City Council

TOWN OF OCCOQUAN Town Hall, 314 Mill Street, Occoquan, VA 22125 www.occoquanva.gov | info@occoquanva.gov | (703) 491-1918 ARCHITECTURAL REVIEW BOARD MEETING October 22, 2024 | 7:30 p.m. 1. Call to Order 2. Citizen Comments 3. Approval of Minutes a. September 24, 2024 Meeting Minutes 4. Exterior Elevation Applications a. ARB2024-005 302 Commerce Street (Fence) b. ARB2024-006 404 McKenzie Dr (Fence) c. ARB2024-007 450 Mill Street (Doors) 5. Reports a. Town Council Report b. Deputy Town Manager’s Report c. Planning Commission Report d. Chair Report 6. Discussion Items 7. Adjournment Brenda Seefeldt Chair, Architectural Review Board Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 3. Approval of Minutes Meeting Date: October 22, 2024 3A: Request to Approve September 24, 2024 Minutes Attachments: a. September 24, 2024 Minutes Submitted by: Philip Auville Town Clerk Explanation and Summary: This is a request to approve the meeting minutes from September 24, 2024. Proposed/Suggested Motion: “I move to approve the meeting minutes from September 24, 2024 as presented.” OR Other action the Architectural Review Board deems appropriate.  Town of Occoquan ARCHITECTURAL REVIEW BOARD MEETING MINUTES September 24, 2024 In Attendance: Brenda Seefeldt, Darryl Hawkins, Theo Daubresse, Lisa Terry, Mary Craig, Rick Fitzgerald Excused Absence: Jennifer Shown 1. Call to Order - Chairwoman Brenda Seefeldt called the meeting to order at 7:31 p.m. 2. Citizen’s Comments - None 3. Approval of Minutes— Mary Craig motioned to approve the Meeting Minutes of August 27, 2024; Lisa Terry seconded. The motion was approved unanimously. 4. ARB2024-004 312 Commerce Street (Greenhouse) — Applicant David M. Leckenby requests approval to place an 8’ x 18’ x 7’ polycarbonate greenhouse constructed on a frame of aluminum and steel alloy laid on a bed of gravel surrounded by 2” x 4” exterior grade lumber in the back yard at his residence located at 312 Commerce St. Upon advisement from the town manager that the project would remain under review for construction permits from the county, a motion was made by Rick Fitzgerald to approve the applicant’s application ARB2024-004, seconded by Lisa Terry. The motion was approved unanimously. 5. Reports a. Town Council Report – Theo Daubresse highlighted the Town Council’s Arbor Day appreciation at its last meeting. b. Town Manager’s Report – It was noted the Ospreys had abandoned their nests; however, there are no reports of demolition or building permits being drawn by The Mill at Occoquan. c. Planning Commission Report – Darryl Hawkins reported that the Planning Commission is preparing a comprehensive 2026 plan and the top 10 priorities to give to the Town Council. d. Chair Report – Brenda announced two Architectural Review Board vacancies, one for a regular business member and one for an alternate member.  The sign code amendment discussed at the last meeting continues to move forward. 6. Adjournment – 7:55 pm  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: October 22, 2024 4A: ARB2024-005 302 Commerce Street Attachments: a. ARB2024-005 302 Commerce Street (Fence) Submitted by: Philip Auville Town Clerk Explanation and Summary: This is an Architectural Review Board (ARB) Exterior Elevation Application for a fence at 302 Commerce Street. Relevant Sections of ARB Guidelines: The proposed work is covered under Section 8 of the ARB Guidelines, which reads as follows: 8. Fences and Walls If fences and walls are to be used as screens or accent elements, the design, colors, and choice of materials must be consistent with the design and materials of the building. Landscaping can be used in conjunction with these structures to strengthen their screening properties. Chain link, stockade, bamboo, vinyl, and snow fencing are not considered appropriate. Composite fencing can be considered appropriate if it has historic features. Staff Recommendation: Make a determination based off the proposed work’s compliance with the ARB Guidelines. Any denial of an application for a Certificate of Appropriateness must include the reason for denial and a reference to the relevant ARB guideline(s). Proposed/Suggested Motion: “I move to approve ARB2024-005 302 Commerce Street (Fence) as is.” OR “I move to not approve ARB2024-005 302 Commerce Street (Fence) for the following reason: _______________________.” OR Other action the Architectural Review Board deems appropriate.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS Commercial and Residential Exterior Improvements Within the Old and Historic District All exterior changes and modifications to the exterior of structures located within the Old and Historic District must be reviewed by the Architectural Review Board (ARB) for issuance of a Certificate of Appropriateness (COA) prior to the work being performed. Applicants should review the Architectural Review Board Design Guidelines for guidance of appropriate colors, materials, designs, etc. The ARB meets regularly on the fourth Tuesday of the month at 7:30 p.m. at Town Hall. Applications must be filed at Town Hall by close of business on the Tuesday of the week prior to the meeting. Applicants must submit supplemental materials at time of application. Additional paint and material samples, product brochures and spec sheets, renderings, architectural drawings, photographs of the structure or other supplemental materials may be requested by the ARB prior to the hearing. The applicant or a representative must be present at the meeting during which the ARB will review the application. All fees must be paid prior to scheduling for ARB consideration. Section I: Applicant and Owner Information ____________________________________________ Mashianeh Dehghanpour ____________________________________________ Applicant Name Owner Name ________________________________________________ ______________________________________ Business Name (if Applicable) Address (No., City, Address, Zip) + PO Box ________________________________________________ Address (No., City, Address, Zip) + PO Box ________________________________________________ Email ________________________________________________ Phone Number □ Same as Applicant Information Section II: Property Information Project Address: 302 Commerce Street, Occoquan, VA 22125 Structure Style: Fence Type of Use (Select One): Exterior Elevation Type (Select all that apply): □ Residential □ Commercial □ Mixed-Use □ Improvement/Repair to Existing Structure □ Other: __________________________ □ New Development/In-Fill or New Accessory Structure □ Demolition □ Other: ____________________________________ Brief Description of Project: Addition of 4' tall colonial Gothic picket fence with gothic posts, custom lattice panels 4' high above brickwall. All lumber to be pressure treated natural pine. Notice to Applicant/Property Owner: Prior to construction and/or installation of improvements, it is your responsibility to determine the existence of any restrictive covenants and/or deed restrictions governing property improvements. Other permits or approvals may be required from the Town or other agencies such as Zoning Compliance Review and/or Building Permits, among others. It is your responsibility to comply with all applicable regulations and to determine any other applicable private restrictions. ____________________________________________ 9/29/2024 Applicant Signature Date Submitted ARB Exterior Elevations Application Package Page 1 of 5  Section III: Application Check List □ Paint Sample (identify which Architectural feature □ Material Samples (identify which Architectural samples are included) feature samples are included) List: List: N/A. Fence will be painted white after settling Pressure treated pine. □ Spec Sheets/Product Brochures: (identify which □ Photo of existing structure(s) Architectural feature spec sheets are included) List: □ Schematic(s)/Rendering(s) illustrating Project overview from contractor. proposed improvement(s) on structure(s) □ Architectural Plans □ Other (List): Note to Applicants: Applicants are responsible for providing supplemental materials for proposed improvements. Applicants are responsible for ensuring proposed improvements are based on requirements listed in the Architectural Review Design Guidelines (as amended) and included under § 157.179 of the Town Code regarding matters to be considered by the ARB. At the time of the ARB meeting, the ARB may request additional information or documentation in order to complete a thorough review of the application. Section IV: ARB Certificate Of Approval (COA) Date to Architectural Review Board: □ COA Issued □ COA Denied Signature (ARB Chair or Designee) Date Section V: TOWN STAFF ONLY ARB APPLICATION NO.: ARB2024-005 Notes: Plan Reference Numbers: □ Zoning Approval_____________ □ Site Plan_____________________ □ SUP_________________________ □ Other________________________ CONTINUE TO NEXT SECTION ARB Exterior Elevations Application Package Page 2 of 5  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD APPLICATION FOR EXTERIOR ELEVATIONS SUPPLEMENTAL APPLICATION Section V: Supplemental Application For New Builds, Improvements to Existing Structures and Combination Projects – Commercial, Residential and Mixed-Use Project Address: 302 Commerce St ARB Application No.: ARB2024-005 Complete only the sections below that are applicable to the application. More information on each section is included in the ARB Design Guidelines available on the Town’s website at www.occoquanva.gov. Note: Words included on any improvements constitute a sign and are not part of the Exterior Elevation review process; a separate sign application process is required. 1. Type of Improvement(s): □ New Build □ Improvements to Existing Structure(s) □ Combination 2. Additions and New Builds □ Accessory Structure: Size:___________________ Location relative to Main Structure:___________________ □ New Build: Size:__________________________ Location on site:____________________________________ General Description/Use of Structure:____________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ □ Rendering required □ Plan showing location on site required □ Architectural Plans required Complete applicable sections below. 3. Awnings □ New □ Repair/Replacement Existing Material, Color and Design:_____________________________________________________________ Proposed Material (canvas or similar material): ______________________Color: _______________________ □ Sample Included (Type):______________________________________________________________________ □ Spec Sheet Included □ Photo Included 4. Exterior Walls on Structure □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: □ Brick □ Siding □ Other: __________________________ □ Paint □ Material Replacement Material Type: ______________________Color: ______________________ Pattern:_______________________ □ Mortar: Color ______________________ Joint Pattern___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included ARB Exterior Elevations Application Package Page 3 of 5  5. Windows □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: ____________________________________ Grid Profile: ____________________________ Grid Color:____________________ Shutter Color:_____________________ Trim Color:___________________ Location (identify location of windows and types – provide exhibit): __________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 6. Doors □ New □ Repair/Replacement Existing Material, Color and Pattern: _____________________________________________________________ Proposed Material: _____________________________ Style: ______________ □ Window (Style):___________ Door Color:____________________ Trim Color:_____________________ Window Color:_________________ Location(s) (identify location of doors and types – provide exhibit): ___________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 7. Roofs and Gutters □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Roof Material:______________________________________ Roof Pitch___________ Proposed Roof Color and Style:____________________________________________________ Proposed Gutter Material and Color: ___________________________________________________________ Gutter Locations (provide exhibit):_____________________________________________________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 8. Dormers □ New □ Repair/Replacement Existing Material, Color and Pattern:_____________________________________________________________ Proposed Material:____________________________________ Existing Pitch___________ New Pitch_______ Proposed Color and Style:____________________________ Window Color and Style:____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included ARB Exterior Elevations Application Package Page 4 of 5  9. Fences, Retaining Walls, Foundations, Decks, Porches, Screenings, Patios, Enclosures etc. □ New □ Repair/Replacement Proposed Structure Type:___________________________ Fence N/A Existing Material, Color and Design:________________________________________ picket Type:________________ natural. later white. Proposed Material:___________________________ Color/Stain:_____________________________ colonial gothic picket and lattice Proposed Pattern/Design:____________________________ Decorative Trim/Hardware:________________ Mortar Color:__________________________________________ Joint Pattern:___________________________ Porch/Deck Post(s) Size: _________________ Spindle Design and Color: _____________________ □ Sample Included (Type):_______________________________________________________________ □ Spec Sheet Included □ Photo Included 10. Other Exterior Improvements □ New □ Repair/Replacement Existing Material, Color and Design:_______________________________________ Type:_________________ Existing Material, Color and Design:_______________________________________ Type:_________________ Lighting Light Fixtures: Color ___________ Style_____________ Placement________________ □ Spec Sheet Included Ramps ADA Ramps: Color_____________ Style_____________ Location_________________ □ Spec Sheet Included Chimneys □ Brick □ Stone Color____________ Style____________ Location__________________□ Spec Sheet Included Other Material:_______________ Color__________________ Type_________________ Location________________ Other Material:_______________ Color__________________ Type_________________ Location________________ Brief Description: □ Spec Sheet Included □ Photo Included 9/29/2024 _________________________________________________________ ______________________________ Applicant Signature Date TOWN STAFF ONLY Notes: ARB Exterior Elevations Application Package Page 5 of 5  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: October 22, 2024 4B: ARB2024-006 404 McKenzie Dr Attachments: a. ARB2024-006 404 McKenzie Dr (Fence) Submitted by: Philip Auville Town Clerk Explanation and Summary: This is an Architectural Review Board (ARB) Exterior Elevation Application for a fence at 404 McKenzie Dr. Relevant Sections of ARB Guidelines: The proposed work is covered under Section 8 of the ARB Guidelines, which reads as follows: 8. Fences and Walls If fences and walls are to be used as screens or accent elements, the design, colors, and choice of materials must be consistent with the design and materials of the building. Landscaping can be used in conjunction with these structures to strengthen their screening properties. Chain link, stockade, bamboo, vinyl, and snow fencing are not considered appropriate. Composite fencing can be considered appropriate if it has historic features. Staff Recommendation: Make a determination based off the proposed work’s compliance with the ARB Guidelines. Any denial of an application for a Certificate of Appropriateness must include the reason for denial and a reference to the relevant ARB guideline(s). Proposed/Suggested Motion: “I move to approve ARB2024-006 404 McKenzie Dr (Fence) as is.” OR “I move to not approve ARB2024-006 404 McKenzie Dr (Fence) for the following reason: _______________________.” OR Other action the Architectural Review Board deems appropriate. ARB2024-006 404 Mckenzie Dr ARB2024-006  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 4. Exterior Elevation Applications Meeting Date: October 22, 2024 4C: ARB2024-007 450 Mill St Attachments: a. ARB2024-007 450 Mill St (Doors) Submitted by: Philip Auville Town Clerk Explanation and Summary: This is an Architectural Review Board (ARB) Exterior Elevation Application for front and side doors at 450 Mill Street. Relevant Sections of ARB Guidelines: The proposed work is covered under Section 7 of the ARB Guidelines, which reads as follows: 7. Doorways The placement and proportions of windows and doors are of paramount importance in achieving an historic reproduction. Original doors should be repaired and rehabilitated if possible. Storm doors must allow visibility of the original door. Sliding glass doors are not considered to be in keeping with the character and architectural detail of the Old and Historic District and are prohibited if visible from the street (waterfront is also considered a street). Style of doors from: 18th Century Six-panel (cross and open Bible); small glass light above door Solid wood or stone header over top of door 1775-1800 had very elaborate doorways, with sidelights and fanlights above front door and columns beside door or entry porch 19th Century Wide variety of elaborate doorways Stained glass in doors Double doors Columns On storefronts, doors may be constructed of painted wood or wood-look-alike, and may include large areas of glass. Paneled or glazed paneled doors are appropriate for residential buildings. Unfinished aluminum is not recommended. Security and fire- resistant updates to doors are welcomed. Staff Recommendation: Make a determination based off the proposed work’s compliance with the ARB Guidelines. Any denial of an application for a Certificate of Appropriateness must include the reason for denial and a reference to the relevant ARB guideline(s). Proposed/Suggested Motion: “I move to approve ARB2024-007 450 Mill St (Doors) as is.” OR “I move to not approve ARB2024-007 450 Mill St (Doors) for the following reason: _______________________.” OR Other action the Architectural Review Board deems appropriate.  TOWN OF OCCOQUAN ARCHITECTURAL REVIEW BOARD Agenda Communication 5. Reports Meeting Date: October 22, 2024 5B: Deputy Town Manager’s Report Attachments: a. October Sign and COA Violation Report Submitted by: Matt Whitmoyer Deputy Town Manager Explanation and Summary: This is the Deputy Town Manager’s monthly ARB report. The report includes both sign and COA violations, showing the violation number, address, violation description and the status of the violation. All code violations follow the code violation standard operating procedure (SOP), including a tiered notice system of informal notices progressing to formal notice of violation letters. Most violations are resolved at the informal tier and do not necessitate a formal notice of violation and subsequent legal action. Town of Occoquan Sign and COA Violation Report October 2024 10/22/24 Violation Date of Title Type Address of Violation Observation General Description of Violation Status Window signs occupying more than 25% of area; internally lit OCV-2024- signage; three temporary signs (materials and no permanent Town Hall 008 Signage 201 Union Street 4/16/2024 attachment); box sign larger than 4.5 sqft Processing