Western Lakes Fire District’s Fire Board or Commission

JOINT SPECIAL COMMON COUNCIL & WESTERN LAKES FIRE DISTRICT MEETING Wednesday, June 9, 2021 @ 6:00 PM Oconomowoc High School East Campus 915 E. Summit Avenue NOTICE: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in an accessible format, call the City Clerk's office at least 48 hours in advance to request adequate accommodations. Tel: 569-2186 Agenda: 1. Call to order - Fire Board Members and Municipal Owners 2. Proof of Notice of Meeting 3. Pledge of Allegiance 4. Presentation – COVID Response (Captain Laue) 5. Presentation – District Strategic Goals 6. Presentation – 5 Year Capital Improvement Plan and Funding Formula 7. Discussion/Action – 2022 Capital Budget 8. Closed Session – Per Section 19.85(1)(e), Wisconsin State Statutes, Deliberating or negotiating the purchase of public property, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Contract Service Agreements with other Municipalities) 9. Next Meeting: Tuesday, September 8th at 6:00 PM 10. Adjournment ______________________________ Diane Coenen, City Clerk City of Oconomowoc S:\Committees - Commissions\WLFD Fire Board\Agendas\2021\Joint CC-WLFD FireBrd Adga 6-9-21  Western Lakes Fire Board Joint Owners Meeting May 12, 2021 Call to Order • George Morris called the meeting to order at 6:06 p.m. Board members present were George Morris, Kent Lorenz, Bill Riemenschneider, Mike Tompkins, Lisa Mellone and Charlie Shaw. Excused was Jeff Roemer. • Each of the municipalities called their meetings to order. Proof of Notice • Chief Bowen announced that the district notice was posted at 11:55 a.m. on May 7th to the district web site, newspapers and at stations 1, 2, 3, 5, and 6. Pledge of Allegiance • Chief Bowen led the group in the Pledge of Allegiance. Presentation of Life Saving Award • A Life Saving Award was presented to to Deputy Chief Warren, Captain Laue, Captain Warren, Lieutenant Stadler, FF/Med Monohan, and FF/EMT Ruhle for their efforts in resuscitating a Town of Merton resident that suffered cardiac arrest on August 16th, 2020. In addition to the above WLFD employees, recognition was given to the others that aided in the chain of survival including dispatch from Waukesha County Communications Center, Waukesha County Sheriff’s Department, and the patient’s spouse who began CPR while EMS/Fire/Law Enforcement responded. The patient and family were present and said a few words to the group regarding their sincere appreciation. Public Comment • George Morris opened the meeting to comments from the public. President Nissen from the Village of Dousman requested to make public comment. He requested President Riley, Chairman Rupp, and Council President Rosek to join him at the podium. Chief Bowen was asked to come forward as the four owner municipalities presented him with a proclamation for his leadership and support to the municipalities served by the district. Approval of Minutes • A motion was made by Dousman and seconded by Summit to approve the minutes of the September 8, 2020 meeting as written. Motion carried. Presentation – 2019 Annual Financial Audit • Shannon Small from CLA provided a review of the 2020 financial audit to the group. A powerpoint was used to present this information regarding the audit and the District’s financial status. The final audit will be distributed once CLA receives the SOC report from the District’s billing company. • A question was raised regarding methods of funding the increasing costs of Fire/EMS as staffing methods change over time from volunteer to paid. As the number of volunteer/paid-on- call employees continues to decline the municipalities asked about other methods of funding the increased costs of these services. • A discussed regarding the potential bidding and ordering of the ladder truck in 2021 which is part of the 2022 Capital Improvement Plan, to place the order prior to further price increases. May 12, 2021 Joint Owners Meetring.docx Page 1 of 2  • Chief Bowen provided a memorandum to the board and municipalities regarding the 2020 Audit Management Communications. He explained that with the current available fund balance funds have been allocated for the 2022 Capital Improvement Plan to prevent a significant increase in the tax levy for the proposed platform ladder truck. Discussion – 2020 Year in Review • Chief Bowen had distributed a copy of the presentation to the board and municipalities prior to the meeting. Chief Bowen highlighted a few of the points in the presentation including, response to the COVID-19 Pandemic, Capital Improvement Projects completed in 2020, consolidation of the Stone Bank and Okauchee Fire Departments with Western Lakes Fire District, organizational restructuring of the administrative team, and various grants that were obtained in 2020. Discussion – 2021 Year-to-Date update • Chief Bowen had distributed a copy of the presentation to the board and municipalities prior to the meeting. Chief Bowen highlighted a few of the points in the presentation including, COVID Vaccination efforts, capital projects for 2021, and emergency management changes. He also provided an update on the recruitment process for paid-on-call, part-time, and full-time candidates and the challenges face in recruitment and retention. Presentation – 5-Year Capital Improvement Plan • Chief Bowen had distributed a copy of the 5-year plan to the board and municipalities prior to the meeting. Chief Bowen reviewed some of the changes to the plan from what was presented the previous year. Over the last several years staff has worked to establish a long-term plan that has limited peaks and valleys in cost to the tax levy, with the current plan projecting less than a 1% increase each year due to inflation. With the current spikes in inflation there are concerns regarding the long-term feasibility due to ever changing prices for products. The Capital Plan will be scheduled for approval at a meeting in June. Set date for Capital Budget meeting • Each of the municipalities discussed proposed dates and the group decided that the Capital Budget meeting would be held on June 12th at 6pm. The location was to be determined. Set date for Fall 2020 Operational Budget meeting • Each of the municipalities discussed proposed dates and the group decided that the 2022 Operational Budget meeting would be held on either September 8th or 15th and the municipalities would report back at the Capital Budget meeting with a preferred date. Adjournment • At 7:30 p.m., a motion was made by Oconomowoc and seconded by Oconomowoc to adjourn the Joint Owners Meeting. Motion carried • At 7:31 p.m., a motion was made by Tompkins and seconded by Riemenschneider to adjourn the Fire Board. Motion carried. May 12, 2021 Joint Owners Meetring.docx Page 2 of 2  Project Title: Replacement Aerial Platform Ladder Truck 73 Department: Western Lakes Fire District Date: 4/15/2021 Department Priority: Mandatory (Legal, Compliance or Regulatory Mandate) CAPITAL BUDGET SUMMARY Year Prior Years 2022 2023 2024 2025 2026 Future Years Total Project Project Phase: Expenditure Budget $ 1,490,000 $ 10,000 $ 1,500,000 Revenue Budget $ - Net City Cost $ - $ 1,490,000 $ 10,000 $ - $ - $ - $ 1,500,000 Cost Detail Revenu� l>etail Chassis and Apparatus Body $ 1,490,000 Grant $ - Equipment $ 10,000 Impact Fees $ - $ - Reserves $ - $ - $ - $ - $ - $ - Subtotal Revenue $ - $ - Total Cost $ 1,500,000 Total Tax Levy $ 1,500,000 Scope & Description Replace ladder 73 which is located at Station 3 with a Aerial Platform Ladder Truck. This is scheduled replacement of the 1997 Pierce platform ladder. The service life of a platform ladder is 20 years as a first fine ladder according to NPFA 1911. This vehicle is the only platform ladder in the District and responds to highlife hazard and multi-story fire incidents including structure fires, hazardous materials incidents, and other fire/rescue related incidents in the District. It also functions as the reserve fire apparatus at Station 3 when the engine is out of service or on another incident. The District maintains two ladder trucks with this truck being a platform capable of providing rescue operations from the District's hospitals and nursing facilities. This truck initially came with a 25 year warranty on the ladder which is why the 20 year service fife was extended. Recent age-related problems with the ladder have taken the unit out of service while on emergency incidents and had the apparatus out of service for more than two months. This truck also carries 400 gallons of water. This is important as the platform ladder is capable of responding to any fire related incident and providing initial fire attack. The proposed replacement will be a 100' platform ladder truck which meets the current Safety and Operational Standards of NFPA 1901. The platform ladder is custom made for the District and carries four firefighters to the scene. Some of the features include a 400 gallon water tank, a 1,500 gallon per minute pump, elevated hose stream with platform, foam system, and extrication equipment. The platform ladder is a multi-purpose apparatus capable of responding to any incident in the District. The price of ladder trucks has been increasing by approximately 5% per year partly due to the changes in NFPA Safety and Design requirements. Similar apparatus in neighboring jurisdictions were purchased in this price range. The service fife of this platform ladder has already exceeded the standard. Analysis of Need/Impact A reliable platform ladder truck is required for high fife hazard and multi-story fire incidents. Due to the District's service area and large number of multi-story occupancies including multiple hospitals and nursing facilities, having a platform ladder truck is important for rescue, fire suppression, and hazardous material incident response. Ensuring the platform ladder carries a minimum of 400 gallons of water with pumping capabilities is critical as the truck also functions as a primary response apparatus in the Station 3 response area. The District also covers numerous large manufacturing, commercial, and retail establishments. The platform ladder is used to safely get firefighters to these roof tops, ensures rescue capabilities, and also provides an elevated master stream for water in the event of a fire. The service life of this apparatus is 20 years according to the NFPA 1911; the service life of the platform ladder has already exceeded that standard. Previous Action This vehicle has been on the projected Capital Improvement Plans. C:\User.s\bb0\,1et1\0neOrive - Western lakes Fire� EMS /.ss:>ciation\Dc.cuments\Budget ltems\Budget ltem!:\Capital\2021\Wlile Ups\Platforn, 73- VillFDvl.2.xlsx