Board of Aldermen Regular Session

BOARD OF ALDERMAN REGULAR AGENDA Monday, August 26, 2024 7:00 p.m. Community Building 601 W Main Street Odessa, MO 64076 Please click the link below to join the webinar: Zoom Meeting Passcode: 178394 In addition, the meeting will be viewable on the City of Odessa, Missouri Government Facebook page @odessamissouri CALL TO ORDER Mayor Bryan Barner PLEDGE OF ALLEGIANCE Mayor Bryan Barner ROLL CALL City Clerk Karen Findora WELCOME TO VISITORS Mayor Bryan Barner CONSENT AGENDA All matters under the Consent Agenda, are Considered to be routine by the Aldermen and will be enacted by one motion with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request of a member of the Aldermen. MAYOR REPORT ALDERMEN REPORT CITY ADMINISTRATOR REPORT PUBLIC HEARING Public comments will be heard on the levying of general ad valorem property taxes for General and Park for the City of PUBLIC COMMENTS Odessa. OLD BUSINESS NEW BUSINESS Special Event Permit Date: Saturday, December 7, 2024 Helping Hands Boot Block 8:00 a.m. – Noon Request: Conduct a fundraising boot block event at the downtown 4-way stop to support the annual Helping Hands Christmas for families event. Submitted by: Tawahna Hoffman, Helping Hands of Odessa Bill No. 2024-16 Introduction and reading of proposed ordinance setting the tax 1st Reading & 2nd Reading levy for the year 2024 for the City of Odessa, Missouri and Set Tax Levy for Year 2024 designating the amount to be used for general and park proposes. Shawna Daivs, City Administrator Bill No. 2024-17 Introduction and reading of Bill No. 2024-17 proposed ordinance 1st Reading & 2nd Reading accepting the results of the Tuesday, August 6, 2024, Primary Primary Election Question Results Election results for Proposition 1, as provided by the Lafayette County Clerk, “Shall the City of Odessa, Missouri impose a citywide sales tax of One-Half of One Percent (0.5%) for the purpose of improving the public safety of the City.” Karen Findora, City Clerk Bill No. 2024-13 Introduction and reading of Bill No. 2024-13 proposed Ordinance 1st Reading & 2nd Reading adding Article VIII Special Events to Chapter 2 of the City of Add Article VIII Special Events to Chapter 2 Odessa Code of Ordinances. City of Odessa Code of Ordinances Karen Findora, City Clerk Discussion Discuss having one (1) Board of Alderman meeting per month. Shawna Davis, City Administrator Next Scheduled Meeting Monday, September 9, 2024 at 7:00 p.m. Regular Session Adjourn Pursuant to RSMO 610.021 (1) Legal actions, causes of action, litigation, or confidential attorney/client communication Pursuant to RSMO 610.021 (2) Real Estate Negotiations Pursuant to RSMO 610.021 (3) Personnel Up-Coming Meetings / Events: September 2 – Labor Day – City Hall Closed September 9 @ 7:00 p.m. – Board of Aldermen @ Community Bldg. September 10 @ 9:30 a.m. – Municipal Court @ Community Bldg. September 18 @ 7:00 p.m. – Parks Board @ Community Bldg. September 19 @ 7:00 p.m. – Planning Commission @ Community Bldg. September 23 @ 7:00 p.m. – Board of Alderman @ Community Bldg. Other Events: August 27 @ 2:00 p.m. – Facts & Snacks @ John Knox Village October 10 @ 5:00 pm – 8:00 pm – Ghouly Girls Night Out @ Downtown Odessa November 8-9 – Holiday Open House @ Downtown Odessa November 30 @ 10:00 am – 5:00 pm – Shop Small Saturday @ Downtown Odessa December 14 @ 10:00 am – 5:00 pm – Jingle Bell Walk @ Downtown Odessa For more information, please visit the City of Odessa website. ELECTED OFFICIALS Mayor Bryan Barner bryan.barner@cityofodessamo.com (816) 985-0361 Ward 1 Alderwoman Mickey Starr mickey.starr@cityofodessamo.com (816) 260-8448 Ward 1 Alderwoman Karla Polson karla.polson@cityofodessamo.com (816) 739-2224 Ward 2 Alderwoman Donna Ehlert donna.ehlert@cityofodessamo.com (816) 263-9559  Ward 2 Alderman Mike Plachte mike.plachte@cityofodessamo.com (816) 263-9997 Ward 3 Alderman Bob Carey bob.carey@cityofodessamo.com (805) 320-4877 Ward 3 Alderman Collin Carrigan collin.carrigan@cityofodessamo.com (801) 829-8482 Posted August 23, 2024 City Hall & City Website Emailed to The Odessan Karen Findora, City Clerk PO Box 128 ∙ 228 S Second ∙ Odessa, MO 64076 Email | Phone: (816) 230-5577 | www.cityofodessamo.com  NOTICE OF PUBLIC HEARING City of Odessa, Missouri A public hearing will be held at 7:00 p.m., August 26, 2024 at the Community Building, located at 601 W Main Street, Odessa, Missouri 64076, at which time citizens may be heard on the property tax rates proposed to be set by the City of Odessa, a political subdivision. The tax rates are set to produce the revenues which the budget for the fiscal year beginning April 1, 2024, shows to be required from the property tax. Each tax rate is determined by dividing the amount of revenue needed by the current assessed valuation. The result is multiplied by 100 so the tax rate will be expressed in cents per $100 valuation. Assessed Valuation Prior Tax Year Current Tax Year (by categories) 2023 2024 Real Estate $50,659,260.00 $51,515,548.00 Personal Property $14,408,451.00 $14,636,456.00 Railroad & Utilities State $707,895.00 $647,213.00 Local $17,460.00 $2,111.00 TOTAL $65,793,066.00 $66,801,328.00 2023 (3-typo) 2024 TAX LEVY INFORMATION Typo will be stated in 08/26/2024 Board of Alderman meeting minutes. Amount Generated Levy GENERAL FUND $404,614.00 $0.6057 PARK FUND $106,748.00 0.1598 $511,362.00 $0.7655 CITY OF ODESSA Mayor and Board of Aldermen Submitted by: Karen Findora, City Clerk Published in The Odessan, Odessa, MO., August 15, 2024 Posted at City Hall, City of Odessa Website, www.cityofodessamo.com, August 8, 2024  BOARD OF ALDERMEN ACTION REPORT ISSUE: Set Tax Levy for Year 2024 ACTION REQUESTED: Motion/Second to approve Bill No. 2024-16 setting the tax levy for the year 2024. BACKGROUND: In accordance with RSMo. Section 67.110 1. Each political subdivision in the state shall fix its ad valorem property tax rates as provided in this section no later than September 1st for entry in the tax books. 2. The governing body shall hold at least one public hearing on the proposed rates of taxes at which citizens shall be heard prior to their approval. A Public Hearing was held during the Monday, August 28, 2023 Board of Aldermen meeting. The proposed Ordinance sets the tax levy for the year 2024 for the City of Odessa, Missouri and designates the amount to use for general and park purposes. The proposed tax levy for year 2024 is as follows: General - $0.6057 on a $100 valuation on real and personal property. Park - $0.1598 on a $100 valuation on real and personal property. Total - $0.7655 on a $100 valuation on real and personal property. The above numbers are the 2024 computed tax rate ceiling pursuant to Article X, Section 22, of the Missouri Constitution, also known as the Handcock Amendment, and Section 137.073, RSMo. and are provided by the State Auditor’s Office. Tax rate ceilings are determined annually and adjusted to ensure revenue neutrality. To achieve revenue neutrality, the tax rate ceiling is calculated using the prior year's assessed valuation and the current year's adjusted assessed valuation, making sure to not include any new construction in the current year’s assessments. This results in the same revenue as last year. This year Odessa had an adjustment to the assessed valuation by the amounts listed below. The county will bill these amounts via property taxes, and the city should collect revenue from the new construction. If Odessa sets the tax rates as proposed, the city is expected to generate approximately $40,000 more than last year from the General Fund and Park Fund combined due to the new construction. Assessed Value of New Construction & Improvements related to Real Estate - $5,151,031.00 Assessed Value of New Construction & Improvements related to Personal Property - $187,684.00 Assessed Value of Newly Added Territory related to Real Estate - $0.00 2024 Current Year Assessed Valuation - $66,801,128.00 2024 Adjusted Current Year Assessed Valuation - $61,462,413.00 The Board of Aldermen have the ability to roll back the levy below the calculated ceiling. In the attached spreadsheet you will find the estimated impact of each percentage rollback option for the General Fund and Park Fund. Staff recommends completion of the first and second reading of this ordinance to comply with the requirements of RSMo 37.110 as outlined above. FINANCIAL CONSIDERATIONS: The property tax revenue billed in 2024 will be used as a tool for revenue projections when creating the FY2025/26 Budget. General Amount Generated - $404,614.00 Park Amount Generated - $106,748.00 ATTACHMENTS: Bill No. 2024-16; Rollback Impact Spreadsheet; ProForma. Public Notice PREPARED BY: ______ DATED: August 26, 2024 Shawna Davis, City Administrator  0.6057 2024 Proposed Ceiling 0.5658 2023 Levy General Levy Calculations % Change 0% 1% 3% 5% 7% General Levy 0.5658 0.5715 0.5828 0.5941 0.6057 Adj. AV Amount Generated based on Revenue Neutral Valuation $ 347,754.33 $ 351,257.69 $ 358,202.94 $ 365,148.20 $ 372,277.84 61,462,413.00 AV w/New Cons Amount Generated including New Construction $ 377,960.78 $ 381,768.45 $ 389,316.97 $ 396,865.50 $ 404,614.43 66,801,128.00 Amount Generated Difference $ 30,206.45 $ 30,510.76 $ 31,114.03 $ 31,717.31 $ 32,336.60 Last Year to Ceiling Difference w/ New Construction $ 26,653.65 0.1598 2024 Proposed Ceiling 0.1493 2023 Levy Parks Levy Calculations % Change 0% 1% 3% 5% 7% General Levy 0.1493 0.1508 0.1538 0.1568 0.1598 Adj. AV Amount Generated based on Revenue Neutral Valuation $ 91,763.38 $ 92,685.32 $ 94,529.19 $ 96,373.06 $ 98,216.94 61,462,413.00 AV w/New Cons Amount Generated including New Construction $ 99,734.08 $ 100,736.10 $ 102,740.13 $ 104,744.17 $ 106,748.20 66,801,128.00 Amount Generated Difference $ 7,970.70 $ 8,050.78 $ 8,210.94 $ 8,371.11 $ 8,531.27 Last Year to Ceiling Difference w/ New Construction $ 7,014.12 2024 Tax Levy General Fund $404,614.00 $0.6057 Park Fund $106,748.00 $0.1598 $511,362.00 $0.7655 2023 Tax Levy General Fund $372,257.00 $0.5658 Park Fund $98,229.00 $0.1493 $470,486.00 $0.7151  NOTICE OF PUBLIC HEARING City of Odessa, Missouri A public hearing will be held at 7:00 p.m., August 26, 2024 at the Community Building, located at 601 W Main Street, Odessa, Missouri 64076, at which time citizens may be heard on the property tax rates proposed to be set by the City of Odessa, a political subdivision. The tax rates are set to produce the revenues which the budget for the fiscal year beginning April 1, 2024, shows to be required from the property tax. Each tax rate is determined by dividing the amount of revenue needed by the current assessed valuation. The result is multiplied by 100 so the tax rate will be expressed in cents per $100 valuation. Assessed Valuation Prior Tax Year Current Tax Year (by categories) 2023 2024 Real Estate $50,659,260.00 $51,515,548.00 Personal Property $14,408,451.00 $14,636,456.00 Railroad & Utilities State $707,895.00 $647,213.00 Local $17,460.00 $2,111.00 TOTAL $65,793,066.00 $66,801,328.00 2023 (3-typo) 2024 TAX LEVY INFORMATION Typo will be stated in 08/26/2024 Board of Alderman meeting minutes. Amount Generated Levy GENERAL FUND $404,614.00 $0.6057 PARK FUND $106,748.00 0.1598 $511,362.00 $0.7655 CITY OF ODESSA Mayor and Board of Aldermen Submitted by: Karen Findora, City Clerk Published in The Odessan, Odessa, MO., August 15, 2024 Posted at City Hall, City of Odessa Website, www.cityofodessamo.com, August 8, 2024  Scott Fitzpatrick Missouri State Auditor MEMORANDUM July 24, 2024 TO: 09-054-0012 City of Odessa RE: Setting of 2024 Property Tax Rates The following are the tax rate computational forms that have been reviewed. Please follow the steps below to complete the process of setting your 2024 Property Tax Rate(s). 1. Lines G - BB on the Summary Page should be completed to show the actual tax rate(s) to levy. 2. Please sign and date the Summary Page. 3. Please submit the finalized tax rate forms ready for certification to the County Clerk of each county that your political subdivision resides in. The County Clerk must also sign the Summary Page and indicate the proposed tax rate to be entered on the tax books before submitting rate(s) to the State Auditor's Office for final review and certification. If the attached calculation differs from the questionnaire submitted for review, please review the following line items for the reason(s) for the difference. Form A, Line 2b - New Construction & Improvements - Personal Property Section 137.073.4, RSMo, states that the aggregate increase in valuation of personal property for the current year over that of the previous year is the equivalent of the new construction and improvements factor for personal property. Form A, Line 5 - Prior Year Assessed Valuation If the 2024 questionnaire has a different amount on Form A, Line 5 than was previously submitted, we had to revise the 2023 calculation for this change. The revised 2023 tax rate ceiling is listed on the 2024 Summary Page, Line A. Your primary County Clerk should forward a copy of the revised 2023 calculation; please keep this form for your files. (SCHOOL DISTRICTS ONLY) Form A, Line 14 We revised the information the school district submitted on Line 14 to the amount computed by the Department of Elementary and Secondary Education (DESE). If you have any questions about the enclosed forms, please contact the local government section at (573-751- 4213.)  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Summary Page (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 General Revenue Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. The information to complete the Summary Page is available from prior year forms, computed on the attached forms, or computed on this page. Information on this page takes into consideration any voluntary reduction(s) taken in previous even numbered year(s). If in an even numbered year, the political For Political subdivision wishes to no longer use the lowered tax rate ceiling to calculate its tax rate, it can hold a public hearing and pass a resolution, a policy statement, or an ordinance justifying its action prior to setting and certifying its tax rate. The information in the Informational Data, at the end of these Subdivision Use forms, provides the rate that would be allowed had there been no previous voluntary reduction(s) taken in an even numbered year(s). in Calculating its Tax Rate A. Prior year tax rate ceiling as defined in Chapter 137, RSMo, revised if the prior year data changed or a voluntary reduction was taken in a non-reassessment year (Prior year Summary Page, Line F minus Line H in odd numbered year or prior year Summary Page, Line F in even numbered year) 0.5658 B. Current year rate computed pursuant to Article X, Section 22, of the Missouri Constitution and Section 137.073, RSMo, if no voter approved increase (Form A, Line 18) 0.6057 C. Amount of rate increase authorized by voters for current year if same purpose. (Form B, Line 7) D. Rate to compare to maximum authorized levy to determine tax rate ceiling (Line B if no election, otherwise Line C) 0.6057 E. Maximum authorized levy the most recent voter approved rate 1.0000 F. Current year tax rate ceiling maximum legal rate to comply with Missouri laws Political subdivisions tax rate (Lower of Line D or E) 0.6057 G1. Less required sales tax reduction taken from tax rate ceiling (Line F), if applicable G2. Less 20% required reduction 1st class charter county political subdivision NOT submitting an estimated non-binding tax rate to the county(ies) taken from tax rate ceiling (Line F) H. Less voluntary reduction by political subdivision taken from the tax rate ceiling (Line F) WARNING: A voluntary reduction taken in an even numbered year will lower the tax rate ceiling for the following year. I. Plus allowable recoupment rate added to tax rate ceiling (Line F) If applicable, attach Form G or H. J. Tax rate to be levied (Line F - Line G1 - Line G2 - Line H + Line I) AA. Rate to be levied for debt service, if applicable (Form C, Line 10) BB. Additional special purpose rate authorized by voters after the prior year tax rates were set. (Form B, Line 7 if a different purpose) Certification I, the undersigned, (Office) of (Political Subdivision) levying a rate in (County(ies)) do hereby certify that the data set forth above and on the accompanying forms is true and accurate to the best of my knowledge and belief. Please complete Line G through BB, sign this form, and return to the county clerk(s) for final certification. (Date) (Signature) (Print Name) (Telephone) Proposed rate to be entered on tax books by county clerk based on certification from the political subdivision: Lines J AA BB Section 137.073.7 RSMo, states that no tax rate shall be extended on the tax rolls by the county clerk unless the political subdivision has complied with the foregoing provisions of this section. (Date) (County Clerk's Signature) (County) (Telephone) (Form Revised 04-2021) Summary Page  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Form A (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 General Revenue Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. Computation of reassessment growth and rate for compliance with Article X, Section 22, and Section 137.073, RSMo. 1. (2024) Current year assessed valuation Include the current state and locally assessed valuation obtained from the county clerk, county assessor, or comparable office finalized by the local board of equalization. (a) 52,001,941 + (b) 14,799,187 = 66,801,128 (Real Estate) (Personal Property) (Total) 2. Assessed valuation of new construction & improvements 2(a) - Obtained from the county clerk or county assessor 2(b) - increase in personal property, use the formula listed under Line 2(b) (a) 5,151,031 + (b) 187,684 = 5,338,715 (Real Estate) Line 1(b) - 3(b) - 5(b) + 6(b) + 7(b) (Total) If Line 2b is negative, enter zero 3. Assessed value of newly added territory obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 4. Adjusted current year assessed valuation (Line 1 total - Line 2 total - Line 3 total) 61,462,413 5. (2023) Prior year assessed valuation Include prior year state and locally assessed valuation obtained from the county clerk, county assessor, or comparable office finalized by the local board of equalization. NOTE: If this is different than the amount on the prior year Form A, Line 1, then revise the prior year tax rate form to recalculate the prior year tax rate ceiling. Enter the revised prior year tax rate ceiling on this year's Summary Page, Line A. (a) 51,181,563 + (b) 14,611,503 = 65,793,066 (Real Estate) (Personal Property) (Total) 6. Assessed value of newly separated territory obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 7. Assessed value of property locally assessed in prior year, but state assessed in current year obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 8. Adjusted prior year assessed valuation (Line 5 total - Line 6 total - Line 7 total) 65,793,066 (Form Revised 12-2017) Form A, Page 1 of 2  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Form A (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 General Revenue Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. Computation of reassessment growth and rate for compliance with Article X, Section 22, and Section 137.073, RSMo. Information on this page takes into consideration any voluntary reduction(s) taken in previous even numbered year(s). If in an even numbered year, For Political the political subdivision wishes to no longer use the lowered tax rate ceiling to calculate its tax rate, it can hold a public hearing and pass a resolution, a policy statement, or an ordinance justifying its action prior to setting and certifying its tax rate. The information in the Informational Subdivision Use in Data, at the end of these forms, provides the rate that would be allowed had there been no previous voluntary reduction(s) taken in an even Calculating its Tax numbered year(s). Rate 9. Percentage increase in adjusted valuation of existing property in the current year over the prior year's assessed valuation (Line 4 - Line 8 / Line 8 x 100) -6.5822% 10. Increase in Consumer Price Index (CPI) certified by the State Tax Commission 3.4000% 11. Adjusted prior year assessed valuation (Line 8) 65,793,066 12. (2023) Tax rate ceiling from prior year (Summary Page, Line A) 0.5658 13. Maximum prior year adjusted revenue from property that existed in both years (Line 11 x Line 12 / 100) 372,257 14. Permitted reassessment revenue growth The percentage entered on Line 14 should be the lower of the actual growth (Line 9), the CPI (Line 10) or 5%. A negative figure on Line 9 is treated as a 0 for Line 14 purposes. Do not enter less than 0 or more than 5%. 0.0000% 15. Additional revenue permitted (Line 13 x Line 14) 0 16. Total revenue permitted in current year * from property that existed in both years ( Line 13 + Line 15) 372,257 17. Adjusted current year assessed valuation (Line 4) 61,462,413 18. Maximum tax rate permitted by Article X, Section 22, and Section 137.073, RSMo (Line 16 / Line 17 x 100) Round a fraction to the nearest one/one hundreth of a cent. Enter this rate on the Summary Page, Line B 0.6057 * To compute the total property tax revenues billed for the current year (including revenues from all new construction and improvements and annexed property), multiply Line 1 by the rate on Line 18 and divide by 100. The property tax revenues billed would be used in estimating budgeted revenues. (Form Revised 12-2017) Form A, Page 2 of 2  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Summary Page (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 Parks & Recreation Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. The information to complete the Summary Page is available from prior year forms, computed on the attached forms, or computed on this page. Information on this page takes into consideration any voluntary reduction(s) taken in previous even numbered year(s). If in an even numbered year, the political For Political subdivision wishes to no longer use the lowered tax rate ceiling to calculate its tax rate, it can hold a public hearing and pass a resolution, a policy statement, or an ordinance justifying its action prior to setting and certifying its tax rate. The information in the Informational Data, at the end of these Subdivision Use forms, provides the rate that would be allowed had there been no previous voluntary reduction(s) taken in an even numbered year(s). in Calculating its Tax Rate A. Prior year tax rate ceiling as defined in Chapter 137, RSMo, revised if the prior year data changed or a voluntary reduction was taken in a non-reassessment year (Prior year Summary Page, Line F minus Line H in odd numbered year or prior year Summary Page, Line F in even numbered year) 0.1493 B. Current year rate computed pursuant to Article X, Section 22, of the Missouri Constitution and Section 137.073, RSMo, if no voter approved increase (Form A, Line 18) 0.1598 C. Amount of rate increase authorized by voters for current year if same purpose. (Form B, Line 7) D. Rate to compare to maximum authorized levy to determine tax rate ceiling (Line B if no election, otherwise Line C) 0.1598 E. Maximum authorized levy the most recent voter approved rate 0.2000 F. Current year tax rate ceiling maximum legal rate to comply with Missouri laws Political subdivisions tax rate (Lower of Line D or E) 0.1598 G1. Less required sales tax reduction taken from tax rate ceiling (Line F), if applicable G2. Less 20% required reduction 1st class charter county political subdivision NOT submitting an estimated non-binding tax rate to the county(ies) taken from tax rate ceiling (Line F) H. Less voluntary reduction by political subdivision taken from the tax rate ceiling (Line F) WARNING: A voluntary reduction taken in an even numbered year will lower the tax rate ceiling for the following year. I. Plus allowable recoupment rate added to tax rate ceiling (Line F) If applicable, attach Form G or H. J. Tax rate to be levied (Line F - Line G1 - Line G2 - Line H + Line I) AA. Rate to be levied for debt service, if applicable (Form C, Line 10) BB. Additional special purpose rate authorized by voters after the prior year tax rates were set. (Form B, Line 7 if a different purpose) Certification I, the undersigned, (Office) of (Political Subdivision) levying a rate in (County(ies)) do hereby certify that the data set forth above and on the accompanying forms is true and accurate to the best of my knowledge and belief. Please complete Line G through BB, sign this form, and return to the county clerk(s) for final certification. (Date) (Signature) (Print Name) (Telephone) Proposed rate to be entered on tax books by county clerk based on certification from the political subdivision: Lines J AA BB Section 137.073.7 RSMo, states that no tax rate shall be extended on the tax rolls by the county clerk unless the political subdivision has complied with the foregoing provisions of this section. (Date) (County Clerk's Signature) (County) (Telephone) (Form Revised 04-2021) Summary Page  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Form A (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 Parks & Recreation Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. Computation of reassessment growth and rate for compliance with Article X, Section 22, and Section 137.073, RSMo. 1. (2024) Current year assessed valuation Include the current state and locally assessed valuation obtained from the county clerk, county assessor, or comparable office finalized by the local board of equalization. (a) 52,001,941 + (b) 14,799,187 = 66,801,128 (Real Estate) (Personal Property) (Total) 2. Assessed valuation of new construction & improvements 2(a) - Obtained from the county clerk or county assessor 2(b) - increase in personal property, use the formula listed under Line 2(b) (a) 5,151,031 + (b) 187,684 = 5,338,715 (Real Estate) Line 1(b) - 3(b) - 5(b) + 6(b) + 7(b) (Total) If Line 2b is negative, enter zero 3. Assessed value of newly added territory obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 4. Adjusted current year assessed valuation (Line 1 total - Line 2 total - Line 3 total) 61,462,413 5. (2023) Prior year assessed valuation Include prior year state and locally assessed valuation obtained from the county clerk, county assessor, or comparable office finalized by the local board of equalization. NOTE: If this is different than the amount on the prior year Form A, Line 1, then revise the prior year tax rate form to recalculate the prior year tax rate ceiling. Enter the revised prior year tax rate ceiling on this year's Summary Page, Line A. (a) 51,181,563 + (b) 14,611,503 = 65,793,066 (Real Estate) (Personal Property) (Total) 6. Assessed value of newly separated territory obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 7. Assessed value of property locally assessed in prior year, but state assessed in current year obtained from the county clerk or county assessor (a) 0 + (b) 0 = 0 (Real Estate) (Personal Property) (Total) 8. Adjusted prior year assessed valuation (Line 5 total - Line 6 total - Line 7 total) 65,793,066 (Form Revised 12-2017) Form A, Page 1 of 2  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Form A (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 Parks & Recreation Name of Political Subdivision Political Subdivision Code Purpose of Levy The final version of this form MUST be sent to the county clerk. Computation of reassessment growth and rate for compliance with Article X, Section 22, and Section 137.073, RSMo. Information on this page takes into consideration any voluntary reduction(s) taken in previous even numbered year(s). If in an even numbered year, For Political the political subdivision wishes to no longer use the lowered tax rate ceiling to calculate its tax rate, it can hold a public hearing and pass a resolution, a policy statement, or an ordinance justifying its action prior to setting and certifying its tax rate. The information in the Informational Subdivision Use in Data, at the end of these forms, provides the rate that would be allowed had there been no previous voluntary reduction(s) taken in an even Calculating its Tax numbered year(s). Rate 9. Percentage increase in adjusted valuation of existing property in the current year over the prior year's assessed valuation (Line 4 - Line 8 / Line 8 x 100) -6.5822% 10. Increase in Consumer Price Index (CPI) certified by the State Tax Commission 3.4000% 11. Adjusted prior year assessed valuation (Line 8) 65,793,066 12. (2023) Tax rate ceiling from prior year (Summary Page, Line A) 0.1493 13. Maximum prior year adjusted revenue from property that existed in both years (Line 11 x Line 12 / 100) 98,229 14. Permitted reassessment revenue growth The percentage entered on Line 14 should be the lower of the actual growth (Line 9), the CPI (Line 10) or 5%. A negative figure on Line 9 is treated as a 0 for Line 14 purposes. Do not enter less than 0 or more than 5%. 0.0000% 15. Additional revenue permitted (Line 13 x Line 14) 0 16. Total revenue permitted in current year * from property that existed in both years ( Line 13 + Line 15) 98,229 17. Adjusted current year assessed valuation (Line 4) 61,462,413 18. Maximum tax rate permitted by Article X, Section 22, and Section 137.073, RSMo (Line 16 / Line 17 x 100) Round a fraction to the nearest one/one hundreth of a cent. Enter this rate on the Summary Page, Line B 0.1598 * To compute the total property tax revenues billed for the current year (including revenues from all new construction and improvements and annexed property), multiply Line 1 by the rate on Line 18 and divide by 100. The property tax revenues billed would be used in estimating budgeted revenues. (Form Revised 12-2017) Form A, Page 2 of 2  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Informational Data (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 General Revenue Name of Political Subdivision Political Subdivision Code Purpose of Levy This page shows the information that would have been on the line items for the Summary Page, Form A, and/or Form B had no voluntary reduction(s) Based on Prior been taken in prior even numbered year(s). The information on this page should not be used in the current year unless the taxing authority wishes to Year Tax Rate reverse any voluntary reduction(s) taken in prior even numbered year(s) and follows the following steps in an even numbered year. Ceiling as if No Step 1 The governing body should hold a public hearing and adopt a resolution, a policy statement, or an ordinance justifying its action prior to setting Voluntary and certifying its tax rate. Reductions Step 2 Submit a copy of the resolution, policy statement, or ordinance to the State Auditor's Office for review. were Taken Informational Summary Page A. Prior year tax rate ceiling (Prior year Informational Summary Page, Line F) 0.5658 B. Current year rate computed (Informational Form A, Line 18 below) 0.6057 C. Amount of increase authorized by voters for current year (Informational Form B, Line 7 below) D. Rate to compare to maximum authorized levy (Line B if no election, otherwise Line C) 0.6057 E. Maximum authorized levy most recent voter approved rate 1.0000 F. Tax rate ceiling if no voluntary reductions were taken in a prior even numbered year (Lower of Line D or E) 0.6057 Informational Form A 9. Percentage increase in adjusted valuation (Form A, Line 4 - Line 8 / Line 8 x 100) -6.5822% 10. Increase in Consumer Price Index (CPI) certified by the State Tax Commission 3.4000% 11. Adjusted prior year assessed valuation (Form A, Line 8) 65,793,066 12. (2023) Tax rate ceiling from prior year (Informational Summary Page, Line A from above) 0.5658 13. Maximum prior year adjusted revenue from property that existed in both years (Line 11 x Line 12 / 100) 372,257 14. Permitted reassessment revenue growth The percentage entered on Line 14 should be the lower of the actual growth (Line 9), the CPI (Line 10), or 5%. A negative figure on Line 9 is treated as a 0 for Line 14 purposes. Do not enter less than 0, nor more than 5%. 0.0000% 15. Additional reassessment revenue permitted (Line 13 x Line 14) 0 16. Total revenue permitted in current year from property that existed in both years (Line 13 + Line 15) 372,257 17. Adjusted current year assessed valuation (Form A, Line 4) 61,462,413 18. Maximum tax rate permitted by Article X, Section 22, and Section 137.073, RSMo, if no voluntary reduction was taken (Line 16 / Line 17 x 100) 0.6057 Informational Form B 6. Prior year tax rate ceiling to apply voter approved increase to (Informational Summary Page, Line A if increase to an existing rate, otherwise 0) 7. Voter approved increased tax rate to adjust (If an "increase of/by" ballot, Form B, Line 5a + Line 6, if an "increase to" ballot, Form B, Line 5b) (Form Revised 04-2021) Informational Data  PRO FORMA - STATE AUDITOR'S REVIEW OF DATA SUBMITTED 7/24/2024 Informational Data (2024) For Political Subdivisions Other Than School Districts Levying a Single Rate on All Property City of Odessa 09-054-0012 Parks & Recreation Name of Political Subdivision Political Subdivision Code Purpose of Levy This page shows the information that would have been on the line items for the Summary Page, Form A, and/or Form B had no voluntary reduction(s) Based on Prior been taken in prior even numbered year(s). The information on this page should not be used in the current year unless the taxing authority wishes to Year Tax Rate reverse any voluntary reduction(s) taken in prior even numbered year(s) and follows the following steps in an even numbered year. Ceiling as if No Step 1 The governing body should hold a public hearing and adopt a resolution, a policy statement, or an ordinance justifying its action prior to setting Voluntary and certifying its tax rate. Reductions Step 2 Submit a copy of the resolution, policy statement, or ordinance to the State Auditor's Office for review. were Taken Informational Summary Page A. Prior year tax rate ceiling (Prior year Informational Summary Page, Line F) 0.1493 B. Current year rate computed (Informational Form A, Line 18 below) 0.1598 C. Amount of increase authorized by voters for current year (Informational Form B, Line 7 below) D. Rate to compare to maximum authorized levy (Line B if no election, otherwise Line C) 0.1598 E. Maximum authorized levy most recent voter approved rate 0.2000 F. Tax rate ceiling if no voluntary reductions were taken in a prior even numbered year (Lower of Line D or E) 0.1598 Informational Form A 9. Percentage increase in adjusted valuation (Form A, Line 4 - Line 8 / Line 8 x 100) -6.5822% 10. Increase in Consumer Price Index (CPI) certified by the State Tax Commission 3.4000% 11. Adjusted prior year assessed valuation (Form A, Line 8) 65,793,066 12. (2023) Tax rate ceiling from prior year (Informational Summary Page, Line A from above) 0.1493 13. Maximum prior year adjusted revenue from property that existed in both years (Line 11 x Line 12 / 100) 98,229 14. Permitted reassessment revenue growth The percentage entered on Line 14 should be the lower of the actual growth (Line 9), the CPI (Line 10), or 5%. A negative figure on Line 9 is treated as a 0 for Line 14 purposes. Do not enter less than 0, nor more than 5%. 0.0000% 15. Additional reassessment revenue permitted (Line 13 x Line 14) 0 16. Total revenue permitted in current year from property that existed in both years (Line 13 + Line 15) 98,229 17. Adjusted current year assessed valuation (Form A, Line 4) 61,462,413 18. Maximum tax rate permitted by Article X, Section 22, and Section 137.073, RSMo, if no voluntary reduction was taken (Line 16 / Line 17 x 100) 0.1598 Informational Form B 6. Prior year tax rate ceiling to apply voter approved increase to (Informational Summary Page, Line A if increase to an existing rate, otherwise 0) 7. Voter approved increased tax rate to adjust (If an "increase of/by" ballot, Form B, Line 5a + Line 6, if an "increase to" ballot, Form B, Line 5b) (Form Revised 04-2021) Informational Data BILL NUMBER: 2024-16 ORDINANCE NUMBER: 3128 AN ORDINANCE OF THE CITY OF ODESSA, MISSOURI SETTING THE TAX LEVY FOR THE YEAR 2024 FOR THE CITY OF ODESSA, MISSOURI AND DESIGNATING THE AMOUNT TO BE USED FOR GENERAL AND PARK PURPOSES. NOW, THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ODESSA, MISSOURI AS FOLLOWS: Section 1. That the tax levy for the General Revenue and Expenditure purposes for the City of Odessa, Missouri, for the year 2024 shall be and the same is hereby fixed at Sixty and 57/100 Cents (60.57¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. That the tax levy for the Park Revenue and Expenditure purposes for the City of Odessa, Missouri, for the year 2024 shall be and the same is hereby fixed at Fifteen and 98/100 Cents (15.98¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. That the total levy for all purposes herein above set out for the City of Odessa, Missouri, for the year 2024 shall be and the same is hereby fixed at the sum of Seventy-Six and 55/100 Cents (76.55¢) on the One Hundred Dollars ($100) valuation on real and personal property in the City of Odessa, Missouri. Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 3. It is intended that the provisions of Section One of this ordinance be incorporated into the Code of Ordinances of the City of Odessa. Section 4. This ordinance shall be in full force and effect from and after its passage. READ TWICE and passed by the Board of Aldermen of the City of Odessa, Missouri, and approved by the Mayor of Odessa this 26th day of August, 2024. (SEAL) ______________________________________ Bryan D. Barner, Mayor ATTEST: APPROVED: ______________________________________ ______________________________________ Karen Findora, City Clerk Bryan D. Barner, Mayor  CERTIFICATION STATE OF: MISSOURI COUNTY OF: LAYFAYETTE I, Karen Findora, City Clerk of Odessa, certify that the attached is a full, true and correct copy of Municipal Code Section(s) Ordinance No. 3128 Bill No. 2024-16 was read twice and approved by the Board of Aldermen of the City of Odessa, Missouri and approved by the Mayor of Odessa on August 26, 2024. Ayes: Noes: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Odessa, at my office this 26th day of August, 2024. (SEAL) _______________________ Karen Findora, City Clerk City of Odessa, Missouri  BOARD OF ALDERMEN ACTION REPORT ISSUE: Primary Election Results ACTION REQUESTED: Introduction and Reading of Bill 2024-17 proposed ordinance accepting the results for Proposition 1, as provided by the Lafayette County Clerk, “Shall the City of Odessa Missouri impose a citywide sales tax of One-Half of One Percent (0.5%) for the purpose of improving the public safety of the City. BACKGROUND: The Board of Aldermen of the City of Odessa, Missouri did in compliance with Chapter 1, Section 1,401-1 of the Code of Ordinance of the City of Odessa, call for an election to be held on the 6th day of August 2024 for the purpose of submitting to the qualified voters the election of: Proposition 1 “Shall the City of Odessa, Missouri impose a citywide sales tax of One-Half of One Percent (0.5%) for the purpose of improving the public safety of the City.” The Lafayette County Clerk has examined and certified the election results, and those results are attached as Exhibit A. FINANCIAL CONSIDERATIONS: ATTACHMENTS: Bill No. 2024-17 PREPARED BY: ______ DATED: August 26, 2024 Karen Findora, City Clerk  EXHIBIT A CERTIFICATION OF ELECTION RESULTS BY COUNTY CLERK (FOR PROPOSITIONS Al"l"D QUESTIONS) To: The City Clerk of Odessa Lafayette County is an Official Certificate of Election Results of the Primary Election held at Lafayette County, Missouri, on August 6, 2024, upon the following: Shall the City of Odessa, Missouri impose a citywide sales tax of One-Half of One Percent (0.5%) for the purpose of improving the public safety of the City? and having compared the record of the return and Tally Sheets made by the Election Judges and having corrected any discrepancies, do hereby certify the following: PRECINCT NAME VOTES RECEIVED YES NO BATES CITY/FERG SCHOOL NAPOLEON N. ODESSA/ E. ODESSA 76 150 \VELLINGTON HIGGINSVILLE JKV CORDER DOVER CONCORDIA LEXINGTON AL::V1A WAVERLY S ODESSA/LAKE LAPAYETTE 297 392 MAYVIEW ABSENTEE 22 15 CENTRAL TOTAL 395 • 557 CERTIFICATE OF ELECTION RESULTS I, Jessica Vv'hite County Clerk/ Election Authority of Lafayette County, Missouri, do hereby certify that the foregoing is a full and accurate return of all votes cast at the above named polling place for all PROPOSITIONS AND QUESTIONS at said election as certified to me by the duly qualified and acting judges of said election. Certified this 9th day of August 2024 •'"YI"' r '-I f I - V County Clerk/ Election Authority Lafayette BILL NUMBER: 2024-17 ORDINANCE NUMBER: 3129 AN ORDINANCE DECLARING THE RESULTS OF THE PRIMARY ELECTION FOR PROPOSITION 1, “SHALL THE CITY OF ODESSA, MISSOURI IMPOSE A CITYWIDE SALES TAX OF ONE-HALF OF ONE PERCENT (0.5%) FOR THE PURPOSE OF IMPROVING THE PUBLIC SAFETY OF THE CITY,” HELD IN THE CITY OF ODESSA, MISSOURI ON TUESDAY, AUGUST 6, 2024. WHEREAS, the election for the proposal of a citywide sales tax of one-half of one percent (0.5%) for the purpose of improving the public safety of the City of Odessa, Missouri, was held on Tuesday, August 6, 2024; and WHEREAS, the Lafayette County Clerk has examined and certified the election results, and those results are attached as Exhibit A. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ODESSA, MISSOURI, AS FOLLOWS, TO WIT: Section 1. It is hereby found, declared and determined in accordance with the certification of election results from the Lafayette County Clerk, at the primary election held Tuesday, August 6, 2024, in conformity with the laws of the State of Missouri, as follows: Proposition 1 Shall the City of Odessa, Missouri impose a citywide sales tax of One-Half of One Percent (0.5%) for the purpose of improving the public safety of the City? YES 395 NO 557 The Board of Alderman finds there were more votes opposed of imposing a citywide sales tax of One-Half of One Percent (0.05%) for the purpose of improving the public safety of the city than votes in favor. Section 2. The provisions of this ordinance are declared to be severable, and if any sentence, clause or phrase of this ordinance shall for any reason be held to be invalid or unconstitutional, such decisions shall not affect the validity of the remaining sections, sentences, clause or phrases of this ordinance, but they shall remain in effect notwithstanding the invalidity of any part thereof. Section 3. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 4. This ordinance shall be in full force and effect from and after its passage and approval. Section 5. That the City Clerk is authorized by this Ordinance to correct any scrivener’s errors identified within this Ordinance. READ TWICE and passed by the Board of Aldermen of the City of Odessa, Missouri, and approved by the Mayor of Odessa this 26th day of August, 2024. (SEAL) ______________________________ Bryan D. Barner, Mayor ATTEST: APPROVED: _________________________________ ________________________________ Karen Findora, City Clerk Bryan D. Barner, Mayor CERTIFICATION STATE OF: MISSOURI COUNTY OF: LAYFAYETTE I, Karen Findora, City Clerk, do hereby certify that I have been duly appointed City Clerk of the City of Odessa, and that the foregoing ordinance was introduced for first and second reading at a meeting of the Board of Alderman held on the 26th day of August, 2024, and adopted as Ordinance No. 3129 of the City of Odessa, Missouri, by the following vote, to-wit: AYES: NOES: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Odessa, at my office this 26th day of August, 2024. (SEAL) ___________________ Karen Findora, City Clerk City of Odessa, Missouri  BOARD OF ALDERMEN ACTION REPORT ISSUE: Approve the addition of a new article and section to the City of Odessa Code of Ordinance. ACTION REQUESTED: Introduction and reading of Bill No. 2024-13 proposed Ordinance adding Article VIII Special Events to Chapter 2 of the City of Odessa Code of Ordinances. BACKGROUND: At the Monday, August 12, 2024 Board of Alderman meeting the Board requested the following changes to the Special Event Permit ordinance. • Change 5 cars to 15 cars for garage sales • Add a section that would require Board approval for any new liquor license request or changes to any prior events. The ordinance strives to establish guidelines and procedures for managing special events within the city, ensuring public safety, minimizing disruption, and enhancing community engagement. At present, the city lacks a comprehensive ordinance governing special events. As the number and scale of special events have increased, there is a need for a structured approval process to address potential issues such as crowd control, noise, and public health. The benefits of having a special event permit ordinance will enhance safety, consistency in the approval process and regulations, and community engagement. Staff recommends that the Board of Aldermen approve the introduction of the Special Event Permit Ordinance to the City Code of Ordinances. FINANCIAL CONSIDERATIONS: None ATTACHMENTS: Bill No. 2024-13 PREPARED BY: ______ DATED: August 26, 2024 Karen Findora, City Clerk BILL NUMBER: 2024-13 ORDINANCE NUMBER: 3125 AN ORDINANCE ADDING ARTICLE VIII SPECIAL EVENTS TO CHAPTER 2 OF THE CITY OF ODESSA CODE OF ORDINANCES WHEREAS, the Board of Aldermen desires to add a new Article VIII to Chapter 2, which would provide a requirement to obtain a permit for special events in Odessa. WHEREAS, the Board of Aldermen is authorized by 79.110, RSMo. to enact any and all ordinances that are not repugnant to the Missouri Constitution and Missouri law and that are deemed expedient for the good government of the City, the preservation of peace and good order, the benefit of trade, commerce, and the health of the inhabitants of Odessa; and WHEREAS, the Board of Aldermen believes the amendments and updates to Chapter 2 are in the best interest of the citizens of the City of Odessa. NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF ODESSA, MISSOURI, AS FOLLOWS, TO WIT: Section 1: Article VIII shall be incorporated into Chapter 2 of the City Code and shall read as follows: ARTICLE VIII. SPECIAL EVENTS DIVISION 1. GENERALLY Sec. 2-550. Policy. It is the intent and purpose of this Article to establish regulatory requirements and procedures for purposes of protecting the health, safety and welfare of the public during the conduct of special events within the City of Odessa. Sec. 2-551. Definitions. For purposes of this Article, the following words shall have the definitions given to them in this section unless the context clearly indicates or requires a different meaning. Special Event. The following constitute a special event: (1) Any outdoor gathering of more than 15 persons on public property assembled for a common purpose for a period of one hour or longer; (2) Any event or gathering (whether on public or private property) which generates on-street parking needs for more than 15 vehicles at a time; (3) Any event or gathering that impedes, obstructs, or blocks the free flow of pedestrian or vehicles traffic on public streets, sidewalks, or any other public way at the time of the event; or 1 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus.  (4) Any event or gathering on public property using (a) a tent or membrane structure having an area in excess of 400 square feet; or (b) a canopy covering an area in excess of 600 square feet; or (c) when heat sources, cooking equipment, spark/ember producing processes or open flame are used near or contained within a tent, a membrane structure or canopy of any size. Examples of special events include, but are not limited to: block parties, fundraisers, estate sales, marathons, walkathons, runs/walks/races, bicycle rides or races, parades, circuses, arts or crafts fairs, flea markets, exhibits, carnivals, fishing contests, boot blocks, and any other gatherings or events of a similar nature. Secs. 2-552 – 5-559. Reserved. DIVISION 2. PERMIT; PENALTY; ENFORCEMENT Sec. 2-560. Permit Required. No person shall hold, host, conduct, present or participate in a special event within the City unless a permit has been issued for such event as provided in this Article. Sec. 2-561. Exceptions. Notwithstanding Sec. 2-551, the following events are not required to apply for permits under this division: (1) funeral processions; (2) occasional, private, social parties held in private residences or private lots which do not require public services (such as utility, police, fire or security services) that exceed the normal levels of services provided in the ordinary course of business and which do not require special services from any other city department or city staff; (3) occasional estate or garage sales held at a private residence which do not generate on-street parking needs for more than 15 vehicles at a time, do not require extra or special public services and which do not otherwise meet the definition of a special event pursuant to Sec. 0-000; (4) events sponsored or managed by the City of Odessa; (5) events held in or on the grounds of any school, place or worship, athletic field, arena, auditorium, or other place of assembly used for regularly established assembly purposes. Sec. 2-562. Application. Written application for a special event permit on a form prescribed by the City of Odessa must be delivered to City Hall at least 10 business days in advance of the proposed date on which the event is to occur, unless the time requirement is reduced or waived by the City Administrator in their sole discretion. The application must include: the name and address of the person holding or sponsoring the event and, if 2 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus. different, the name and address of the owner of the property where the event will be held; the event location or route; the time of commencement and termination of the event; a general description of the event; and a description of any extraordinary public services or special services requested or needed for the event. The application will be considered complete only when the form provides all required information and is signed by the applicant. The City Administrator reserves the right to request additional information they deem necessary to consider the special event permit. Sec. 2-563. Investigation and Review. Upon receipt of a complete application, the City Administrator will deliver a copy of the application to the Police Chief for investigation and review. Within 5 business days of receipt of the application, the Police Chief or his/her designee will deliver to the City Administrator a written recommendation for approval or disapproval of the permit based on findings regarding the effect of the proposed special event on public health, safety and welfare, including, but not limited to, the ability of the City to direct and control traffic and parking and the Event’s compliance with the City Code. If the event involves the use of other jurisdiction entities the Police Chief will make those necessary contacts. Sec. 2-564. City Administrator Action; Imposition of Conditions. The City Administrator or his/her designee shall review all recommendations and take action to deny the permit, approve the permit, approve the permit subject to reasonable conditions deemed necessary to protect the health, safety and welfare of City residents and the public. Such conditions may relate to any of the following: (1) Location and hours of the event; (2) Sanitation and/or availability of potable water; (3) Security and/or crowd control; (4) Parking; (5) Traffic direction and control; (6) Clean-up and trash disposal; (7) Insurance; (8) Temporary barricades and/or fencing; (9) Noise levels and methods for compliance with City noise ordinances; (10) Notification of neighboring residents and businesses; (11) Any other conditions which the City Administrator deems reasonable or necessary to protect the health, safety and welfare of City residents and the public. Sec. 2-565. Board of Alderman Action; Imposition of Conditions. The Board of Aldermen shall review all special event permits involving the consumption of intoxicating liquors. See Code of Ordinance Sec. 6-56. – Intoxicating liquor on city property 3 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus. Sec. 2-566. Denial of Permit Application; Appeal. A. The City Administrator may deny a special event permit application based upon a finding or determination that: (1) The event would endanger public health, safety or welfare; (2) The event would unreasonably inconvenience City residents or the general public; (3) The event would conflict with a previously-scheduled event or interfere with construction or maintenance work; (4) There are not sufficient public safety personnel or event staff available to safely and successfully operate the event; or (5) The event would violate any law, rule, regulation or ordinance of the City of Odessa, or any agency or other governmental body having jurisdiction. B. If a special event permit application is denied, or modified or rescinded after issuance of the permit, the applicant may appeal the denial, modification, or rescission of the special event permit to the Board of Aldermen. The appeal shall be made in writing and filed with the City Clerk no later than 30 days after the date of the notification of denial, modification, or rescission of the special event permit. The Board of Aldermen shall hear the appeal of the applicant at the next available Board of Aldermen meeting, unless an alternative date is agreed to. Sec. 2-567. Issuance of Permit. A. The City Administrator or their designee shall approve or deny a special event permit within 5 business days of receipt of the application. Upon approval or denial, the City Administrator or his/her designee will e- mail/mail notification of such action to the applicant. The applicant will be required to notify businesses and residents within 185ft. of the boundaries of the event. A copy of the approved permit must be on site at the event. B. If the special event permit application is denied, the notification shall state the reason the application was denied. C. Special event permits are non-transferable and expire at the close of the last date or time of the event for which the permit has been issued. D. If a special event permit is modified or rescinded after initial approval by the City Administrator, the City Administrator shall notify the permit holder according to Section 2-566(A). Special event permits may be modified or rescinded by the City Administrator upon the City Administrator’s determination that: (1) Representations or statements by the permit holder in the event permit application are false or misleading in any material detail; 4 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus.  (2) The event is not in compliance with any terms or conditions of the permit; or (3) The event as applied for and described upon the permit and permit application may pose an immediate threat to public heath, welfare, or safety, due to reasons that include but are not limited to weather conditions, overcrowding, traffic considerations, or violations of City Code or State law by the permit holder. Sec. 2-568. Indemnification. The permit holder must agree to defend, indemnify, and hold harmless the City, its Board members, employees, officers, contractors and agents from and against any and all liability, claims, damages, costs, judgments or expenses, including attorney’s fees, resulting directly or indirectly from any act or omission arising out of, caused by, or related to the conduct of the activities authorized by the permit and such agreement will be part of the permit. Sec. 2-569. Penalty; Enforcement. A. Failure of the holders of the special event permit to comply with the terms and conditions of the special event permit or any ordinances of the City or laws of the State shall immediately void a special event permit. B. The City may enforce this Article by revoking or suspending the special event permit, which may be done by the City Administrator or their designee, or the Chief of Police or their designee. Revocation or suspension of the special event permit may include immediate termination of the event and/or disbursement of persons gathered at the special event location. Section 2: Chapter 34, Article I, Section 34-1 is hereby amended to read as follows: No person shall be permitted in the city park of the city between the hours of 12:00 midnight and 6:00 a.m. except by special event permission by the City Administrator pursuant to Chapter 2, Article VIII. board of aldermen. Any person found in violation of this section shall be subject to penalties as provided in section 1-12. Section 3: Chapter 46, Article VIII, Division 3, Section 46-580(c) is hereby amended to read as follows: (c) Type of use restricted. The following is the only uses authorized by special permit: (1) Use in conjunction with special events as approved and authorized by the City Administrator pursuant to Chapter 2, Article VIII board of aldermen, such as Puddle Jumper Days; (2) Snow removal during periods where snow is present on driveways, sidewalks or streets; or (3) Property or lawn care maintenance purposes. Section 4: Chapter 6, Article III, Division 3, Section 6-56 is hereby amended to read as follows: It is unlawful for any person to possess or consume intoxicating liquors at or upon any property belonging to the city; provided, however, that the city administrator Board of 5 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus. Alderman may waive this requirement for special events. Section 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 6: This ordinance shall be in full force and effect upon passage. Section 7: The codifier is hereby authorized to make edits to formatting to conform with formatting of the City Code. READ TWICE and passed by the Board of Aldermen of the City of Odessa, Missouri, and approved by the Mayor of Odessa this 26th day of August, 2024. (SEAL) _______________________________ Bryan D. Barner, Mayor ATTEST: ______________________________ Karen Findora, City Clerk 6 Drafter’s Note: Inserted language is shown thus; deleted language is shown thus.