Lodging Tax Advisory Committee Meeting

Agenda City of Ocean Shores Lodging Tax Advisory Committee Special Meeting Join Zoom Meeting Online Click Zoom Link Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 882 8707 9520 Passcode: 657347 Tuesday October 5, 2021 1:00 PM Page Call to Order 3 1. Notice of Special Meeting 10.05.2021 Roll Call Approval of Minutes 5-6 2. Approval of minutes for the Lodging Tax Advisory Committee Meeting on October 2, 2019 7 3. Approval of minutes for the Lodging Tax Advisory committee Meeting on October 6, 2020 New Council Business 4. Use of Lodging Tax Next Meeting 5. Set Date if Needed Adjourn Page 1 of 7 Page _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 7  CITY OF OCEAN SHORES, WASHINGTON NOTICE OF SPECIAL MEETING LODGING TAX ADVISORY COMMITTEE Tuesday, October 5, 2021 1:00 PM NOTICE IS HEREBY GIVEN that the Lodging Tax Advisory Committee of the City of Ocean Shores will hold a Special Meeting on Tuesday, October 5, 2021 at 1:00 PM at the Ocean Shores Convention Center, via Zoom, information available at www.osgov.com The Agenda is attached. Sara D. Logan, City Clerk City of Ocean Shores September 29, 2021 Copies: Lodging Tax Advisory Committee Public Postings City Website: www.osgov.com The Daily World 1. Notice of Special Meeting 10.05.2021 Page 3 of 7 Page 4 of 7  Minutes from Ocean Shores Lodging and Tax Committee Meeting City of Ocean Shores Lodging Tax Advisory Committee Wednesday Convention Center October 2, 2019 120 W Chance a La Mer 2:00 P.M. Ocean Shores, WA Call to Order 2:01 P.M. Introductions Eric Noble Roll Call by Eric Noble - Attendance Eric Noble, Rick Winningham, Nancy Eldridge, Diane Solem and Pat Brunstad Public Comments: Don Williams Concern of meeting not posted properly and wondering if there would need to be a budget amendment regarding funding changes. Jim Donahoe Concerned that the City will not celebrate the City’s 50th Anniversary Presentation of LTAC requests: Roundup Square Inc.- promoter would like to make Super Hero Music Fest an annual event. Expected attendance is a few thousand. Request is for $11,000. Grays Harbor Youth Athletics – promotor requesting funds of $5,000. Ocean Shores Fresh Waterways Corp. – requested funds in the amount of $1,650 for advertisement for the Paddle-the- Shores event held at Oyhut Bay. Pat Brunstad then offered to cover the cost of advertising, as it is held at his facility. Ocean Shores Marketing Coop – promotor requested $36,751 to market the City’s 50th anniversary as well as the city businesses. Olympic Culinary Loop – It was discussed that for $2,000 they would show the restaurants in Ocean Shores on the loop brochure. Coastal Interpretive Center – requested funds in the amount of $60,000, for operational costs for their 2020 budget. The Center stated that they are working on expansion. Ocean Shores Convention Center – requested $144,386 for marketing and promotion. Ocean Shores Convention Center – requested $10,000 for the Visitor Information Center. These funds would be used for economic development and funding the weekend information person. Ocean Shores Convention Center – requested funds for the Sand and Sawdust event in the amount of $10,000. Ocean Shores Convention Center – requested funds in the amount of $10,000 to cover expenses related to the Razor Clam Festival. Ocean Shores Convention Center – requested funds in the amount of $10,000 to cover expenses related to the Hog Wild Ocean Shores event. Discussion: 2. Approval of minutes for the Lodging Tax Advisory Committee Meeting on... Page 5 of 7  The Beginning Fund Balance $16,904 2020 H/M Budget Tax Revenue $960,000 Less: 2020 Ending fund Balance $75,690 Total Funds Available $ 901,214 Convention Center Requests: CC Debit Payment to 206 Fund $220,000 CC Operations $573,411 CC Repairs and Maintenance Reserve $72,000 Total convention Center Request $865,411 for Debt, Operations, Repairs and Maintenance Total Remaining $35,803 The recommendations are as follows: Roundup Square - receives $10,000 of their request for $11,000 Grays Harbor Youth Athletics - receives $5,000 or their request for $5,000 Ocean Shores Fresh Waterways Corp. – receives $0 due to the offer from Pat Brunstad to cover the cost, as it is held at Oyhut Bay. Ocean Shores Marketing Coop – receives $10,000 of their request for $36,751 Olympic Culinary Loop – receives $2,000 of the requested $2,000 Coastal Interpretive Center– request denied. Suggested this come out of the general fund. Ocean Shores Convention Center Marketing and Promotions – request denied. Suggested this come out of the general fund. Ocean Shores Convention Center VIC – request denied. Suggested this come out of the general fund. Ocean Shores Convention Center – receives $9,000 of the requested $10,000 for the Sand and Sawdust event. Ocean Shores Convention Center Razor Clam Festival – request denied. Ocean Shores Convention Center Hog Wild Ocean Shores – request denied. Ocean Shores Convention Center Debt, Operations, Repairs and Maintenance – receives $865,411 of the requested $865,411. Meeting was adjourned at 3:15 2. Approval of minutes for the Lodging Tax Advisory Committee Meeting on... Page 6 of 7  Minutes from Ocean Shores Lodging and Tax Committee Meeting City of Ocean Shores Lodging Tax Advisory Committee Tuesday October 6, 2020 2:00 P.M. Call to Order 2:00 P.M. Introductions Eric Noble Roll Call by Eric Noble - Attendance Eric Noble, Nancy Eldridge, Diane Solem and Pat Brunstad Absent – Rick Winningham Public Comments: There was no public comment Presentation of LTAC requests: Ocean Shores Convention Center – requested $949,200 for OSCC Debt, Operations, Repairs and Maintenance Reserve. Discussion: The Beginning Fund Balance $75,492 2021 H/M Budget Tax Revenue $950,000 Less: 2021 Ending fund Balance $76,292 Total Funds Available $949,200 Convention Center Requests: CC Debt Payment to 206 Fund $262,575 CC Operations $561,625 CC Repairs and Maintenance Reserve $125,000 Total convention Center Request $949,200 for OSCC Debt, Operations, Repairs and Maintenance Reserve Total Remaining $0 The recommendations are as follows: Ocean Shores Convention Center OSCC Debt, Operations, Repairs and Maintenance Reserve – request approved Meeting was adjourned at 2:08 p.m. 3. Approval of minutes for the Lodging Tax Advisory committee Meeting on... Page 7 of 7