealth of Virginia to provide 54 adequate funding for capital improvements for sewage treatment plants, Total Maximum Daily 55 Loads (TMDLs) requirements, MS-4 Permits, and other stormwater systems. 56 57 J. Bills of Financial Impact to the Town 58 Reinstate the requirement that bills resulting in a net expenditure and/or net decrease in revenue 59 for local governments be filed on or before the first day the legislature convenes. 60 61 K. Procurement 62 Supports the Virginia Association of Government Purchasing’s position to re-establish 63 authority for cooperative purchasing for construction contracts under $200,000. 64 65 L. Chesapeake Bay TMDL and State Water Quality Management Planning Regulation 66 The Town Council supports the Virginia Municipal Wastewater Association’s position 67 opposing revision of existing nutrient allocation of dischargers (local governments, authorities 68 and industrial facilities) for the purpose of transferring allocation to new facilities. 2018 Legislative Agenda (Adopted 11-14-17)  Page 1 Town of Leesburg 2018 Legislative Positions Statement 1 GENERAL POSITIONS 2 (Issues are not arranged in priority order) 3 A. Oppose any reduction of local taxing authority 4 The Town Council opposes any reduction or narrowing of the taxing authority of local 5 governments, including but not limited to business license tax, machinery & tools tax and meals 6 tax. Further, the General Assembly should take no action to restrict the use of current local 7 revenue sources. 8 B. Oppose any reduction of local land use authority 9 The Town Council opposes legislation that weakens local authority to plan and regulate land use, 10 zoning and property maintenance. This authority should remain with local governing bodies. 11 The Town Council generally supports the granting of additional land use, zoning and property 12 maintenance authority to localities, especially in areas experiencing high rates of sustained 13 growth, and as a means to address the fiscal burdens experienced by localities in providing 14 needed public services to local residents. 15 The Town Council supports existing local authority to accept cash and in-kind proffers from 16 developers to assist localities in financing the capital facilities and infrastructure needed to serve 17 new development and opposes legislation to eliminate or restrict that authority. 18 C. Oppose any unfunded mandates 19 The Town Council opposes any new state mandates that are not fully funded by the 20 Commonwealth, and opposes the shifting of fiscal responsibility from the state to localities for 21 existing programs. 22 D. Support revenue sharing with state 23 The Town Council supports any state revenue sharing formula to assist local governments with 24 public infrastructure needs, so long as the formula includes recognition of the needs in high 25 growth localities. 26 27 POSITIONS ON SPECIFIC ISSUES 28 (Issues are not arranged in priority order) 29 E. Tree Save Efforts 30 The Town Council supports efforts that would strengthen localities’ ability to require private 31 new construction projects to save existing trees. 32 F. GIS Support 33 The Town Council opposes any legislation that would mandate that only licensed surveyors may 34 perform GIS work for localities. 35 36 2018 Legislative Positions (Adopted 11-14-17)  Page 2 37 G. Short-Term Rental (Airbnb, etc.) Regulations 38 The Town Council supports any state policy that ensure Town land use and taxing authority over 39 short-term residential rentals. 40 H. Transportation Funding 41 i The Town Council supports state policy changes to reduce state oversight of locally 42 administered transportation projects. Such oversight is duplicative, cumbersome, and 43 inefficient, and results in unnecessary delays and costs. Periodic state audits of locally 44 administered projects would be more efficient and better policy than constant, day to day 45 oversight. 46 ii The Town Council supports state policy changes to mandate further refinement of VDOT 47 cost estimates for transportation projects in an effort to improve accuracy and thus reduce 48 time lost due to the accumulation of unnecessary excess funds. In those circumstances when 49 excess funds are unavoidable, allow those funds to be allocated to other projects more 50 efficiently. 51 iii Construction of Grade-Separated Interchanges 52 The Town Council requests dedicated funding for the construction of grade-separated 53 interchanges to replace the current at-grade signalized intersections in the following 54 locations: 55 (a) Edwards Ferry Road at the Route 15 Bypass, incorporating the intersection of Fort 56 Evans Road and the Route 15 Bypass, as well as facilities that will allow safe 57 pedestrian passage across the Bypass 58 Status: Interchange Justification Report (IJR) underway. This VDOT managed 59 project has $2 million in NVTA funds allocated for study and design work. 60 (b) Battlefield Parkway at Route 7 (East Market Street) 61 Status: NVTA and VDOT agreement complete. $13 million in NVTA funds and 25 62 million in NVTA funds have been secured. County and Town will request $25 63 million in 2019 NVTA Funds 64 (c) Battlefield Parkway at the Route 15 Bypass 65 Status: Town has applied for $50 million in HB-2 funding from VDOT. IJR has not 66 been funded 67 I. Transient Occupancy Tax 68 The Commonwealth should not allow online travel companies to avoid paying the full transient 69 occupancy tax and the Town Council supports legislation to clarify this in the state code. 70 J. Civil Zoning Fines 71 The Town Council supports legislation that grants localities the authority to collect unpaid and 72 delinquent civil zoning fines in the same manner as real estate taxes and levies are collected. 73 74 2018 Legislative Positions (Adopted 11-14-17)  Page 3 75 K. Local Authority to Prohibit Firearms on Public Property 76 The Town Council supports legislation that authorizes localities to adopt ordinances that prohibit 77 firearms and ammunition on property owned or leased by the locality. 78 L. Prohibit Predatory Lending Practices (Council Resolution, July 13, 2010) 79 The Town Council supports legislation that prohibits all predatory, usurious lending practices, 80 including but not limited to provisions that would: 81 i. Impose an interest rate cap of eighteen percent (18%) above the prime lending rate, 82 calculated as an effective annual percentage rate including all fees or charges of any kind, for 83 any consumer credit extended in the Commonwealth of Virginia; 84 ii. Incorporate into the Virginia Code the protections regarding consumer credit to military 85 personnel as reflected in the Military Lending Act, 10 United States Code, Section 987. 86 M. Utility Rates & Connection Fees 87 The Town Council supports the existing authority of localities or locally created authorities to 88 impose utility rates and connection fees adequate to support the full cost of water, wastewater 89 and stormwater utility systems, and opposes any legislation that would limit that authority. 90 N. Higher Education Presence in Leesburg 91 The Town Council requests funding for a state-supported higher education presence in the Town 92 of Leesburg. 93 O. Independent Consumer Advocate for Transmission Line Issues 94 The Town Council supports legislation that creates an independent office of the consumer 95 advocate within State government to actively participate in transmission lines issues before the 96 State Corporation Commission. 97 P. Enforcement of Recycling Regulations 98 The Town Council supports legislation that grants localities the authority to enforce compliance 99 with recycling regulations. 100 Q. Line of Duty Act 101 The Town Council supports the Virginia Municipal League’s position that funding responsibility 102 for the Line of Duty program should be returned to the Commonwealth. 103 R. Legal Notice Publication 104 The Town Council supports legislation that would give localities the authority to post legal 105 notices on websites as a substitute for publishing legal notices in newspapers. 106 S. Restoration of HB 599 Law Enforcement Assistance Funding 107 The Town Council requests the General Assembly fully restore HB 599 Law Enforcement 108 Assistance Funding to funding levels per the established formulas. The Town has lost 109 approximately $171,000 each year since 2009 in reduced funding from the state. 2018 Legislative Positions (Adopted 11-14-17)  Page 4 110 T. State Funding for School Resource Officers 111 The Town Council supports legislation that would provide state funding for school resource 112 officers at all public elementary, middle, and high schools. 113 U. Virginia Public Procurement Act 114 The Town Council supports the positions of the Virginia Association of Governmental 115 Purchasing on legislation regarding the Virginia Public Procurement Act. 116 V. Non-partisan Redistricting that Preserves Jurisdictional Boundaries 117 The Town Supports redistricting reform, including the use of a non-partisan independent 118 commission to draw state legislative and Congressional lines based on specified and consistent 119 criteria, including insofar as possible preservation of the integrity of existing city, town, county, 120 and precinct lines. 121 W. Regional Greenhouse Gas Initiative and Commonwealth Resilience Fund 122 The Town Council supports VML in urging the General Assembly to address greenhouse gas 123 emissions targets through a Regional Greenhouse Gas Inventory (RGGI) carbon credit auction, 124 and/or a carbon emissions tax. All proceeds derived from the auction of credits should be used 125 to establish the “Commonwealth Resilience Fund”, a special state dedicated fund to assist 126 localities in addressing flooding, energy efficiency improvements, and economic development. 127 X. Chesapeake Bay TMDL and State Water Quality Management Planning Regulation 128 The Town Council supports the Virginia Municipal Wastewater Association’s position opposing 129 revision of existing nutrient allocation of dischargers (local governments, authorities and 130 industrial facilities) for the purpose of transferring allocation to new facilities. 131 Y. Residential Overcrowding and Blighted Structure Regulations 132 The Town Council supports additional local authority to investigate and enforce residential 133 overcrowding and blighted structure renovation or removal. 134 Z. State Corporation Commission Public Hearing Requirements 135 The Town Council supports a requirement that the State Corporation Commission hold a public 136 hearing on matters relating to the sighting of power transmission lines when an affected locality 137 provides a written request for a public hearing. 138 AA. Rights to Share Customer Account Information 139 The Town Council opposes any legislation that would restrict the sharing of customer contact 140 information, exclusive of consumption data, between governmental bodies for the purpose of tax 141 collection. 142 BB. Automobile Emissions Inspections 143 The Town Council supports the expansion of biennial motor vehicle emissions inspection 144 requirements for localities with significant Northern Virginia commuting populations. 2018 Legislative Positions (Adopted 11-14-17)  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 B: County MOU – TAP Grant Funding Agreement Explanation and Summary: In FY 2018, staff applied for and was awarded a grant through VDOT for intersection improvements at Washington and Mill Street and Ellicott and Mill Street. The grant is an 80/20 matching grant and funding will become available in late FY 2019. The grant award is approximately $420,000 and requires a 20 percent match from the Town. The funding amount included in the Adopted FY 2019 CIP for Intersection Improvements includes an estimated project cost. The town’s share of the matching grant is approximately $86,720. The FY 2019 Adopted Budget amount for the project was $84,000 causing a $2,720 shortfall for this project. Funds are available with the completion of the Trash/Recycling Container Replacement below the budgeted amount and will cover the $2,720 shortfall. Also, the impacted roads are VDOT owned and maintained and maintenance costs will be the responsibility of VDOT once the intersections are updated. Town Attorney’s Recommendation: Recommend Approval. Town Staff’s Recommendation: Recommend Approval. Cost and Financing: $86,720 Account Number: FY 2019 CIP, Intersection Improvements Proposed/Suggested Motion: “I move to approve the County MOU – TAP Grant Funding Agreement authorizing the Mayor to sign and appropriate an amount not-to-exceed $86,720 from the FY2019 Capital Improvement Plan.” OR Action Council deems appropriate. Attachments: (1) Agreement for Mill Street Crosswalks and ADA Ramps Project  AGREEMENT Between BOARD OF COUNTY SUPERVISORS OF PRINCE WILLIAM COUNTY And TOWN OF OCCOQUAN For ADMINISTRATION OF THE MILL STREET CROSSWALKS AND ADA RAMPS PROJECT THIS AGREEMENT, made and entered into this _____ day of __________, 2018, by and between the BOARD OF COUNTY SUPERVISORS OF PRINCE WILLIAM COUNTY, VIRGINIA (hereinafter called the County), and the TOWN OF OCCOQUAN, VIRGINIA (hereinafter called the Town) WITNESSETH WHEREAS, the Virginia Department of Transportation’s (VDOT) Federal Transportation Alternatives Program (TAP) provides funding for programs and projects defined as transportation alternatives; including on-road and off-road pedestrian and bicycle facilities; infrastructure projects for improving non-driver access to public transportation and enhanced mobility; community improvement activities; environmental mitigation; recreational trail program; safe routes to school projects; and projects for the planning, design, or construction of boulevards; and WHEREAS, at the Town’s request, the County has applied for and received TAP funding for the Mill Street Crosswalks and Americans with Disabilities Act (ADA) Ramps project, VDOT Project Number EN18-076-275, UPC 113613 (Project); and WHEREAS, the project will construct a total of five painted crosswalks and provide nine ADA compliant ramps with detectable warning provided by truncated domes along Mill Street at the intersections of Washington Street and Ellicott Street. The work will include removal and replacement of the curb, removal of existing pavers and base, installation of a 4 inch concrete base with stone, and installation of new ADA- compliant pavers at Mill Street's intersections with Washington Street and Ellicott Street; and WHEREAS, the total project estimate was $416,600 and TAP requires a local match of 20% of the total project budget, which is equal to $83,320. The Town is responsible for the 20% match; and WHEREAS, the project requires an additional $3,400 in local funds to fully fund the project in the amount of $420,000 as stated on the VDOT Appendix A funding document. The Town is responsible for the additional local funds; and  NOW THEREFORE, in consideration of the premises and of the mutual covenants herein contained, the parties hereto agree as follows: (A) The Federal TAP allocation received by the County for the Project is $333,280. (B) The Town will provide the County with a total of $86,720 upon signing the agreement for the following: a. The Town is responsible for the 20% match of $83,320. b. The Town is responsible for the $3,400 local funds requirement. (C) The County will manage and administer the Project. (D) If the cost of the Project exceeds the above-stated estimate at the time of the County’s construction contract award, renegotiations of the price may be necessary, however, the County will work with both VDOT and the Town to identify funding solutions as necessary. IN WITNESS WHEREOF, each party has caused this Agreement to be executed in duplicate in its name and on its behalf by its duly authorized officer as of the day and year first written. WITNESS the following signatures and seals: Agreed to and accepted by: TOWN OF OCCOQUAN, VIRGINIA _______________________ BY: TOWN OF OCCOQUAN, PRINTED NAME: VIRGINIA TITLE: Authorized pursuant to BOARD OF COUNTY SUPERVISOR OF PRINCE WILLIAM COUNTY, VIRGINIA BY: ________________________________ Ricardo Canizales Director of Transportation, its authorized agent pursuant to Board of County Supervisors Resolution No.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 C: Request to Clarify Authorized Part-time Police Officers Explanation and Summary: This is a request to have Council clarify and or add the authorized number of part-time police officers set forth in the published 2019 Budget. During the budget process and adoption, the Council and staff discussed and authorized the hiring of part-time police officers with a salary cap of $45,500 using a pool of hours. This pool provides approximately 1820 additional patrol hours. During discussions, it was discussed that between 3-5 part-time officers would be hired. In the Public Safety section of the published 2019 Budget, the Council authorized “additional part-time patrol officers to meet a ‘calls for service’ staffing structure within the budget.” On page 65, it indicates the budget includes a “funding pool for a total of three (3) certified police officers to work a combined total of 1,820 within a fiscal year.” In order to meet the current patrol schedule with part-time coverage, the Town needs to hire up to five part-time police officers. The total budget amount remains the same. Town Attorney’s Recommendation: Text. Town Staff’s Recommendation: Recommend Approval Cost and Financing: N/A Account Number: 60030 Proposed/Suggested Motion: “I move to authorize the Town to hire up to five (5) certified part-time police officer subject to the budgetary salary cap limit.” OR Other action Council deems appropriate Attachments:  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 D: Tanyard Hill Park Property Naming Discussion Explanation and Summary: On May 15, 2018 the Prince William County Board of Supervisors approved the revised proffers for the property at the corner of Old Bridge and Tanyard Hill Roads, formally the Oaks III. This is an opportunity for the Town Council to discuss naming options for the future park property and to provide guidance to Town staff on future programming intended for the park. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: Action Council deems appropriate.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 E: Request to Set Not-To-Exceed Amount for Town Holiday Party Explanation and Summary: Each year, the Town partners with Ebenezer Baptist Church for the traditional Town Blessing and service, after which, the Town hosts a small holiday party at Madigan’s Waterfront Restaurant. This year, the event will be held on Sunday, December 2, 2018. This is a request to set a not to exceed amount for catering and rental space for the annual holiday party. Town Staff’s Recommendation: Recommend approval. Cost and Financing: $__________ Account Number: 69230 Proposed/Suggested Motion: “I move to set a not-to-exceed amount of $___________ for the Town Blessing and Holiday Party.” OR Other action Council deems appropriate.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: November 7, 2018 8 F: Parking Study Recommendations and Development Discussion Explanation and Summary: In 2017 the Town with JMT to perform a parking and traffic study within the Town of Occoquan. The study focused on identifying and analyzing parking issues within the study area, which includes the Historic Business District, and also included data collection on cut-through traffic during weekday morning and evening hours, and a review of stall widths and the potential impacts of two-way traffic on parking capacity. A Citizen information meeting for this study was held at Town Hall on September 27, 2017. Since the Town Council has received this study the Planning Commission has reviewed the study and evaluated the recommendations set forth by this study. They have provided a document with their suggestions. This study did not factor development of a significant portion of Mill Street and how that would affect the results. This is the opportunity for Council to discuss the Planning Commission’s recommendations that were guided by this study as well as other alternative issue that may arise from development. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: Action Council deems appropriate. Attachments: (1) Planning Commission Parking Recommendations  Occoquan Planning Commission Traffic and Parking Study Recommendations Introduction The Planning Commission conducted several meetings to review and research the findings and recommendations from Johnson, Mirmiran and Thompson, Inc (JMT) November 2017 “Town of Occoquan, Virginia Parking Study.” Research included a deep reading of the study findings, follow-up research on specific recommendations, and a walk about the Town to review existing conditions and garner a more concrete understanding of the scope for each proposed solution. Cut-Through Traffic While the study found that public parking within Town has not yet reached full capacity, cut- through traffic is an immediate concern to Occoquan residents as evidenced by numerous comments and anecdotes from residents in Town and on social media. Present Cut-Through Data to VDOT As a quick and relatively easy win for the Town is to give the cut-through traffic to VDOT, documenting 250-300 average cut-through vehicles per hour with recommendations, and petition the organization to conduct a study. The Town Clerk characterized the Town’s relationship with VDOT as “9.5” on a scale of one to 10. As no major initiatives, such as making Commerce Street two-way, are possible without coordination with VDOT’s empowerment, this action should take top priority. Make Commerce Street Two-Way: Converting Commerce Street from one-way to two-way traffic between Washington and Union streets may require significant effort and has several drawbacks, but it would also dramatically improve walking conditions in the business district. The conversion would require eliminating eight parking spaces along the street, including one handicapped space, leaving three spaces in that section of street. While this 1.8% reduction in the Town-owned parking is detrimental to the parking situation, rerouting traffic would eliminate six-blocks of cut-through traffic in Town, allow for targeted traffic enforcement at two intersections rather than four, reduce air and noise pollution for residents living along the Mill St., and improve safety conditions for pedestrians around the Post Office and Mamie Davis Park. One concern in making Commerce Street two-way is potentially reducing the number of patrons frequenting downtown shops that the cut-through traffic may bring, but this appears minimal. First, Occoquan shops are closed on Mondays, completely missing a day of the commuter traffic. Second, Occoquan shops are mostly closed by 5:30 PM, and the traffic runs much later than this. Finally, the section of Town in question includes the Post Office, which is heavily trafficked by residents at this same time, and Gaslight Landing, a residential neighborhood with home fronts facing the traffic. With such minimal impact to local businesses and potentially dramatic benefits to residents, this seems an ideal strategy for improving safety and quality of life for residents. Making Commerce Street Two-Way Would Eliminate 860 Feet of Cut-Through Traffic in Town Town Parking A positive finding from the JLM study was learning that parking within Town was not reaching full capacity; however, the Town Clerk and residents informed us that parking does become a problem during special events, like the Chocolate Walk, and during the holiday season. Wayfinding and Signage • Website Updates for Parking Resources • Branding / Marketing Campaign Considered an “easy win” by the Commission, updating the Town website to include public parking information is a top-priority. Chris Coons has already reached out to Google and has had his request to have the Town’s parking clearly marked on Google Maps approved. Additionally, advertising the Town’s parking online presents an opportunity to advertise the Town, it’s history, and its businesses. A downloadable, printable PDF map of the Town that is inviting and identifies the many shops and historical attractions we have to offer could also include a sidebar of advertisements for local shops, helping to fund its creation. To get a better understanding of existing parking signage within Town, the Commission conducted a walkabout to see what visitors see when they drive into our Historic District. While we found that there is signage directing visitors to the public parking, it seemed poorly placed and very easy to miss. Public Parking Signage at Washington and Mill St. Intersection Additionally, while there is a small “More Parking Available Under Bridge” sign present neighboring the Visitor’s Center, the Commission was unable to find any parking signage at the lot under the bridge itself. We felt that having a clearly marked sign at the bridge, visible from a distance could be very helpful to visitors.  Only Sign Found for Parking Under the 123 Bridge, No Signage at the Bridge Visible The Commission did find one sign identifying parking in the lot across the street from the parking under the bridge but found the small size of the sign and the branding made it very easy to miss. Small Sign Identifying Parking (Right-Side of Photo) Across from Parking Under the Bridge Improving existing signage to make it more prominent and additional signage will improve and promote the use of Occoquan’s public parking. Walk Occoquan • Crosswalks / ADA Ramps at ends of Mill Street • Conduct Study for Walkable, Compliant Network Parking under the 123 Bridge to visit Occoquan Shops can present a quite a walk for some customers and the cut-through traffic along a portion of Mill St is highly unpleasant; therefore, making Occoquan a pedestrian-friendly Town should be the primary mid-term focus. The lack of crosswalks at the Washington-Mill Street, Union-Mill Street, and Ellicot-Mill Street intersections make crossing Mill Street stressful and hazardous for pedestrians. Raised crosswalks, clear signage, and other strategies that prioritize pedestrian traffic over vehicular will make shopping downtown more pleasant and inviting. Encouraging visitors to engage with Occoquan on foot will provide greater exposure to all the historical details and shopping opportunities within Town. Cooperation with Private Parking Owners • Shared Parking: Consider Zoning Plan Updates • Encourage Turnover of On-Street Parking: MoU with Private Lots • Residential Parking Permits: Consider Parking Permits and Signage The JLM had three recommendations for optimizing private parking within Town, and the Commission felt that partnering with private-parking owners in a flexible manner to find solutions most advantageous to all residents and business owners is preferable to mandates such as Zoning changes and parking permits. During the Commission’s walkabout, we found that privately-owned parking was very inconsistently marked from lot to lot. We misidentified employee-only parking as customer parking in the lot behind the Bottlestop and found no signage for what we knew was customer parking behind the Virginia Grill – Occoquan Inn. We did find the Riverwalk Shops had clearly marked and pleasant signage at the entrance of its lot for tenants and customers as an example of what private-lot owners could emulate. The Town should encourage better signage clearly identifying customer parking. The Town should establish recommendations or requirements for private parking signage as allowed to identify private parking in a consistent fashion throughout Town. Public parking primarily becomes an issue during special events and the holiday season. During the bi-annual Craft Shows, several residents charge for hourly parking in their yards or lots. Because of these two factors, the Town should establish recommendations or standards for private parking owners to encourage this practice, legitimize it, regulate it, and reap tax revenues from it.  Customer-Only Parking Sign Behind Pin Curls Salon (Left) and a Parking Sign for Riverwalk Shops (Right) Bike Occoquan • Website Updates for Bike Occoquan • Bicycle Parking While the Commission did not see the promotion of Occoquan as a biking Town as immediately beneficial to either the parking or cut-through traffic situations, we do view Bike Occoquan as a fantastic opportunity to promote the Town as a waypoint for cyclists as a mid-to-long term priority. Updating the Town website with information for cyclists falls into the “easy win” category of initiatives, while signage for bike parking and a bike-tune-up station could brand Occoquan as a bike-friendly town like towns along W&OD trail. The JLM study recommended additional bicycle parking in Town; however, the Commission found that we were unaware that there is existing bike parking in Town and learned from the Town Clerk that the existing parking is seldom, if ever, used. Encouraging the use of existing parking for cyclists through signage should take priority over constructing additional parking. Ongoing Measures  • Working with Developers: Coordinate with Developers • Parking Enforcement: Continued Parking Enforcement Town law enforcement has increased cut-through traffic monitoring with stop-sign enforcement and a May Pedestrian Safety Program. The Town Council and Planning Commission will continue to work with developers to ensure adequate private and public options are provided with proposed site plans. Any proposed updates to the Comprehensive Plan the Town Council may have to better define these goals are welcomed by the Commission. On-Street Parking Modifications This recommendation involves re-striping the existing angled parking on Mill Street so that visitors will back-into parking spaces rather than pull forward into them. While the literature on back-in parking is compelling, the Commission believes the unusualness of this configuration and the learning curve for it are too steep to endorse such a reconfiguration. We believe this strategy should not be pursued further.