Committee of the Whole

City of Oconomowoc Committee-Of-The-Whole Tuesday, September 03, 2019 - 6:30 PM Conference Room 3 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Thackeray Trail Design Options 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM PUBLIC WORKS Date: September 3, 2019 To: Committee of the Whole From: Mark Frye, Director of Public Works Re: Thackeray Trail Preliminary Design Options RELATES TO THE STRATEGIC PLAN Strategic Goal- Section II: Improve and Maintain Our Infrastructure and Facilities Part C: Plan and Complete Street Extensions Item 8: Thackeray Trail BACKGROUND On July 23, 2019, the Committee of the Whole received cost information for the various options for the reconstruction of Thackeray Trail. Based on this discussion, three cross sections were selected for further investigation by Clark Dietz. The schedule for this process moving forward is shown below.  Committee of the Whole Infrastructure Cost meeting Tuesday, July 23, 2019 (Completed)  Committee of the Whole Preliminary Design meeting Tuesday, August 6, 2019 (Completed)  Public Information meeting Monday, August 19, 2019 (Completed)  Committee of the Whole Final Design meeting Tuesday, September 3, 2019 (Current Item)  Common Council presentation, Tuesday, September 17, 2019 ADDITIONAL ANALYSIS Task 6 Public Information Meeting A Public Information Meeting was held on Monday, August 19, 2019 at City Hall. Information was discussed with the residents regarding the three preliminary options as approved at the August 6 Committee of the Whole meeting. The three options are:  Boulevard with inverted median, 2 sidewalks, C&G outside edge and concrete gutter inside edge (along median)  Urban section 37’ B-B with sidewalk, no ditching  Boulevard without C&G (rural), 2 sidewalks Task 7 Committee of the Whole Final Design Selection Scott Drabicki, Clark Dietz, will discuss comments provided by those at the meeting. The Committee will need to discuss the extension of sidewalks into the side streets along Thackeray Trail. If it’s decided to add sidewalks; an out of scope request needs to be made for Clark Dietz to review and provide cost estimates. The limits of the added sidewalk needs to be determined by the Committee as well as the cost responsibility. 1 2 Discussion for the timing of the reconstruction of the existing street (2020 or 2021) and determination regarding the extension need to be considered by the Committee as we prepare for Task 8 described below. Task 8 Common Council Final Design On September 17 the Common Council will take action of the recommendation from the September 3 Committee of the Whole. Engineer to have final estimated construction cost for the project. FINANCIAL IMPACT To Be Determined RECOMMENDATION Based on the information provided by the engineer at the meeting, determine street configuration, sidewalk options, and construction years of existing street reconstruction and extension. SUGGESTED MOTION Motion to recommend to the Common Council the selected street configuration, sidewalk options, project year and potential extension. V:\City Projects\Thackeray Trail\2018\Preliminary Design RFP for Existing Street\Committee of the Whole 08062019\Background Memo- Second Committee of the Whole Meeting - Thackeray Trail Preliminary Design.docx 2 3