Board of Aldermen Regular Session

BOARD OF ALDERMAN REGULAR AGENDA Monday, April 22, 2024 7:00 p.m. Community Building 601 W Main Street Odessa, MO 64076 Please click the link below to join the webinar: Zoom Meeting Passcode: 178394 In addition, the meeting will be viewable on the City of Odessa, Missouri Government Facebook page @odessamissouri CALL TO ORDER Mayor Stephen Wright PLEDGE OF ALLEGIANCE Mayor Stephen Wright ROLL CALL City Clerk Karen Findora WELCOME TO VISITORS Mayor Stephen Wright CONSENT AGENDA Approval of Minutes All matters under the Consent Agenda, are ● April 8, 2024 – Regular Session Considered to be routine by the Aldermen and will be enacted by one motion with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request of a member of the Aldermen. MAYOR REPORT ALDERMEN REPORT PUBLIC COMMENTS OLD BUSINESS NEW BUSINESS Special Event Permit Date: Thursday–Sunday, August 1-4, 2024 Puddle Jumper Days Street Closure Noon 8/1 – Midnight 8/4 Request: Street Closure (see attached map) Submitted by: Laura Sanders, President Presentation Todd Sweeney, NAVIGATE Building Solutions 2nd and Mason Street Revitalization Project Shawna Davis, City Administrator Bill No. 2024-07 Introduction and reading of proposed ordinance accepting (1st & 2nd Reading) the results of the April 2, 2024, General Municipal General Municipal Election Candidate Results Election as provided by the Lafayette County Clerk. Karen Findora, City Clerk Recognition of Out-Going Mayor and Recognize Mayor Stephen Wright and Alderman Shawn Alderman Cramer for their years of service and dedication to the City of Odessa. Adjourn Sine Die The meeting will be recessed briefly for a presentation and for the Oath of Office of the newly elected officials. Mayor – Bryan Barner Alderwoman Ward One – Mickey Starr Alderman Ward Two – Donna Ehlert Alderman Ward Three – Collin Carrigan CALL TO ORDER Mayor Bryan Barner ROLL CALL Karen Findora City Clerk With the Newly Elected Officials Proclamation National Day of Prayer, May 2, 2024 Motion of Approval Election of the “Acting President of the Odessa Board Acting President of the Board of Aldermen of Alderman” to serve a one (1) year term. Bryan Barner, Mayor Motion of Approval Approval of the appointment of the Auditing Committee. Bryan Auditing Committee Barner, Mayor Next Scheduled Meeting Monday, May 13, 2024 at 7:00 p.m. Regular Session Adjourn Up-Coming Meetings / Events: April 23 @ 7:00 pm - Park Board @ Community Bldg. April 26 @ 8:30 am – City Officials Training Seminar @ MPR May 13 @ 7:00 pm - Board of Alderman @ Community Bldg. May 14 @ 9:30 am - Municipal Court @ Community Bldg. NOTE time change May 16 @ 7:00 pm – Planning Commission @ Community Bldg. May 27 – Memoridal Day – City Hall Closed May 28 @ 7:00 pm – Park Board @ Community Bldg. June 10 @ 7:00 pm – Board of Alderman @ Community Bldg. Other Events: Each Thursday of the Month @ 4:00 pm – Farmers Market @ Rail Road Park April 19 -20 Boutiques & BLOOMS @ Downtown Odessa June 14-15 Odessa Chamber of Commerce Rodeo @ Dyer Park Rodeo Arena For more information, please visit the City of Odessa website. ELECTED OFFICIALS Mayor Stephen Wright steve.wright@cityofodessamo.com (816) 918-6634 Ward 1 Alderwoman Mickey Starr mickey.starr@cityofodessamo.com (816) 260-8448 Ward 1 Alderwoman Karla Polson karla.polson@cityofodessamo.com (816) 739-2224  Ward 2 Alderwoman Donna Ehlert donna.ehlert@cityofodessamo.com (816) 263-9559 Ward 2 Alderman Bryan Barner bryan.barner@cityofodessamo.com (816) 985-0361 Ward 3 Alderman Bob Carey bob.carey@cityofodessamo.com (805) 320-4877 Ward 3 Alderman Shawn Cramer shawn.cramer@cityofodessamo.com (816) 522-3827 Posted April 19, 2024 City Hall & City Website Emailed to The Odessan Karen Findora, City Clerk PO Box 128 ∙ 228 S Second ∙ Odessa, MO 64076 Email | Phone: (816) 230-5577 | Fax: (816) 633-4985 | www.cityofodessa.com  City of Odessa, Missouri Board of Aldermen Odessa Community Building | 601 W. Main Street Regular Meeting ~ April 8, 2024 | 7:00 p.m. Meeting Minutes MEDIA LINK CALL TO ORDER / PLEDGE OF ALLEGIANCE Mayor Stephen Wright called the meeting to order at 7:00 p.m., and led in the pledge of allegiance. ROLL CALL Karen Findora, City Clerk called the roll and confirmed a quorum. Mayor Stephen Wright Present Alderman Bob Carey Present Alderwoman Karla Polson Present Alderwoman Donna Ehlert Present Alderman Bryan Barner Present Alderwoman Mickey Starr Present Alderman Shawn Cramer Present OTHERS IN ATTENDANCE Shawna Davis, City Administrator Darrin Lamb, Streets/Water – Absent Karen Findora, City Clerk Troy Woutzke, Electric Josh Thompson, Police Chief DR T AF Kenny Snider, Wastewater Joe Lauber, Lauber Municipal Law, LLC PUBLIC IN ATTENDANCE Hannah Spaar, Odessan David Craig Mike Plachte Joyce Heishman APPROVAL OF CONSENT AGENDA Approval of minutes ● March 25, 2024 – Regular Session Alderwoman Ehlert moved to approve the consent agenda and meeting minutes for March 25, 2024, seconded by Alderman Carey. Motion carried 6-0 MAYOR REPORT Mayor Wright reminded everyone of the Odessa Clean Up event that is scheduled for Saturday, April 13th and I LOVE ODESSA event scheduled for Friday, April 12th and Saturday, April 13th. He also went on to remind residents of the importance of the LEAD Survey. He encouraged residents to fill out the survey as soon as possible. This is a State of Missouri mandate not a City mandate. ALDERMEN REPORTS ● Alderman Barner thanked everyone who came out to vote in the April 2nd Municipal General Election. ● Alderman Carey – No Report ● Alderwoman Ehlert thanked staff for the invite to watch the Solar Eclipse. ● Alderwoman Polson – No Report ● Alderwoman Starr also thanked staff for the invite to watch the Solar Eclipse. ● Alderman Cramer – No Report PUBLIC COMMENTS Joyce Heishman spoke on the trash bill, police department and security alarm. David Craig spoke on concerns with his brother. OLD BUSINESS None NEW BUSINESS Resolution No. 2024-11 “Economic Development Incentives Policies and Procedures” Mayor Wright read the proposed Resolution repealing Resolution No 2014-08 of the City of Odessa, and Amend and Adopt the Economic Development Incentives Policies and Procedures. Motion was made by Alderwoman Ehlert, to approve Resolution No. 2024-11 Amending DR T AF and Adopting the Economic Development Incentives Policies and Procedures, seconded by Alderman Cramer, and carried with the following vote. Motion carried 6-0. Next Regular Scheduled Meeting: Monday, April 22, 2024, at 7:00 p.m. Regular Session Adjourn There being no further business to come before the Board of Alderman, a motion was made by Alderman Cramer, seconded by Alderwoman Starr, to adjourn the meeting at 7:36 p.m. Motion carried 6-0. Approved: CITY OF ODESSA _______________________ ________________________________ Stephen Wright, Mayor ATTEST _____________________ Karen Findora, City Clerk  Special Event Permit Application 228 S 2nd St. Odessa, MO 64076 (816) 230-5577 ~ Fax (816) 633-4985 www.cityofodessamo.com karen.findora@cityofodessamo.com Application must be completed in full and turned into City Hall no less than 4- weeks prior to date of event. Name of Event: Odessa Puddle Jumper Days Type of Event: Community festival & fair Date of Event: Aug 1,2,3,& 4, 2024 Set up time: Noon 8/1/2024 Tear down time: Midnight 8/4/2024 Location of Event: Second Street – Dryden – Russell – 3rd Street Street Closure: Second Street – Dryden – Russell – 3rd Street Time of Street Closure: From: See attached____ To: _____________________________ Have all addresses affected by the street closure been contacted: Yes ___ No_X__ Police Dept. Assistance: Yes _X__ No___ Electric Dept. Assistance: Yes_X__ No___ Will you have alcohol: Yes_X__ No___ (State of Missouri Liquor regulations must be met before the event) Applicant’s Name: Laura Sanders, President Phone: 816-653-0684 Email: ________ Address: City State Zip Code Organization’s Name: Odessa Puddle Jumper Days Committee Phone: 816-653-0684 Address: City State Zip Code Event’s On-Site Coordinator: Laura Sanders, President Phone: Please give a very detailed description of the event(s) taking place: See attached. *Any events that will include the sale of liquor will be required additional licensing in accordance with the City of Odessa and the State of Missouri Liquor regulations. All liquor license must be submitted to the City before the event. Permit Received By: Date: 04/18/2024 Karen Findora, City Clerk Approved / Date:_____ Denied / Date:__________ __________________________ Stephen L. Wright, Mayor 01.25.2023  2024 PUDDLE JUMPER DAYS STREET CLOSURE PLAN ● · Monday, July 29th @ 9am o DRYDEN : 2nd Street alleyway east of City Hall to Russell (Carnival) o FIRST: Dryden to alleyway south of Methodist Church (Carnival) ● · Thursday August 1st (starting at noon) o SECOND : Cobb Avenue to alleyway by Jones Funeral Home o DRYDEN : 3rd Street to 2nd Street o MASON : 3rd Street to 1st Street o FIRST: church alleyway to Orchard (Carnival) (First St. will be open to church parking lot) ** at 5pm the south 2nd Street roadblock will extend to Orchard St. ● · Roadblocks at Railroad Street & 2nd and at Main Street & 2nd o Will still allow access for pharmacy during business hours o Move roadblock up to alleyway after business hours ● Citizens will still have access to Post Office from 1st Street, north of Dryden ● Residents living along Dryden between 2nd & 1st Streets will have parking access in city hall back parking lot & along alleyway ● Streets will be open for traffic by 2am Sunday August 6th EXCEPT: ○ Mason from 2nd to First – Food Tent & PJD Trailer ○ Dryden (2nd Street alleyway to Russell) & First St (Dryden to church alleyway) ■ Will reopen to traffic by 9am Monday August 5th  Cobb Street Main Street S. 2nd St. SE Rai road St. l Library W. Mason E. Mason S. 3rd St. 1st St. S. 2nd St. W. Dryden E. Dryden Carnival & Fair S. Russell St. 1st St. 2nd and Mason Street Revitalization Project Community Update April 2024 Agenda • Introductions • Project History and Purpose • Scope of Work • Selections and Design • Actions to Date • What's Coming • Logistics •Q&A Introductions • Shawna Davis, MRA – City Administrator • Troy Woutzke – Electric Supervisor • Todd Sweeney, PE – Co Founder • Kurt Mester, PD, ENV SP – Project Manager • Naomi, Daldalian, EI – Civil Engineer Project Purpose • Enhance pedestrian safety while modernizing the infrastructure and improving the aesthetic appeal of the downtown center for future generations. • Achieve ADA compliance and connectivity/walkability • Implement traffic calming infrastructure • Replace deteriorating sidewalks and curb and gutter • Improve stormwater management • Modernize underground infrastructure • Address existing safety concerns for all residents and business users • Install decorative lighting / bollards for community festivities Scope of Work • Sidewalk & Curb Replacement • ADA Accessibility • Retaining Walls & Railings • Trash Receptables & Benches • Light Poles and Bollards • Roadway Resurfacing  Scope of Work Replace Sidewalks / ADA Accessibility Steps / Railings Curbs Scope of Work Sidewalk Amenities  Scope of Work Modernized Festival Lighting and Power Sources  Scope of Work Modernized Festival Lighting and Power Sources  Scope of Work Modernized Festival Lighting and Power Sources Activities to Date • Preliminary Planning • Community Engagement - Committee Workshops • Secured Funding: • MODOT Grants Awarded • City General, Transportation, Electric Funds • 2nd Street Design Approvals Obtained • Mason Roadway Design Approvals Underway • Final Electrical Lighting and Power Design Underway • Final Agency Approvals in process What is Coming • Light fixture and Power design completion 4/12/24 • Structural Foundation Design 5/1/24 • Historic Façade Study completion 5/31/24 • Final MODOT approval 7/3/24 • Final SHPO approval 8/5/24 • Construction Easements 8/15/24 • State Grant Obligation Notice 9/2/24 • Project Bidding 9/30/24 • Construction – Mason Road 10/15/24 – 1/10/25 • Construction – Second Street 1/10/25 - 6/10/25 Logistics Sidewalk Preparations • Retailers will be asked to remove all sidewalk amenities during construction. Mason Street September 2024 Second Street January 2025 • Structures in construction zone will be retained. Logistics Retail Access • 5’-0” Sidewalk along the front of buildings will be retained while the curb, street, and electric work are being completed. • Patrons will only be able to cross the street at the four way intersections. Logistics Retail Entry Modifications • Retail Entry’s will be Repaired / Replaced in a 48 hour window. • Activity Dates to be Coordinated with Retailers by Contractor. • Historic Tiles, Name Plates, Etc. to be removed and replaced by the Contractor.  Logistics Contractor Parking • Multiple Parking Options Are Being Explored • Designated Contractor Parking Anticipated • Off Site Material Storage Location To Be Provided Additional Questions QUESTIONS & ANSWERS  BOARD OF ALDERMEN ACTION REPORT ISSUE: General Election Results ACTION REQUESTED: Motion of approval accepting the results of the April 2, 2024, General Election that was held in the City of Odessa to elect municipal officers and provided notice to the general public. BACKGROUND: The Board of Aldermen of the City of Odessa, Missouri did in compliance with Chapter 1, Section 1,401-1 of the Code of Ordinance of the City of Odessa, call for an election to be held on the 2nd day of April 2024 for the purpose of submitting to the qualified voters the election of:  Mayor  Alderman Ward One  Alderman Ward Two  Alderman Ward Three FINANCIAL CONSIDERATIONS: None ATTACHMENTS: Bill No. 2024-07 PREPARED BY: ______ DATED: April 22, 2024 Karen Findora, City Clerk BILL NUMBER: 2024-07 ORDINANCE NUMBER: 3119 AN ORDINANCE OF THE CITY OF ODESSA, MISSOURI, DECLARING THE RESULTS OF THE GENERAL ELECTION HELD IN THE CITY OF ODESSA, MISSOURI, ON THE 2nd DAY OF APRIL 2024. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ODESSA, MISSOURI, AS FOLLOWS, TO WIT: WHEREAS, the Board of Aldermen of the City of Odessa, Missouri, did in compliance with Chapter 1, Section 1.401-1 of the Code of Ordinances of the City of Odessa, call for an election to be held on the 2nd day of April 2024, for the purpose of submitting to the qualified voters the election of Mayor, Alderman in the First Ward, Alderman in the Second Ward, and Alderman in the Third Ward within the City of Odessa, Missouri; and WHEREAS, as provided by the election laws of this City, the General Election was held on the 2nd day of April 2024; and WHEREAS, the results of said election have been certified by the Lafayette County Clerk to the Board of Aldermen; and WHEREAS, the County Clerk has examined the election returns of said General Election and Certification of Election Results made by the County Clerk shows the following results, to-wit: For the Office of Alderman: Mayor Bryan Barner 270 Mayor Stephen Wright 219 Ward I Mickey Starr 70 Ward I Bradlee Falls 54 Ward II Donna Ehlert 157 Ward III Collin Carrigan 178 Section 1. We, the Board of Aldermen, do hereby certify that according to the ballots cast at said General Election, the following were elected to their representative offices, to-wit: Mayor Bryan Barner Alderwoman – Ward I Mickey Starr Alderwoman – Ward II Donna Ehlert Alderman – Ward III Collin Carrigan Section 2. It is hereby ordained that certificates of election be issued to the elected officials above named. Section 3. This ordinance shall be in full force and effect from and after its passage and approval. READ TWICE and passed by the Board of Aldermen of the City of Odessa, Missouri, and approved by the Mayor of Odessa this 22th day of April, 2024. (SEAL) ______________________________ Stephen L. Wright, Mayor ATTEST: APPROVED: _________________________________ ________________________________ Karen Findora, City Clerk Stephen L. Wright, Mayor  CERTIFICATION STATE OF: MISSOURI COUNTY OF: LAYFAYETTE I, Karen Findora, City Clerk, do hereby certify that I have been duly appointed City Clerk of the City of Odessa, and that the foregoing ordinance was introduced for first and second reading at a meeting of the Board of Alderman held on the 22nd day of April, 2024, and adopted as Ordinance No. 3119 of the City of Odessa, Missouri, by the following vote, to-wit: AYES: 6 Alderman Barner – Alderman Cramer – Alderman Carey Alderwoman Polson – Alderwoman Starr - Alderwoman Ehlert NOES: 0 ABSENT: 0 IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Odessa, at my office this 22nd day of April, 2024. (SEAL) ___________________ Karen Findora, City Clerk City of Odessa, Missouri  Office of Mayor Bryan D. Barner City of Odessa, Missouri Proclamation WHEREAS, the National Day of Prayer has been a part of our country’s heritage since it was declared by the First Continental Congress in 1775; and WHEREAS, leaders of our nation have relied upon the power of prayer throughout American history; and WHEREAS, Prayer is a sacred right protected by free speech and religious liberty enshrined in our Constitution, and it continues to lift our spirits as we navigate the challenges of our time; and WHEREAS, Across our diverse and cherished beliefs, no matter how or whether we pray, we are all called to look outside ourselves. Let us find in our hearts and prayers the determination to put aside our differences, come together, and truly see one another as fellow Americans; and WHEREAS, we as a nation and a state give thanks for the freedoms we enjoy and pray that the City of Odessa and its people will continue to be blessed and protected from those who threaten democracy; and WHEREAS, the 73rd annual observance of the National Day of Prayer will be held May 2, 2024, as mandated by both houses of Congress and by our President; and NOW, THEREFORE, I, Bryan D. Barner, by virtue of the authority vested in me as Mayor of the City of Odessa, Missouri, do hereby proclaim May 2, 2024, as the Odessa National Day of Prayer And encourage all citizens to give thanks, in accordance with their own faith, for our many freedoms and blessings, and I invite all people of faith to join me in asking for God’s continued guidance, mercy, and protection. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Odessa, Missouri, to be affixed this 22nd day of April the year of our Lord two thousand and twenty-four. Signed Mayor Bryan D. Barner ATTEST: Karen Findora, City Clerk