Committee of the Whole

REVISED City of Oconomowoc Committee-Of-The-Whole Tuesday, August 11, 2020 - 6:00 PM City Hall – Council Chambers Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Workshop/act on City of Oconomowoc Long Term Financial Plan and Capital Projects for 2021-2025 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting.  MEMORANDUM DEPARTMENT Date: August 6, 2020 To: Mayor Magnus, City Council From: Laurie Sullivan, Finance Director Re: 2021-2025 Capital Plan RELATES TO THE STRATEGIC PLAN Strategic Goal- V. Enhance the Effectiveness of our City Government BACKGROUND The Draft 2021-2025 Capital Plan workbooks have been distributed. The workbook outlines the capital needs of the City and the recommended funding sources. Department heads will be at the COW workshop to review the capital requests and answer questions. We realize that the capital needs are greater than the funding available. Council and staff will work together to prioritize the needs and match them with funding sources. ADDITIONAL ANALYSIS The 2020 levy budget for Capital is $2,107,403. The goal would be to keep the Levy for Capital relatively steady over the years. Allowing for a 3% increase in Capital would put a levy funding goal for 2021 at about $2,171,000. FINANCIAL IMPACT The expenditures in the current five year plan outpace the funding available. The Council has some funding options available to explore as outlined in the August 4, 2020 Committee of the Whole packet. RECOMMENDATION Review the Capital requests and discuss revisions as needed. Council should come to a consensus to approve a 2021 Capital funding plan, and agree with the 2022-2025 plan in concept. SUGGESTED MOTION Motion to adopt the 2021 Capital Plan and insert into the 2021 Annual Budget. 1 2  2021 Proposed Capital Funding Plan Levy Funded Non-Levy Funded Non-Levy - Reserves Amt Amt Requested Amt Dept Type Description Requested Funding Source Dept Type Description Funding Source Dept Type Description Requested Funding Source Buildings & Grounds Debt Financing Reserves DPW B&G Transfer Underground fuel pumps to above ground $ 35,000 Levy DPW Infra Expanded Street Plan $ 1,000,000 Debt Electric Equip Electric Meters - New & Replacement $ 50,000 Electric Reserves DPW B&G Restore Faces on Clock Tower $ 36,000 Levy DPW Infra Reconstruct Thackeray Trail $ 3,960,000 Debt Electric Equip Transformers - New & Replacement $ 350,000 Electric Reserves Library B&G Book Shelving - Children's $ 31,000 Levy Water Infra Well #8-Pumping Station $ 2,000,000 Water Debt Electric Equip Locator $ 10,000 Electric Reserves Parks B&G Champion Fields - Lighting $ 110,000 Levy Water Infra *Water Main (Thackeray Trail) $ 900,000 Water Debt Electric Equip Probewell XT3 Transformer Rated Site Tester $ 13,000 Electric Reserves Parks B&G Landscape Supply Storage $ 90,000 Levy Electric Equip New Meter Test Bench $ 28,000 Electric Reserves Parks B&G Swim Pier Replacement $ 95,000 Levy Electric Fleet Reel Trailer T23 Replacement $ 25,000 Electric Reserves Parks B&G Skate Park $ 250,000 Levy Total Debt Funded $ 6,860,000 Electric Fleet Replace Hydro Excvator $ 415,000 Electric Reserves Electric Fleet Installation of Distribution Capacitors $ 275,000 Electric Reserves Total Buildings & Grounds $ 647,000 Levy Impact Fees Electric Fleet Small truck for Locating $ 35,000 Electric Reserves Electric Fleet MultiOne Machine (Replace Skid Steer) $ 57,000 Electric Reserves Equipment & Vehicles Electric Fleet Convert Dump Bed to Flat Bed Truck 14 $ 7,500 Electric Reserves FIRE Equip WLFD 2021-2025 CIP $ 365,157 Levy+ Total Impact Fee Funded $ - Electric Fleet 750 gallon Mix System Water tank for directional drill $ 7,800 Electric Reserves Police Fleet Squad Car Replacement $ 105,000 Levy Electric Infr New Services $ 45,000 Electric Reserves DPW Fleet Flail Mower $ 175,000 Levy Other Funding Electric Infr Primary Extensions $ 150,000 Electric Reserves DPW Fleet Pickup Truck 3/4 Ton with Liftgate $ 50,000 Levy Fleet Equip Large Shop Tools $ 30,000 Fleet Reserves Electric Infr Injected Cable Replacement $ 350,000 Electric Reserves DPW Fleet Skidsteer $ 96,000 Levy Fleet Equip Heavy Duty Diagnostic Scanner $ 13,000 Fleet Reserves Electric Infr Outage Management & System Automation $ 150,000 Electric Reserves DPW Fleet Plow Truck # 57 $ 220,000 Levy Tech Equip Fire Wall - Sonic $ 40,000 Tech Electric Infr CB84 Forest St Bury Feeder $ 200,000 Electric Reserves Parks Fleet Polar Trac $ 60,000 Levy Tech Equip IT Upgrades $ 75,000 Tech Electric Infr Jefferson Sub and Wis Sub Secondary Conversion $ 50,000 Electric Reserves Parks Fleet GMC 3/4 Ton Pickup -replace $ 40,000 Levy Parks B&G Community Center Improvmts/Replcmnts $ 30,000 Reserves Electric Infr South Feeder Ext CB82 and CB74/CB83 $ 275,000 Electric Reserves WLFD Equip WLFD Capital $ 100,000 Other-Ambo Fund Electric Infr Second Street CB75 Customer Conversion $ 100,000 Electric Reserves Total Equip & Vehicles $ 1,111,157 Total Other Funded $ 288,000 Electric Infr Collins St & Collins St Lot, CB 76-77 $ 325,000 Electric Reserves Electric Infr North Feeder Ext CB65 to CB80 $ 340,000 Electric Reserves Infrastructure Electric Infr Decommission Jefferson Substation $ 30,000 Electric Reserves DPW Infra DESIGN Street Program $ 50,000 Levy TOTAL NON LEVY FUNDED $ 7,148,000 Electric Infr Pole Inspection and Inventory $ 35,000 Electric Reserves DPW Infra Street Maintenance Program $ 1,050,000 Levy Electric Infr Pabst Farms Distribution Looping $ 100,000 Electric Reserves DPW Infra Dam Failure Analysis $ 20,000 Move to Operating Electric Infr Electric & Fiber Optic System Study $ 105,000 Electric Reserves DPW Infra Peacock Dam Improvements $ 75,000 Levy 2020 Capital Plan Electric Infr Annual Street Project Relocations $ 50,000 Electric Reserves Parks Infra 525 New Park Improvements $ 150,000 Levy Total City $ 7,426,157 Total Electric Reserves $ 3,578,300 Total Infrastructure $ 1,345,000 Total Utility $ 10,095,300 TOTAL 2020 CAPITAL PLAN: $ 17,521,457 Water Equip GPS and Locator Equipment Replacements $ 24,000 Water Reserves Water Equip Large Meter Test Equipment $ 20,000 Water Reserves Other Water Equip Air Conditioner Water SCADA Room $ 8,000 Water Reserves DPW Other Adaptive Management Program $ 75,000 Levy Water Fleet Small dump truck 4500-5500 series $ 80,000 Water Reserves Water Infr Water Main (In Conjunction w/ Streets) $ 880,000 Water Reserves TOTAL LEVY FUNDED $ 3,178,157 ANNUAL RECURRING CAPITAL EXPENSES: Water Infr Distribution Water Mains & Valves $ 20,000 Water Reserves Street Maintenance Program & Design $ 1,100,000 Water Other Capital Contingency $ 70,000 Water Reserves Levy Funding Goal =$2,100,000 $ 1,078,157 Over Goal Squad Car replacement $ 101,000 Water Other Outage Management & System Automation $ 75,000 Water Reserves WLFD Equip $ 400,000 Total Water Reserves $ 1,177,000 Unable to fund from 2021 Levy Funding Goal #NAME? Adaptive Management Program $ 75,000 Levy funding #NAME? Plow Truck replacement $ 220,000 WWTP Equip Pump station-Submersible pumps $ 35,000 WWTP Reserves Amount Over/(Under) #NAME? WWTP Infr Metering Station Upgrades $ 30,000 WWTP Reserves Total Annual Expenses $ 1,896,000 WWTP Infr Sewer Main (In Conjunction w/ Streets) $ 350,000 WWTP Reserves Total Levy Funding Available $ 2,100,000 WWTP Infr Treatment Plant Upgrades $ 1,700,000 WWTP Reserves WWTP Infr Treatment Plant Upgrades-HVAC $ 10,000 WWTP Reserves Remaining Levy Available after Recurring Expenses $ 204,000 WWTP Infr Lift Station Pavement Work $ 100,000 WWTP Reserves WWTP Other Wastewater GIS $ 100,000 WWTP Reserves WWTP Other Lift Station SCADA System $ 80,000 WWTP Reserves WWTP Other Wastewater Laboratory Software $ 35,000 WWTP Reserves Total WasteWater Reserves $ 2,440,000 FUNDING OPPORTUNITIES: *Public Fire Protection Charges $ 815,000 Allocate portions to both Capital and Operating Budgets *Debt program for Street Maintenance $ 1,000,000 10-15 yr Revolving Debt Program TOTAL FUNDED BY RESERVES $ 7,195,300 *Spend Down of Fund Balance $4,300,000 One-Time Funding *Unused Levy Funds from 2019 & 2020 $ 144,000 One-Time Funding 3  2020 Capital Funding Plan Levy Funded Non-Levy Funded Non-Levy - Reserves Amt Amt Amt Dept Type Description Requested Funding Source Dept Type Description Requested Funding Source Dept Type Description Requested Funding Source Buildings & Grounds Debt Financing Reserves Parks B&G *Roosevelt Park- Parking lot $ 25,835 Levy DPW Infra Expanded Street Plan $ 1,000,000 Debt Electric Equip Electric Meters - New & Replacement $ 50,000 Electric Reserves Library B&G Sliding Door Replacement $ 36,000 Levy DPW Infra *Forest Street $ 600,000 Debt Electric Equip Transformers - New & Replacement $ 175,000 Electric Reserves Parks B&G Chaffee Road Park $ 30,000 Levy DPW Infra *Forest Street Storm Water $ 310,000 Debt Electric Fleet Reel Trailer T22 Replacement $ 17,000 Electric Reserves Total Buildings & Grounds $ 91,835 Water Infra *Water Main (In Conjunction w/ Streets) $ 1,135,000 Water Debt Electric Fleet #56 Bobcat Skid Steer $ 83,000 Electric Reserves Parks B&G Tennis Courts - Blain Street Park $ 120,000 Debt Electric Fleet Cable installation Boring Rig & Equp $ 400,000 Electric Reserves Equipment & Vehicles Total Debt Funded $ 3,165,000 Electric Infr New Services $ 45,000 Electric Reserves Police Equip Taser Replacement $ 20,000 Levy Electric Infr Jefferson Sub and Wis Sub Secondary Conversion $ 50,000 Electric Reserves FIRE Equip WLFD 2019-2023 CIP $ 326,568 Levy Impact Fees Electric Infr Primary Extensions $ 100,000 Electric Reserves Parks Fleet Parks Utility Vehicle $ 25,000 Levy DPW Infr Thackeray Trail-Extension $ 1,231,500 Impact Fee Electric Infr Wisconsin Substaton circuit conversion $ 150,000 Electric Reserves Parks Fleet Truck #90 Replacement $ 35,000 Levy Water Infr **Well #8 Pumping Station-Design $ 83,000 Impact Fee Electric Infr CB86 Feeder Replacement-N Lapham St $ 200,000 Electric Reserves Police Fleet Squad Car Replacement $ 119,000 Levy Total Impact Fee Funded $ 1,314,500 Electric Infr Outage Management & System Automation $ 282,000 Electric Reserves DPW Fleet Truck w/ Plow, Wing, Sander #57 $ 230,000 Levy Electric Infr CB84 Forest St Bury Feeder $ 300,000 Electric Reserves Total Equipment & Vehicles $ 755,568 TID Funded Electric Infr Southwood drive annexation $ 350,000 Electric Reserves Parks Initiative Boat Launch Development - City Beach $ 125,000 TID Electric Infr Injected Cable Replacement $ 435,000 Electric Reserves Infrastructure Total TID Funded $ 125,000 Electric Other Capital Contingency $ 150,000 Electric Reserves DPW Infra Bridges-2020 Rehab program $ 110,000 Levy Total Electric Reserves $ 2,787,000 DPW Infra Design Street Program $ 50,000 Levy Other Funding DPW Infra Street Maintenance Program $ 1,025,000 Levy Total Infrastructure $ 1,185,000 DPW Infra *Forest Street Storm Water $ 150,000 Other - DNR Grant Water Equip Water Meters $ 40,000 Water Reserves DPW Infra *Forest Street Storm Water $ 200,000 Other- Watershed Water Fleet Valve Operations Trailer $ 80,000 Water Reserves Other WLFD Equip WLFD Capital $ 150,000 Other-Ambo Fund Water Infr Distribution Water Mains & Valves $ 20,000 Water Reserves DPW Other Adaptive Management Program $ 75,000 Levy Total Other Funded $ 500,000 Water Infr **Well #8 - Drill & Cap $ 210,000 Water Reserves Water Infr Well #7 Repair Cap $ 25,000 Water Reserves TOTAL LEVY FUNDED $ 2,107,403 TOTAL NON LEVY FUNDED $ 5,104,500 Water Infr Booster Station Pump Replacement $ 45,000 Water Reserves Water Other Capital Contingency $ 50,000 Water Reserves Water Other Outage Management & System Automation $ 70,000 Water Reserves Removed from 2020 to meet Levy Funding Goal Coming up in 2021 Total Water Reserves $ 540,000 Library B&G Book Shelving - Children's $ 45,000 Levy DPW B&G Window Replacement $ 110,000 Levy DPW Infra Reconstruct Existing Thackeray Trail $ 3,960,000 Debt-2021 DPW Fleet Flail Mower $ 165,000 Levy Water Infra Reconstruct Existing Thackeray Trail $ 535,340 Debt-2021 WWTP Equip Pump station-Submersible pumps $ 35,000 WWTP Reserves Parks B&G Champion Fields-Concession/Restroom $ 250,000 Levy WWTP Infra Reconstruct Existing Thackeray Trail $ 350,000 WWTP -2021 WWTP Fleet Truck 17 - Jet Vac $ 450,000 WWTP Reserves Parks B&G Fencing - Champion Fields #2 $ 65,000 Levy WWTP Infr Treatment Plant Upgrades-HVAC $ 10,000 WWTP Reserves Water Infra Well #8 - Pumping Station $ 2,000,000 Debt-2021 WWTP Infr Metering Station Upgrades $ 30,000 WWTP Reserves Total removed from 2020 $ 635,000 WWTP Infr WWTP Pavement Overlay and replacement $ 100,000 WWTP Reserves WWTP Infr Sewer Main (In Conjunction w/ Streets) $ 250,000 WWTP Reserves WWTP Infr Air Flotation Drive unit replacement $17,000 WWTP Reserves WWTP Infr Treatment Plant Upgrades $ 1,500,000 WWTP Reserves WWTP Other SCADA Sytem upgrades $ 50,000 WWTP Reserves KEY WWTP Other Wastewater GIS $ 75,000 WWTP Reserves All related to Well #8 $ 2,293,000 Total WasteWater Reserves $ 2,517,000 All releated to Forest Street Storm Water $ 3,695,835 All related to Reconstruction of Existing Thackeray Trail $ 4,845,340 Tech Equip SAN Expansion $ 40,000 Tech Reserves All Related to WLFD 2020 Capital Request $ 476,568 Tech Other Software- Open Gov $ 35,000 Tech Reserves Changes to plan Total Tech Reserves $ 75,000 TOTAL FUNDED BY RESERVES $ 5,919,000 TOTAL 2020 CAPITAL PLAN: $ 13,130,903 4 DPW19 GF 2 DPW Infra Debt DPW21 GF 2 DPW Infra Debt Police2 GF 1 Police Fleet Levy DPW1 GF 1 DPW Other Levy DPW2 GF 2 DPW Fleet Levy DPW3 GF 2 DPW Fleet Levy DPW4 GF 2 DPW Fleet Levy DPW5 GF 2 DPW Fleet Levy DPW17 GF 2 DPW Infra Levy DPW18 GF 2 DPW Infra Levy DPW23 GF 2 DPW Infra Levy DPW24 GF 2 DPW Infra Levy DPW29 GF 2 DPW B&G Levy DPW32 GF 5 DPW B&G Levy Library1 GF 4 Library B&G Levy Parks3 GF 4 Parks B&G Levy Parks4 GF 4 Parks B&G Levy Parks15 GF 4 Parks B&G Levy Parks18 GF 4 Parks B&G Levy Parks22 GF 4 Parks B&G Levy Parks23 GF 4 Parks Fleet Levy Parks24 GF 4 Parks Fleet Levy ??? GF 1 FIRE Equip Levy+ Fleet1 GF/Utilities 5 Fleet Equip Other Fleet2 GF/Utilities 5 Fleet Equip Other Tech Tech 5 Tech Equip Other Tech Tech 5 Tech Equip Other Finance GF 5 Finance Other Totals 5 Expanded Street Plan $ 1,000,000 Reconstruct Existing Thackeray Trail $ 3,960,000 Squad Car Replacement $ 105,000 Adaptive Management Program $ 75,000 Flail Mower $ 175,000 Pickup Truck 3/4 Ton with Liftgate $ 50,000 Skidsteer $ 96,000 Plow Truck # 57 $ 220,000 DESIGN Street Program $ 50,000 Street Maintenance Program $ 1,050,000 Dam Failure Analysis $ 20,000 Peacock Dam Improvements $ 75,000 Transfer Underground fuel pumps to above ground $ 35,000 Restore Faces on Clock Tower $ 36,000 Book Shelving - Children's $ 31,000 Community Center Improvmts/Replcmnts $ 30,000 Champion Fields - Lighting $ 110,000 Landscape Supply Storage $ 90,000 Swim Pier Replacement $ 95,000 Skate Park $ 250,000 Polar Trac $ 60,000 GMC 3/4 Ton Pickup -replace $ 50,000 WLFD 2021-2025 CIP $ 465,157 Large Shop Tools $ 30,000 Heavy Duty Diagnostic Scanner $ 13,000 Fire Wall - Sonic $ 40,000 IT Upgrades $ 50,000 Assessment Revaluation $ 150,000 $ 8,411,157 6