City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting February 5, 2019| 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. January 2, 2019 Regular Meeting Minutes b. January 15, 2019 Work Session Meeting Minutes 5. Mayor’s Report 6. Councilmember Reports 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Events and Community Development Director h. Boards and Commissions 8. Regular Business a. Bags to Benches Program Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov. Town Council Regular Meeting Cover Page Page 2 February 5, 2019 b. Request to Adopt Town Logo and Brand Guidelines c. Request to Adopt Resolution to Initiate Zoning Text Amendment: Home Occupation Certificate Section 157.010 d. Request to Adopt Resolution to Initiate Zoning Text Amendments: Special Use Permit-Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) e. Request to Approve Town Code Amendment: Use of Streets (Section 111.42) f. Request to Adopt Resolution Related to Lease Purchase for Police Vehicles g. Request to Remove Overgrowth Between Commerce Street and Poplar Alley h. Request to Adopt Ordinance to Update Occoquan Town Code (Section 71.02) 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquan.org.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, January 2, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Kathleen Leidich, Town Manager; Christopher Coon, Town Clerk; Martin Crim, Town Attorney; Adam Linn, Chief of Police; Julie Little, Events and Community Development Director 1. Call to Order Mayor Porta called the meeting to order at 7:03 p.m. 2. Citizens Time Rick Fitzgerald, 186 Washington Street, congratulated Mayor Porta on receiving his doctorate. Mr. Fitzgerald suggested ideas for improvement to the entrance of Town on Commerce Street; 1.) replace wooden retaining wall with matching stone retaining wall across Washington Street and remove vines and brush overgrowth along Commerce Street. 2.) He suggested moving the maintenance annex to another location from the front of Commerce Street. 3.) He suggested removing overhead wiring from the poles and place them underground. Lance Houghton, 127 Washington Street, suggested to give the Mayor the ability to text residences of Occoquan. He also wanted to bring to the Town’s attention the definition of bedrooms. He also wanted to know why revised site plans do not have the ability for public comment. He stated that site plans come before the Town Council and the population has the ability to comment at a public hearing. He indicated that there have been several enforcement opportunities missed because the Town has not taken certain steps to ensure the developer of Kiely Court, develops safely for the adjacent property owners and ensure the developer adheres to the Town’s Zoning Code. Mr. Houghton also indicated that with the revision to the site plan he believes that the height of Kiely Court will not be in compliance with the Zoning Code. 3. Citizens response Mayor Porta responded to Mr. Fitzgerald that most items he brought forward are important to each of the Town Council members and are incorporated in the Town’s Capital Plan. He also indicated that improving the wooden retaining wall to stone is a new suggestion. Mayor Porta wanted to make a historical reference that the Town has investigated removing overhead wiring and installing underground wiring and the price was astronomical, well beyond the Town’s means. However, the Town could try and have new developments utilize underground wiring. Mayor Porta responded to Mr. Houghton that the Town has done everything they legally can to ensure that development is done properly. There is nothing the Town can do to Town Council Regular Meeting Minutes January 2, 2019 address possible violations. Mayor Porta also stated that he would suggest that Mr. Houghton contact the Zoning Administrator to help explain how the heights of buildings are measured because it is more complicated than the highest point of the building. Town staff informed Mr. Houghton that a site plan does not require a public hearing and that it is not a legislative or discretionary decision. 4. Approval of Minutes Councilmember Perkins moved to approve the minutes of November 7, 2018 Regular Meeting, as amended. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian that the Action Item be approved. Motion passed, unanimous. Councilmember Dawson moved to approve the minutes of November 20, 2018 Work Session Meeting, as amended. A motion was made by Councilmember Dawson, seconded by Councilmember Holloway that the Action Item be approved. Motion passed, unanimous. Councilmember Fithian moved to approve the minutes of December 4, 2018 Regular Meeting, as amended. A motion was made by Councilmember Fithian, seconded by Councilmember Holloway that the Action Item be approved. Motion passed, unanimous. 5. Mayor’s Report Mayor Porta reported on some of the meetings and events he had participated in as Mayor over the last month. These included: (1) serving on a Leadership Prince William Economic Development Day panel on 12/6, (2) staffing a CASA fundraiser on 12/6, (3) participating on 12/8 in the Winterfest Lake Ridge Santa Parade and the judging of the PWM boat lighting contest, (4) giving a talk on activities and developments in Occoquan to the men’s breakfast group at Westminster on 12/13, and (5) attending the Barrington Pointe/Occoquan Pointe Holiday event on 12/15. Mayor Porta also asked staff to look into whether or not the Kiely Court contractor could be contacted about removing the mud that had flowed on to Mill Street from the project. Staff agreed to look into the matter. 6. Councilmember Reports Councilmember Perkins enjoyed Winterfest and stated there was a great turnout. Councilmember Holloway attended the ASAP Meeting and Winterfest. She also fielded questions about fireworks not happening at the Marina. Councilmember Fithian thanked Mayor Porta for organizing the Caroling around town. 7. Staff Reports A. Town Attorney: Mr. Crim reported on the following item: Page 2 of 5 Town Council Regular Meeting Minutes January 2, 2019 i. Miller Brothers – Working to implement settlement. The Town has ordered heaters and will order drywell. Also, the Town is scheduling the work on these items to be completed. He also is working with the Town Manager to resolve the notices of violation. ii. Budget Calendar – Worked with Town Manager on updating the Budget Calendar. iii. Text Updates – The Town of Haymarket already has text message capabilities. B. Town Engineer: Mr. Reese submitted a report as part of the meeting agenda. Councilmember Holloway inquired about Kiely Court shoring plan being approved while stop work order is still in place. Ms. Leidich stated that the stop work order is only for work on the retaining wall. The work that has been done has only been for the shoring plan. C. Building Official: The Building Official’s report was submitted as part of the meeting agenda. No questions were received. D. Town Treasurer: Ms. Rodriguez submitted the Treasurer’s report as part of the meeting agenda. Mayor Porta inquired about the location of a property that has been delinquent for two years. Town staff indicated they would have to provide that information at a later time. Mayor Porta inquired if the information provided indicates that Town will be under budget for Real Estate Taxes. Town staff indicated that the Real Estate Tax due date is February 15 and they will not have an accurate estimate until then. Mayor Porta inquired what items are included in the Fines and License. Also, he requested that revenue and expenses for each account be presented together to avoid confusion. E. Town Manager: Ms. Leidich submitted her report to Council at the dais. The report included an update on the status of the Town Logo and the website mockup that was received. She indicated that she completed and submitted the Tree City USA application. She informed Town Council that the heaters for River Mill Park have been received and the order for the drywell will be made soon. She also reported that there has been a meeting scheduled with the Building Official to explain what items need to be addressed on the lower level of the River Mill Park bathhouse. Councilmember Fithian inquired when the River Mill Park restrooms will be open and if they will remain open throughout winter. Town staff indicated that once the heaters have been installed the restrooms will be open. Vice Mayor Sivigny wanted to know if the maintenance supervisor could replace the mirror at the intersection of Union Street and Poplar Alley. F. Chief of Police: Chief Linn submitted a report as part of the meeting agenda. He also reported the following: Page 3 of 5 Town Council Regular Meeting Minutes January 2, 2019 i. Pedestrian Signs – The police department has received movable pedestrian signs, from a grant they received. Chief is looking forward to utilizing them in high pedestrian traffic areas. ii. Mountain Bikes – Chief reported they were able to receive two police mountain bikes for free from another law enforcement agency. Vice Mayor Sivigny indicated that he has witnessed individuals walking on Washington Street without reflective material or lights and would like that to be addressed however possible. Councilmember Holloway inquired if there were any updates on the Touch of Gold incident. Chief Linn indicated that matter is still an active investigation but, the theft occurred with one individual distracting an employee while the other stole the item(s). Mayor Porta wanted to share with Town Council that he had received some complaints about the Town police enforcing speed and other traffic laws at the intersection of Route 123 and Commerce Street. He brought those complaints to Chief Linn and wanted to share the chief’s response with Council. Chief Linn stated that the Town received a Highway Safety Grant to patrol and enforce traffic laws at that intersection and that is the main driving force of those actions at that intersection. The second reason for action at the intersection is the Don’t Block the Box enforcement from complaints by residents about getting blocked at the intersection. Mayor Porta also reported that this explanation is going to be in the January Newsletter to help make residents aware. G. Boards and Commissions: Councilmember Perkins reported that the Planning Commission has been working on specific Budget recommendations. Also, the Planning Commission approved the 2018 Annual Report, which is before Town Council tonight. Chairperson Seefeldt had no report. There was no Architectural Review Board Meeting in December. 8. Regular Business 8A. Request to Accept Events and Community Development Director Report Councilmember Dawson moved to acknowledge receipt of the Events and Community Development Director Report and authorize posting on the Town website with the disclaimer that acknowledgement of receipt and authorization to post does not constitute adoption of the recommendations in the report. Moved by Councilmember Dawson, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. 8B. Request to Enter into Lease Purchase Agreement for Police Vehicles Councilmember Fithian moved to authorize the Town to enter into a lease purchase agreement, approved by the Town Attorney with the Virginia Local Government Finance Corporation to obtain two 2019 Ford Police utility vehicles in an amount not to exceed $87,998 over a 5 year term. Page 4 of 5 Town Council Regular Meeting Minutes January 2, 2019 Moved by Councilmember Fithian, seconded by Councilmember Perkins. Motion passed, unanimous by voice vote. 8C. Request to Accept Revised Budget Schedule Councilmember Perkins moved to accept to FY2020 Budget Calendar. A motion was made by Councilmember Perkins, seconded by Councilmember Holloway that the Action Item be approved. Motion passed, unanimous by voice vote. 8D. Request to Accept the Planning Commission 2018 Annual Report Councilmember Perkins moved to acknowledge receipt of 2018 Planning Commission Annual Report. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian that the Action Item be approved. Motion passed, unanimous by voice vote. 9. Adjournment The meeting was adjourned at 8:48 p.m. _____________________________ Christopher Coon Town Clerk Page 5 of 5  OCCOQUAN TOWN COUNCIL Work Session Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, January 15, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Laurie Holloway, and Eliot Perkins. Absent: Councilmember Cindy Fithian Staff: Kathleen Leidich, Town Manager, Christopher Coon, Town Clerk; Adam Linn, Chief of Police; Carla Rodriguez Town Treasurer; Julie Little, Community and Events Director. 1. Call to Order Mayor Porta called the meeting to order at 7:02 p.m. 2. Reports Mayor Porta wanted to have Town Staff report in the Town Newsletter which streets in Town are affected by the Snow Emergency Route and review some internal process on posting notices of residents passing. Ms. Leidich reported on the following items: (1) Kiely Court Development – Kiely Court has installed a new construction entrance with rocks and silt fencing to help prevent mud from coming into the street. After the snow storm the owner will be contacted about the significant debris and mud on the sidewalk and roadway. (2) River Mill Park – Heaters have been received and will be installed on Wednesday. Once the electrical inspection is complete, it will be inspected by Prince William County. Once the inspection is approved, the restrooms will be open. (3) Mill at Occoquan – A comment letter has been sent to the developer. Contrary to what the developer had previously been told, the Zoning Code does not allow special exceptions for height and setback in the B-1 District. The Town Manager will work with Mr. Crim to identify the most expedient process for addressing this. The Home Occupation Certificate item will also be included in the required public hearing for any changes in the Town Code proposed for special use permits in the B- 1 District. (4) Town Logo – The updated Town Logo will be on the February Town Council agenda and revealed to the public after the meeting. 3. Regular Business 3A. Approval of Town Code Recodification Councilmember Holloway moved to adopt Ordinance #2019-01 for the Recodification of the Town Code. A motion was made by Councilmember Holloway, seconded by Councilmember Perkins that the Action Item be approved. Motion passed, Ayes Councilmember Perkins, Town Council Regular Meeting Minutes January 15, 2019 Councilmember Holloway, Councilmember Dawson, and Vice Mayor Sivigny, by roll call vote. Councilmember Fithian was absent. 3B. FY 2020 Budget Work Session Ms. Leidich presented a report to Town Council. She reported that the Budget Committee will no longer have Town Council members, only Town Staff. She then presented the Town Council priorities and showed how the priorities parallel the Comprehensive Plan, Strategic Plan, and the Planning Commission Annual Report. She also discussed budget focus areas for the Town like facility and park maintenance. Town Council provided feedback to Ms. Leidich and town staff to move forward in the budget process. 3C. Occoquan Elementary School Boundary Discussion Mayor Porta provided an update to Town Council on this item. He stated that all plans that will go before the School Board include the Town of Occoquan staying at Occoquan Elementary. Town Council wanted to report that they support any plan to keep Town residents at Occoquan Elementary. 3D. Visitor Center Kiosk Discussion Mayor Porta presented Prince William County’s mobile kiosk plans. This includes a fully functional kiosk that would allow the signage on I-95 to remain in place. Town staff will conduct research and work with the ARB on the design of the kiosk. Comments will be taken from the Occoquan Merchants Guild, Town Council and the Historical Society before final approval. 4. Adjournment The meeting was adjourned at 10:40 p.m. _____________________________ Christopher Coon Town Clerk Page 2 of 2  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Kathleen R. Leidich, AICP Town Engineer’s Report Town Council Meeting –February 5, 2019 Kayak/Canoe Launch – no change from last report Two bids received in July 2017 (Delta Marine and McLean Endeavors), both over budget. Department of Conservation and Recreation (DCR) has indicated possible additional funding from the current $100,000 to $283,650. Updates to permits, historic resources, threatened and endangered species discussed. Both bidders confirmed that previous bids are still valid. New budget forwarded to DCR on October 12, 2018. New contact person at DCR (Jett Johnson). River Mill Park – Moisture Issue in Storage Room –update from last report New heaters installed. The Engineering Groupe reviewing dry well sizing. PWC will conduct inspector with Town to address any remaining deficiencies. Kiely Court Project – update from last report Land Disturbance Permit issued - construction commenced. Stop work order rescinded by PWC for retaining wall safety issues. Verbal and written notices provided to owner regarding mud being tracked onto Mill Street – new construction entrance installed. Further tracking of mud may require additional measures. Ice on sidewalk to be addressed by Zoning Administrator through section 93.05 of Town Code. Rivertown Project – no change from last report Land Disturbance Permit issued – construction proceeding. Vantage Point BMP maintenance – no change from last report Bid received from Total Development Solutions ($38,730) Boundary Branch – no change from last report Boundary Branch, Vantage Point BMP, Lynn property – other runoff issues reviewed Tanyard Hill Park (Oaks III) – update from last report PWC considering sidewalk along Tanyard Hill Road to connect Occoquan Greenway (trail coming through Tanyard Hill Park) to sidewalk on Ellicott Street. Approved by PWC BOS 5/15/18 with revised proffers Use as park and open space – trails and Stormwater Pond shown on GDP Plat vacating lot line when site plan needed - NRA to review first Access to potential parking lot for trail head allowed off Tanyard Hill Reserve ROW along Tanyard Hill and Old Bridge Roads Use LID as part of any development Pay $75 per acre zoned (4.229 acres) Mill at Occoquan – update from last report Staff report issued on 1/14/19. Code amendment required for setback and height. -END- Member of the Virginia Municipal League  DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Town of Occoquan - Permit Report January 2019 Permit Number Main Address Description Permit Type Permit Permit Workclass Issue Date Valuation Status ELE2019-01557 307 COMMERCE ST RELOCATING PANEL & ADDING ELE FIXTURES &Electrical Issued R - Alteration/Repair 10/19/2018 $4,500.00 BLD2019-00547 402 FORTRESS WAY KITCHEN RENOVATION TO CONDO UNIT - FOR KBuilding Issued C - Alteration/Repair 07/30/2018 $16,000.00 GAS2019-00432 270 GASLIGHT LANDING ALTERATION/REPAIRS TO REPLACE HVAC UNIT Gas Issued C - Alteration/Repair 09/20/2018 $4,751.00 BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TO WATER DAMAG Building Issued C - Alteration/Repair 02/23/2018 $10,000.00 BLD2018-02969 426 MILL ST LOT SPECIFIC SFD - KIELY RESIDENCE (THIS ISBuilding Pending R - New Single Family Dwelling $1.00 BLD2018-05964 426 MILL ST RETAINING WALL Building Issued R - Retaining Wall 10/09/2018 $20,000.01 BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFIC SFD Building Pending R - New Single Family Dwelling $100.00 BLD2018-05963 430 MILL ST RETAINING WALL MAX HEIGHT 9'6'' Building Issued R - Retaining Wall 10/09/2018 $20,000.01 ELE2019-02544 458 MILL ST REPLACING 2 ELECTRIC HEATERS LIKE FOR LIKElectrical Issued C - Alteration/Repair 01/16/2019 $500.00 BLD2014-05879 1441 OCCOQUAN HEIGH DECK Building Issued R - Addition 04/25/2014 $6,700.00 BLD2019-02293 112 POPLAR LN DETACHED GARAGE Building Issued R - Accessory Structure 12/21/2018 $16,000.00 BLD2019-02551 112 POPLAR LN ENCLOSING CARPORT AND ADDING ADDITION TBuilding Issued R - Addition 12/21/2018 $29,000.00 BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued R - Swimming Pool 12/07/2017 $60,000.00 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued R - Swimming Pool 12/07/2017 $6,000.00 ELE2019-00599 113 POPLAR LN Install circuits, fixtures, and receptacles Electrical Issued R - Alteration/Repair 08/15/2018 $2,200.00 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas Line to Fire Bowls Gas Issued R - Swimming Pool 01/16/2018 $2,000.00 BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00596 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01181 1551 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/20/2018 $5,500.00 PLB2019-00861 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 1551 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00603 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00870 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 1552 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00598 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01193 1553 RIVERTOWN PL INSTALL NEW HVAC SYSTEM Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00864 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1553 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00601 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00869 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 1554 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00599 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01194 1555 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00865 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1555 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00600 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERGas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00867 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 1556 RIVERPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROOM IN RENTAL APBuilding Issued C - Alteration/Repair 01/31/2018 $1,000.00 PLB2018-01862 199 UNION ST INTERIOR RENOVATIONS TO LAUNDRY AND BATPlumbing Issued C - Alteration/Repair 01/31/2018 $4,000.00 BLD2019-00218 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOBuilding Issued C - Tenant Layout 10/25/2018 $75,000.00 ELE2019-00426 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOElectrical Pending C - Tenant Layout $75,000.00 GAS2019-00113 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOGas Pending C - Tenant Layout $75,000.00 MEC2019-00933 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOMechanical Pending C - Tenant Layout $75,000.00 PLB2019-00145 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITCHEN HOPlumbing Pending C - Tenant Layout $75,000.00 PLB2018-02373 411 UNION ST CONVERTING FROM SEPTIC TO PUBLIC SEWERPlumbing Issued R - Alteration/Repair 03/23/2018 $15,000.00 BLD2019-00785 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVBuilding Issued R - Alteration/Repair 08/13/2018 $750.00 ELE2019-00643 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVElectrical Issued R - Alteration/Repair 08/16/2018 $500.00 PLB2019-00381 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TO REMOVPlumbing Issued R - Alteration/Repair 08/15/2018 $750.00 BLD2019-00357 109 WASHINGTON SQUA ADDING SPIRAL STAIRCASE TO EXISTING DECK Building Issued R - Alteration/Repair 08/24/2018 $5,000.00 PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued R - Alteration/Repair 02/08/2018 $1,400.00 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Earnie Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Treasurer’s Report TOWN MANAGER Town Council Meeting – February 5, 2019 Kathleen R. Leidich TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Meals Tax Audit Pending (1) None Pink Bicycle Tea Room (Review Pending) 2012 License Fathom Realty (Review Pending) BPOL Audit Pending (1) Year Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 3 12/20/2018 Not compliant Inn/Virginia Grill Pink Bicycle Tea Room 10 12/20/2018 Not compliant BPOL Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (Years) Notice Pink Bicycle Tea Room 1 01/24/2019 Not compliant Fathom Realty 1 01/24/2019 Not compliant Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Selecman, James 5 Years $1,476.29 06/14/18 Compliant – monthly payment plan Granny’s Cottage Inc 2 Years $134.40 01/09/19 Not Compliant Other Items of Note None.  Total Account Balances ACCOUNTS Operational Funds Operating Account - Payroll 729 Operating Account - Checking 57,251 Total $ 57,980 Craft Show Funds Craft show Checking 21,912 Craft Show Money Market/CD (Operating Reserves) 200,000 Craft Show Paypal 1,400 Craft Show Investment Pool 102,961 Craft Show Money Market 83,706 Total $ 409,979 Mamie Davis Funds Mamie Davis Checking 5,383 Mamie Davis Money Market 100,000 Total $ 105,383 Bricks Fund Bricks Money Market 8,360 Total $ 8,360 Total Checking/Savings $ 581,702  Total Funds REVENUES General Fund FY 2018 Budget FY 2019 Budget Actual as of 12/31/18 % of Budget Used Real Estate Taxes 218,360 232,500 172,474 74.2% Meals Taxes 222,650 220,334 122,443 55.6% Other Taxes (Sales,Utility,Communications,Transient) 102,000 102,473 47,149 46.0% Fines (Public Safety) 24,000 60,000 69,833 116.4% Fees and Licenses (Auto,Business,Late fees,Arch,PM,ATM,Dock,Admin,Engineering fees 94,850 98,150 13,732 14.0% Grants (Litter,599,VML,CIP) 125,030 472,143 13,432 2.8% GENERAL OPERATING ACCOUNTS Service Revenue (Engineer,Legal,Landscape,CC fees) 22,000 5,000 682 13.6% Rentals (TH,RMP) 6,000 1,500 1,200 80.0% Interest (GF,Brick,Sponsor) 3,720 2,720 1,733 63.7% Other Revenues (Reimbursement from Paving, Ins claims) 4,500 5,000 7,669 153.4% Total Revenues General Fund $ 1,039,500 $ 1,199,820 $ 450,347 37.5% EXPENDITURES General Fund FY 2018 Budget FY 2019 Budget Actual as of 12/31/18 % of Budget Used Personnel Services 335,790 380,820 171,955 45.2% Professional Services 136,200 122,250 50,785 41.5% Information Technology Services 10,150 14,050 9,531 67.8% Materials and Supplies 7,800 9,000 9,197 102.2% Operational Services 8,550 7,500 2,725 36.3% Contracts (Landscaping, Refuse Collection, Snow Removal) 81,500 74,500 33,295 44.7% Insurance 15,720 20,120 15,640 77.7% Public Information (Newsletters) 3,250 3,400 2,079 61.1% Advertising (Community/ Business Support, Legal Ads) 16,000 9,000 5,170 57.4% Training and Travel (Employee, Boards and Commission Training) 15,100 13,500 3,582 26.5% Vehicles and Equipment 13,350 15,300 14,989 98.0% Seasonal 4,500 5,500 1,059 19.3% Town Hall 10,270 10,910 5,667 51.9% Mill House Museum 6,740 6,620 6,500 98.2% Visitors Center 500 620 90 14.5% Maintenance Yard 2,240 2,240 1,942 86.7% Mill Street Storage 250 250 59 23.6% River Mill Park and Facility 23,690 25,890 11,211 43.3% Mamie Davis Park (Utilities) 3,300 5,400 976 18.1% Tanyard Hill Road Park 800 500 - Furnace Branch Park 500 500 - Streets and Sidewalks (Routine Maintenance) 1,400 1,400 - Historic District (Routine Maintenance) 10,410 13,700 5,448 39.8% Special Events 11,000 12,950 5,480 42.3% Total Expenses $ 719,010 $ 755,920 $ 357,379 47.3% General Fund Net Income $ 320,490 $ 443,900 $ 92,968 20.9% Craft Show Fund FY 2018 Budget FY 2019 Budget Actual as of 12/31/18 % of Budget Used Revenue (FY19 SP & FL) 216,390 203,950 95,745 46.9% Expenses (personnel,materials and supplies,contracts,adverting) 108,120 101,954 53,527 52.5% Total Net Income $ 108,270 $ 101,996 $ 42,218 41.4% Mamie Davis Fund FY 2018 Budget FY 2019 Budget Actual as of 12/31/18 % of Budget Used Revenue 4,100 2,600 1,914 73.6% Expenses (Repairs & Mainitenance, winterization) 2,000 2,000 1,141 57.1% Total Net Income $ 2,000 $ 2,600 $ 773 29.7% CIP Fund FY 2018 Budget FY 2019 Budget Actual as of 12/31/18 % of Budget Used Community Planning Project 25000 0 0 Intersection Improvements 0 420,000 86,720 20.6% Street Maintenance 15,000 0 0 Sidewalk Maintenance 0 10,000 62 0.6% Building Maintenance 2,500 0 0 Stormwater Management 5,000 0 Trash/Recycling Containers 11,000 17,000 11,747 69.1% Town Hall Renovations-Lower Level 15,000 0 0 Gaslight Conversion 10,000 0 0 Street/Curb Program 8,000 0 0 Dock Maintenance 10,000 0 0 Tanyard Hill 2,500 4,500 0 0.0% River Mill Park Maintenance 5,000 0 0 Canoe Kayak Ramp 140,000 140,000 62 0.0% In-Vehicle Laptops 2,500 0 0 Body Armor 4,000 2,400 1,000 41.7% IBR Reporting 5,000 0 0 LIDAR Speed Detection and Related Equipment 0 2,300 0 Office Safety Equipment 0 5,100 4,931 96.7% Pedestrian & Bicyclist Safety Program 0 2,300 0 0.0% Computer Upgrade 10,000 0 0 Document Management 5,000 2,500 0 0.0% Website Redesign 0 0 475 Town Recodification 10,000 0 2,998 Office Equipment Replacement 6,000 0 0 Total CIP $ 291,500 $ 606,100 $ 107,995 17.8% Total Net Income All Funds $ 139,260 $ (57,604) $ 27,964 -48.5%  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Occoquan Police Department Kathleen R. Leidich, AICP CHIEF OF POLICE Monthly Town Council Report Adam C. Linn February 5, 2019 Departmental Goals Goal 1: Provide for the public safety of the persons and property of the residents, businesses, and visitors of the Town of Occoquan. Goal 2: Promote a professional and accountable police department. Goal 3: Promote safe roads and sidewalks in the Town of Occoquan. Current Initiatives Continued with the Calls for Service police coverage in Town. Working with town officers to increase patrols and visibility during peak calls for service times. 1 Continued field training with town officers and worked with officers to address administrative needs of Police Department. 2 Directed traffic enforcement on Commerce Street and Gordon Boulevard area (speeding, Block the Box and Driving off Roadway), Union Street/Tanyard Hill Road (speed enforcement), and Washington Street (pedestrian safety and speeding). 3 Directed stop sign enforcement and pedestrian safety enforcement in historic district.3 Increasing foot patrols and visibility in historic business area. Attended DMV Grant Workshop for continued access to grants. Continued body worn cameras program for Town Officers and DMV selective enforcement grants to reduce accidents and pedestrian safety. 4 Community Relations Continued Pedestrian Safety Campaign and routinely placed crosswalk sign out. Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown and residential areas on Washington Street, East Colonial Drive, Overlook Drive, Fortress Way, Occoquan Heights, and Mill Cross. Continued stop sign and speed compliance details. Responded to snow emergency event. Spoke with multiple residents throughout the month. Occoquan Police Department Report February 2019 Page 2 Patrol and Enforcement Activities During the month of January, the Town Police made several speed-related arrests for reckless driving, but no custodial arrests, issued 141 traffic summonses, and 83 warnings. Traffic Summonses FYTD (GRAPH) 5 250 202 200 171 162 164 145 141 143 150 131 122 115 95 99 100 Fiscal Year 2018 100 85 89 83 Fiscal Year 2017 62 50 38 41 0 0 0 0 0 0 Parking Tickets Issued FYTD (GRAPH)3 40 37 35 30 29 30 26 25 25 21 20 19 19 18 18 Fiscal Year 2018 20 17 Fiscal Year 2017 15 11 11 9 10 7 5 4 5 2 0 0 0 0 0 0 Occoquan Police Department Report February 2019 Page 3 Traffic Stops YTD (GRAPH) 5 300 265 259 250 228 222 224 210 208 200 171 151 158 150 135 138 124 121 124 113 Fiscal Year 2018 100 89 Fiscal Year 2017 72 55 50 0 0 0 0 0 0 Patrol Hours FYTD (GRAPH) 5 400 371 364.5 364 350 314 321.5 300 257 274 247.25 250 212.5 207.5 196.5 185.5 200 173.5 176.5 163.5 167 165 Fiscal Year 2018 143 139.5 150 Fiscal Year 2017 100 50 0 0 0 0 0 0 Occoquan Police Department Report February 2019 Page 4 Total Administrative Hours FYTD Total Patrol Hours FYTD Butterfield Ralston 1% 0% J. Linn Ralston J. Linn 16% 6% Budd 1% 1% Neff 7% Grasso Budd 2% 1% Smedley Smedley 7% 3% Linn 71% Linn Ingignoli Martinez 35% 0% 24% Martinez Ingignoli Barker 3% 1% 21% Miscellaneous Prepared and taught Speed Measurement/Lidar Operator Course for DCJS credit for officers. Continued Level 3 auxiliary training for administrative and parking officers.2 Continued working on piloting a Narcan program to train and equip officers with Narcan and accidental exposure to opioids.2 Worked on vehicle purchase by (1) contacting VML/VACO regarding the financing and documentation; (2) ordered the two vehicles from Sheehy Ford; and (3) received quotes and set up equipment and graphics installation. 1 Goals 1, 2, and 3 2 Goal 2 3 Goal 3 4 Goals 1, 2, and 3 5 Goals 1 and 3  TOWN OF OCCOQUAN TOWN COUNCIL Circa 1734 ● Chartered 1804 ● Incorporated 1874 Earnie Porta, Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 Patrick A. Sivigny, Vice Mayor J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Laurie Holloway www.occoquanva.gov Cindy Fithian Eliot Perkins Events and Community Development Director Report Town Council Meeting – February 5, 2019 Occoquan Code, Use of Streets In an effort to enhance and encourage visitor engagement at limited town events such as Discover Occoquan, it would benefit town businesses to be able to use the sidewalks adjacent to their businesses for demonstration purposes. § 111.42 USE OF STREETS stipulates, “No licensed peddler, licensed itinerant merchant, or other licensed business shall conduct business from a location in the public streets or rights of way except by express permission of the Town Council.” The Events Committee is requesting to amend the code to state: “…except by express permission of the Town Council, or Town Council designee(s).” This amendment will generate more business opportunities, create more visitor engagement, and give greater flexibility to the Events Director with respect to event planning. Spring Arts & Crafts Show, June 1&2 This year marks the 50th Anniversary of craft shows in Occoquan. Staff is exploring exciting ways to celebrate this year. Suggestions from Council are welcome. January was recruitment month for the 2019 craft shows. 60+ personal emails we sent to various vendors discovered at local craft shows in 2018. Purchasing Movie Equipment Budget for Movies, FY2019 allows for $2500, which is spread between late summer of 2019 (Jul- Aug-Sept) and early summer of 2020 (May-Jun). This fiscal year, staff has spent $1244, with a remainder of $1256. The cost of renting movie equipment for three movies is $1375. Staff proposes buying movie equipment this summer for approximately the same costs. The benefits are the rental cost savings after year one, as well as the ability to run ad hoc movies whenever feasible during town events. Movie Poll A summer movie poll was sent to residents via social media, with 44 respondents. The results are: Throwbacks, for example: Back to the Future, Ferris Bueller, Footloose, etc. 45% Classics, for example: Casablanca, Singing in the Rain, Some Like it Hot, etc. 45% New Release-Animated, for example: Incredibles 2, Coco, Trolls, etc. 39% New Release-Youth, for example: Mary Poppins, Beauty and the Beast, etc. 39% Classic Adventure, for example: Indiana Jones, Pirates of the Caribbean, etc. 36% Action Hero, for example: Spiderman, Aquaman, Antman, etc. 27% Sci Fi, for example: Star Trek, Star Wars, Ready Player One, etc. 18%  2 Texting as a Communication Tool Staff has recently put into place a SMS software application for communicating to businesses and residents irregular, but pressing town information, such as trash pickup delays and weather updates. Parking Survey As the Planning Commission has recommended to Town Council that the town utilize timed parking along Mill Street, Town Staff surveyed Town Businesses for recommendations on days and hours of timed parking. Eleven businesses responded. Friday, Saturday, and Sunday were the days recommended by participants for a timed parking program, though some participants suggested all week program or no time program at all. One participant argued for enforcement on Pokémon Community Days, which are weekends, usually Sundays. Three or four hours was the recommended time frame for visitors to park; enforcement was recommended between 10am or 11am and 6pm. Events Chocolate Walk, February 9, 11 am – 4 pm Shuttle bus and off-site parking at the 123 lot will be available. This event is sponsored by the Merchants’ Guild. Peep Show and Community Peep Contest, April 20 This event is co-sponsored by the Town and the Merchants’ Guild. The community is invited to create their own Peep diorama for the Occoquan Community Peeps Contest. Music & Movies on Mill begins May 3 Concerts will be held on first Fridays and third Saturdays all summer from 6 pm to 8 pm. Three movies are also scheduled and will begin at sundown. Discover Occoquan, May 18 This event invites visitors to Occoquan to discover all that our town has to offer. Throughout the day, businesses will be hosting a variety of free drop-in classes and demonstrations. This year, the Events Committee plans to increase the number of offerings and add events in River Mill Park. Volunteers are needed. Spring Arts and Crafts Show, June 1 & 2 This year marks the 50th Anniversary of the Arts & Crafts Show in Occoquan. Volunteers are needed. -END- Member of the Virginia Municipal League  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8A: Bags to Benches Program-Information Item Explanation and Summary: Donating unwanted plastic materials to Trex, not only helps to keep thousands of pounds of waste out of landfills, it also helps to continue the creation of beautiful and environmentally responsible outdoor products. The Bags to Benches program will provide a Trex bench for every 500 pounds of plastic that is collected. Merial Currer, owner of Patriot Scuba, is currently in the process of finalizing the logistics to participate in the Bags to Benches program. She has already secured three locations in town to collect unwanted plastic and will be coordinating its delivery to a participating retailer. Ms. Currer is planning to attend the Business Meeting to answer any questions Council may have regarding the program. Attachments: (1) Bags to Benches PowerPoint  Community Collection Information Sheet How does the Challenge work? What can be recycled? 1. Determine a 6 month collection • Pallet wrap and stretch film period • Grocery bags 2. Recycle 500 pounds or exceed this • Bread bags amount in six months. • Case overwrap 3. Weigh and keep record of the • Dry cleaning bags amount of film collected each month) • Newspaper sleeves 4. Deliver the collected plastic film to • Ice bags a participating retailer • Wood pellet bags 5. Report collection totals to • Ziplock and other reclosable food Stephanie Hicks each month storage bags (shicks@trex.com) • Produce bags 6. The next collection cannot start • Bubble wrap and air pillow until the end of the six month • Salt bags period • Cereal bags All plastic must be clean, dry and free of food residue What does Trex provide?  Three recycling bins  One poster  Bench if goal is met  Bags to Benches Challenge by TREX® RECYCLING TO PROTECT THE ENVIORNMENT • Plastics impact nearly 700 • Recycle 500lbs or exceed in species in our oceans a six month period • 275 Million metric tons of • Weigh and keep record of waste is plastic the amount of film • 8 Million metric tons of collected each month plastic goes into the ocean • Deliver the collected plastic • Plastic production and film to a participating consumption predicted to retailer double over the next 10 • Receive TREX® bench if goal years is met grocery bags, bread bags, case overwrap, dry cleaning bags, newspaper sleeves, ice bags, wood pellet bags, ziplock & other re-sealable bags, produce bags, bubble wrap, salt bags, and cereal bags All materials must be clean, dry and free of food residue  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8B: Request to Adopt Town Logo and Brand Guidelines Explanation and Summary: The creation of a Town logo was initiated last spring as part of the process to redevelop the Town’s web site. It will be used for the marketing and promotion of Town events and activities. The official Town seal is not being changed. Last Spring, the Town retained Imagine, Inc. of Manassas as the contractor to complete the development of the new Town logo and the redevelopment of the Town web site. As part of the development process residents, businesses, Council members, Town staff, and the general public were surveyed in order to gather information on their perceptions of the Town in general and the activities, events, and other attributes the Town is known for. The survey also requested respondents to provide their ideas and suggestions regarding what they hoped to see from the Town in the future. At a Town meeting on August 21, 2018, representatives from Imagine presented the survey results along with a draft logo. Attendees of the meeting provided feedback to the Town Council, staff and Imagine representatives. Based on this feedback, the Imagine team developed three additional logo designs. Council selected one of these logos for final revisions. The Town logo development process included the following public meetings: • 9/4/18: Town Council Meeting • 10/2/18: Town Council Meeting • 10/16/18: Town Council Meeting • 12/4/18: Town Council Meeting The total cost for the logo design and web site redevelopment project (still currently underway) is $8,750.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication Proposed/Suggested Motion: “I move to adopt the Town logo identified in the Brand Guidelines (January 2019) and also to adopt the Brand Guidelines (January 2019) to govern the use of the Town logo.” OR Other action Council deems appropriate Attachments: (1) Brand Guidelines January 2019 BRAND GUIDELINES JANUARY 2019 The purpose of this document is to provide a framework that allows the Town of Occoquan to deliver a consistent and relevant brand experience throughout all communications within all areas of the Town. TABLE OF CONTENTS Master Brand .................................................... 2 Logo ............................................................. 3-4 Color................................................................ 5 Typography ....................................................... 6 1 MASTER BRAND Main Logo Mark One-Color Logo 2  LOGO Logo Clearance Logo Clearance The minimum clear space around the logo is equal to a quarter of an inch. Small Scale Usage The logo may be reduced in size but must remain legible. See diagrams for the minimum size of each logo version. Logo Placement The logo should be placed at the top or bottom of all Recommended Minimum Scale Usage collateral, communications or ads and should flow with the rest of the content. 1.5 in 3 LOGO: INCORRECT USAGE The logo supports animation of the logo for usage in video and similar applications. However, the mark should always be shown in its preferred form at the end of the animation. The logo should not be otherwise altered, to include maintaining approved colors and proportions. Do not condense or destroy the logo in any way. Do not use non-approved colors. Do not present the final logo at an angle. Do not reposition elements within the logo. 4  COLOR The following color palette has been created for use in print and digital communications. Primary Brand Colors The primary brand colors make up the preferred palette for the Town of Occoquan brand. Tertiary Brand Colors The tertiary palette is intended for driving differentiation between 2347 C 2347 C 647 C 2975 C specific categories or content. #286040 #0b1f2c #276092 #98d5e9 C83M38Y82K31 C89M73Y56K67 C83M38Y82K31 C38M2Y5K0 4625 C R40G96B64 R11G31B44 R39G96B146 R152G213B233 #4f2c15 C44M72Y87K60 R75G49B23 581 C #4f4915 C53M53Y100K46 R79G74B30 2627 C #43154f C79M100Y34K36 R67G25B79 5 TYPOGRAPHY Font types Typography plays an important role in all Town of Occoquan communications. The primary headline of a piece of collateral should be in Asul/all caps. The Asul Aa ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz secondary headline should be in 0123456789 Aa Asul. Body copy should be separated by a divider line and be in Frutiger LT Std. Frutiger LT Std ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Typographic hierarchy Aa Microsoft System Font PRIMARY HEADLINE Secondary Headline Lucida Sans Unicode Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla ABCDEFGHIJKLMNOPQRSTUVWXYZ pariatur. Excepteur sint occaecat cupidatat non abcdefghijklmnopqrstuvwxyz proident, sunt in culpa qui officia deserunt mollit anim id est laborum. 0123456789 6  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8C: Request to Adopt Resolution to Initiate Zoning Text Amendment: Home Occupation Certificate Section 157.010 Explanation and Summary: At the 12/4/18 Town Council Regular meeting, Council Member Fithian discussed the need for a review of the Home Occupation ordinance to explore the options available for creating additional flexibility in regards to accommodating clients/employees on site while still preventing significant negative impacts on surrounding residential areas. During Citizens Time at this meeting, three members of the public addressed the Council on the topic of home occupations. Public comments focused on three main topic areas: 1. Allowing employees and clients on site. 2. Accommodating business deliveries. 3. Avoiding parking issues. The code amendments to Section 157.010 provided for Council consideration directly address the issues raised by Council member and citizen comments made at the 12/4/18 Regular meeting. • Eliminating Subsection (A) of Section 157.010 and incorporating into Subsection (B) the permission of up to three employees and/or customers on site in addition to the already permitted family members residing in the dwelling, as long as adequate parking is provided. • Permitting commercial deliveries to be scheduled during business hours (8:00 AM to 5:00 PM), but limiting such deliveries to five per day in Subsection (F).  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication Code Amendments for Consideration: • Section 157.010 (B): Any combination of employees and/or customers, up to three, in addition to family members residing in the dwelling shall be permitted to come to the dwelling unit for business related purposes, with adequate parking provided. • Section 157.010 (F): Commercial deliveries and pickups of supplies associated with the use shall be scheduled only during business hours (8:00 AM to 5:00 PM) and shall be limited to not more than five per day and shall be made only during business hours. Motions for Consideration: Action Council deems appropriate. Attachments: None  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8D: Request to Adopt Resolution to Initiate Zoning Text Amendments: Special Use Permit Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) Explanation and Summary: The developer for the Mill at Occoquan project submitted a preliminary site plan and three (3) Special Exception Request applications to the Town Office on 11/29/18. The proposed preliminary site plan and Special Exception Request applications involve a total of five (5) parcels and propose a total of 88 residential units and approximately 6,600 square feet of commercial space on the first floor of the proposed building. The height of the proposed building is 65 feet, approximately 30 feet higher than the 35 ft. maximum building height permitted in the B-1 zoning district (Zoning Code Section 157.124). The Special Exception Request applications include the following requests: 1. To allow residential use in the B-1 zoning district (Section 157.121 (B)(4)). 2. To waive the maximum building height limitation of 35 ft. in the B-1 zoning district to allow the construction of a 5-story, mixed-use building with a maximum height of 65 ft. (Section 157.124 3. To waive the required 5 ft. setback from any street right-of-way that is 50 ft. or greater in the B-1 zoning district to allow the construction of the proposed building on the right-of-way line (Section 157.123) Issue: During the course of the application review process, it was discovered that waiving the maximum building height regulation and waiving the setback regulation in the B-1 zoning district (Requests #2 and #3 above) were not listed as allowed by Special Use Permit in any of the following B-1 zoning code sections 157.121 (B), 157.123 or 151.124. Therefore, in order to continue the review of these Special Exception Request applications, it would be necessary to amend the zoning code to allow the maximum building height and setback regulations to be waived.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication It is important to understand that if the zoning code is amended to allow the height and setback regulations to be waived by Special Use Permit within the B-1 zoning district, this allowance would be available to all future development applications in the future, not just the Mill at Occoquan application. Development Application Considerations: As the proposed Mill at Occoquan development involves 5 parcels and is planned to exceed the maximum building height requirement in the B-1 zoning district, it will dramatically alter the appearance of the western portion of the Town as it relates to Mill Street and the public view of the Occoquan River. The residential and commercial components of the proposed development also have the potential to negatively impact parking in the Town without proper mitigation. If the Code Amendments for Consideration are approved by Town Council, the intensity of these impacts is likely to be recurring in future development applications for property located in the B-1 zoning district. These are the type of impacts that require increased Council consideration/developer mitigation. Code Amendments for Consideration: Section 157.123-Setback Regulations: …. The setback regulations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. Section 157.124-Height Regulations: …. The height limitations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. Motions for Consideration: “I move to adopt the resolution to Initiation Zoning Text Amendments for Revisions to Chapter 157 of the Town Code to Modify the Standards Governing Home Occupations and to Permit Increases in the Maximum Height and Decreases in the Minimum Setback by Special Use Permit in the B-1 Zoning District.” OR Other action Council deems appropriate. Attachments: (1) Resolution to Initiate Zoning Text Amendment  R-2019-01 RESOLUTION INITIATION OF ZONING TEXT AMENDMENTS FOR REVISIONS TO CHAPTER 157 OF THE TOWN CODE TO MODIFY THE STANDARDS GOVERNING HOME OCCUPATIONS AND TO PERMIT INCREASES IN THE MAXIMUM HEIGHT AND DECREASES IN THE MINIMUM SETBACK BY SPECIAL USE PERMIT IN THE B-1 ZONING DISTRICT WHEREAS, the Town Council wishes to promote the health, safety and general welfare of the public, and to accomplish the objectives of § 15.2-2200 of the Code of Virginia, through amendment of the zoning code from time to time as necessary to meet changing conditions within the Town, and WHEREAS, by authority granted in § 15.2-2286(A)(7)(i) of the Code of Virginia, the Town Council may initiate an amendment of the zoning regulations by resolution, and WHEREAS, pursuant to § 15.2-2285(B) of the Code of Virginia, no zoning ordinance shall be amended unless the Town Council has referred the proposed amendment to the planning commission; and WHEREAS, pursuant to §§ 15.2-2204 A. and 15.2-2285(C) of the Code of Virginia, before approving and adopting any zoning ordinance amendment, the planning commission and Town Council shall hold at least one public hearing thereon; NOW, THEREFORE, BE IT RESOLVED that the Occoquan Town Council does hereby initiate ZTA #2019-001 to amend the Town’s zoning ordinance, Chapter 157 of the Town Code, specifically Town Code §§ 157.010, 157.121, 157.123, and 157.124 (i) to modify the standards applicable to a home occupation certificate and (ii) to provide for increases in the maximum height and decreases in the minimum setback in the B-1 Zoning District subject to the requirement that the Town Council issue a special use permit for such modifications; and BE IT FURTHER RESOLVED that the Occoquan Town Council does hereby refer the proposed amendments to the zoning ordinance to the Planning Commission for its recommendations; and BE IT FURTHER RESOLVED that effective immediately the clerk is directed to advertise a joint public hearing of the Town Council and Planning Commission on the proposed amendment in accordance with the requirements of § 15.2-2204 of the Code of Virginia. Votes Ayes: Nays: Absent from Vote: Absent from Meeting:  R-2019-01 CERTIFIED COPY_________________________________________________ Town Clerk  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8E: Request to Approve Town Code Amendment: Use of Streets (Section 111.42) Explanation and Summary: In an effort to enhance and encourage visitor engagement at limited Town events, such as Discover Occoquan, it would benefit Town business owners to be able to use the sidewalks adjacent to their businesses for demonstration purposes. The Events and Community Development Director would like to be named the Town Council designee in this matter. Code Amendment for Consideration: Section 111.42-Use of Streets: No licensed peddler, licensed itinerant merchant, or other licensed business shall conduct business from a location in the public streets or rights-of-way except by express permission of the Town Council or Town Council designee(s). Motions for Consideration: “I move to approve the Code Amendment as identified in the paragraph above and name Julie Little the Town Council designee for matters involving Use of Streets and direct the Town Clerk to create a formal ordinance amendment for adoption at the March Town Council Meeting.” OR Other action Council deems appropriate. Attachments: None  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8F: Request to Adopt Resolution Related to Lease Purchase for Police Vehicles Explanation and Summary: This is a request to authorize the Mayor and Town Clerk to execute a resolution prepared by the Virginia Local Government Finance Corporation (VML/VACO) and reviewed by the Town Attorney related to the lease purchase of the police vehicles approved by the Town Council on January 2, 2019. On January 2, 2019, the Town Council approved the lease purchase agreement with the VML/VACO to obtain two 2019 Ford Police utility vehicles in an amount not to exceed $87,998 over a 5-year term. Based on the approval, the Town staff: (1) contacted VML/VACO to have the financing secured and documents prepared; (2) ordered the two vehicles from Sheehy Ford; and (3) received quotes and set up equipment and graphics installation. VML/VACO has prepared a resolution on behalf of the lender (HomeTrust Bank) required for the lease purchase. Town Manager’s Recommendation: Approval. Town Attorney’s Recommendation: Approval. Proposed/Suggested Motion: “I move to adopt the Resolution related to the lease purchase agreement and any other future required documentation to complete the purchase of the two 2019 Ford Police utility vehicles.” OR Other action Council deems appropriate Attachments: (1) Resolution for Town Council to Approve Financing of Equipment  RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF OCCOQUAN, VIRGINIA, APPROVING THE FINANCING OF EQUIPMENT AND THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS PREPARED IN CONNECTION THEREWITH RECITALS WHEREAS, The Town Council of the Town of Occoquan, Virginia (the "Council") has determined it is in the best interest of the Town of Occoquan, a body politic of the Commonwealth of Virginia (the "Town") to undertake the financing of new police vehicles (the “Project”), and the Police Chief has now presented a proposal for the financing of such Project; and WHEREAS, HomeTrust Bank has indicated its willingness to provide financing for the Project in accordance with its proposal dated January 15, 2019. The amount financed shall not exceed $78,000, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.27%, and the financing term shall not exceed five years from closing. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF OCCOQUAN, VIRGINIA: 1. The recitals above are found and determined to be a part of this Resolution. 2. All financing contracts and all related documents for the closing of the financing (the “Financing Documents”) shall be consistent with the foregoing terms. All officers and employees of the Town are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this Resolution. 3. The Town Manager is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Town Manager is authorized to approve changes to any Financing Documents previously signed by Town officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Town Manager shall have the authority to approve the Financing Documents in their final form. The Town Manager’s release of any Financing Documents for delivery is conclusive evidence of such officer's final approval of the Documents . 4. The Town shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal or state income tax purposes. . 5. To the extent necessary, the Town intends that the adoption of this Resolution will be a declaration of the Town’s official intent under Treas. Reg. §1.150-2 (the “Reimbursement Regulations”) promulgated under the Internal Revenue Code of 1986, as amended, to reimburse expenditures for the Project. The Town intends that funds that have been advanced, or that may be advanced, from the Town’s general fund, or any other Town fund related to the Project, for project costs may be reimbursed from the financing proceeds. 6. All prior actions of Town officers in furtherance of the purposes of this Resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this Resolution are hereby repealed, to the extent of the conflict. 7. This Resolution shall take effect immediately. Adopted: February 5, 2019. ___________________________ Mayor Town of Occoquan, Virginia ATTEST: __________________________________ Clerk to the Town Council Town of Occoquan, Virginia  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8G: Request to Remove Overgrowth Between Commerce Street and Poplar Alley Explanation and Summary: This is a request from an Occoquan resident to trim the overgrowth behind 124 and 126 Poplar Alley. Town staff spoke with VDOT and this area is the Town’s responsibility. We also spoke with the homeowners of the affected area and both would like the overgrowth removed. Virginia Lawn Service, provided a quote to address this area with prices for riming the overgrowth to include cutting and trimming overhanging trees and removing sapling trees. The focus area will start at the properties fence lines and go 10 feet toward Commerce Street. The debris would be taken to the County Landfill for Recycling. They also have a line item to remove all of the current leaves in that area. Town Staff’s Recommendation: Recommend approval. Cost and Financing: $1,390 or $1,660 Account Number: 68850: Historic District Street Tree Repair and Maintenance Proposed/Suggested Motion: “I move to set a not-to-exceed amount of $_______ for the removal of overgrowth between Commerce Street and Poplar Alley.” OR Other action Council deems appropriate. Attachments: (2) Quote for overgrowth removal Photos of overgrowth Address Clear overgrowth Clear leaves Total 124 Poplar Alley $800.00 $150.00 126 Poplar Alley $590.00 $120.00 Overgrowth Only $1,390.00 Both Clearing $1,660.00  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: February 5, 2019 8H: Request to Adopt Ordinance to Update Occoquan Town Code (Section 71.02) Explanation and Summary: On November 7, 2018 Town Council passed a resolution to suspend auto decal enforcement of antique vehicles. According to Virginia Code 46.2-755. Limitations on imposition of motor vehicle license taxes and fees. (A) No locality shall impose any motor vehicle license tax or fee on any motor vehicle, trailer, or semitrailer when: …. 8. The motor vehicle, trailer, or semitrailer qualifies and is licensed as an antique vehicle pursuant to 46.2-730. This section of the Virginia Code went into effect on July 1, 2017. Only the 2018 and 2019 auto decals would have been affected by this change. This is the Town Councils opportunity to discuss adopting an ordinance to follow the Virginia Code. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to adopt the ordinance amending Occoquan Town Code Chapter 71, Section 71.02, relating to Motor Vehicle Decals.” OR Other action Council deems appropriate. Attachments: (1) Ordinance  ORDINANCE #O-2019-03 AN ORDINANCE TO AMEND CHAPTER 71, SECTION 71.02, TO THE CODE OF THE TOWN OF OCCOQUAN, VIRGINIA, AS AMENDED, RELATING TO MOTOR VEHICLE DECALS BE IT ORDAINED by the Council for the Town of Occoquan, Virginia meeting in regular session this _______ day of _____________________, 2019: 1. That Section 71.02 of the Code of the Town of Occoquan be amended with the addition set forth below. § 71.02 LICENSES (C) Vehicles with Virginia Department of Motor Vehicles issued antique plates shall be exempt from the requirement to obtain from the town a license in the form of a motor vehicle decal. 2. This ordinance shall become effective after posting for a period of thirty (30) days in one or more conspicuous places in the Town in accordance with Section 11 of the Town Charter. BY ORDER OF THE TOWN COUNCIL REGULAR MEETING DATE: RE: MOTION: SECOND: ACTION: VOTES: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY _____________________________________ Town Clerk