Pabst Farms Joint Stormwater District

PABST FARMS JOINT STORMWATER DISTRICT C/O 174 East Wisconsin Avenue, Oconomowoc, Wisconsin 53066 (262) 569-2175 (262) 569-3238 Fax REGULAR COMMISSION MEETING August 12, 2020 @ 5:00 p.m. At the Summit Village Hall 37100 Delafield Road NOTICE: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in an accessible format, call the City Clerk’s office, (262) 569- 2175, at least 48 hours in advance to request adequate accommodations. Agenda: 1. Call to order, confirmation of meeting notification and roll call 2. Minutes of May 13, 2020 regular meeting 3. Comments from Audience 4. Reports of Staff 5. Discussion and Action on 2021 Utility District budget preparation 6. Set public hearing date for 2021 budget public hearing 7. Comments from Commissioners 8. Agenda and time for budget hearing and September meeting at City Hall 9. Adjourn __________________________________ Diane Coenen, City Clerk City of Oconomowoc “Members of other City or Village governmental bodies (boards, commissions, committees, council, etc) may attend the above noticed meeting of the Pabst Farms Joint Stormwater District in order to gather information. The only action to be taken at the above noticed meeting will be action by the Pabst Farms Joint Stormwater District.”  Pabst Farms Joint Stormwater District Meeting Minutes May 13, 2020 President Elling called the meeting to order at 5:00 pm. Members Present: Commissioner Magnus, Commissioner Riley (remote), President Elling, Vice President Frye and Commissioner Niemann (remote) Others Present: Stan Sugden (remote) and Chris Dehnert (City of Oconomowoc) 2. Approve Minutes of March 2, 2020 Meeting: Motion by Frye to approve the minutes from the 3/2/20 meeting; second by Niemann. Motion carried unanimously. 3. Comments from Audience: None. 4. Discussion and action on Final Stormwater Management Plans for Pabst Farms Apartments Project: Emily Cialdini from Mandel Group explained there are no major changes to the proposed stormwater management plans for the Pabst Farms apartments, just more detailed information. They provided a copy of the draft certified survey map to give a clearer view of the proposed outlots which will be donated to the District after construction is complete. They have included a 20’ path around the ponds so that maintenance vehicles have access to them, and the Mandel Group will be requesting an access easement from their site to the Lake Country Bike Trail. Cialdini added when the property to the west develops the stormwater basin will be able to expand to handle runoff from both areas. Sugden said the stormwater management plans meet all technical requirements, and Niemann was very pleased with how it is all coming together. Motion by Niemann to approve the final stormwater management plans as presented for the Pabst Farms Apartments project; second by Frye. Motion carried 5-0. 5. Reports of Staff: None. 6. Comments from Commissioners: Members congratulated Commissioner Magnus for being elected Mayor and welcomed him aboard. 7. Set Meeting Date: The next meeting of the Pabst Farms Joint Stormwater District will be held on Wednesday, July 8, 2020 at 5:00 pm at Summit Village Hall. Motion by Frye to adjourn at 5:13 pm; second by Magnus. Motion carried unanimously. ________________________________ Chris Dehnert City of Oconomowoc Deputy Clerk S:\Committees - Commissions\Pabst Farms Joint Stormwater District\Minutes\2020\PFJSD 5-13-20.doc  Pabst Farms Joint Stormwater Utility District Financial Statements Five Year History Revenues & Expenditures 2016 2017 2018 2019 2020 YTD Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Revenues Service Charges 20,850 20,854 18,350 18,350 18,350 18,351 18,350 18,351 13,000 13,000 Interest 50 386 150 746 150 1,519 1,000 2,052 150 599 Miscellaneous - - - - - 2 - - - - Subtotal Revenues 20,900 21,240 18,500 19,096 18,500 19,872 19,350 20,403 13,150 13,599 Deeded Facilities - - - - - - - - - Total Revenues 20,900 21,240 18,500 19,096 18,500 19,872 19,350 20,403 13,150 13,599 Expenditures Administrative Insurance 6,500 5,607 6,500 6,026 6,500 5,543 6,500 5,636 6,500 6,018 Professional Services 2,000 - 5,000 - 5,000 - 14,000 - - - Other Administrative 500 28 500 19 500 20 5,000 20 150 - Maintenance Landscaping/Mowing/Pond Maintenance 11,900 5,172 6,500 5,761 6,500 4,132 11,200 15,039 6,500 2,971 Total Expenditures 20,900 10,807 18,500 11,806 18,500 9,695 36,700 20,695 13,150 8,989 Surplus/(Deficit) - 10,433 - 7,290 - 10,177 (17,350) (292) - 4,610 Fund Balance Fund Balance, Jan 1 1,199,575 1,199,575 1,210,008 1,210,008 1,217,298 1,217,298 1,227,475 1,227,475 1,227,183 1,227,183 Fund Balance, Dec 31 1,199,575 1,210,008 1,210,008 1,217,298 1,217,298 1,227,475 1,210,125 1,227,183 1,227,183 1,231,793 Balance Sheet 12/31/2016 12/31/2017 12/31/2018 12/31/2019 7/31/2020 Assets Cash & Investments 69,108 75,298 85,475 92,008 89,793 Accounts Receivable - - - - - Due from General Fund 15,279 15,354 15,084 9,128 - Due from Village of Summit 2,668 2,601 2,884 3,649 - Stormwater Facilities 1,142,000 1,142,000 1,142,000 1,142,000 1,142,000 Total Assets 1,229,055 1,235,253 1,245,443 1,246,785 1,231,793 Liabilities Accounts Payable 1,100 - - 6,825 - Deferred Inflows 17,947 17,955 17,968 12,777 - Total Liabilities 19,047 17,955 17,968 19,602 - Fund Equity Undesignated Fund Balance 1,199,575 1,210,008 1,217,298 1,227,475 1,227,183 Revenue over Expenditures 10,433 7,290 10,177 (292) 4,610 Total Liabilities and Fund Equity 1,229,055 1,235,253 1,245,443 1,246,785 1,231,793 Y:\Pabst Farms Joint Stormwater Utility District\budget vs actual\Summary