Pabst Farms Joint Stormwater District

Pabst Farms Joint Stormwater District Meeting Minutes August 17, 2016 President Elling called the meeting to order at 4:30 pm. Members present: Commissioner Nold, Commissioner Riley, Vice President Frye, President Elling and Commissioner Niemann Others present: Stan Sugden (R & M) and Tina Wallace (City of Oconomowoc) 2. Approve Minutes of December 9, 2015 Meeting: Motion by Riley to approve the minutes from the 12/9/15 meeting; second by Nold. Motion carried 5-0. 3. Comments from Audience: None. 4. Election of Officers: Elling opened the floor for nominations. Motion made by Niemann to re-elect President Elling, Vice President Frye, Secretary Nold; second Nold. Motion carried unanimously. 5. Reports of Staff: a. Summit Credit Union – Sugden reported the developer has been to City staff meetings with their preliminary site plan. He stated the project location is at the NE corner of Hwy 67 and Oconomowoc Parkway. The Stormwater Management Plan is to flow to the basin behind the Fire Station. Sugden stated the timeline is to get approvals this year and build either next year or the year after. b. Lake Country Village Subdivision – Elling reported this project is on 205 acres east of East Lake Village in the Village of Summit. They have not submitted a formal Stormwater Management Plan. Elling stated the developer gave the Village of Summit a preliminary layout of the development and an initial stormwater spec. A public hearing is scheduled for August 18 for the rezoning. They are hoping to do the utility work this fall with spring 2017 construction. c. Fire Station site retention dedication – Frye reported this is not ready to move forward. d. Payment of outstanding invoices – Elling reported he received three invoices from WI Lake & Pond Resources. One was for prepayment from January 3, 2016 for services that were going to be done during the year and two were for actual services rendered. He stated he is holding the first invoice and will pay the other two where work was done. 6. Comments from Commissioners: a. Attorney for Stormwater Commission – Elling reported since Mr. Chapman has retired from the City of Oconomowoc practice the Commission needs to discuss the expectation for an attorney for this organization and also include something in the budget. Commissioners discussed using Macy/Riffle or Bill Chapman. Riley stated the Commission needs to add funds to the budget for this activity. b. Stormwater facility plan inspection and maintenance program – Elling reported that 18 months ago inspections were done with all of the facilities in the district but we never followed up with terms of notification or information to the property owners. He asked if the Commission has any thoughts or expectations about how we can accomplish that. Commissioners agreed to have the mailings done. Frye requested that Elling work with Paul McIlheran on the letters seeing he has all the addresses, etc. and to give the property owners a reasonable timeline. Elling stated at the next meeting he will have a letter drafted for the Commission to review. S:\Committees - Commissions\Pabst Farms Joint Stormwater District\Minutes\2016\8-17-16.doc  c. 2017 budget schedule – Elling stated it is a requirement that we have the budget adopted by October 1st. A public hearing needs to be held before that date and at least a three week window for notices which puts us in the first week of September for a meeting and the last week of September for our public hearing. Commissioners agreed to hold a meeting on Wednesday, September 7, 2016 at the Village of Summit to recommend the budget and then hold the public hearing at City Hall on Wednesday, September 28, 2016 at 4:30 PM. d. Updated development standards – Elling stated this needs to be considered as part of the budget. He stated in the last 10 years there have been changes in the technical standards from the DNR and from various underlying data points. The Commission needs to go through the technical standards and update it so it’s consistent with the current practices. 7. Set Meeting Dates: The next meeting of the Pabst Farms Joint Stormwater District is to be held at 4:30 p.m. at the Summit Village Hall on Wednesday, September 7, 2016. Motion by Nold to adjourn at 5:12 pm; second by Riley. Motion carried 5-0. ________________________________ Tina Wallace City of Oconomowoc Deputy Clerk S:\Committees - Commissions\Pabst Farms Joint Stormwater District\Minutes\2016\8-17-16.doc