Board of Aldermen Regular Session

BOARD OF ALDERMAN REGULAR AGENDA Monday, August 28, 2023 7:00 p.m. Community Building 601 W Main Street Odessa, MO 64076 Please click the link below to join the webinar: Zoom Meeting Passcode: 178394 In addition, the meeting will be viewable on the City of Odessa, Missouri Government Facebook page @odessamissouri CALL TO ORDER Mayor Stephen Wright PLEDGE OF ALLEGIANCE Mayor Stephen Wright ROLL CALL City Clerk Karen Findora WELCOME TO VISITORS Mayor Stephen Wright CONSENT AGENDA Approval of Minutes All matters under the Consent Agenda, are ● August 14, 2023 – Regular Session Considered to be routine by the Aldermen and will be enacted by one motion with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request of a member of the Aldermen. MAYOR’S REPORT ALDERMEN REPORTS PUBLIC HEARING Public comments will be heard on the levying of general ad valorem property taxes for General and Park for the City of Odessa. PUBLIC COMMENTS Ron Finn, 614 S. 1st Street, Odessa, MO 64076 Garden Meters OLD BUSINESS NEW BUSINESS Special Event Permit Date: Friday, September 22, 2023 Homecoming Parade Time: 1:00 p.m. – 3:00 p.m. Location: Second, Third, and College Street (map attached) Request: Street closure for Annual Homecoming Parade. Submitted by: Sherri Bagshaw, Athletic Director Odessa School District Special Event Permit Date: Wednesday, September 20, 2023 Homecoming Community Pep Rally Time: 7:00 p.m. – 8:30 p.m. Location: Intersection of Mason & 2nd Street (4-Way) Request: Street closure for Community Pep Rally. Submitted by: Sherri Bagshaw, Athletic Director Odessa School District Bill No. 2023-20 A proposed ordinance setting the tax levy for the year 2023 for (1st & 2nd Reading) the City of Odessa, Missouri and designating the amount to be Set Tax Levy for Year 2023 used for general and park proposes. Karen Findora, City Clerk Shawna Davis, City Administrator Next Scheduled Meeting Monday, September 11, 2023 at 7:00 p.m. Regular Session Adjourn to Closed Session Pursuant to RSMO 610.021 (1) Legal actions, causes of action, litigation, or confidential attorney/client communication Pursuant to RSMO 610.021 (2) Real Estate Negotiations Pursuant to RSMO 610.021 (3) Personnel Adjourn ELECTED OFFICIALS Mayor Stephen Wright steve.wright@cityofodessamo.com (816) 918-6634 Ward 1 Alderwoman Mickey Starr mickey.starr@cityofodessa.com (816) 260-8448 Ward 1 Alderwoman Karla Polson karla.polson@cityofodessamo.com (816) 739-2224 Ward 2 Alderwoman Donna Ehlert donna.ehlert@cityofodessamo.com (816) 263-9559 Ward 2 Alderman Bryan Barner bryan.barner@cityofodessamo.com (816) 985-0361 Ward 3 Alderman Bob Carey bob.carey@cityofodessamo.com (805) 320-4877 Ward 3 Alderman Shawn Cramer shawn.cramer@cityofodessamo.com (816) 522-3827 Posted August 25, 2023 City Hall & City Website Emailed to The Odessan Karen Findora, City Clerk PO Box 128 ∙ 228 S Second ∙ Odessa, MO 64076 Email | Phone: (816) 230-5577 | www.cityofodessa.com  City of Odessa, Missouri Board of Aldermen Odessa Community Building | 601 W. Main Street Regular Meeting ~ August 14, 2023 | 7:00 p.m. Meeting Minutes MEDIA LINK CALL TO ORDER / PLEDGE OF ALLEGIANCE Mayor Stephen Wright called the meeting to order at 7:00 p.m., and led in the pledge of allegiance. ROLL CALL Karen Findora, City Clerk called the roll and confirmed a quorum. Mayor Stephen Wright Present Alderman Bob Carey Present Alderwoman Karla Polson Present Alderwoman Donna Ehlert Present Alderman Bryan Barner Present Alderwoman Mickey Starr Present Alderman Shawn Cramer Present OTHERS IN ATTENDANCE Shawna Davis, City Administrator Darrin Lamb Mallory Chiesa-Cullum, Finance Director Troy Woutzke, Electric Karen Findora, City Clerk Lindsey Kolisch, Lauber Municipal Law Josh Thompson, Police Chief PUBLIC IN ATTENDANCE Hannah Spaar, Odessan Elvis Rice Cassie Reeves APPROVAL OF CONSENT AGENDA Approval of minutes ● July 24, 2023 – Regular Session ● Financial Rpt. – June Alderman Cramer moved to approve the Consent Agenda items, seconded by Alderman Barner. Motion carried 6-0 MAYOR’S REPORT Mayor Wright celebrated Marjorie Naomi Williams' 108th birthday by reading a proclamation. He also thanked the Puddle Jumper Days Committee for hosting a great community event, and reminded everyone to slow down and watch out for students as school resumes. ALDERMEN REPORTS ● Alderman Barner - No Report ● Alderman Carey thanked the Police Department for their hard work keeping the citizens of Odessa safe. Odessa was ranked 12th out of 1,067 cities as the Safest City in the State. ● Alderwoman Ehlert thanked Republic Trash Service for assisting those with disabilities who can’t otherwise walk their trash containers to the street. Republic has been kind enough to take care of those needs in Odessa. ● Alderwoman Polson – No Report ● Alderwoman Starr thanked the Puddle Jumper Committee for hosting a wonderful event. ● Alderman Cramer thanked the Puddle Jumper Committee and the Police Department for a successful non-incidental event. PUBLIC COMMENTS None OLD BUSINESS None NEW BUSINESS Staff Introduction – Ben Bromley, Building Maintenance Shawna Davis introduced Ben Bromley, Building Maintenance worker for the City of Odessa. Ben is an Odessa resident who graduated from Odessa High School. Ben and his wife have three boys who attend Odessa School District. He has already made building improvements to the Community Building and Police Department, and now he will be working on beautifying the City Reservoir. Welcome Ben Bromley! Special Event Permit “Grab Life by the Handlebars” Cassie Reeves and Elvis Rice are requesting permission to park motorcycles along the entire east side of 2nd Street from 2:00pm to 11:00pm on Sunday, August 20, 2022, for their annual fundraising event. They also request a police escort through downtown from the east on-ramp, stopping at Broken Dollar Saloon. Motion to approve the Special Event Permit for the “Grab Life by the Handlebars” annual fundraising event by Alderwoman Ehlert, seconded by Alderman Barner. Motion carried 6-0. Bill No. 2023-18 Introduction and 1st Reading - Conflict of Interest Mayor Wright read the proposed Ordinance repealing Ordinance 3047 in its entirety: adopt an ordinance to establish a procedure to disclose potential conflicts of interest and substantial interest for certain municipal officials. Motion was made by Alderman Barner, to approve Bill No. 2023-18 upon its first reading and proceed with the second reading. Motion seconded by Alderwoman Starr. Motion carried 6-0. Bill No 2023-18 Introduction and 2nd Reading - Conflict of Interest Mayor Wright read the proposed Ordinance repealing Ordinance 3047 in its entirety: adopt an ordinance to establish a procedure to disclose potential conflicts of interest and substantial interest for certain municipal officials. Motion was made by Alderman Cramer, to adopt Bill No. 2023-18 upon its second reading. Motion seconded by Alderwoman Ehlert, and carried with the following vote. Roll call vote as follows: Alderman Cramer yes Alderwoman Ehlert yes Alderman Carey yes Alderwoman Polson yes Alderwoman Starr yes Alderman Barner yes Motion carried 6-0. Bill No. 2023-18 became Ordinance No. 3104 Resolution 2023-28 - Socket Pole Attachment Amendment Mayor Wright read the proposed Resolution allowing an amendment to Socket Telecommunications, LLC Pole Attachment Agreement (Resolution No. 2023-15) for the exchange of Pole and GIS data. Motion was made by Alderman Cramer, to approve Resolution 2023-28 to amend Socket Telecommunications, LLC Pole Attachment Agreement (Resolution No. 2023-15) for the exchange of Pole and GIS data, seconded by Alderwoman Starr. Motion carried 6-0. Resolution 2023-29 - Agreement for Professional Services Mayor Wright read the proposed Resolution allowing an agreement between Allstate Consultants, LLC and the City of Odessa, Missouri, for engineering design, bidding, construction observation, and additional services for the downtown waterline project and authorization to expend the project in the current fiscal year. Motion was made by Alderman Barner, to approve Resolution 2023-29 allowing the City of Odesa to enter into an agreement with Allstate Consultants, LLC for the engineering design, bidding, construction observation, and additional services for the downtown waterline project and authorization to expend the project in the current fiscal year, seconded by Alderwoman Polson. Motion carried 6-0. Bill No. 2023-19 Introduction and 1st Reading - MoDOT Strategic Highway Safety Plan Program Agreement Mayor Wright read the proposed Ordinance approving a Strategic Highway Safety Plan Program Agreement with the Missouri Highways and Transportation Commission. Motion was made by Alderman Carey, to approve Bill No. 2023-19 upon its first reading and proceed with the second reading. Motion seconded by Alderwoman Starr. Motion carried 6-0. Bill No 2023-19 Introduction and 2nd Reading - MoDOT Strategic Highway Safety Plan Program Agreement Mayor Wright read the proposed Ordinance approving a Strategic Highway Safety Plan Program Agreement with the Missouri Highways and Transportation Commission. Motion was made by Alderman Barner, to adopt Bill No. 2023-19 upon its second reading, seconded by Alderwoman Ehlert, and carried with the following vote. Roll call vote as follows: Alderman Cramer yes Alderwoman Ehlert yes Alderman Carey yes Alderwoman Polson yes Alderwoman Starr yes Alderman Barner yes Motion carried 6-0. Bill No. 2023-19 became Ordinance No. 3105 Next Scheduled Meeting: Monday, August 28, 2023, at 7:00 p.m. Adjourn There being no further business to come before the Board of Alderman, a motion was made by Alderwoman Ehlert, seconded by Alderman Barner, to adjourn the meeting at 7:25 p.m. Motion carried 6-0. Approved: CITY OF ODESSA _______________________ ________________________________ Stephen L. Wright, Mayor ATTEST _____________________ Karen Findora, City Clerk  NOTICE OF PUBLIC HEARING City of Odessa, Missouri A public hearing will be held at 7:00 p.m., August 28, 2023 at the Community Building, located at 601 W Main Street, Odessa, Missouri 64076, at which time citizens may be heard on the property tax rates proposed to be set by the City of Odessa, a political subdivision. The tax rates are set to produce the revenues which the budget for the fiscal year beginning April 1, 2023, shows to be required from the property tax. Each tax rate is determined by dividing the amount of revenue needed by the current assessed valuation. The result is multiplied by 100 so the tax rate will be expressed in cents per $100 valuation. Assessed Valuation Prior Tax Year Current Tax Year (by categories) 2022 2023 Real Estate $49,259,686.00 $51,181,563.00 Personal Property $15,192,990.00 $14,611,503.00 Railroad & Utilities State $582,482.00 $707,895.00 Local $39,834.00 $17,460.00 TOTAL $65,074,992.00 $66,518,421.00 2023 TAX LEVY INFORMATION Amount Generated Levy GENERAL FUND $372,257.00 $0.5658 PARK FUND $98,229.00 0.1493 $470,486.00 $0.7151 CITY OF ODESSA Mayor and Board of Aldermen Submitted by: Karen Findora, City Clerk Published in The Odessan, Odessa, MO., August 10, 2023 Post on City of Odessa Website, www.cityofodessamo.com August 7, 2023 08/15/2023  1:15 pm 2:00 pm 08/15/2023  BOARD OF ALDERMEN ACTION REPORT ISSUE: Set Tax Levy for Year 2023 ACTION REQUESTED: Motion/Second to approve Bill No. 2023-00 setting the tax levy for the Year 2023. BACKGROUND: In accordance with RSMo. Section 67.110 1. Each political subdivision in the state shall fix its ad valorem property tax rates as provided in this section no later than September 1st for entry in the tax books. 2. The governing body shall hold at least one public hearing on the proposed rates of taxes at which citizens shall be heard prior to their approval. A Public Hearing was held during the Monday, August 28, 2023 Board of Aldermen meeting. The proposed Ordinance sets the tax levy for the year 2023 for the City of Odessa, Missouri and designates the amount to use for general and park purposes. The tax levy for year 2023 is as follows: General - $0.5658 on a $100 valuation on real and personal property. Park - $0.1493 on a $100 valuation on real and personal property. Total - $0.7151 on a $100 valuation on real and personal property. Staff recommends completion of the first and second reading of this ordinance to comply with the requirements of RSMo 37.110 as outlined above. FINANCIAL CONSIDERATIONS: Fiscal Year 2023 General Budget projections $372,257.00 Park Fund $98,229.00 ATTACHMENTS: Bill No. 2023-20 PREPARED BY: ______ DATED: August 28, 2023 Karen Findora, City Clerk BILL NUMBER: 2023-20 ORDINANCE NUMBER: 3106 AN ORDINANCE OF THE CITY OF ODESSA, MISSOURI SETTING THE TAX LEVY FOR THE YEAR 2023 FOR THE CITY OF ODESSA, MISSOURI AND DESIGNATING THE AMOUNT TO BE USED FOR GENERAL AND PARK PURPOSES. NOW, THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ODESSA, MISSOURI AS FOLLOWS: Section 1. That the tax levy for the General Revenue and Expenditure purposes for the City of Odessa, Missouri, for the year 2023 shall be and the same is hereby fixed at Fifty-six and 58/100 Cents (56.58¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. That the tax levy for the Park Revenue and Expenditure purposes for the City of Odessa, Missouri, for the year 2023 shall be and the same is hereby fixed at Fourteen and 93/100 Cents (14.93¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. That the total levy for all purposes herein above set out for the City of Odessa, Missouri, for the year 2023 shall be and the same is hereby fixed at the sum of Seventy-One and 51/100 Cents (71.51¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 3. It is intended that the provisions of Section One of this ordinance be incorporated into the Code of Ordinances of the City of Odessa. Section 4. This ordinance shall be in full force and effect from and after its passage. READ TWICE and passed by the Board of Aldermen of the City of Odessa, Missouri, and approved by the Mayor of Odessa this 28th day of August, 2023. (SEAL) ______________________________________ Stephen L. Wright, Mayor ATTEST: APPROVED: ______________________________________ ______________________________________ Karen Findora, City Clerk Stephen L. Wright, Mayor  NOTICE OF PUBLIC HEARING City of Odessa, Missouri A public hearing will be held at 7:00 p.m., August 28, 2023 at the Community Building, located at 601 W Main Street, Odessa, Missouri 64076, at which time citizens may be heard on the property tax rates proposed to be set by the City of Odessa, a political subdivision. The tax rates are set to produce the revenues which the budget for the fiscal year beginning April 1, 2023, shows to be required from the property tax. Each tax rate is determined by dividing the amount of revenue needed by the current assessed valuation. The result is multiplied by 100 so the tax rate will be expressed in cents per $100 valuation. Assessed Valuation Prior Tax Year Current Tax Year (by categories) 2022 2023 Real Estate $49,259,686.00 $51,181,563.00 Personal Property $15,192,990.00 $14,611,503.00 Railroad & Utilities State $582,482.00 $707,895.00 Local $39,834.00 $17,460.00 TOTAL $65,074,992.00 $66,518,421.00 2023 TAX LEVY INFORMATION Amount Generated Levy GENERAL FUND $372,257.00 $0.5658 PARK FUND $98,229.00 0.1493 $470,486.00 $0.7151 CITY OF ODESSA Mayor and Board of Aldermen Submitted by: Karen Findora, City Clerk Published in The Odessan, Odessa, MO., August 10, 2023 Post on City of Odessa Website, www.cityofodessamo.com August 7, 2023