Western Lakes Fire District’s Fire Board or Commission

WESTERN LAKES FIRE DISTRICT 1400 Oconomowoc Parkway, Oconomowoc, WI 53066 Phone: 262-567-8282 Email: info@westernlakesfd.org WESTERN LAKES FIRE DISTRICT The Western Lakes Fire District’s Fire Board will meet at the Summit Village Hall, located at 37100 Delafield Rd, Oconomowoc Wisconsin, on Monday January 25, 2021 beginning at 4:00 P.M. to address the following agenda: 1. Call to order 2. Proof of Notice of meeting 3. Pledge of Allegiance 4. Announcement a. The District Fire Board will convene into closed session pursuant to sections 19.85(1)(c) and (e), Wisconsin State Statutes: i. (c) To consider employment, promotion, compensation, or performance evaluation of the District’s part time and full-time employees, over which the Fire Board exercises responsibility ii. (e) Deliberating or negotiating the purchase of public property, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. b. The Fire Board will not reconvene into open session at the conclusion of the closed session. 5. Public Comment 6. Consent Agenda (items listed under the Consent Agenda are considered in one motion, unless a Fire Board Member requests an item be removed from the Consent Agenda) a. Minutes of December 16th, regular Fire Board meeting b. Payment of Bills c. Ambulance and Highway Refunds 7. Swearing in of New Full-time Employees 8. Fire Chief’s Report a. Administration and Financial Reports 9. Assistant Chief and Bureau Chief Reports Pabst Station: 1400 Oconomowoc Parkway; Oconomowoc, WI 53066 – Fax: 262-569-6430 Dousman Station: 107 S. Main Street; Dousman, WI 53118 - Fax: 262-431-4812 Oconomowoc Station: 212 S. Concord Road; Oconomowoc, WI 53066 – Fax: 262-569-3297 Sullivan Station: 912 Front Street; Sullivan, WI 53178 – Fax: 262-593-8123 Okauchee Station: W349 N5060 Shady Ln., Okauchee, WI 53069 Stone Bank Station: W355 N7107 Stone Bank Rd., Oconomowoc, WI 53066  10. Discussion/Action – Station #3 Remodel 11. Discussion/Action – Employee Benefits Policy 12. Future Agenda Items and Meetings a. Monthly Fire Board Meeting – Monday, February 22nd, 4:00pm at Summit Village Hall 13. Closed Session a. The District Fire Board will convene into closed session pursuant to sections 19.85(1)(c) and (e), Wisconsin State Statutes: i. (c) To consider employment, promotion, compensation, or performance evaluation of the District’s part time and full-time employees, over which the Fire Board exercises responsibility ii. (e) Deliberating or negotiating the purchase of public property, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. b. The Fire Board will not reconvene into open session at the conclusion of the closed session. It is possible that members of and possibly a quorum of members of other governmental bodies may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice Pabst Station: 1400 Oconomowoc Parkway; Oconomowoc, WI 53066 – Fax: 262-569-6430 Dousman Station: 107 S. Main Street; Dousman, WI 53118 - Fax: 262-431-4812 Oconomowoc Station: 212 S. Concord Road; Oconomowoc, WI 53066 – Fax: 262-569-3297 Sullivan Station: 912 Front Street; Sullivan, WI 53178 – Fax: 262-593-8123 Okauchee Station: W349 N5060 Shady Ln., Okauchee, WI 53069 Stone Bank Station: W355 N7107 Stone Bank Rd., Oconomowoc, WI 53066  Western Lakes Fire Board Monthly Board Meeting December 16, 2020 Call to Order  George Morris called the meeting to order at 4:00 p.m. Board members present were George Morris, Jeff Roemer, Kent Lorenz, Bill Riemenschneider, Lisa Mellone and Jimi Hall. Also, in attendance were Chief Brad Bowen, Assistant Chief Matt Haerter, Deputy Chiefs Kami Warren and Chris Igl, and Administrative Assistant Michael Krug. Fire board member Mike Tompkins was excused. Proof of Notice  Mike Krug announced that the notice was posted December 10th to the district web site, newspapers and at stations 1, 2, 3, 5 and 6. Pledge of Allegiance  Assistant Chief Matt Haerter led the group in the Pledge of Allegiance. Announcement of Closed Session  George Morris announced that the board would convene into closed session pursuant to section 19.85(1)(c). The fire board would convene into open session at the conclusion of the closed session. Public Comment  George Morris opened the meeting to comments from the public, of which there was none. Consent Agenda  Items listed under the Consent Agenda are considered in one motion unless a Fire Board Member requests that an item be removed from the Consent Agenda o Minutes of November 23rd regular Fire Board Meeting o Minutes of December 7th special Fire Board Meeting o Payment of Bills o Ambulance and Highway refunds  A motion was made by Jeff Roemer and seconded by Lisa Mellone to accept the Consent Agenda items. Motion carried. Fire Chief Brad Bowen’s Report  Chief Bowen thanked the Fire Board for their support throughout the year. It was a very challenging year and also a very exciting year. He also thanked the districts staff. We encountered many changes and challenges over the year. The crews dealt with some difficult calls and they did an excellent job.  Karen Mundt was introduced to the board as our new Human Resources manager and will be starting on January 4th.  The run log for the month was included with the materials. In November we responded to 586 calls. We have been responding to 20 – 30 calls per day.  Dylan Laue has been working on getting WLFD as a COVID vaccination site. Station one would be a closed POD for delivering the vaccinations. December 16, 2020 Fire Board Meetring.docx Page 1 of 3   Chief Bowen gave an update on our budget impact due to COVID. We will be receiving assistance from our municipalities from the Routes to Recovery grant program. Based on expected revenues, we anticipate we will end the year with a possible surplus.  Kent Lorenz commented that this year did have financial challenges, but thanked Chief Bowen for his leadership in getting the district through it. Discussion/Action – Tender 95 Fire Pump Repairs  This was tabled at the last meeting with a request to obtain additional bids. Three bids have now been obtained and the recommendation of the chiefs is to go with the bid from Reliant Fire Apparatus.  A motion was made by Jimi Hall and seconded by Lisa Mellone to accept the Reliant Fire Apparatus bid at a cost not to exceed $13,325.28. Motion carried. Discussion/Action – Emergency Responder Sick Leave Policy  Chief Bowen stated that our current Emergency Responder Sick Leave policy expires on December 31, 2020 which is also when the Federal act currently expires. Our full-time employees are eligible for sick pay, but our part-time employees have no income to replace the lost pay from when they are out of work due to COVID. On the last payroll, we did pay $5,500 in COVID sick pay for the period of March through November. Chief Bowen’s recommendation is to extend the policy.  A motion was made by Jeff Roemer and seconded by Kent Lorenz to extend the policy through March 31, 2021. Motion carried. Discussion/Action – EMS Billing Fee Schedule  Chief Bowen stated we requested our billing vendor provide a report on what our neighboring departments are charging. Based on that, he recommended adjustments to our billing rates.  A motion was made by Jeff Roemer and seconded by Kent Lorenz to adopt the EMS Billing Fee Schedule as presented. Motion carried. Discussion/Action – Highway/Fire Billing Fee Schedule  Chief Bowen stated that no changes are being recommended for 2021.  A motion was made by Jeff Roemer and seconded by Lisa Mellone to adopt the Highway/Fire Billing Fee Schedule as presented. Motion carried. Discussion/Action – Special Event/Standby Fee Schedule  Chief Bowen stated that no changes are being recommended for 2021.  A motion was made by Kent Lorenz and seconded by Jeff Roemer to adopt the Special Event/Standby Fee Schedule as presented. Motion carried. Discussion/Action – Fire Prevention Fee Schedule  Chief Bowen stated that no changes are being recommended for 2021.  A motion was made by Jeff Roemer and seconded by Bill Riemenschneider to adopt the Fire Prevention Fee Schedule as presented. Motion carried. Discussion/Action – 2021 Capital Project – Rapid Response Vehicle  Chief Bowen stated that this is the same Rapid Response spec as has been used in the past. Two years ago, we went through a very comprehensive review of specs and are recommending we continue to use what has been working very well for us.  A motion was made by Kent Lorenz and seconded by Lisa Mellone to approve the Rapid Response Vehicle upfitting as presented. Motion carried. December 16, 2020 Fire Board Meetring.docx Page 2 of 3 Discussion/Action – 2021 Capital Project - Ambulance  Chief Bowen stated we have two ambulances scheduled to be replaced in 2021. Only one bid was presented as other vendors did not want to spend the time working on a bid when we just purchased ambulances from Foster Coach and have been very happy with them. In addition to the two ambulances, which are projected to be in under budget, Chief Bowen recommends we also replace four of our existing radios so all six of our front-line ambulance are able to communicate with Dodge and Jefferson county. We are not recommending any changes to the design of our ambulance. The recommendation is to pre-pay for the ambulances to take advantage of a $10,000 discount.  A motion was made by Jeff Roemer and seconded by Kent Lorenz to approve the purchase of two Horton ambulances from Foster Coach at a cost not to exceed $621,366 as presented. Motion carried. Recess  George Morris called for a recess at 4:50 pm. Closed Session  At _______ pm the Fire Board convened into closed session by roll-call vote. Open Session  At _________ pm the Fire Board reconvened into open session. Discussion/Action – 2021 Full-time Pay Steps  A motion was made by ____________ and seconded by _____________ to approve the 2021 Full-time pays steps as presented. Motion carried. Adjournment  At ________ pm, a motion was made by ___________ and seconded by __________ to adjourn. Motion carried The next regular board meeting will be January 25th at 4:00 pm at the Summit Village Hall. December 16, 2020 Fire Board Meetring.docx Page 3 of 3