Pabst Farms Joint Stormwater District

Pabst Farms Joint Stormwater District Meeting Minutes August 22, 2018 President Elling called the meeting to order at 4:30 pm. Members present: Commissioner Riley, Commissioner Niemann, President Elling, Vice President Frye, and Commissioner Nold Others present: Kristine Golz and Tina Wallace (City of Oconomowoc) 2. Approve Minutes of July 11, 2018 Meeting: Motion by Riley to approve the minutes from the 7/11/18 meetings; second by Nold. Motion carried unanimously. 3. Comments from Audience: None. 4. Reports of Staff: None. 5. Initial presentation for Village Crossing II at Pabst Farms, southwest corner of Valley Road (CTH B) and Village Lane: Tony Zanon, from Pinnacle Engineering Group, stated the developer is proposing 26 two-family buildings. The property is located south of Valley Rd., west of Village Lane and north of Gold Medal drive. The property is part of the regional storm water regional plan for Pabst Farms that was completed in 2007. The property drains to a regional pond. The property site is 10-acre in size. They are proposing 5-acres of impervious area which equates to 79% impervious site. Their plan is to pick up all of storm water storm sewer and connect to the existing stubs that were provided on Gold Medal Dr. The developer will be putting in sidewalks along Valley Rd. from Village Lane to just pass Gold Medal Dr. Zanon stated he submitted plans to the City of Oconomowoc for staff review the first week of August. He stated there were a couple of outstanding stormwater issues which have been addressed. Frye stated he received a letter from Ruekert-Mielke and all outstanding items were addressed. Zanon stated he will be submitting plans to the City for the next Plan Commission meeting. He also is requesting a permission letter from the regional facility to give to the DNR. Elling stated that will have to be done through Pabst Farms Development. Frye suggested Zanon email him the information of what the DNR needs and he will forward it to Niemann and McIlheran. He stated this project would go to Plan Commission on September 12 and then to Council on September 18, 2018 and they would need a Developer’s agreement and bids for a Line of Credit. Commissioners discussed when to hold the next meeting for final action. Commissioners agreed to hold the next meeting on Wednesday, September 19, 2018 at City Hall. 6. Discussion and Action on 2019 Utility District budget preparation: Elling stated in the packet is a copy of the current Financial Statement five-year history including this year’s budget and actuals year to date. Commission discussed the current status of the budget and the long-term history leading to the current fund balance. Elling stated the district needs to look at the pond behind the Fire Department and the one on Pabst Farms Blvd. Elling stated he met with Frye to discuss a couple of things for next year. The first item is Professional Services. A couple of years ago the District had inspections done but there was no follow up. Elling suggested doing an RFP or having RA Smith do the inspections and follow ups. The cost was $9,000 just for the inspections with no follow up last time. The second item, Frye stated the stormwater district has no staff and he feels there should be a line item for Municipal Reimbursement to reimburse the two municipalities for their time spent on stormwater business. Commissioners discussed adding municipal reimbursement and how much to add to the budget. Elling stated the third thing is maintenance or inspection of route from Eastlake Village. There have been no inspections done since they were installed. Elling suggested having them flushed. Frye stated this would be for the Eastlake pipe and the pipe going under I-94. Commissioners discussed using the balance surplus for jetting and inspections and not adding to the tax levy. Elling suggested maintaining revenues of $18,350, change interest to $1,000 for a total of $19,350. In addition, Elling suggested for expenditures to leave Insurance at $6,500, change Professional Services to $14,000, change Other Admin to $5,000 for staff time, change Maintenance Landscaping/Mowing/Pond Maintenance to $11,200 for jetting of the existing facilities and mowing and for a total of $36,700 and a fund balance transfer of $17,350. S:\Committees - Commissions\Pabst Farms Joint Stormwater District\Minutes\2018\PFJSD 8-22-18.doc Commissioners agreed to change the line item for interest to $1,000, expenditures for Professional services $14,000, other administration $5,000, maintenance $11,200 and insurance $6,500 for a total of $36,700 with a fund balance transfer of $17,350. Motion by Nold to recommend the 2019 budget as presented for a public hearing; second by Niemann. Motion carried unanimously. 7. Set public hearing date of September 19, 2018 public hearing: Motion made by Nold to set the budget hearing for September 19, 2018 at 4:30 PM at Oconomowoc City Hall; second by Niemann. Motion carried unanimously. 8. Comments from Commissioners: None. 9. Set Meeting Dates: The next meeting of the Pabst Farms Joint Stormwater District is to be held at 4:30 p.m. at Oconomowoc City Hall on Wednesday, September 19, 2018. Motion by Nold to adjourn at 5:17 pm; second by Riley. Motion carried 5-0. ________________________________ Tina Wallace City of Oconomowoc Deputy Clerk S:\Committees - Commissions\Pabst Farms Joint Stormwater District\Minutes\2018\PFJSD 8-22-18.doc