City Council

TOWN OF OCCOQUAN Town Hall, 314 Mill Street, Occoquan, VA 22125 www.occoquanva.gov | info@occoquanva.gov | (703) 491-1918 ARCHITECTURAL REVIEW BOARD MEETING May 28, 2024 | 7:30 p.m. 1. Call to Order 2. Citizen Comments 3. Approval of Minutes a. April 23, 2024 Meeting Minutes 4. Exterior Elevation Applications a. ARB2024-002R 440 Mill Street (Doors) b. ARB2024-003 402 Mill Street (Sculpture) 5. Reports a. Town Council Report b. Deputy Town Manager’s Report c. Planning Commission Report d. Chair Report 6. Adjournment Brenda Seefeldt Chair, Architectural Review Board Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 3. Approval of Minutes Meeting Date: May 28, 2024 3A: Request to Approve April 23, 2024 Minutes Attachments: a. April 23, 2024 Minutes to be Provided Submitted by: Philip Auville Town Clerk Explanation and Summary: This is a request to approve the meeting minutes from April 23, 2024. Proposed/Suggested Motion: “I move to approve the meeting minutes from April 23, 2024 as presented.” OR Other action the Architectural Review Board deems appropriate.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: May 28, 2024 4A: ARB2024-002R 440 Mill Street Attachments: a. ARB2024-002R 440 Mill Street (Door Replacement) Submitted by: Philip Auville Town Clerk Explanation and Summary: This is an Architectural Review Board (ARB) Exterior Elevation Application for the replacement of the doors at Rockledge Mansion at 440 Mill Street. Relevant Sections of ARB Guidelines: The proposed work alters the material and color of the doors. It is therefore covered under Sections 5 and 6 of the ARB Guidelines, which read as follows: 5. Colors Exterior paint colors shall be appropriate for the architectural period of the building. Colors of a building shall take into consideration roof and foundation colors. It is encouraged that when rehabilitating Craftsman or Victorian style homes to use period- appropriate color pairings. In addition, for rehabilitation or replacement of windows, “earth tone” colors are appropriate. The book A Century of Color is an excellent reference. Another resource is the following color chart which is taken from the website Archive.org and the document “Every Man His Own Painter!” which was originally written in 1872. Note that none of these colors are modern paint chips. Use these colors as a guide as you pick out your exact paint colors. Most popular exterior paint brands now have historic palettes available. Painting of brick or stone is not recommended. Existing paint may be removed if done in a manner which will not damage the surface of the structure. Methods such as sandblasting, chemical application and heat guns tend to damage the structure. 6. Doorways The placement and proportions of windows and doors are of paramount importance in achieving an historic reproduction. Original doors should be repaired and rehabilitated if possible. Storm doors shall allow visibility of the original door. Sliding glass doors are not considered to be in keeping with the character and architectural detail of the Old and Historic District and are prohibited if visible from the street (waterfront is also considered a street). Style of doors from: 18th Century: Six-panel (cross and open Bible); small glass light above door Solid wood or stone header over top of door. 1775-1800 had very elaborate doorways, with sidelights and fanlights above front door and columns beside door or entry porch.  19th Century: Wide variety of elaborate doorways. Stained glass in doors. Double doors Columns. On storefronts, doors may be constructed of painted wood or wood-look-alike, and may include large areas of glass. Paneled or glazed paneled doors are appropriate for residential buildings. Unfinished aluminum is not recommended. Security and fire- resistant updates to doors are welcomed. Staff Recommendation: Make a determination based off the proposed work’s compliance with the ARB guidelines, including its congruence with the styles and appearances of neighboring siding colors in the Historic District. Any denial of an application for a Certificate of Appropriateness must include the reason for denial and a reference to the relevant ARB guideline(s). Proposed/Suggested Motion: “I move to approve ARB2024-002R 440 Mill Street (Door Replacement) as is.” OR “I move to not approve ARB2024-002 R 440 Mill Street (Door Replacement) for the following reason: _______________________.” OR Other action the Architectural Review Board deems appropriate.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS Commercial and Residential Exterior Improvements Within the Old and Historic District All exterior changes and modifications to the exterior of structures located within the Old and Historic District must be reviewed by the Architectural Review Board (ARB) for issuance of a Certificate of Appropriateness (COA) prior to the work being performed. Applicants should review the Architectural Review Board Design Guidelines for guidance of appropriate colors, materials, designs, etc. The ARB meets regularly on the fourth Tuesday of the month at 7:30 p.m. at Town Hall. Applications must be filed at Town Hall by close of business on the Tuesday of the week prior to the meeting. Applicants must submit supplemental materials at time of application. Additional paint and material samples, product brochures and spec sheets, renderings, architectural drawings, photographs of the structure or other supplemental materials may be requested by the ARB prior to the hearing. The applicant or a representative must be present at the meeting during which the ARB will review the application. All fees must be paid prior to scheduling for ARB consideration. Section I: Applicant and Owner Information Lance Houghton ____________________________________________ ____________________________________________ Applicant Name Owner Name Rockledge Mansion ________________________________________________ ________________________________________________ Business Name (if Applicable) Address (No., City, Address, Zip) + PO Box ________________ _______________________ ________________________________________________ Email ________________________________________________ Phone Number □ Same as Applicant Information Section II: Property Information Project Address: 440 mill Street Structure Style: Georgian Mansion Type of Use (Select One): Exterior Elevation Type (Select all that apply): □ Residential ■ □ Commercial □ Mixed-Use □ Improvement/Repair to Existing Structure □ Other: __________________________ □ New Development/In-Fill or New Accessory Structure □ Demolition □ Other: ____________________________________ Brief Description of Project: Replace front door with a mahogany doori nin similar similar style style design design Notice to Applicant/Property Owner: Prior to construction and/or installation of improvements, it is your responsibility to determine the existence of any restrictive covenants and/or deed restrictions governing property improvements. Other permits or approvals may be required from the Town or other agencies such as Zoning Compliance Review and/or Building Permits, among others. It is your responsibility to comply with all applicable regulations and to determine any other applicable private restrictions. ____________________________________________ March 22, 2024 Applicant Signature Date Submitted ARB Exterior Elevations Application Package Page 1 of 5  Section III: Application Check List □ Paint Sample (identify which Architectural feature □ Material Samples (identify which Architectural samples are included) feature samples are included) List: List: □ Spec Sheets/Product Brochures: (identify which □ Photo of existing structure(s) Architectural feature spec sheets are included) List: □ Schematic(s)/Rendering(s) illustrating proposed improvement(s) on structure(s) □ Architectural Plans □ Other (List): Note to Applicants: Applicants are responsible for providing supplemental materials for proposed improvements. Applicants are responsible for ensuring proposed improvements are based on requirements listed in the Architectural Review Design Guidelines (as amended) and included under § 157.179 of the Town Code regarding matters to be considered by the ARB. At the time of the ARB meeting, the ARB may request additional information or documentation in order to complete a thorough review of the application. Section IV: ARB Certificate Of Approval (COA) Date to Architectural Review Board: □ COA Issued □ COA Denied Signature (ARB Chair or Designee) Date Section V: TOWN STAFF ONLY ARB APPLICATION NO.: ARB2024-002R Notes: Plan Reference Numbers: □ Zoning Approval_____________ □ Site Plan_____________________ □ SUP_________________________ □ Other________________________ CONTINUE TO NEXT SECTION ARB Exterior Elevations Application Package Page 2 of 5  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS SUPPLEMENTAL APPLICATION Section V: Supplemental Application For New Builds, Improvements to Existing Structures and Combination Projects – Commercial, Residential and Mixed-Use Project Address: 440 Mill St ARB Application No.: ARB2024-002R Complete only the sections below that are applicable to the application. More information on each section is included in the ARB Design Guidelines available on the Town’s website at www.occoquanva.gov. Note: Words included on any improvements constitute a sign and are not part of the Exterior Elevation review process; a separate sign application process is required. 1. Type of Improvement(s): □ New Build □ Improvements to Existing Structure(s) □ Combination 2. Additions and New Builds □ Accessory Structure: Size:___________________ Location relative to Main Structure:___________________ □ New Build: Size:__________________________ Location on site:____________________________________ General Description/Use of Structure:____________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ □ Rendering required □ Plan showing location on site required □ Architectural Plans required Complete applicable sections below. 3. Awnings □ New □ Repair/Replacement Existing Material, Color and Design:_____________________________________________________________ Proposed Material (canvas or similar material): ______________________Color: _______________________ □ Sample Included (Type):______________________________________________________________________ □ Spec Sheet Included □ Photo Included 4. Exterior Walls on Structure □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: □ Brick □ Siding □ Other: __________________________ □ Paint □ Material Replacement Material Type: ______________________Color: ______________________ Pattern:_______________________ □ Mortar: Color ______________________ Joint Pattern___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included ARB Exterior Elevations Application Package Page 3 of 5  5. Windows □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: ____________________________________ Grid Profile: ____________________________ Grid Color:____________________ Shutter Color:_____________________ Trim Color:___________________ Location (identify location of windows and types – provide exhibit): __________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 6. Doors □ New ■ □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: _____________________________ Style: ______________ □ Window (Style):___________ Mahogany Door Color:____________________ Trim Color:_____________________ Window Color:_________________ Location(s) (identify location of doors and types – provide exhibit): ___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ ■ Photo Included 7. Roofs and Gutters □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Roof Material:______________________________________ Roof Pitch___________ Proposed Roof Color and Style:____________________________________________________ Proposed Gutter Material and Color: ___________________________________________________________ Gutter Locations (provide exhibit):_____________________________________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 8. Dormers □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Material:____________________________________ Existing Pitch___________ New Pitch_______ Proposed Color and Style:____________________________ Window Color and Style:____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included ARB Exterior Elevations Application Package Page 4 of 5  9. Fences, Retaining Walls, Foundations, Decks, Porches, Screenings, Patios, Enclosures etc. □ New □ Repair/Replacement Proposed Structure Type:___________________________ Existing Material, Color and Design:________________________________________ Type:________________ Proposed Material:___________________________ Color/Stain:_____________________________ Proposed Pattern/Design:____________________________ Decorative Trim/Hardware:________________ Mortar Color:__________________________________________ Joint Pattern:___________________________ Porch/Deck Post(s) Size: _________________ Spindle Design and Color: _____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 10. Other Exterior Improvements □ New □ Repair/Replacement Existing Material, Color and Design:_______________________________________ Type:_________________ Existing Material, Color and Design:_______________________________________ Type:_________________ Lighting Light Fixtures: Color ___________ Style_____________ Placement________________ □ Spec Sheet Included Ramps ADA Ramps: Color_____________ Style_____________ Location_________________ □ Spec Sheet Included Chimneys □ Brick □ Stone Color____________ Style____________ Location__________________□ Spec Sheet Included Other Material:_______________ Color__________________ Type_________________ Location________________ Other Material:_______________ Color__________________ Type_________________ Location________________ Brief Description: □ Spec Sheet Included □ Photo Included _________________________________________________________ ______________________________ Applicant Signature Date TOWN STAFF ONLY Notes: ARB Exterior Elevations Application Package Page 5 of 5  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: May 28, 2024 4B: ARB2024-003 402 Mill Street Attachments: a. ARB2024-003 402 Mill Street (Sculpture) Submitted by: Philip Auville Town Clerk Explanation and Summary: This is an Architectural Review Board (ARB) Exterior Elevation Application for a sculpture of a dragon at 402 Mill Street. Relevant Sections of ARB Guidelines: Structures such as public art and sculptures are not explicitly covered by the ARB Guidelines. Therefore, the code sections on which the ARB Guidelines are based are provided. Relevant Sections of the Town Code: Section 157.179, “Matters to be Considered by the Board”, which read as follows: (A) “The board shall not consider interior arrangement, relative size of the building or structure, detailed design, or features not subject to any public view. The Board shall not make any requirements, except for the purpose of preventing developments obviously incongruous to the old and historic aspect of the surroundings. (B) The board shall consider the following in passing upon the appropriateness of architectural features: (1) Exterior architectural features, including all signs, that are subject to public view from a public street, way or place; (2) General design and arrangement; (3) Texture, material and color; (4) The relation of the factors, (B)(1)through(B) (3) above, to similar features of the buildings and structures in the immediate surroundings; (5) The extent to which the building or structure would be in harmony with the old and historic aspect of the surroundings; (6) In the case of a building to be razed, a primary consideration will be the extent to which its continued existence would tend to protect irreplaceable historic places and preserve the general historic atmosphere of the town; and  (7) The extent to which the building or structure will promote the general welfare by: (a) Preserving and protecting historic places and areas; (b)Maintaining and increasing real estate value; (c)Generating business; (d) Creating new positions; (e) Attracting tourists, students, writers, historians, artists and artisans, and new residents; (f) Encouraging study of and interest in American history; (g) Stimulating interest in and study of architecture and design; (h) Educating citizens in American culture and heritage; and (i) Making the town a more attractive and desirable place in which to live. Staff Recommendation: Make a determination based off the proposed work’s compliance with the ARB guidelines and the review criteria set forth within Town Code §157.179 (B). Any denial of an application for a Certificate of Appropriateness must include the reason for denial and a reference to the relevant ARB guideline(s). Proposed/Suggested Motion: “I move to approve ARB2024-003 402 Mill Street (Sculpture) as is.” OR “I move to not approve ARB2024-003 402 Mill Street (Sculpture) for the following reason: _______________________.” OR Other action the Architectural Review Board deems appropriate.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS SUPPLEMENTAL APPLICATION Section V: Supplemental Application For New Buiids, Improvements to Existing Structures and Combination Projects - Commercial, Residential and Mixed-Use Project Address: L\o'l. ��\ �' I ARB Application No.:A\li2Wt/-aE Complete only the sections below that are applicable to the application. More information on each section is included in the ARB Design Guidelines available on the Town's website at www.occoquanva.gov. Note: Words included on any improvements constitute a sign and are not part of the Exterior Elevation review process; a separate sign application process is required. 1. Type of Improvement(s): □ New Build/Improvements to Existing Structure(s) □ Combination 2. Additions and New Builds □ Accessory Structure: Size:________ Location relative to Main Structure:________ □ Ne-w-Btiild: Size: \ () -�o�-:\::::o..,.,\ Location on site: £:<OX\\- � c\N\e. \,\()1-�� _;,;,---- - �Th�e , . General Description/Use of Structure: �,e_ {):(�)\. Seu\ �-<:e,, \� 0., r i\l\i\ 41�\Ie_) ().-\:,- da,\\ fu:eMl\ a<M tJox\<.. ,:co.k-\:"€..� w:om ye t':'.\c.\.e d VM\OfCY, de µax-\s. □ Rendering required □ Plan showing location on site required □ Architectural Plans required Complete applicable sections below. nings □ New □ Repair/Replacement Existing Material, Color and Design: �«AifA� ftS(�W t � \ Proposed Material (canvas or similar material): _ ________Color: �� □ Sample Included (Type):_____________ _____________ □ Spec Sheet Includeg..d'Photo Included 4 .xterior Walls on Structure □New □ Repair/Replacement xisting Material, Color and Pattern: ________________________ Proposed Material: □ Brick □Siding□Other: __________ □ Paint□ Material Replacement Material Type: _________Color: _________ Pattern:_________ □ Mortar: Color _________ Joint Pattern�------------- OSample Included (Type):________________________ 0 Spec Sheet Included oPhoto Included ARB Exterior Elevations Application Package Page 3 of 5  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 5. Reports Meeting Date: May 28, 2024 5B: Deputy Town Manager’s Report Attachments: a. May Sign and COA Violation Report Submitted by: Matt Whitmoyer Deputy Town Manager Explanation and Summary: This is the Deputy Town Manager’s monthly ARB report. The report includes both sign and COA violations, showing the violation number, address, violation description and the status of the violation. All code violations follow the code violation standard operating procedure (SOP), including a tiered notice system of informal notices progressing to formal notice of violation letters. Most violations are resolved at the informal tier and do not necessitate a formal notice of violation and subsequent legal action. Town of Occoquan Sign and COA Violation Report May 2024 5/28/24 Violation Date of Title Type Address of Violation Observation General Description of Violation Status OCV-2024- 002 Signage 203 Washington Street 2/13/2024 Unpermitted permanent sign RESOLVED OCV-2024- Prohibited signs (internally lit); more than one a-frame sign; sign 003 Signage 201 Union Street 2/13/2024 obstructing architectural feature and no permit RESOLVED OCV-2024- Town Hall 004 (In Part) COA 402 Mill Street 4/4/2024 Structure (dragon sculpture) erected in HOD without COA Processing OCV-2024- 005 Signage 303 Commerce Street 4/16/2024 Sign does not meet definition of A-frame sign RESOLVED OCV-2024- 006 COA 204 Ellicott Street 4/16/2024 Vinyl porch step railing; denied ARB COA RESOLVED OCV-2024- 007 Signage 204 Mill Street 4/16/2024 Unpermitted temporary sign RESOLVED Window signs occupying more than 25% of area; internally lit OCV-2024- signage; three temporary signs (materials and no permanent 008 Signage 201 Union Street 4/16/2024 attachment); box sign larger than 4.5 sqft Notice Sent OCV-2024- 009 Signage 201 Mill Street 4/16/2024 Neon sign/internally lit sign RESOLVED OCV-2024- permanent sign without a permit; prohibited sign attached to 010 Signage 204 Ellicott Street 4/16/2024 vegetation RESOLVED