Western Lakes Fire District’s Fire Board or Commission

WESTERN LAKES FIRE DISTRICT 1400 Oconomowoc Parkway, Oconomowoc, WI 53066 Phone: 262-567-8282 Email: info@westernlakesfd.org WESTERN LAKES FIRE DISTRICT The Western Lakes Fire District's Fire Board will meet at the Summit Village Hall, located at 37100 Delafield Rd, Oconomowoc Wisconsin, on Monday, February 22, 2021 beginning at 4:00 P.M. to address the following agenda: 1. Call to order 2. Proof of Notice of meeting 3. Pledge of Allegiance 4. Public Comment 5. Consent Agenda {items listed under the Consent Agenda are considered in one motion, unless a Fire Board Member requests an item be removed from the Consent Agenda) a. Minutes of January 25th, regular Fire Board meeting b. Payment of Bills c. Ambulance and Highway Refunds 6. Fire Chief's Report a. Administration and Financial Reports b. Strategic Planning and Goals 7. Assistant Chief and Bureau Chief Reports 8. Discussion/Action- 2020 Funding Carryover Resolution 9. Future Agenda Items and Meetings a. Monthly Fire Board Meeting- Monday, March 22nd , 4:00pm at Summit Village Hall 10. Adjournment It is possible that members of and possibly a quorum of members of other governmental bodies may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice Pabst Station: 1400 Oconomowoc Parkway; Oconomowoc, WI 53066 - Fax: 262-569-6430 Dousman Station: 107 S. Main Street; Dousman, WI 53118 - Fax: 262-431-4812 Oconomowoc Station: 212 S. Concord Road; Oconomowoc, WI 53066 - Fax: 262-569-3297 Sullivan Station: 912 Front Street; Sullivan, WI 53178- Fax: 262-593-8123 Okauchee Station: W349 N5060 Shady Ln., Okauchee, WI 53069 Stone Bank Station: W355 N7107 Stone Bank Rd., Oconomowoc, WI 53066  Western Lakes Fire Board Monthly Board Meeting January 25, 2021 Call to Order • George Morris called the meeting to order at 4:00 p.m. Board members present were George Morris, Jeff Roemer, Kent Lorenz, Bill Riemenschneider, Lisa Mellone, Mike Tompkins, and Jimi Hall. Also, in attendance were Chief Brad Bowen, Assistant Chiefs Matt Haerter, Tom Schuetz, and Bill Lincoln, Deputy Chiefs Tim Meyer, Brad Ingersoll, and Adam May, and Division Chief Alex Konen. Chief Hartert from Summit Police Department was also in attendance. Proof of Notice • Chief Bowen announced that the notice was posted January 21st to the district web site, newspapers and at stations 1, 2, 3, 5 and 6. Pledge of Allegiance • Summit Police Chief Hartert led the group in the Pledge of Allegiance. Announcement of Closed Session • George Morris announced that the board would convene into closed session pursuant to section 19.85(1)(c)(e). The fire board would not reconvene into open session at the conclusion of the closed session. Public Comment • George Morris opened the meeting to comments from the public, of which there was none. Consent Agenda • Items listed under the Consent Agenda are considered in one motion unless a Fire Board Member requests that an item be removed from the Consent Agenda o Minutes of December 16th, 2020 regular Fire Board Meeting o Payment of Bills o Ambulance and Highway refunds • A motion was made by Jeff Roemer and seconded by Kent Lorenz to accept the Consent Agenda items. Motion carried. Swearing in of new Full-time Firefighter/Paramedics • Chief Bowen opened up the swearing in ceremony by introducing the new employees to the Fire Board. He discussed with the Board the process, and number of exceptional candidates the District had to choose from. Friends and family of the new full-time employees were invited to the ceremony and there was a brief reception following the ceremony. • The following were sworn in: o Firefighter/Paramedic Hannah Buchholtz o Firefighter/Paramedic Thomas Switalski o Firefighter/Paramedic Kelly Monahan o Firefighter/Paramedic Michael Jessen • President Morris completed the swearing in. At the completion of the swearing in ceremony, each of the employees were officially pinned with their new badge by a family member or friend. January 25, 2021 Fire Board Meetring.docx Page 1 of 3  Page 1 Cash Receipts Journal WESTERN LAKES FIRE DISTRICT NON RESIDENT REFUND Trip Date Run# Patient Name Payor Check# Tx Date Charges Amount Balance Due 1/17/2020 WLWl-20-2000275 118/2021 $2,460.40 $94.47 $0.00 :1 8/8/2020 WLWl-20-2003189 1/15/2021 $3,022.00 $2,975.41 $0.00 :1 -- 9/1/2020 WLWl-20-2003568 1/17/2021 $1,152.00 $967.99 $0.00 :1 9/16/2020 WLWl-20-2003828 1/15/2021 $1,108.00 $597.12 $1,108.00 :1 11/2/2020 WLWl-20-2004634 1/25/2021 $1,383.00 $166.97 $1,383.00 :1 REFUND $4,801.96 RESIDENT REFUND Trip Date 11/20/2019 Run# WLWl-19-04440:1 Patient Name -- Payor Check# Tx Date 1/712021 Charges $1,400.00 Amount $310.00 Balance Due $0.00 11/27/2019 WLWl-19-04546:1 1/8/2021 $1,360.00 $9.10 $0.00 7/23/2020 WLWl-20-2002931 1/25/2021 $1,216.00 $528.00 $0.00 9/26/2020 SL:1 WLWl-20-2004003 -- 1/15/2021 $912.00 $113.70 $912.00 :1 10/29/2020 WLWl-20-2004563 1/25/2021 $900.00 $247.22 $900.00 :1 11/11/2020 WLWl-20-2004821 1125/2021 $1,138.00 $396.59 $1,138.00 :1 REFUND 11,604.61 Transaction Date GreaterThanOrEqual 1/1/2021 Transaction Date LessThanOrEqual 1/31/2021 Company Code Equal WESTERN LAKES FIRE DISTRICT Transaction Type Equal REFUND Status Equal Posted Printed On: Monday, February 8, 2021 CSHRECJOU Printed By: AMB\droth Page 1  WESTERN LAKES FIRE DISTRICT MONTHLY REPORT Month Ending January 31, 2021 CALLS BY MONTH Vear Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total 2018 360 287 342 328 350 360 406 385 372 365 344 349 360 4,248 2019 405 385 345 374 410 427 447 452 382 452 406 442 405 4,927 2020 478 443 412 345 385 448 537 464 519 520 586 551 478 5,688 2021 513 513 6,156 CALLS BY STATION Year Average Per Day Station Calls Percent 2018 11.64 Station 1 139 27.1% 2019 13.50 Station 2 77 15.0% 2020 15.58 Station 3 194 37.8% 2021 16.87 Station 4 24 4.7% Station 5 47 9.2% TYPE OF CALLS Station 6 32 6.2% Type Calls Percent Total 513 100.0% EMS 465 90.6% Fire 33 6.4% STAFF BREAKDOWN Rescue 15 2.9% Level Num Percent Total 513 100.0% FF/CCEMTP 9 4.4% CCEMTP 9 4.4% LOCATION OF CALLS FF/Paramedic 30 14.8% Location Calls Percent Paramedic 7 3.4% Dousman 31 6.0% FF/AEMT 26 12.8% Oconomowoc, City 153 29.8% AEMT 5 2.5% Ottawa 14 2.7% FF/EMT 53 26.1% Summit 60 11.7% EMT 27 13.3% Subtotal 258 50.3% FF 34 16.7% Ashippun 4 0.8% Equipment Operator 3 1.5% Concord 6 1.2% Intern (included in counts above) 13 Lac la Belle 166 32.4% Explorer 12 Merton (Town) 17 3.3% New Members (not yet hired) 7 Oconomowoc, Town 39 7.6% Total 203 100.0% Sullivan (Town) 7 1.4% Sullivan (Village) 3 0.6% MUTUAL AID GIVEN DISPOSITION Subtotal 238 46.4% Action Taken Calls Percent Mutual Aid 13 2.5% Rehab Unit Response 1 7.7% lnterfacility 166 32.4% Standby 0 0.0% Subtotal 179 34.9% Cancelled en route 1 7.7% Total 679 132.4% Fire - Provide Equip./Staff 4 30.8% Fire -Provide Water 0 0.0% MUTUAL AID RECEIVED BILLABLE EMS Action Taken Calls Percent EMS no Transport 0 0.0% Fire - Direct to Incident 0 0.0% EMS Transport 7 53.8% EMS -Direct to Incident 0 0.0% Total 13 100.0% Total 0 0.0% 2021 Monthly Activity Report.xlsx 2/8/2021  Memorandum TO: FIRE BOARD FROM: BRADLEY BOWEN, CHIEF SUBJECT: MONTHLY CHIEF OFFICER REPORTS DATE: FRIDAY, FEBRUARY 19, 2021 CC: WLFD EMPLOYEES Office of the Chief - Bradley Bowen COVID • The District has successfully ordered over 5,800 1 st dose COVID Vaccines. This has been done due to the spirit of cooperation between the Waukesha County Fire Chiefs and Departments. The Fire Departments successfully administered over 4,500 of these vaccines, and supported Jefferson and Waukesha County Health Departments by obtaining vaccines for their clinics. • The District has received over 4,500 2nd dose vaccines from the original 5,800 and will receive the remainder in the coming weeks. The team of Fire Departments, and Health Departments are about 75% of the way through the 2nd dose vaccination process. • THANK YOU to the WLFD EMPLOYEES that stepped up to work and support these clinics. In addition to WLFD Staff the clinics have been supported by a variety of other Fire Departments helping make these clinics run smooth and efficiently. • Moving forward the Fire based clinics are slowing down, as Public Health opens up mass clinics. We will continue to order and coordinate vaccines, but will not be hosting multiple clinics a week. There will continue to be focused clinics at the FD's, for groups that Public Health needs our help with. Joint Emergency Operations Center- Office of Emergency Management • Weekly meetings continue with the EOC team, sharing information on the COVID Pandemic and Vaccine Efforts. • AC Haerter is completing the revised Emergency Management plan which will be reviewed by the EM Board. Staffing and Operational Changes • The new full-time employees are now working their regularly scheduled shifts. • The process continues for the remaining full-time hires scheduled for 2020, and conditional offers will be made in March for the next positions. • The Administrative changes with Human Resources, Finance, and Billing are ongoing but going extremely well. The reorganization has made process more efficient, and we look forward to the ongoing positive changes. • Staffing continues to be the District's biggest challenge. The Standards of Cover and 7-Year Staffing Plan will continue to be instrumental to the District's ability to provide services to the communities it serves. The continued growth of the communities and increasing call volume will continue to require additional staff. Pabst Station: 1400 Oconomowoc Parkway; Oconomowoc, WI 53066- Fax: 262-569-6430 Dousman Station: 107 S. Main Street; Dousman, WI 53118 - Fax: 262-431-4812 Oconomowoc Station: 212 S. Concord Road; Oconomowoc, WI 53066 - Fax: 262-569-3297 Sullivan Station: 912 Front Street; Sullivan, WI 53178- Fax: 262-593-8123 Okauchee Station: W349 N5060 Shady Lane; Okauchee, WI 53069 - Fax: 262 567-0503 Stone Bank Station: W335 N7107 Stone Bank Road; Oconomowoc, WI 53066 - Fax: 262.966.2831  Memorandum TO: FIRE BOARD & MUNICIPAL ELECTED OFFICIALS FROM: BRADLEY R. BOWEN, CHIEF SUBJECT: 2020 CIP BUDGET CARRYOVER RESOLUTION DATE: FRIDAY, FEBRUARY 19, 2021 CC: As part of the 2020 CIP replacement of the District's current rehab trailer unit was included. This project was approved as part of the 2020 CIP and staff are at a point of moving forward with this project now that the other CIP projects and operational items are completed. A budget amendment was made to change the scope of the project to refurbish the current dive truck into the new rehab unit. This was approved by the Fire Board and Owner Municipalities. Due to the COVID Pandemic in 2020 this Capital Project was not able to be completed in fiscal year 2020. The pandemic caused supply chain delays for manufacturers which resulted in the delayed delivery of the new dive unit purchased by the Okauchee Fire Department. As a result the current unit could not be refurbished into the rehab unit. The District anticipating delivery of the new dive unit in March of 2021, and would then proceed with refurbishing the proposed truck into the rehab unit. Due to the funds being unused in FY 2020, a carryover resolution has been introduced to carry these funds over into the 2021 budget year. In addition to the rehab unit, a piece of equipment for Engine 63 which was included in the 2020 CIP was not able to be purchased due to supply chain delays due to the pandemic. This is the VHF radio that will go in the new Engine 63 which is expected to arrive in April of 2021. The VHF radio is a critical piece of equipment and the 2020 CIP had the remaining funds for this equipment, but could not be purchased prior to the end of FY 2020. The resolution is to carryover $43,800 from FY 2020, that were allocated for these projects but not expended due to the COVID Pandemic. Of these funds $40,000 is allocated for the rehab unit and $3,800 is allocated for Engine 63's VHF Radio. Pabst Station: 1400 Oconomowoc Parkway; Oconomowoc, WI 53066 - Fax: 262-569-6430 Dousman Station: 107 S. Main Street; Dousman, WI 53118 - Fax: 262-431-4812 Oconomowoc Station: 212 S. Concord Road; Oconomowoc, WI 53066 - Fax: 262-569-3297 Sullivan Station: 912 Front Street; Sullivan, WI 53178- Fax: 262-593-8123 Okauchee Station: W349 N5060 Shady Lane; Okauchee, WI 53069 - Fax: 262 567-0503 Stone Bank Station: W335 N7107 Stone Bank Road; Oconomowoc, WI 53066 - Fax: 262.966.2831