Committee of the Whole

Name: Committee of the Whole — Oconomowoc, WI
Start: 2023-07-25
End: 2023-07-25
Location: Oconomowoc, WI

Regular Meeting

Oconomowoc, WI · July 25, 2023

Agenda Minutes

Minutes

City of Oconomowoc Committee-Of-The-Whole Meeting Minutes July 25, 2023 - 6:00 PM Aldermen Present: Andrew Moroni, Matt Rosek, Jennifer Aultman Kloth, Kevin Ellis, Matt Mulder, Charles Schellpeper Absent: Chris Douglas, Karen Spiegelberg Also Present: Robert Magnus, Lucas Caine, Diane Coenen, Jennie Fidler, Kevin Freber, Mark Frye, Craig Hoeppner, Scott Osborn, James Pfister, Joey Rahn, Bryan Spencer, Laurie Sullivan-Murray, Justin Wild, Brad Bowen Mayor Magnus called the Committee-Of-The-Whole Meeting to order at 6:00 PM. Committee Business a. Presentation by Ruekert Mielke: Overview of funding options including Transportation Utilities and Wheel Tax Ed Maxwell, Ruekert-Mielke gave a PowerPoint presentation explaining the funding alternatives if the City implemented a Transportation Utility or a Wheel Tax. b. Consider/act on 2024 City of Oconomowoc Capital Budget Sullivan-Murray gave a PowerPoint presentation. C-O-T-W had questions on various 2024 projects pertaining to funding, debt and fund balance. Comments specific to a project included: Adding $5K to the Splash Pad funding. Hoeppner noted a grant has been applied for and we should hear by September if we are awarded $250K as well as donations continue to be collected; the Bender Beach project is slated for 2024 and the spoils area at Champion Field is a Utility project. Sullivan- Murray noted ARPA funds are completely spent in 2023 & 2024; $500K is included in the budget for street debt and if decided Council can dedicate more Fund Balance for this debt; the $1.5M budgeted for Concord Rd is meant to take care of the surface only; and staff is working on a 10-Year Street Plan which will be brought back to Council. Motion to approve 2024 City of Oconomowoc Capital Budget as presented made by Rosek and seconded by Ellis. Motion carried 6-0-0. c. Consider/act on 2024 Utility Capital Budgets C-O-T-W asked questions on several projects and noted the amount of water debt is mainly due to Well #8 installation of an iron filter. Motion to approve the 2024 Utility Capital Budget as presented made by Ellis and seconded by Mulder. Motion carried 6-0-0. d. Consider/act on 2024-2025 Capital Fleet Budgets C-O-T-W asked questions on vehicle warranties and maintenance, weed cutting, and salt brine spray versus salt. C-O-T-W then asked for information on equipment, cost, etc. for each type of application and staff stated this information will be brought forward with the 10-Year Street Plan. Motion to approve 2024-2025 Capital Fleet Budgets as presented made by Rosek and seconded by Aultman Kloth. Motion carried 6-0-0. Adjourn Motion to adjourn made by Schellpeper and seconded by Aultman Kloth. Motion carried 6-0-0. The meeting adjourned at 7:03 PM. __________________________________ Minutes taken by Diane Coenen, City Clerk 1 Committee-Of-The-Whole - July 25, 2023

Agenda

REVISED City of Oconomowoc Committee-Of-The-Whole Tuesday, July 25, 2023 - 6:00 PM City Hall - Council Chambers 174 E. Wisconsin Ave. Oconomowoc, WI 53066 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Presentation by Ruekert Mielke: Overview of funding options including Transportation Utilities and Wheel Tax b. Consider/act on 2024 City of Oconomowoc Capital Budget c. Consider/act on 2024 Utility Capital Budgets d. Consider/act on 2024-2025 Capital Fleet Budgets 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 Tuesday, July 25, Capital Budget Workshop Purpose: Review, Discuss and recommend approval of the Proposed 2024 Adjusted City Capital Plan. Review and discuss 2025‐2028 Agenda: Presentation by Ruekert Mielke on Street Funding Alternatives including Transportation Utilities and Wheel Tax options Review and Discuss City 2024 Capital Projects (minus Fleet)  Clerk  Police  Public Works  Library  Parks 2 1. Approval of the 2024 Capital Funding Plan as adjusted for both the City and the Utilities. COW Capital Workshop Goal: 2. Approval of the 2024 & 2025 Capital Funding Plan for Fleet 3. Consensus on the 2025 ‐2028 Capital Plans in Concept. 3 Questions? Please reach out to me ahead of next week’s workshop, if you have any questions regarding the workbook as you are reviewing. 4 Thursday, July 27, Capital Budget Workshop Purpose: Review, Discuss and recommend approval of the Proposed 2024 Adjusted Utility & Fleet Capital Plans. Review and discuss 2025‐2028 Agenda: Wastewater Capital Plan Water Capital Plan Electric Capital Plan Fleet Capital Plan – Approve 2024 & 2025 5 1. Approval of the 2024 Capital Funding Plan as adjusted for both the City and the Utilities. COW Capital Workshop Goal: 2. Approval of the 2024 & 2025 Capital Funding Plan for Fleet 3. Consensus on the 2025 ‐2028 Capital Plans in Concept. 6 Questions? Please reach out to me ahead of next week’s workshop, if you have any questions regarding the workbook as you are reviewing. 7 FLEET - CITY SCHEDULE OF CAPITAL - LEVY FUNDS um Tab # Fund Dept Type Funding Description 2024 2025 2026 2027 2028 n1 Total Levy Total Debt Total GF Reserves Total Other Other Type Police1 Police Fleet Levy Squad Car Replacement $ 125,000 $ 130,000 $ 64,000 $ 67,000 $ 69,000 $ 455,000 $ - $ - $ - Police2 Police Fleet Levy Police Boat Patrol $ 56,495 $ 56,495 $ - $ - $ - DPW2 DPW Fleet Levy Plow Truck #48 $ 300,000 $ 300,000 $ - $ - $ - DPW3 DPW Fleet Levy Plow Truck #53 $ 300,000 $ 300,000 $ - $ - $ - DPW4 DPW Fleet Levy Widening/Shouldering Machine $ 65,000 $ 65,000 $ - $ - $ - DPW5 DPW Fleet Levy Plow Truck #47 $ 315,000 $ 315,000 $ - $ - $ - DPW6 DPW Fleet Levy Supervisor Pickup #71 $ 55,000 $ 55,000 $ - $ - $ - DPW7 DPW Fleet Levy Pickup #92 $ 55,000 $ 55,000 $ - $ - $ - DPW8 DPW Fleet Levy 1 Ton truck #42 to to 550 for salt brine tank sprayer $ 110,000 $ 110,000 $ - $ - $ - DPW9 DPW Fleet Levy Lake Barge with Outboard $ 125,000 $ 125,000 $ - $ - $ - DPW10 DPW Fleet Levy Sweeper # 45 Replacement $ 400,000 $ 400,000 $ - $ - $ - DPW11 DPW Fleet Levy Motor Grader # 28 Replacement $ 150,000 $ 150,000 $ - $ - $ - DPW12 DPW Fleet Levy 1 Ton truck #55 to to 550 for salt brine tank sprayer $ 110,000 $ 110,000 $ - $ - $ - DPW13 DPW Fleet Levy Plow Truck #49 $ 315,000 $ 315,000 $ - $ - $ - DPW14 DPW Fleet Levy 1 Ton Dump Truck #39 $ 110,000 $ 110,000 $ - $ - $ - DPW15 DPW Fleet Levy Plow Truck #38 $ 315,000 $ 315,000 $ - $ - $ - DPW16 DPW Fleet Levy Backhoe Loader #29 $ 225,000 $ 225,000 $ - $ - $ - DPW17 DPW Fleet Levy 1 Ton Dump Truck #36 $ 110,000 $ 110,000 $ - $ - $ - DPW18 DPW Fleet Levy Zero Turn Mower Replacement $ 6,000 $ 6,000 $ - $ - $ - DPW19 DPW Fleet Levy Aquarius Lake Weed Harvestor $ 220,000 $ 220,000 $ - $ - $ - DPW20 DPW Fleet Levy Aquarius Lake Transport $ 200,000 $ 200,000 $ - $ - $ - DPW21 DPW Fleet Levy Aquarius Shore Conveyor $ 66,000 $ 66,000 $ - $ - $ - Parks19 Parks Fleet Levy Truck #96-2009: Ford F250 3/4 ton $ 70,000 $ 70,000 $ - $ - $ - Parks20 Parks Fleet Levy Unit #98 - Toro Groundmaster mower/2015 $ 105,000 $ 105,000 $ - $ - $ - Parks21 Parks Fleet Levy Replace Truck #95 $ 65,000 $ 65,000 $ - $ - $ - Parks22 Parks Fleet Levy Morbark Chipper Replacement 1621X $ 110,000 $ 110,000 $ - $ - $ - Parks23 Parks Fleet Levy 3WD Super Rake #80 replacement $ 30,000 $ 30,000 $ - $ - $ - Parks24 Parks Fleet Levy Polar Trac #7210 replacement $ 65,000 $ 65,000 $ - $ - $ - Parks25 Parks Fleet Levy Additional New Wide Area Mower $ 105,000 $ 105,000 $ - $ - $ - Parks26 Parks Fleet Levy 2008 Toro Herbicide Sprayer $ 35,000 $ 35,000 $ - $ - $ - Parks27 Parks Fleet Levy 2012 SmithcoAthletic Field Conditioner $ 35,000 $ 35,000 $ - $ - $ - Parks28 Parks Fleet Levy Truck #81 - 2011: Silverado C2500 3/4 ton $ 75,000 $ 75,000 $ - $ - $ - Parks29 Parks Fleet Levy Hydro Sod Cutter $ 9,000 $ 9,000 $ - $ - $ - Parks30 Parks Fleet Levy 525 gallon Water Trailer $ 15,000 $ 15,000 $ - $ - $ - CITY TOTALS $ 835,000 $ 954,000 $ 830,495 $ 1,299,000 $ 864,000 $ 4,782,495 8 FLEET - UTILITIES Capital Improvement FINANCIAL PLAN 2024-2028 SCHEDULE OF CAPITAL - FLEET - UTILITY FUNDS Co Page # Page # Fund Dept Type Description 2024 2025 2026 2027 2028 lu Wastewater Water Electric Other Other Type Elec25 B24 Elec Electric Fleet Replace Truck #44 (Meter & Subs Van) $ 80,000 $ - $ - $ 80,000 $ - Elec26 B25 Elec Electric Fleet Replace Truck #02 - Aerial Bucket $ 50,000 $ - $ - $ 50,000 $ - Elec28 B26 Elec Electric Fleet Replace T27 1995 3 Reel Trailer $ 45,000 $ - $ - $ 45,000 $ - Elec29 B27 Elec Electric Fleet Replace Truck #5 - Utility Body Crew $ 95,000 $ - $ - $ 95,000 $ - Elec30 B28 Elec Electric Fleet Replace Truck #8 2015 - Foreman Pickup $ 55,000 $ - $ - $ 55,000 $ - Elec31 B29 Elec Electric Fleet Replace Backhoe Loader a 2015 JCB 4CX $ 240,000 $ - $ - $ 240,000 $ - Elec32 B30 Elec Electric Fleet Replace Skid Loader a 2013 JCB 260T $ 130,000 $ - $ - $ 130,000 $ - Elec33 B31 Elec Electric Fleet Replace T33 2007 Sauber 3 reel turret trailer $ 60,000 $ - $ - $ 60,000 $ - Elec34 B32 Elec Electric Fleet Replace TBC21 2004 Butler trencher trailer $ 16,000 $ - $ - $ 16,000 $ - Elec35 B33 Elec Electric Fleet Replace Flatbed Tandem #14 a 2002 Freightliner $ 210,000 $ - $ - $ 210,000 $ - Elec36 B34 Elec Electric Fleet Replace T44 Trailer a 2004 Contrail $ 50,000 $ - $ - $ 50,000 $ - Elec37 B35 Elec Electric Fleet Replace Truck #94 Locating truck a 2021 Chevy $ 50,000 $ - $ - $ 50,000 $ - Elec38 B36 Elec Electric Fleet Replace Zero Turn Mower ZT2 a 2015 Grasshopper $ 20,000 $ - $ - $ 20,000 $ - Water14 B53 Water Water Fleet Crew truck #10 replacement - 2013 Chevy $ 85,000 $ - $ 85,000 $ - $ - Water15 B54 Water Water Fleet Crew van #24 replacement - 2013 Chevy $ 55,000 $ - $ 55,000 $ - $ - Water21 B59 Water Water Fleet Replace Backhoe Loader - 2012 3CX-15 $ 290,000 $ - $ 290,000 $ - $ - Water22 B60 Water Water Fleet Trench box and tandem axle trailer $ 20,000 $ - $ 20,000 $ - $ - Water23 B61 Water Water Fleet Replace Crew Truck # 9 2016 Ford $ 85,000 $ - $ 85,000 $ - $ - Water24 B62 Water Water Fleet Replace Crane Truck 2009 #25 $ 180,000 $ - $ 180,000 $ - $ - WWTP17 B96 WWTP WWTP Fleet Replace Crane Truck #22 $ 250,000 $ 250,000 $ - $ - $ - WWTP18 B98 WWTP WWTP Fleet Replace Truck #19 2006 Chevy $ 55,000 $ 55,000 $ - $ - $ - WWTP19 B100 WWTP WWTP Fleet Replace Truck #87 2010 Ford $ 60,000 $ 60,000 $ - $ - $ - UTILITY TOTALS $2,181,000 $ 750,000 $ 650,000 $ 301,000 $ 250,000 $ 230,000 $ 365,000 $ 715,000 $ 1,101,000 $ - $ - 9

Get email alerts for Oconomowoc

A daily email when new agendas and minutes are posted.

Report an issue with this meeting