City Council

TOWN OF OCCOQUAN Town Hall, 314 Mill Street, Occoquan, VA 22125 www.occoquanva.gov | info@occoquanva.gov | (703) 491-1918 ARCHITECTURAL REVIEW BOARD MEETING October 26, 2021 | 7:30 p.m. REVISED AGENDA 1. Call to Order 2. Citizen Comments 3. Approval of Minutes a. September 28, 2021 Meeting Minutes 4. Exterior Elevation Applications a. ARB2021-012 Exterior Elevation Application – 204 Ellicott Street b. ARB2021-013 Exterior Elevation Application – 184 Washington Street c. ARB2021-014 Exterior Elevation Application – 309 Mill Street d. ARB2021-015 Exterior Elevation Application - 202 Mill Street 5. Discussion Items a. Draft Revised Exterior Elevation Application 6. Reports a. Town Council Report b. Town Manager’s Report c. Planning Commission Report d. Chair Report 7. Adjournment Brenda Seefeldt Chair, Architectural Review Board Page 1 of 35  ARB Meeting Minutes – September 28, 2021 1. Meeting called to order by Brenda Seefeldt 7:30 at pm. In Attendance: In Person: Brenda Seefeldt, Carol Bailey, Darryl Hawkins, Lori Domenech, Merial Currer, Cindy Fithian *Doug Kastens attended remotely via Zoom Town Staff: Kirstyn Jovanovich, Town Manager; Michele White, Town Clerk; Martin Crim, Town Attorney; 2. Citizen comments – None 3. Approval of Minutes a. August 24, 2021 : Brenda made a motion to approve; Carol Bailey 2nd; Approved by verbal vote 4. Exterior Elevation Applications a. ARB2021-011 – 401-411 Mill Street (The Mill at Occoquan) – Presentation was made by Jonathan Stiles who reviewed the numerous revisions to the original site plan, based on feedback from town staff, council, community members, as well as from the ARB. As a courtesy to help them put together their application, Brenda and Doug had met with Kevin Sills and Jonathan Stiles, as well as the Town Manager and the Town Attorney, at an earlier meeting to answer questions and share overall thoughts. 1. Questions asked after the presentation: 1. Copper downspouts were mentioned but are not in current drawing? Actual placement is not yet determined. 2. Who maintains planter boxes? Community HOA. 3. Living wall was considered per request but deemed not viable due to seasonal climate changes. 4. Window tinting…not tinted but slightly shaded for energy efficiency. 5. Placement of signage for retail? The design gives the two retail spaces the ability to hang hanging signs to match the rest of the business community. 6. Fire door and larger, resident entry door…what style of door is proposed? Not yet determined. 7. Underside of balconies will be exposed concrete unless a better suggestion is made. 8. A request was made for a better visual of the sides of the building. Mr. Stiles agreed to provide that for the next meeting. 9. The slate color for the mansard roofs was discussed back-and- forth. The green sample was heavily favored but no decision was made. Page 2 of 35  2. Material samples will remain in Town Hall for anyone who would like to see them in natural light or examine them more closely. 5. Reports a. Town Council – The Town Manager provided a briefing to the Town Council on the Coronavirus Local Fiscal Recovery Fund (CLFRF), which included an overview of current program requirements under the Interim Final Rule and potential project discussions. As we wait for the issuance of the Final Rule by the Treasury Department, staff will continue to research potential projects for consideration. Traffic mitigation options were also discussed along with discussion of funding for 123/Old Bridge Rd. Intersection and assistance for Occoquan traffic mitigation as it pertains to the study. b. Town Manager – Report submitted in writing c. Planning Commission – No Report d. Chair Report – Brenda asked if it made sense to consider the Mill Project in sections at a time rather than vote on the project’s components all at once. It was agreed that large scale items should be considered first, i.e., brick and other exterior materials, with smaller detail items left for later. The Town Attorney advised we are able to vote on each of the components and then at the end make one large final motion to cover the entire application. 6. Adjournment - 8:40 pm Meeting Notes prepared by Lori Domenech Page 3 of 35  4. Exterior Elevation Applications Meeting Date: October 26, 2021 4A: ARB2021-012: 204 Ellicott Street Attachments: a. Exterior Elevation Application ARB2021-012 Explanation and Summary: The applicant is requesting a COA for painting the porch ceiling and porch flooring, replacing and painting the porch railing, and installation of a new hanging sign post at 204 Ellicott Street. The applicant is a commercial tenant, Be Always Beautiful, who is relocating to this property from its current location at 301 Commerce Street. A zoning application for this business use has been approved for 301 Commerce Street and a sign application has been approved for a new wall sign and the location of the business’ current hanging sign from 301 Commerce Street to 204 Ellicott Street. Proposed/Suggested Motion(s): Motion to Approve as Presented: “I move to approve Exterior Elevation Application ARB2021-012 as presented.” Motion to Approve with Changes: “I move to approve Exterior Elevation Application ARB2021-012 with the following changes:__________.” Motion for Denial: I move to deny Exterior Elevation Application ARB2021-012 due to: (state reason and applicable code or guideline).” Motion to Require Additional Information: “I move to find the application to be incomplete and defer a decision until the ARB meeting on ____ to review the information needed to complete the application, consisting of: _______________.” OR Other action the Board deems appropriate. Page 4 of 35  ARB2021-012 Note: Applicant stated paint color will match purple on existing sign; Approved Sign Application SGN2021-06 for hanging sign at 301 Commerce Street included Pantone 669c as color reference approved (not PMS 2695) Page 5 of 35 Page 6 of 35 Page 7 of 35  PMS 2695 *Original Color Code reference on application by applicant Page 8 of 35 *Color approved on sign Pantone 669C application SGN2021-06 Page 9 of 35  **Excerpt from SGN2021-14 Sign Application; Sign #1 - Hanging Sign - New Location signage approved Sign #2 - Wall Sign - New Sign This ARB application includes installation of a white sign post located to the left of the walkway.*** Sign #2 *Must be at least XXXXXX 6' in height from XXXXXX ---> top of sign to ground XXXXXX *Sign post requires ARB Sign #1 Hanging Sign Location - Left Side of Approval - Sign Walkway - REV 10/19/21 application only for location Page 10 of 35 Sign #1 Hanging; new location Sign approved under SGN2021-06 Page 11 of 35  4. Exterior Elevation Applications Meeting Date: October 26, 2021 4B: ARB2021-013: 184 Washington Street Attachments: a. Exterior Elevation Application ARB2021-013 Explanation and Summary: The applicant is requesting a COA for addition of a white downspout extension across the porch roof at 184 Washington Street. Proposed/Suggested Motion(s): Motion to Approve as Presented: “I move to approve Exterior Elevation Application ARB2021-013 as presented.” Motion to Approve with Changes: “I move to approve Exterior Elevation Application ARB2021-013 with the following changes:__________.” Motion for Denial: I move to deny Exterior Elevation Application ARB2021-013 due to: (state reason and applicable code or guideline).” Motion to Require Additional Information: “I move to find the application to be incomplete and defer a decision until the ARB meeting on ____ to review the information needed to complete the application, consisting of: _______________.” OR Other action the Board deems appropriate. Page 12 of 35  ARB2021-013 Page 13 of 35 Page 14 of 35 Page 15 of 35  4. Exterior Elevation Applications Meeting Date: October 26, 2021 4C: ARB2021-014: 309 Mill Street Attachments: a. Exterior Elevation Application ARB2021-014 Explanation and Summary: The applicant is requesting a COA for painting exterior portions of the property at 309 Mill Street including the front door, front door frame, shutters, trim, and eaves. As the work has been completed without a COA issued by the ARB, the property is currently in violation. The applicant is requesting issuance of the COA after the fact for the work completed in order to bring the building into compliance with the Town Code. Proposed/Suggested Motion(s): Motion to Approve as Presented: “I move to approve Exterior Elevation Application ARB2021-014 as presented.” Motion to Approve with Changes: “I move to approve Exterior Elevation Application ARB2021-014 with the following changes:__________.” Motion for Denial: I move to deny Exterior Elevation Application ARB2021-014 due to: (state reason and applicable code or guideline).” Motion to Require Additional Information: “I move to find the application to be incomplete and defer a decision until the ARB meeting on ____ to review the information needed to complete the application, consisting of: _______________.” OR Other action the Board deems appropriate. Page 16 of 35  ARB2021-014 TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS Commercial and Residential This application must be filed at Town Hall by noon on the Wednesday prior to the Architectural Review Board meeting, which is regularly scheduled on the fourth Tuesday of each month at 7:30 p.m. in Town Hall. The Board requires that actual paint color samples and product brochures (and a photograph of the structure if there is to be a change to the structure’s exterior) accompany this form. Applicants are encouraged to refer to the Guidelines (Residential and Commercial) which are available for review at Town Hall and online at www.occoquanva.gov. The applicant or a representative must be present at the meeting, during which the ARB will review the application. William Corbett Ervin Name: ______________________________________________________________________________ Mailing 309 Mill Street Occoquan, VA 22125 Address:_____________________________________________________________________ 703 962-0546 Phone: (______)_______________________ 10/20/2021 Date Submitted: ______________________________ Project Address: 309 Mill Street Occoquan, VA 22125 ______________________________________________________________________ 10/20/2021 Work is scheduled to begin (date): _____________________________________________________ Roof and Roofing Pitch: __________________ Material: __________________ Color: ________________ Dormers Pitch: __________________ Material: __________________ Color: ________________ Windows Dimensions: _________________________ Window Placement: ______________________ Classical White Grid Pattern/Color: ____________________ Grid Profile: ___________________________ Tricorn Black Shutter Color: ________________________ Trim Paint Color: Classical White ________________________ Color information provided by applicant: Sherwin William Paints Tricorn Black (Trim) SW 6258 Downing Sand (Top Eave) SW 2822 Classical White (Windows) SW 2829 Classical Yellow (Door) SW 2865 Page 17 of 35 Material(s) Brick, stucco, siding, etc.: _______________________________________________________ Color(s): ______________________________Pattern: ________________________________ Mortar Color: ________________________ Joint Pattern: ___________________________ Doorway(s) Design/Pattern: _____________________________________________________________________ Column Size: ______________________________Porch Post(s) Size: ________________________ Classical Yellow Spindle Design: ______________________ Color(s): ______________________________________ Light Fixtures (color/style/placement): _________________________________________________ Fences, walls, decks Material(s) (wood, brick, stucco, etc.): __________________________________________________ Color(s): ____________________________________________________________________________ Pattern: _____________________________________________________________________________ Decorative Trim and/or Hardware: Eave Color - Downing Sand ____________________________________________________ Mortar Color: ___________________________ Joint Pattern: _______________________________ For new construction or alteration of structure, attach nine copies of scale drawings of the proposal. For new construction, attach a schematic showing building in relation to neighboring buildings. Landscape Design Plan Attached? Yes No X ____________________________________ _________________________________ Applicant’s Signature Chair, Architectural Review Board 10/20/2021 Date Submitted: _______________ Date Approved: ______________ TOWN USE ONLY Check No.: ________ Cash Receipt No.: __________ Application Fee: $10 Received Via Email 10/20/21 - KJ Page 18 of 35  BEFORE Page 19 of 35  AFTER Page 20 of 35  AFTER Page 21 of 35 Page 22 of 35 Page 23 of 35  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: October 26, 2021 4D: ARB2021-015: 202 Mill Street Attachments: a. Exterior Elevation Application ARB2021-015 Explanation and Summary: The applicant is requesting a COA for adding a fence. Proposed/Suggested Motion(s): Motion to Approve as Presented: “I move to approve Exterior Elevation Application ARB2021-015 as presented.” Motion to Approve with Changes: “I move to approve Exterior Elevation Application ARB2021-015 with the following changes:__________.” Motion for Denial: I move to deny Exterior Elevation Application ARB2021-015 due to: (state reason and applicable code or guideline).” Motion to Require Additional Information: “I move to find the application to be incomplete and defer a decision until the ARB meeting on ____ to review the information needed to complete the application, consisting of: _______________.” OR Other action the Board deems appropriate. Page 24 of 35  ARB2021-015 Page 25 of 35 Page 26 of 35 Page 27 of 35 Page 28 of 35  5. Discussion Items Meeting Date: October 26, 2021 5A: Draft Revised Exterior Elevation Application Attachments: a. Draft Exterior Elevation Application Explanation and Summary: Town staff has refined the ARB application process, which includes an update to the Exterior Elevation application. The attached draft is modeled off of the ARB Design Guidelines and is designed to provide transparency to applicants on required supplemental information, as well as sections out the various architectural elements while leaving room for additional elements as they arise. Staff is requesting ARB review of the draft application prior to implementation. The Town’s fee schedule is currently under revision and revised fees associated with the ARB Exterior Elevation application process will be included in the next fee schedule update to Town Council. ARB Exterior Elevation Application Process • Monday of week prior to scheduled ARB meeting: Exterior Elevation Applications and supplemental information due to Town Hall • Staff prepares staff report: Zoning Administrator will review Exterior Elevation Applications and prepare a staff report • Once staff reports are completed and all applicant fees paid, the item will be scheduled for the next ARB meeting • ARB agenda packets will include cover pages for each application that include draft motions for ARB consideration • Staff will be available, as appropriate, for guidance at ARB meetings when items are being considered • Agenda packets will be distributed electronically to ARB members and posted publicly on the Friday prior to the scheduled meeting Staff Recommendation: Staff is requesting feedback from the ARB on the proposed Exterior Elevation Application draft; changes will be incorporated as requested. Staff recommends approval of the revised application as presented. Proposed/Suggested Motion(s): Motion to Approve as Presented: “I move to approve and implement the Draft Exterior Elevation Application as presented.” Page 29 of 35 Motion to Approve with Changes: “I move to approve and implement the Draft Exterior Elevation Application with the following changes:__________.” Motion for Denial: “I move to continue using the existing Exterior Elevation Application.” OR Other action the Board deems appropriate. Page 30 of 35  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS Commercial and Residential Exterior Improvements Within the Old and Historic District All exterior changes and modifications to the exterior of structures located within the Old and Historic District must be reviewed by the Architectural Review Board (ARB) for issuance of a Certificate of Appropriateness (COA) prior to the work being performed. Applicants should review the Architectural Review Board Design Guidelines for guidance of appropriate colors, materials, designs, etc. The ARB meets regularly on the fourth Tuesday of the month at 7:30 p.m. at Town Hall. Applications must be filed at Town Hall by close of business on the Tuesday of the week prior to the meeting. Applicants must submit supplemental materials at time of application. Additional paint and material samples, product brochures and spec sheets, renderings, architectural drawings, photographs of the structure or other supplemental materials may be requested by the ARB prior to the hearing. The applicant or a representative must be present at the meeting during which the ARB will review the application. All fees must be paid prior to scheduling for ARB consideration. Section I: Applicant and Owner Information ____________________________________________ ____________________________________________ Applicant Name Owner Name ________________________________________________ ________________________________________________ Business Name (if Applicable) Address (No., City, Address, Zip) + PO Box ________________________________________________ ________________________________________________ Address (No., City, Address, Zip) + PO Box Email ________________________________________________ ________________________________________________ Email Phone Number ________________________________________________ Phone Number □ Same as Applicant Information Section II: Property Information Project Address: Structure Style: Type of Use (Select One): Exterior Elevation Type (Select all that apply): □ Residential □ Commercial □ Mixed-Use □ Improvement/Repair to Existing Structure □ Other: __________________________ □ New Development/In-Fill or New Accessory Structure □ Demolition □ Other: ____________________________________ Brief Description of Project: Notice to Applicant/Property Owner: Prior to construction and/or installation of improvements, it is your responsibility to determine the existence of any restrictive covenants and/or deed restrictions governing property improvements. Other permits or approvals may be required from the Town or other agencies such as Zoning Compliance Review and/or Building Permits, among others. It is your responsibility to comply with all applicable regulations and to determine any other applicable private restrictions. ____________________________________________ Applicant Signature Date Submitted Page 31 of 35  Section III: Application Check List □ Paint Sample (identify which Architectural feature □ Material Samples (identify which Architectural samples are included) feature samples are included) List: List: □ Spec Sheets/Product Brochures: (identify which □ Photo of existing structure(s) Architectural feature spec sheets are included) List: □ Schematic(s)/Rendering(s) illustrating proposed improvement(s) on structure(s) □ Architectural Plans □ Other (List): Note to Applicants: Applicants are responsible for providing supplemental materials for proposed improvements. Applicants are responsible for ensuring proposed improvements are based on requirements listed in the Architectural Review Design Guidelines (as amended) and included under § 157.179 of the Town Code regarding matters to be considered by the ARB. At the time of the ARB meeting, the ARB may request additional information or documentation in order to complete a thorough review of the application. Section IV: ARB Certificate Of Approval (COA) Date to Architectural Review Board: □ COA Issued □ COA Denied Signature (ARB Chair or Designee) Date Section V: TOWN STAFF ONLY Application Fee: ______ ARB APPLICATION NO.: Date Paid:____________ Rcpt No./Check No.:_______________ Notes: Plan Reference Numbers: □ Zoning Approval_____________ □ Site Plan_____________________ □ SUP_________________________ □ Other________________________ CONTINUE TO NEXT SECTION Page 32 of 35  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS SUPPLEMENTAL APPLICATION Section V: Supplemental Application For New Builds, Improvements to Existing Structures and Combination Projects – Commercial, Residential and Mixed-Use Project Address: ARB Application No.: Complete only the sections below that are applicable to the application. More information on each section is included in the ARB Design Guidelines available on the Town’s website at www.occoquanva.gov. Note: Words included on any improvements constitute a sign and are not part of the Exterior Elevation review process; a separate sign application process is required. 1. Type of Improvement(s): □ New Build □ Improvements to Existing Structure(s) □ Combination 2. Additions and New Builds □ Accessory Structure: Size:___________________ Location relative to Main Structure:___________________ □ New Build: Size:__________________________ Location on site:____________________________________ General Description/Use of Structure:____________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ □ Rendering required □ Plan showing location on site required □ Architectural Plans required Complete applicable sections below. 3. Awnings □ New □ Repair/Replacement Existing Material, Color and Design:_____________________________________________________________ Proposed Material (canvas or similar material): ______________________Color: _______________________ □ Sample Included (Type):______________________________________________________________________ □ Spec Sheet Included □ Photo Included 4. Exterior Walls on Structure □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: □ Brick □ Siding □ Other: __________________________ □ Paint □ Material Replacement Material Type: ______________________Color: ______________________ Pattern:_______________________ □ Mortar: Color ______________________ Joint Pattern___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included Page 33 of 35 5. Windows □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: ____________________________________ Grid Profile: ____________________________ Grid Color:____________________ Shutter Color:_____________________ Trim Color:___________________ Location (identify location of windows and types – provide exhibit): __________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 6. Doors □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: _____________________________ Style: ______________ □ Window (Style):___________ Door Color:____________________ Trim Color:_____________________ Window Color:_________________ Location(s) (identify location of doors and types – provide exhibit): ___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 7. Roofs and Gutters □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Roof Material:______________________________________ Roof Pitch___________ Proposed Roof Color and Style:____________________________________________________ Proposed Gutter Material and Color: ___________________________________________________________ Gutter Locations (provide exhibit):_____________________________________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 8. Dormers □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Material:____________________________________ Existing Pitch___________ New Pitch_______ Proposed Color and Style:____________________________ Window Color and Style:____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included Page 34 of 35 9. Fences, Retaining Walls, Foundations, Decks, Porches, Screenings, Patios, Enclosures etc. □ New □ Repair/Replacement Proposed Structure Type:___________________________ Existing Material, Color and Design:________________________________________ Type:________________ Proposed Material:___________________________ Color/Stain:_____________________________ Proposed Pattern/Design:____________________________ Decorative Trim/Hardware:________________ Mortar Color:__________________________________________ Joint Pattern:___________________________ Porch/Deck Post(s) Size: _________________ Spindle Design and Color: _____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 10. Other Exterior Improvements □ New □ Repair/Replacement Existing Material, Color and Design:_______________________________________ Type:_________________ Existing Material, Color and Design:_______________________________________ Type:_________________ Lighting Light Fixtures: Color ___________ Style_____________ Placement________________ □ Spec Sheet Included Ramps ADA Ramps: Color_____________ Style_____________ Location_________________ □ Spec Sheet Included Chimneys □ Brick □ Stone Color____________ Style____________ Location__________________□ Spec Sheet Included Other Material:_______________ Color__________________ Type_________________ Location________________ Other Material:_______________ Color__________________ Type_________________ Location________________ Brief Description: □ Spec Sheet Included □ Photo Included _________________________________________________________ ______________________________ Applicant Signature Date TOWN STAFF ONLY Notes: Page 35 of 35