City Council

PUBLIC NOTICE City Council Work Session Agenda City Hall, City Council Chambers – 5th Floor 411 W. 8th Street Odessa, TX. Tuesday, July 6th, 2021 3:00 p.m. In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all interested persons that the Odessa City Council will have a Work Session at 3:00 p.m. on Tuesday, July 6th, 2021, at City Hall, 5th Floor Council Chambers, for the following purposes: Call to Order Invocation 1. Floyd Gwin Park CIP Update 2. Consider approving the purchase of bulletproof vests with rifle plates from Angel Armor 3. Consider resolution authorizing City to apply for and accept grant monies to provide partial payment for bulletproof vests, committing to a cash match, appropriating awarded grant funds, and authorizing expenditure of awarded grant funds 4. Consider resolution authoring the City to apply for and accept; amend the fiscal budget to appropriate awarded funds as additional revenue and authorizing the expenditure of awarded grant funds from the 2021 BJA Edward Byrne Memorial JAG Program 5. Consider an interlocal agreement with Ector County for the division of the 2021 Edward Byrne Memorial JAG funds Adjourn This Notice is being posted on the bulletin board located outside the south entrance of the City Hall building and on the bulletin board of the first floor of City Hall, Odessa, Texas the _______ day of July, 2021 at ________, ___. m. It is also posted on the City of Odessa’s website www.odessa-tx.gov. The said time being more then seventy-two (72) hours prior to the time at which the subject meeting will be convened and called to order. The Work Session meeting is available to all persons regardless of disability. Individuals with disabilities who require assistance should contact the City Secretary’s Office at (432) 335-3276, or 411 West 8th Street, First Floor, Odessa, Texas, during normal business hours at least twenty-four (24) hours in advance of the meeting. Norma Aguilar-Grimaldo City Secretary, TRMC, CMC  City Council Work Session Agenda City Hall, City Council Chambers – 5th Floor 411 W. 8th Street Odessa, TX. Tuesday, July 6th, 2021 3:00 p.m. Call to Order Invocation 1. Floyd Gwin Park CIP Update Steve Patton 2. Consider approving the purchase of bulletproof vests with rifle plates from Angel Armor Mike Gerke 3. Consider resolution authorizing City to apply for and accept grant monies to provide partial Mike Gerke payment for bulletproof vests, committing to a cash match, appropriating awarded grant funds, and authorizing expenditure of awarded grant funds 4. Consider resolution authoring the City to apply for and accept; amend the fiscal budget to Mike Gerke Appropriate awarded funds as additional revenue and authorizing the expenditure Of awarded grant funds from the 2021 BJA Edward Byrne Memorial JAG Program 5. Consider an interlocal agreement with Ector County for the division of the 2021 Edward Mike Gerke Byrne Memorial JAG funds Adjourn  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 7/13/2021 Mike Gerke Police Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider approving the purchase of bulletproof vests with rifle plates from Angel Armor for the Police Department. ($106,370.25) SUMMARY Approval of this agenda item will authorize the purchase of bulletproof vest with rifle plates for the Police Department's Officers. The purchase will consist of 34 vests, 14 vests for SWAT (accessories & pouches) and 146 rifle plates (front & back). The total purchase with shipping costs is $106,370.25. The purchase will be made from the donation account: $105,000.00 - 52110240-53050-42758 Bulletproof Vests - FY21 Bustin for Badges $ 1,370.25 - 52110240-53050 Donations Wearing Apparel $106,370.25 Total Purchase FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $ $106370.25 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $106370.25 Transfer Amount: $ Appropriation By: Additional Revenues, Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents Angel Armor Quote - Vests - Rifle Plates.pdf,  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 7/13/2021 Mike Gerke Police Yes Work Session? Contacted Legal? Item Type Yes Yes Consent Resolution, CAPTION Consider a resolution authorizing the City to apply for and accept a Federal Government Grant ($27,200) to provide partial payment for Bulletproof vests, committing to a cash match, appropriating awarded grant funds, and authorizing expenditure of awarded grant funds. (-RESOLUTION-) SUMMARY The U.S. Department of Justice, Bureau of Justice Assistance, sent notification that the Odessa Police Department is eligible to apply for the 2021 Bulletproof Vests Partnership Grant Program. The PD is applying for $27,200 for the purchase of 34 vests (on a reimbursement basis). The grant funds will pay 50% of the vest cost and the remaining 50% will be a cash match. Grant Total: Federal Funds: $13,600 PD Cash Match: $13,600 (52110240-53050 Donations-Wearing Apparel) Total $27,200 FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Grant Revenue No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $ $27200.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $27200.00 Transfer Amount: $ Appropriation By: Grant, Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 7r-048 Accept U.S. Department of Justice Grant 2021.pdf,  RESOLUTION NO. 2021R- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, AUTHORIZING THE ODESSA POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A GRANT FROM THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE IN THE AMOUNT OF $13,600.00; AUTHORIZING THE POLICE DEPARTMENT TO COMMIT TO A CASH MATCH IN THE AMOUNT OF $13,600.00 FROM THE DONATIONS FUND; AMENDING THE BUDGET FOR THE FISCAL YEAR 2019- 2020 - $13,600.00 AS REVENUE FOR THE ODESSA POLICE DEPARTMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance, sent notification that the Odessa Police Department is eligible to apply for $13,600.00 in the 2021 Bulletproof Vests Partnership Grant Program; and WHEREAS, the grant requires a 50% cash match; and WHEREAS, the Odessa Police Department will contribute a cash match from the donations fund in the amount of $13,600.00 for the purchase of thirty four (34) bulletproof vests for the Odessa Police Department; and WHEREAS, the City Council of the City of Odessa understands and agrees to abide by the terms and conditions set forth in the Grant Application. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the City Council of the City of Odessa authorizes the Odessa Police Department to apply for and accept a grant from the U.S. Department of Justice in the amount of $13,600.00. Section 2. That the City Council of the City of Odessa authorizes the Chief of Police to transfer $13,600.00 from the donations fund into the appropriate City account and hereby appropriates said total of $27,200.00 for the purpose of purchasing bulletproof vests. Section 3. That the City Council of the City of Odessa accepts the terms and conditions of the U.S. Department of Justice 2021 Bulletproof Vests Partnership Grant Program. Section 4. That the City Council of the City of Odesa hereby authorizes the expenditure of awarded grant funds, in an amount not to exceed the granted amount, for said purchase. Section 5. That the City Manager is authorized to execute any documents necessary to implement this resolution. Section 6. That this resolution shall be effective at the time of its adoption. LC:Resolutions\7r-048 Accept U.S. Department of Justice Grant 2021\06.15.21 Page 1 of 2  The foregoing resolution was approved and adopted on the 13th day of July, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 13th day of July, A.D.,2021. _____________________________ Javier Joven, Mayor ATTEST: ________________________________ Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: ___________________________ Natasha Books, City Attorney LC:Resolutions\7r-048 Accept U.S. Department of Justice Grant 2021\06.15.21 Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 7/13/2021 Mike Gerke Police Yes Work Session? Contacted Legal? Item Type Yes Yes Consent Resolution, CAPTION Consider a resolution authorizing the City of Police Department to apply for an accept; amending the fiscal budget to appropriate awarded funds as additional revenue and authorizing the expenditure of awarded grant funds from the 2021 BJA Edward Byrne Memorial Justice Assistance Grant Program (JAG). (-RESOLUTION-) SUMMARY The U.S. Department of Justice announced the Odessa Police Department is eligible to apply for a direct award of $83,938 under the 2021 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Program. City Council of the City of Odessa authorizes amending the fiscal year budget appropriating awarded grant funds of $73,026 as additional grant revenue and authorizes expenditure of awarded grant funds for the purchase of Police Department equipment. City Council of the City of Odessa commits to distribute $10,912 grant proceeds in accordance with the Interlocal Agreement to Ector County Sheriff's Office. The County will use their funds to pay overtime for their Patrol Officers and Dispatcher. There is no cash match. Grant Breakdown: $73,026 Police Department $10,912 Sheriff's Office $83,938 Total Grant FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Grant Revenue No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $ $83938.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $83938.00 Transfer Amount: $ Appropriation By: Grant, Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 2021 JAG Email Notification _ Allocations.pdf, 7r-049 Accept 2021 JAG Program_.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, AUTHORIZING THE ODESSA POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A DIRECT AWARD IN THE AMOUNT OF $83,938.00 FROM THE U.S. DEPARTMENT OF JUSTICE, FOR THE 2021 BJA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM; AMENDING THE BUDGET FOR THE FISCAL YEAR 2019-2020 - $73,026.00 AS ADDITIONAL GRANT REVENUE FOR THE ODESSA POLICE DEPARTMENT AND AUTHORIZING THE EXPENDITURE OF AWARDED GRANT FUNDS; AUTHORIZING THE DISTRIBUTION OF GRANT PROCEEDS IN THE AMOUNT OF $10,912.00 TO THE ECTOR COUNTY SHERIFF’S OFFICE BY INTERLOCAL AGREEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance, has announced the 2021 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, the City Council of the City of Odessa recognizes that the City and Ector County may submit an application jointly and provide for the division of grant proceeds; and WHEREAS, the Odessa Police Department requests authorization to apply jointly with Ector County for an award of $83,938.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the City Council of the City of Odessa authorizes the City of Odessa Police Department to apply for and accept a direct award from the U.S. Department of Justice, Bureau of Justice Assistance, 2021 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $83,938.00. Section 2. That the City Council of the City of Odessa authorizes amending the fiscal year budget to appropriate awarded grant funds in the amount of $73,026.00 as additional grant revenue and authorizes expenditure of awarded grant funds for the purchase of Police Department equipment in an amount not to exceed $73,026.00. Section 3. That the City Council of the City of Odessa commits to distributing grant proceeds in accordance with the Interlocal Agreement for the 2021 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Section 4. That the City Council of the City of Odessa authorizes the distribution of grant proceeds in the amount of $10,912.00 to the Ector County Sheriff’s Office by Interlocal Agreement. LC:Resolutions\7r-049 Accept 2021 JAG Program\06.22.21 Page 1 of 2  Section 5. That the City Council of the City of Odessa authorizes the City Manager or his designee to execute any documents necessary to implement this resolution. Section 6. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 13th day of July, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved Approved this the 13th day of July, A.D.,2021. this the 13th day of July, A.D.,2021. _____________________________ Javier Joven, Mayor ____ ATTEST: ____ ____ ________________________________ ____ Norma Aguilar-Grimaldo, City Secretary ____ ____ ____ _ APPROVED AS TO FORM: Javie r ___________________________ Jove Natasha Books, City Attorney n, Mayo r ATTE ST: ____ ____ ____ ____ ____ ____ ____ ____ Norm a Aguil ar- LC:Resolutions\7r-049 Accept 2021 JAG Program\06.22.21 Page 2 of 2 Grim aldo, City  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 7/13/2021 Mike Gerke Police Yes Work Session? Contacted Legal? Item Type Yes Yes Consent Resolution, CAPTION Consider an Interlocal Agreement with Ector County for the division of the 2021 Edward Byrne Memorial Justice Assistance Gant (JAG) funds. (-RESOLUTION-) SUMMARY The Edward Byrne Memorial Justice Assistance Grant will allow the City of Odessa and Ector County to apply jointly for grant monies ($83,938) to be used for Law Enforcement purposes. Part of the grant application requires that we submit an interlocal agreement executed by the City and County pertaining to the use and division of those funds. $73,026 Police Department $10,912 Ector County Sheriff's Office $83,938 Total Grant Funds FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Grant Revenue No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $ $83938.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $83938.00 Transfer Amount: $ Appropriation By: Grant, Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 7r-050 Approve IA with Ector County for 2021 JAG Program.pdf, C-3-1342 - 2021 JAG Interlocal Agreement with County.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING AN INTERLOCAL AGREEMENT WITH ECTOR COUNTY TO DISTRIBUTE GRANT FUNDS AWARDED UNDER THE 2021 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance, 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program is available for application; and WHEREAS, the City of Odessa and Ector County have determined that it is in their best interests to apply jointly for the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, the City of Odessa and the County of Ector are required by the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program to agree on the distribution of funds received under the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the Interlocal Agreement with Ector County, the purpose of which is to provide for the distribution of funds received under the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, is hereby approved. Section 2. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 3. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 13th day of July, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 13th day of July, A.D.,2021. LC:Resolutions\7r-050 Approve IA with Ector County for 2021 JAG Program\06.22.21 Page 1 of 2 ____ ____  Approved this the 13th day of July, A.D.,2021. _____________________________ Javier Joven, Mayor ATTEST: ________________________________ Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: ___________________________ Natasha Books, City Attorney LC:Resolutions\7r-050 Approve IA with Ector County for 2021 JAG Program\06.22.21 Page 2 of 2