City Council
Regular MeetingOdessa, TX · June 21, 2022
Minutes
CITY COUNCIL WORK SESSION MINUTES
CITY OF ODESSA, TEXAS
June 21, 2022
On June 21, 2022, a work session meeting of the Odessa City Council was held at 3:00
p.m., Council Chamber, fifth floor, City Hall, 411 W. 8th St., Odessa, Texas.
City Council present: Mayor Javier Joven; Council members: Mark Matta, District One;
Steven P. Thompson, District Two; Detra White, District Three; Tom Sprawls, District Four;
Mari Willis, District Five; and Denise Swanner, At-Large.
Others present: Michael Marrero, City Manager; Norma Aguilar-Grimaldo, City Secretary;
Cindy Muncy, Assistant City Manager; Phillip Urrutia, Assistant City Manager; and other
members of City staff.
A quorum being present, Mayor Joven called the meeting to order, and the following
proceedings were held:
Council member Sprawls gave the invocation.
Review and discuss the draft 2021 Comprehensive Annual Financial Report. Greg
Peterson, Weaver Partner, reported that the audit was issued an unmodified report with no
issues over the financial reporting. A single audit was made for the federal transit cluster,
CARES, and CDBG and received an unmodified report with no issues on internal control.
He reviewed the Comprehensive Annual Financial Report for the fiscal year ending
September 30, 2021. Mr. Peterson reviewed the balance sheet. The Fund Balance was
healthy. He reviewed the actual amounts for the year end. Mrs. Muncy stated that there
were rollover amounts for outstanding projects due to COVID. Mr. Peterson reviewed the
business type activities in the Water and Sewer Fund revenues and expenses. He reviewed
the investments with a value of $315,381,759 in investments. Total capital assets were
reviewed. He reviewed the retirement commitments.
Council member Matta arrived at 3:23 p.m.
Council member Thompson asked about the Firefighters’ Relief and Retirement Fund portion
unfunded. Mr. Peterson stated that 40% was funded as of January 1, 2021. Mrs. Muncy
stated there would be added fire personnel due to the new station. She stated that the fund
was in better shape and may need other alternatives such as an increase in contribution.
Mr. Peterson stated that the long-term debt was decreasing every year. He reviewed the
single audit report. The total federal and state grant expenditures was $12,029,649.
Discuss Solid Waste Master Plan with recycling. Tom Kerr, Director of Public
Works/Utilities, stated that the study would reflect the Council directives and choices. He
stated that the Butts Recycling contract operated the time machine and collected materials
from City sites. He reviewed the 2018 RFP options which was not award. A new RFP would
be issued and asked for direction on the recycling for the RFP. The cost was going to be
higher for operation. Jesus Rodriguez, Solid Waste Superintendent, explained the delivery
and the process of the recycling. There were five recycling community locations. Currently,
the cost was $60,000 a year for recycling. Mr. Kerr stated that there was no profit for plastics
which was disposed in the landfill. The recycling was to help reduce the landfill space and
Council Work Session Minutes
June 21, 2022
Page 2
help the environment. Mr. Rodriguez stated commercial businesses were charged for the
recycling container pick up and City employees serviced the containers. Mr. Kerr reviewed
the results of the plan. There were no major inefficiencies and there were areas identified for
improvement including routing, cost mitigation and service enhancements. He reviewed the
options identified in the plan that included improve the data collection and amend the waste
code. Under the City code, the City was only allowed to pick up all the multi-family solid
waste accounts except for one. Mayor Joven stated that the City was operating under the
same number of vehicles with commercial and residential pick ups and the city was growing.
He asked if there were options. Mr. Kerr reported it was a revenue stream but there were
options that could be considered such as front load vehicles, larger dumpsters, release to
private companies and franchising. He reviewed the other options and costs for recycling.
He explained the data collection that would collect data on customers and would be
correlated with route performance with a cost savings over five years. It would be an
additional employee. Council member Thompson stated it was a good return on investment.
Mayor Joven stated that the staff has not grown. Mr. Marrero stated that there were bigger
demands, growth and cost. The privatizing would have a loss in revenue but may reduce the
overtime costs. Mr. Kerr stated that the transfer station was not feasible at this time. The
curbside recycling was a subscription that would be paid by the customers. Mr. Marrero
reviewed the options that the Council had a consensus for the RFP. Costs would be paid
out of the Solid Waste Fund. Council member White thanked the staff for the remarkable
job. Council member Willis expressed gratitude for the hard work the staff does for the
community.
Amend budget for necessary repairs needed at the City’s Gertrude Bruce Historical
Cultural Center facility. Scott Anderson, Director of Building Services, stated that the winter
freeze in 2021 caused a water line to break and flood damage. An assessment was made,
and remediation was needed to due to mold and rebuilt for a usable condition. The cost was
$114,589.66 for the mold remediation and reconstruction, $4,500 for the consulting to
monitor the mold, and a $10,000 contingency for a total cost of $129,089.66. It would be
completed in ten to twelve weeks. Council member Sprawls asked about the time frame.
Mr. Anderson stated that there was no time frame. Council member Willis stated that a tear
down was not the best choice.
Accept and appropriate funds for $110,000 donated to the OPD from the Bustin for
Badges Clay Shoot. Robert Deporto, Deputy Police Chief, stated that the donation form the
Bustin for Badges Clay Shoot would be utilized for the on-going radio program.
Homemade Wines façade grant. Casey Hallmark, Executive Director of Downtown
Odessa, stated that a façade grant for Homemade Wines, 400 N. Texas, was requested for
$25,000. The owner investment was $61,400 with a total business investment of $86,400.
She reviewed the improvements that would be covered. The production would be moved to
the Downtown location.
Homemade Wines infrastructure grant. Ms. Hallmark stated that the infrastructure grant
was for $133,910 and the owner investment was $304,650 with a total business investment
of $438,560. She reviewed the improvements that would be covered. The project would be
completed by the end of the year.
Allocate $794,846 in Program Year 2022 Community Development Block Grant funds
(CDBG) and $16,650 in unprogrammed CDBG funds and $90,762 in CDBG program
income funds. In addition, consider the allocation of $313,849 in 2022 Home
Investment Partnerships Program (HOME) funds. Consider the reallocation of CARES
Act CDBG-CV funds. Merita Sandoval, Director of Community Development, stated that
there was $794,846 in CDBG funds and $313,849 in HOME funds. She was requesting the
standard requests in addition to a rental assistance program. The rental program would
Council Work Session Minutes
June 21, 2022
Page 3
assist the need in the community for a three-month rental assistance. The outside agency
requests were $188,215 and Community Development request was $813,800. She
reviewed the requirements for the rental assistance program. Tamara Venegas, Rental
Assistant, stated that the household income for one person was $42,600. Mrs. Sandoval
stated that there would be PSAs, social media and flyers to market the rental assistance
program. She reported that the Salvation Army returned its CARES funds, and this was the
fourth time they did not use funding.
There was a recess from 5:02 p.m. - 5:08 p.m.
Outside agency requests for funding for FY 22-23 budget. Mrs. Muncy stated that there
were four new requests. She stated that some of the events have not taken place for the
current year funds. She stated that the target for hotel motel funding was $3 million. The
requests were $3.7 million. Zackary Beseril, Budget Manager, reported that the outside
agencies spend all its awarded funds. Council member Thompson asked about the for-profit
requests. Mrs. Muncy stated that there have been some that have been funded as its events
puts heads in beds. The Council has the discretion to fund the for-profit requests.
Remove from the table to discuss and consider the annual review of the Code of
Conduct. Motion was made by Council member Willis and seconded by Council member
Sprawls to remove the item from the table. The motion was approved by the following vote:
Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner
Nay: None
Mrs. Grimaldo stated that the Code of Conduct ordinance provided that the Council review
the code of conduct annually. Council member Sprawls asked for an explanation for the
policy role of council members. Monique Wimberly, Senior Assistant City Attorney, explained
that the City had a Council manager form of government. The Council dictates policy and
the City Manager provided administration functions with staff providing day to day operations.
She would provide a handbook. Council member Matta suggested adding a section to
provide for a citizen to file a complaint for city officials to hold for accountability. Mayor Joven
asked Ms. Wimberly to research other city codes regarding a mechanism for a citizen to file
a complaint on a member from the council. Council member Willis stated that the role and
responsibility was stated in the code that included being respectful, level of respect and
speaking respectfully.
Motion was made by Council member Sprawls and seconded by Council member Thompson
to adjourn the meeting. The motion was approved by the following vote:
Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner
Nay: None
Council Work Session Minutes
June 21, 2022
Page 4
The meeting adjourned at 5:23 p.m.
ATTEST: APPROVED:
Norma Aguilar-Grimaldo, TRMC, CMC Javier Joven
City Secretary Mayor
Agenda
PUBLIC NOTICE
City Council Work Session Agenda
City Hall, City Council Chambers – 5th Floor
411 W. 8th Street
Odessa, TX
Tuesday, June 21st, 2022
3:00 p.m.
In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all
interested persons that the Odessa City Council will have a Work Session at 3:00 p.m. on Tuesday, June 21st, 2022 in
the 5th Floor, City Council Chambers, City Hall, 411 W. 8th St, Odessa, Texas for the following purposes:
Call to Order
SEE ATTACHED AGENDA
Adjourn
This Notice is being posted on the bulletin board located outside the south entrance of the City Hall building and on the
bulletin board of the first floor of City Hall, Odessa, Texas the _______ day of June 2022 at ________, ___. m. It is also
posted on the City of Odessa’s website www.odessa-tx.gov. The said time being more then seventy-two (72) hours prior
to the time at which the subject meeting will be convened and called to order.
The Work Session meeting is available to all persons regardless of disability. Individuals with disabilities who require
assistance should contact the City Secretary’s Office at (432) 335-3276, or 411 West 8th Street, First Floor, Odessa,
Texas, during normal business hours at least twenty-four (24) hours in advance of the meeting.
___________________________________
Norma Aguilar-Grimaldo
City Secretary, TRMC, CMC
City Council Work Session Agenda
City Hall, City Council Chambers – 5th Floor
411 W. 8th Street
Odessa, TX
Tuesday, June 21st, 2022
3:00 p.m.
Call to Order
Invocation – Councilman Tom Sprawls
1. Discuss Solid Waste Master Plan with recycling Tom Kerr
2. Consider approving a budget amendment for necessary repairs needed at the City’s Gertrude Bruce Scott Anderson
Historical Cultural Center facility
3. Consider a resolution to accept and appropriate funds in the amount of $110,000 donated to the OPD Mike Gerke
from Bustin for Badges Clay Shoot
4. Consider the approval of façade grant for Homemade Wines Casey Hallmark
5. Consider the approval of infrastructure grant for Homemade Wines Casey Hallmark
6. Conduct a public hearing and consider the allocation of $794,846 in program year 2022 CDBG funds, Merita Sandoval
$16,650 in unprogrammed CDBG funds and $90,762 in CDBG program income funds. Additionally,
consider the allocation of $313,849 in 2022 HOME funds.
7. Conduct a public hearing and consider the reallocation of CARES Act CDBG-CV funds Merita Sandoval
8. Review and discuss the DRAFT 2021 Comprehensive Annual Financial Report Cindy Muncy
9. Consider outside agency requests for funding for FY 22-23 budget Cindy Muncy
10. Remove from the table to discuss and consider the annual review of the Code of Conduct Norma Grimaldo
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Scott Anderson Building Services Yes
Work Session? Contacted Legal? Item Type
Yes Yes Regular Other,
CAPTION
Consider approving a budget amendment for necessary repairs needed at the City's Gertrude Bruce
Historical Cultural Center facility which occurred due to the Winter Storm that hit Texas in February 2021.
SUMMARY
Approval of this item will allow the City to make needed repairs to its Gertrude Bruce Historical Cultural
Center facility located at 1020 East Murphy. During the hard winter freeze in early 2021, the facility
experienced significant water damage due to plumbing line failures in the women's restroom. As a result of
this line failure, damage occurred to the restroom floors, walls, as well as the main meeting room flooring.
Mold testing has been conducted at the facility and spore counts within the facility will require mold
remediation services. This will include the replacement of the sub floor with plywood and a laminated plank
flooring in the main meeting room, closets, back entry area and restrooms. Sheetrock will be replaced in
the women's restroom.
Award of this agenda item will allow for the needed mold remediation along with the reconstruction of the
facility into a usable condition. Staff is recommending award of this item through a TIPS Purchasing Coop
contract with Target Solutions of Waco, Texas in the amount of $114,589.66 which includes mold
remediation cost of $49,482.49 and the reconstruction cost of $65,107.17.
In addition to the mold remediation and reconstruction, additional costs will come from third party
environmental testing utilizing Texas Consulting in the amount of $4,500.00. Staff is also recommending to
include a contingency for this project in the amount of $10,000.00.
Total cost of this item, including mold remediation and reconstruction of facility, environmental testing and
contingency is $129,089.66.
Completion is expected to take 10-12 weeks once contracts are executed. Funding for this item will come
from budget amendment to the General Fund non-departmental. (utilizing excess sales tax revenues)
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
21-22 General Fund Cost Yes
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $129089.66 $129089.66 $0.00
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $ Transfer Amount: $
Appropriation By: Reserves,
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
4r-061 Target Solutions General Construction (Gertrude Bruce reconstruction) (002).pdf, Consulting
Services - Mold Remediation Price Request - Gertrude Bruce Building (002).pdf, Gertrude Bruce written
proposal.pdf, Gertrude combined proposal for remediation and rebuild.pdf,
Target Solutions
Proposal
OWNER INFORMATION CONTRACTOR INFORMATION
Name Gertrude Bruce Company Target Solutions
Address 1020 E Murphy Name
City, State ZIP Odessa, TX 79761 Address 6900 N. Hwy 6
Phone City, State ZIP Waco, TX 76712
Email Phone 254-741-9026
Email csilva@targetllc.com
Project name Gertude Bruce Completion date TBD
Project Size $114,589.66
Scope of Work to be Performed
The following items detail the scope of work as discussed for the Gertrude Bruce Facility. All requirements necessary to
accomplish the items set forth below shall be considered part of this scope of work.
Remediation - ($49,482.49) Set all mold remediation containment and protection. Provide correct personal protection, respirators, and
negative air machines with filters. Remove all base boards. Remove all layers of wood flooring down to the joists. Remove
interior partition. Remove Ceramic Tile Flooring, remove plumbing fixtures, remove toilet partitions, hepa vacuuming, and apply
biological cleaning agent. Properly dispose of all contaminated materials as called for in the owner provided protocol.
Reconstruction - ($65,107.17) Install new sub flooring, sub flooring to match existing thickness. Rebuild interior partitions, t ape, bed,
texture, prime and paint interior partitions. Patch, texture, paint damaged sheet rock ceilings. Install new tile flooring. Reinstall toilet
partitions Reinstall plumbing fixtures. Install and paint new wood base and shoe where removed. Clean and haul off debris.
Project Commencement
Remediation - Lead time to begin new Mold Remediation is 4 weeks.
Reconstruction - To begin 5 days after Clearance is achieved.
Time to Complete
Remediation - Allow 5-10 work days to complete.
Reconstruction - Allow 10-15 work days to complete, provided materials are available.
Submitted by (Company Representative) Date
1
Target Solutions
6900 N State Hwy 6
Waco, TX 76712
877-741-9026
Client: Gertrude Bruce Remediation
Property: 1020 E Murphy
Odessa, TX 79761
Operator: CSILV
Estimator: Chris Silva Business: (877) 741-9026
Company: Target Solutions E-mail: csilva@targetllc.com
Business: 6900 N State Hwy 6
Waco, TX 76712
Type of Estimate: MOLD
Date Entered: 1/10/2022 Date Assigned:
Price List: TXWA8X_JAN22
Labor Efficiency: Restoration/Service/Remodel
Estimate: GERTRUDE-1
The following items detail the scope of work as discussed for the Gertrude Bruce Facility. All requirements necessary to
accomplish the items set forth below shall be considered part of this scope of work.
Remediation - Set all mold remediation containment and protection. Provide correct personal protection, respirators, and
negative air machines with filters. Remove all base boards. Remove all layers of wood flooring down to the joists. Remove
interior partition. Remove Ceramic Tile Flooring, remove plumbing fixtures, remove toilet partitions, hepa vacuuming, and apply
biological cleaning agent. Properly dispose of all contaminated materials as called for in the owner provided protocol.
Reconstruction - Install new sub flooring, sub flooring to match existing thickness. Rebuild interior partitions, tape, bed, texture,
prime and paint interior partitions. Patch, texture, paint damaged sheet rock ceilings. Install new tile flooring. Reinstall toilet
partitions Reinstall plumbing fixtures. Install and paint new wood base and shoe where removed. Clean and haul off debris.
2
Target Solutions
6900 N State Hwy 6
Waco, TX 76712
877-741-9026
GERTRUDE-1
Remediation
Remediation
DESCRIPTION QTY
1. Hazardous Waste/Mold Cleaning- Supervisory/Admin- per hour 40.00 HR
2. Hazardous Waste/Mold Cleaning Technician - per hour 32.00 HR
3. Add for personal protective equipment - Heavy duty 16.00 EA
4. Respirator cartridge - HEPA only (per pair) 4.00 EA
5. Dumpster load - Approx. 40 yards, 7-8 tons of debris 1.00 EA
Meeting Room Height: 8'
Subroom: CL3 (3) Height: 8'
Subroom: CL1 (1) Height: 8'
Subroom: CL2 (2) Height: 8'
DESCRIPTION QTY
6. Containment Barrier/Airlock/Decon. Chamber 175.00 SF
7. Peel & seal zipper 2.00 EA
8. Neg. air fan/Air scrub.-Large (per 24 hr period)-No monit. 7.00 DA
9. Add for HEPA filter (for negative air exhaust fan) 1.00 EA
10. Tear out baseboard and bag for disposal 215.83 LF
11. Tear out non-salv wood floor & bag - Category 3 water 1,357.68 SF
12. Tear out non-salv underlayment & bag - Category 3 water 1,357.68 SF
13. HEPA Vacuuming - Floor - (PER SF) 1,357.68 SF
14. HEPA Vacuuming - Detailed - (PER SF) 3,091.01 SF
15. Sand exposed framing - Floor 1,357.68 SF
16. Clean floor or roof joist system 1,357.68 SF
17. Clean the walls and ceiling 3,091.01 SF
18. Apply anti-microbial agent to the walls and ceiling 3,091.01 SF
19. Apply anti-microbial agent to the floor 1,357.68 SF
Women's Height: 8'
DESCRIPTION QTY
20. Tear out wet drywall, cleanup, bag - Cat 3 32.00 SF
21. Remove Tile floor covering 124.69 SF
22. Tear out non-salv underlayment & bag - Category 3 water 124.69 SF
23. HEPA Vacuuming - Detailed - (PER SF) 626.03 SF
24. HEPA Vacuuming - Detailed - (PER SF) 124.69 SF
25. Clean the walls and ceiling 626.03 SF
GERTRUDE-1 6/3/2022 Page: 2
3
Target Solutions
6900 N State Hwy 6
Waco, TX 76712
877-741-9026
CONTINUED - Women's
DESCRIPTION QTY
26. Clean the floor 124.69 SF
27. Apply anti-microbial agent to the walls and ceiling 626.03 SF
28. Apply anti-microbial agent to the floor 124.69 SF
Rear Entry Height: 8'
DESCRIPTION QTY
29. Tear out wet drywall, cleanup, bag - Cat 3 422.00 SF
30. Remove Tile floor covering 305.97 SF
31. Tear out non-salv underlayment & bag - Category 3 water 305.97 SF
32. HEPA Vacuuming - Detailed - (PER SF) 1,149.97 SF
33. HEPA Vacuuming - Detailed - (PER SF) 305.97 SF
34. Clean the walls and ceiling 1,149.97 SF
35. Clean the floor 305.97 SF
36. Apply anti-microbial agent to the walls and ceiling 1,149.97 SF
37. Apply anti-microbial agent to the floor 305.97 SF
Reconstruction
Reconstruction
DESCRIPTION QTY
38. Commercial Supervision / Project Management - per hour 40.00 HR
39. Haul debris - per pickup truck load - including dump fees 2.00 EA
Meeting Room Height: 8'
Subroom: CL2 (2) Height: 8'
Subroom: CL1 (1) Height: 8'
Subroom: CL3 (3) Height: 8'
DESCRIPTION QTY
40. Sheathing - plywood - 3/4" CDX 1,357.68 SF
41. R&R Underlayment - 3/4" plywood 1,357.68 SF
42. 1/2" Cement board 1,357.68 SF
43. Tile floor covering 1,357.68 SF
44. Baseboard 215.83 LF
45. Base shoe 215.83 LF
GERTRUDE-1 6/3/2022 Page: 3
4
Target Solutions
6900 N State Hwy 6
Waco, TX 76712
877-741-9026
CONTINUED - Meeting Room
DESCRIPTION QTY
46. Seal & paint baseboard w/shoe 215.83 LF
Women's Height: 8'
DESCRIPTION QTY
47. Carpenter - Mechanic - per hour 8.00 HR
48. Toilet - Detach & reset 2.00 EA
49. Insulation - Labor Minimum 1.00 EA
50. Drywall Repair - Minimum Charge - Labor and Material 1.00 EA
51. Painter - per hour 2.00 HR
52. Seal the ceiling w/latex based stain blocker 124.69 SF
53. Paint the walls and ceiling 626.03 SF
54. Sheathing - plywood - 3/4" CDX 124.69 SF
55. 1/2" Cement board 124.69 SF
56. Tile floor covering 124.69 SF
57. Baseboard 62.67 LF
58. Base shoe 62.67 LF
59. Seal & paint baseboard w/shoe 62.67 LF
Back Entry Height: 8'
DESCRIPTION QTY
60. Insulation - Labor Minimum 1.00 EA
61. 1/2" drywall - hung, taped, floated, ready for texture 422.00 SF
62. Texture drywall - light hand texture 422.00 SF
63. Painter - per hour 2.00 HR
64. Seal the ceiling w/latex based stain blocker 305.97 SF
65. Paint the walls and ceiling 1,149.97 SF
66. Sheathing - plywood - 3/4" CDX 305.97 SF
67. 1/2" Cement board 305.97 SF
68. Tile floor covering 305.97 SF
69. Baseboard 105.00 LF
70. Base shoe 105.00 LF
71. Seal & paint baseboard w/shoe 105.00 LF
Men's Height: 8'
DESCRIPTION QTY
GERTRUDE-1 6/3/2022 Page: 4
5
Target Solutions
6900 N State Hwy 6
Waco, TX 76712
877-741-9026
CONTINUED - Men's
DESCRIPTION QTY
72. Carpenter - Mechanic - per hour 8.00 HR
73. Toilet - Detach & reset 1.00 EA
74. 1/2" Cement board 106.73 SF
75. Tile floor covering 106.73 SF
76. Baseboard 47.83 LF
77. Base shoe 47.83 LF
78. Seal & paint baseboard w/shoe 47.83 LF
Grand Total $114,589.66
Chris Silva
Grand Total Areas:
10,227.98 SF Walls 4,913.36 SF Ceiling 15,141.34 SF Walls and Ceiling
4,913.36 SF Floor 545.93 SY Flooring 1,273.16 LF Floor Perimeter
0.00 SF Long Wall 0.00 SF Short Wall 1,305.16 LF Ceil. Perimeter
4,913.36 Floor Area 5,214.03 Total Area 10,587.96 Interior Wall Area
4,363.50 Exterior Wall Area 484.83 Exterior Perimeter of
Walls
0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length
0.00 Total Ridge Length 0.00 Total Hip Length
GERTRUDE-1 6/3/2022 Page: 5
6
Remediation
7' 5" 14' 11" 7' 4"
2' 14' 7" 6' 10"
6' 11"
Lowers (B1)
15' 4"
15' 10" 2' 9" 11' 6"
Kitchen Office 15' 6" 15' 10"
Entry 19' 5" 19' 9"
2' 6"
3'
3' 2"
2' 10" 15' 3"
4' 1" AC 3' 9" 4' 1" 3' 7"
3' 11" 6' 4" 5' 9" 9' 10" 29' 11" 4' 3"
7' 1" 6' 2" 5' 5" 9' 10" 29' 11" 3' 9"
6'
9' CL1 (1) 8' 10"
5' 10"
5' 8" 5' 7"
16' 3"
4' 4"
1' 6"
22' 6"
3' 1"
10' 3" 9' 7" Men's
4' 11"
Rear Entry 2'
31' 9" 31' 3" 11' 3" Meeting Room 13' 2"
CL2 (2) 12' 10"
11' 11"
4' 10"
4' 8" 3' 4" 4' 4"
2' 2' 2'
3' 10"
4' 3'
4' 4' 2" 3'
2' 2"
2' 2"
9' 10" 10' 2"
Women's 9' 1"
CL3 (3) 8' 11" 9' 5"
6' 2" 5' 10"
4' 10" 13' 10" 39' 9"
59' 7"
Remediation
GERTRUDE-1 6/3/2022 Page: 6
7
Reconstruction
7' 5" 14' 11" 7' 4"
2' 14' 7" 6' 10"
6' 11"
Lowers (B1)
15' 4"
15' 10" 2' 9" 11' 6"
Kitchen Office 15' 6" 15' 10"
Entry 19' 5" 19' 9"
2' 6"
3'
3' 2"
2' 10" 15' 3"
4' 1" AC 3' 9" 4' 1" 3' 7"
10' 3" 5' 9" 9' 10" 29' 11" 4' 3"
3' 4' 1" 6' 2" 5' 5" 9' 10" 29' 11" 3' 9"
WH 6' 6' 2"
9' CL1 (1) 8' 10" 9' 4"
5' 10"
5' 8" 5' 7"
4' 4"
1' 6"
3' 1"
10' 3" 9' 7" Men's 10' 1"
4' 11"
Back Entry 2'
31' 9" 31' 3" 11' 3" Meeting Room CL2 (2) 12' 10" 13' 2"
11' 11"
4' 10"
4' 8" 3' 4" 4' 4"
2' 2' 2'
3' 10"
4' 4' 4' 2" 3' 3' 10"
2' 2"
2' 2"
9' 10" 10' 2"
Women's 9' 1"
CL3 (3) 8' 11" 9' 5"
6' 2" 5' 10"
4' 10" 13' 10" 39' 9"
63' 10"
Reconstruction
GERTRUDE-1 6/3/2022 Page: 7
Texas Consulting Services
A Regulatory / Environmental Company
PO Box 9910 * Midland, TX 79708 * Phone: ( 432 ) 687 - 5455 * Fax: ( 432 ) 687- 5456
June 7, 2022
City of Odessa
Attn: Mr. Scott Anderson
Re: Mold Remediation Price Request – Gertrude Bruce Building – 1020 E. Murphy – Odessa, TX.
Mr. Anderson:
As requested, Texas Consulting Services has assembled the following price request for mold abatement of the
scoped flooring and walls in the Gertrude Bruce Building located at 1020 E. Murphy in Odessa, TX. Owner is to
provide power and water to the site during remediation. Owner will contract licensed remediation contractor as
separate from this consulting contract. The summary is as follows:
• Texas Consulting Services proposes to assemble the state mandated protocol as required by the TDLR.
Protocol will outline contractor requirements and procedures as well as the clearance criteria for the post
remediation sampling. Removal will include the main meeting room flooring (all layers). TCS and owner to
inspect subfloor and structural conditions to determine if work scope should be amended upon
commencement of remediation.
• TCS will perform post remediation sampling upon contractor completion. Post remediation sampling will
include air sampling in the contained area, non-contained area and baseline air sampling in the exterior.
• Remediation protocol and abatement means will involve at minimum negative pressure containment at the
areas of concern as noted in the assessment, removal of suspect growth and materials scoped in the
protocol, application of EPA approved biocides on remaining building components in containment and post-
remediation sampling of the contained areas with open areas of the building used as baseline comparisons.
• Mold Consulting Oversight/Post Remediation Sampling: $ 4,500
Owner is responsible for all building repairs. Owner is responsible for any and all TDLR/DSHS fees at the time of
state billing.
If you have any questions or concerns, please do not hesitate to contact us at your convenience: (432) 687-5455.
Sincerely,
Tony Strong CMRS, CIAQP
TDLR Mold Lic. MAC0293
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, APPROVING NECESSARY
REPAIRS TO THE GERTRUDE BRUCE HISTORICAL
CUTLTURAL CENTER DUE TO THE WINTER STORM
THAT OCCURRED IN FEBRUARY 2021 AND
APPROVING THE GENERAL CONSTRUCTION
AGREEMENT WITH TARGET SOLUTIONS OF WACO,
TEXAS IN THE AMOUNT OF $114,589.66 FOR
REMEDIATION AND RECONSTRUCTION; APPROVING
$4,500.00 FOR THIRD PARTY ENVIRONMENTAL
TESTING UTILITIZING TEXAS CONSULTING;
APPROVING A CONTINGENCY IN THE AMOUNT OF
$10,000.00; AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE ANY DOCUMENTS
NECESSARY TO IMPLEMENT THIS RESOLUTION; AND
DECLARING AN EFFECTIVE DATE
WHEREAS, the Gertrude Bruce Historical Cultural Center located at 1020 East Murphy
Street, experienced water damage due to plumbing failure during the winter freeze in February
2021; and
WHEREAS, the City Council approves a general construction contract with Target
Solutions in the amount of $114,589.66 which includes mold remediation cost of $49,4982.49
and reconstruction cost of $65,107.17; and
WHEREAS, the City Council approves environmental testing utilizing Texas Consulting
in the amount of $4,500.00; and
WHEREAS, the City Council also approves a contingency for this project in the amount
of $10,000.00, for a total of $129,089.66 for all services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ODESSA, TEXAS:
Section 1. That the City Council hereby approves a general construction contract
with Target Solutions in the amount of $114,589.66, approves environmental testing utilizing
Texas Consulting in the amount of $4,500.00, and approves a contingency for this project in
the amount of $10,000.00, for a total of $129,089.66.
Section 2. That the City Manager or his designee is authorized to execute any
documents necessary to implement this resolution.
Section 3. That this resolution shall be effective at the time of its adoption.
NE: \nenriquez\Resolutions\4r-061 Target Solutions General Construction (Gertrude Bruce reconstruction) Page 1 of 2
The foregoing resolution was approved and adopted on the 28th day of June, A.D.,
2022, by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
Approved this the 28th day of June, A.D., 2022.
Javier Joven, Mayor
ATTEST:
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
Natasha Brooks, City Attorney
NE: \nenriquez\Resolutions\4r-061 Target Solutions General Construction (Gertrude Bruce reconstruction) Page 2 of 2
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Mike Gerke Police Yes
Work Session? Contacted Legal? Item Type
Yes Yes Consent Resolution,
CAPTION
Consider a resolution to accept and appropriate funds in the amount of $110,000 donated to the City of
Odessa Police Department from Bustin for Badges Clay Shoot function.
SUMMARY
The Police Department has received funds in the amount of $110,000 from the 2022 Clay Shoot Fund
Raiser-Bustin for Badges. These funds will be used for radios and technology for the Department.
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
2022 Donation Revenue No
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $110000.00 $-110000.00
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $110000.00 Transfer Amount:
Appropriation By: Additional Revenues,
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
2022 Bustin for Badges Check.pdf, 4r-062 Accept Bustin for Badges Funds 2022.docx,
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, ACCEPTING A DONATION IN THE
AMOUNT OF $110,000.00 FROM THE 2022 CLAY SHOOT
FUND RAISER -BUSTIN FOR BADGES; AMENDING THE
BUDGET FOR FISCAL YEAR 2021-2022 -$110,000.00 AS
REVENUE FOR THE ODESSA POLICE DEPARTMENT;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
DOCUMENTS NECESSARY TO IMPLEMENT THIS
RESOLUTION; AND DECLARING AN EFFECTIVE DATE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That a donation in the amount of $110,000.00 from proceeds obtained
from the 2022 Clay Shoot Fund Raiser –Bustin for Badges function is hereby accepted.
Section 2. That the budget for fiscal year 2021-2022 is hereby amended to
appropriate as additional revenue the total amount of $110,000.00 for the Odessa Police
Department.
Section 3. That the City Manager or his designee is authorized to execute any
documents necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 28th day of June, A.D.,
2022, by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
Approved this the 28th day of June, A.D., 2022.
Javier Joven, Mayor
ATTEST:
Norma Aguilar-Grimaldo, City Secretary
NE: \Resolutions\4r-062 Accept Bustin for Badges Funds 2022 Page 1 of 2
APPROVED AS TO FORM:
Natasha Brooks, City Attorney
NE: \Resolutions\4r-062 Accept Bustin for Badges Funds 2022 Page 2 of 2
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Casey Hallmark Downtown Odessa No
Work Session? Contacted Legal? Item Type
Yes Yes Regular Resolution,
CAPTION
Consider the approval of Facade grant for Homemade Wines.
SUMMARY
Homemade Wines, located at 400 N Texas Ave, submitted paperwork requesting a Facade grant through
the Downtown incentive grant program.
Total grant request: $25,000
Total owner investment: $61,400.00
Total business/property investment: $86,400.00
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
5r-159 Approving Facade Grant-Homemade Wines.pdf, Exhibit A_Facade Investment
Worksheet_Homemade Wines.pdf, Homemade Wines Facade Application 6.1.22.pdf,
FACADE - Exhibit A
Donwntown Odessa, Inc. Facade Improvement Program
Company Name: Homemade Wines
Company Address: 400 N Texas Ave., Odessa, TX 79761
Owner Name: Kira Boen
FAÇADE INVESTMENT
IMPROVEMENT EXPLANATION OF WORK COST ESTIMATE
Façade Renovation New windows, Metal Awning, Exterior doors, Mural $79,400.00
INVESTMENT TOTAL: $79,400.00
GRANT REQUEST
TIER LEVEL PERCENTAGE AVAILABLE GRANT AVAILABLE
1 100% $25,000.00
OWNER INVESTMENT
TIER LEVEL PERCENTAGE AVAILABLE OWNER RESPONSIBILITY
1 100% $61,400.00
ADDITIONAL OWNER INVESTMENT
ITEMS NOT COVERED BY GRANT OWNER OUT OF POCKET
Demo $3,800.00
Sidewalks self-leveling crack repair $3,200.00
TOTAL OUT OF POCKET: $7,000.00
TOTAL BUSINESS/PROPERTY INVESTMENT: $86,400.00
Page 1
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, APPROVING A DOWNTOWN
ODESSA, INC. FAÇADE ECONOMIC DEVELOPMENT
AGREEMENT BETWEEN THE ODESSA DEVELOPMENT
CORPORATION AND HOMEMADE WINES;
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE
TO EXECUTE ANY DOCUMENTS NECESSARY TO
IMPLEMENT THIS RESOLUTION; AND DECLARING AN
EFFECTIVE DATE
WHEREAS, Texas Local Government Code Sec. 504.105 allows a Type A economic
development corporation to spend no more than ten percent (10%) of the corporate revenues
for promotional purposes; and
WHEREAS, the Downtown Building Façade Improvement Program is designed to
encourage local businesses in the Odessa Downtown area to make exterior improvements
which enhance the appearance of their buildings, to better attract other businesses to the
downtown area and to demonstrate the economic vitality of the Downtown area for economic
development purposes; and
WHEREAS, Homemade Wines proposes to make façade improvements to a building
located at 400 N Texas Ave., TX 79761 which satisfies the requirements of Sec. 504.105 Texas
Local Government Code and Sec. 11-4-2 Odessa City Code; and
WHEREAS, based on their proposed façade improvement plans, Par II Companies
qualifies for a total grant of up to $25,000 to be paid upon completion of the project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ODESSA, TEXAS:
Section 1. That the statements of fact in the Preamble are found to be true and
correct and are approved as findings.
Section 2. That a Downtown Odessa, Inc. façade economic development
agreement between the Odessa Development Corporation and Homemade Wines in an
amount of up to $25,000 is hereby approved.
Section 3. That the City Manager or his designee is authorized to execute any
documents necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
CB: Resolutions\5r-159 Approving Facade Grant-Homemade Wines Page 1 of 2
The foregoing resolution was approved and adopted on the 28th day of June, A.D., 2022,
by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
Approved this the 28th of June, A.D., 2022.
Javier Joven, Mayor
ATTEST:
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
Natasha Brooks, City Attorney
CB: Resolutions\5r-159 Approving Facade Grant-Homemade Wines Page 2 of 2
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Casey Hallmark Downtown Odessa No
Work Session? Contacted Legal? Item Type
Yes Yes Regular Resolution,
CAPTION
Consider the approval of Infrastructure Grant for Homemade Wines. (RESOLUTION)
SUMMARY
Homemade Wines, located at 400 N Texas Ave, submitted paperwork requesting an infrastructure grant
through the Downtown incentive grant program.
Total grant request: $133,910.00
Total owner investment: $304,650.00
Total business/property investment: $438,560.00
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
5r-160 Approving Infrastructure Grant-Homemade Wines.pdf, Exhibit A_Infrastructure Investment
Worksheet Homemade Wines 6.1.22.pdf, Homemade Wines Infrastructure Application 6.1.22.pdf,
INFRASTRUCTURE - INVESTMENT WORKSHEET
Donwntown Odessa, Inc. Infrastructure Improvement Program
Company Name: Homemade Wines
Company Address: 400 N. Texas Ave., Odessa TX 79761
Owner Name: Kira Boen
INFRASTRUCTURE INVESTMENT
CODE IMPROVEMENT EXPLANATION OF WORK CODE MET COST ESTIMATE
Fire Suppression System Up and Down sprinklers 2018 International Building Code $155,000.00
Bathrooms Create restrooms and comply with ADA regulations 2018 International Building Code $28,900.00
Plumbing Saw cut floor, new lines and connections. Exterior Sewer line 2018 International Plumbing Code $45,420.00
Electrical All new wiring, conduit, and electrical panel 2017 National Electric Code $32,000.00
Exterior Door Loading dock door for rear exit City Ordinances and 2018 Codes $6,500.00
INVESTMENT TOTAL: $267,820.00
GRANT REQUEST
TIER LEVEL PERCENTAGE 100% OF ALLOWABLE GRANT FUNDS OWNER RESPONSIBILITY
1 100% $133,910.00 $133,910.00
OWNER INVESTMENT
TIER LEVEL PERCENTAGE 100% OF ALLOWABLE GRANT FUNDS OWNER RESPONSIBILITY
1 100% $133,910.00 $304,650.00
ADDITIONAL OWNER INVESTMENT
ITEMS NOT COVERED BY GRANT OWNER OUT OF POCKET
Bar bar Industry Specific $32,500.00
Spray Foam Insulation Ceiling in Manufacturing area Not Required by code $7,340.00
Ceiling repair/patch ceiling. Paint Not Required by code $19,150.00
Office Office Not Required by code $2,200.00
Kitchen Kitchen Industry Specific $18,050.00
Walls Texture walls and paint all walls and trim; metal stud framing Not Required by code $50,000.00
and drywall; trim/base, install new wall
Flooring Stain Floors Not Required by code $38,900.00
Demolition Interior demolition Not Required by code $2,600.00
OUT OF POCKET TOTAL: $170,740.00
TOTAL BUSINESS/PROPERTY INVESTMENT: $438,560.00
Page 1
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, APPROVING A DOWNTOWN
ODESSA, INC. INFRASTRUCTURE ECONOMIC
DEVELOPMENT AGREEMENT BETWEEN THE ODESSA
DEVELOPMENT CORPORATION AND HOMEMADE
WINES; AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE ANY DOCUMENTS
NECESSARY TO IMPLEMENT THIS RESOLUTION; AND
DECLARING AN EFFECTIVE DATE
WHEREAS, the Downtown Infrastructure Improvement Program is designed to
encourage businesses to promote or develop new or expanded business enterprises in the
Odessa Downtown area pursuant to 501.103 of the Texas Local Government Code by
encouraging business owners to rehab buildings located in the downtown Odessa Boundaries
and make them suitable for businesses to flourish while adhering to current City of Odessa
Building Code guidelines; and
WHEREAS, ODC will reimburse qualified businesses up to fifty percent (50%) but not
more than $200,000 toward the total project cost for a qualifying infrastructure project; and
WHEREAS, Homemade Wines proposes to make infrastructure improvements to a
building located at 400 N. Texas Ave, Odessa, TX 79761 which satisfies the requirements of
Sec. 501.103 Texas Local Government Code and Sec. 11-4-1 Odessa City Code; and
WHEREAS, based on their proposed infrastructure improvement plans, Little McJack
Properties LLC qualifies for a total grant of up to $133,910 to be paid upon completion of the
project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ODESSA, TEXAS:
Section 1. That the statements of fact in the Preamble are found to be true and
correct and are approved as findings.
Section 2. That a Downtown Odessa, Inc. infrastructure economic development
agreement between the Odessa Development Corporation and Homemade Wines in an
amount of up to $133,910 is hereby approved.
Section 3. That the City Manager or his designee is authorized to execute any
documents necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
CB: Resolutions\5r-160 Approving Infrastructure Grant-Homemade Wines Page 1 of 2
The foregoing resolution was approved and adopted on the 28th day of June, A.D., 2022,
by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
Approved this the 28th of June, A.D., 2022.
Javier Joven, Mayor
ATTEST:
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
Natasha Brooks, City Attorney
CB: Resolutions\5r-160 Approving Infrastructure Grant-Homemade Wines Page 2 of 2
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Merita Sandoval Community Development Yes
Work Session? Contacted Legal? Item Type
Yes No Regular Resolution, Hearing,
CAPTION
Conduct a public hearing and consider the allocation of $794,846 in Program Year 2022 Community
Development Block Grant funds (CDBG) and $16,650 in unprogrammed CDBG funds and $90,762 in
CDBG program income funds. In addition, consider the allocation of $313,849 in 2022 Home Investment
Partnerships Program (HOME) funds.
RESOLUTION
SUMMARY
The U.S. Department of Housing and Urban Development (HUD) allocated the City of Odessa $794,846
in Program Year 2022 Community Development Block Grant (CDBG) funds. In addition, there is $16,650 in
unprogrammed CDBG funds and $90,762 in CDBG program income funds to be allocated.
The City also was allocated Program Year 2022 HOME funds in the amount of $313,849.
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $0.00
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: Transfer Amount:
Appropriation By:
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
CDBG Summary_F.pdf, HOME Summary_F.pdf, Res_CDBG_HOME_F.docx,
CDBG AVAILABLE FUNDING
AND
REQUESTS FOR CDBG FUNDING
CDBG FUNDS AVAILABLE
PY 2022 CDBG ALLOCATION $ 794,846
PROGRAM INCOME $ 90,762
PREVIOUS YEAR UNPROGRAMMED FUNDS $ 16,650
TOTAL AVAILABLE FOR ALLOCATION: $ 902,258
CDBG FUNDS REQUESTED
Community Development Department $ 813,800
Non-Profit Organizations $ 188,215
TOTAL CDBG REQUESTS: $ 1,002,015
1
REQUESTS FOR CDBG FUNDING
COMMUNITY DEVELOPMENT DEPARTMENT
CDBG REQUESTS
Program Administration $ 158,000
Housing Rehabilitation $ 440,000
Demolition Program $ 175,000
Short-term Rental Assistance Program $ 40,800
DEPARTMENT CDBG REQUEST: $ 813,800
DEPARTMENT CDBG REQUESTS
Program Administration ................................................................. $158,000
Administrative costs cover the salaries of the Community Development staff. The
staff is responsible for administering the Community Development Block Grant
(CDBG) Program and the HOME Investment Partnership Program (HOME).
Community Development interprets CDBG and HOME federal regulations,
conducts public hearings/meetings, reviews proposed projects and activities to
determine funding eligibility, monitors subrecipients, provides technical assistance
concerning CDBG and HOME, conducts environmental assessments of funded
projects/activities, and enforces Davis-Bacon federal wage rate requirements for
all CDBG and HOME funded projects.
REGULATION: §570.206(a) General management, oversight, and coordination.:
2
Housing Rehabilitation ................................................................... $440,000
The CDBG Housing Rehabilitation program provides assistance to low and
moderate-income homeowners for the rehabilitation or reconstruction of their
homes. The purpose of the program is to preserve owner-occupied homes by
rehabilitation. The program is carried out by one Construction Manager and a
Housing Assistant under the supervision of the Director. A total of $165,000 will be
expended for ½ the salary of the Construction Manager and the salary of the
Housing Assistant; benefits and operating costs in the administration of the
program and $275,000 will be expended for the housing rehabilitation of owner-
occupied homes.
REGULATION: §570.202(a)(1) Eligible when CDBG funds are used to finance the
rehabilitation of privately owned buildings and improvements for residential
purposes.
Demolition Program ......................................................................... 175,000
The removal of unsafe buildings is a priority in neighborhood revitalization in the
community. A continuous survey conducted by the Community Development
staff identifies residential and commercial structures that are unoccupied, open
and dilapidated. The staff presents the structures to the Board of Survey for their
recommendation. Additional cost factors for commercial structures require that
an Asbestos Survey be conducted and/or abatement before demolition.
REGULATION: §570.201(d) Clearance, demolition, and removal of buildings and
improvements, including movement of structures to other sites.
Short-term Rental Assistance Program …………………………… . $40,800
The City of Odessa has approximately 3,578 households residing in low to
moderate income census tracts who are experiencing a housing cost burden and
1, 350 households who are severely cost burdened with their housing costs. While
administering the CARES Mortgage, Rental and Utility Program it has been
determined there is a large number of households in need of rental assistance
that had to be denied as they could not verify their need was due to an impact
of the pandemic. This program would address this ongoing need in our
community.
REGULATION: §570.201(e) Public Service Activity
3
NON-PROFIT ORGANIZATIONS – CDBG REQUESTS
PUBLIC SERVICE ACTIVITIES
(15% maximum allowed: $132,841)
West Texas Food Bank $ 79,920
Family Promise $ 20,000
PUBLIC SERVICE ACTIVITIES TOTAL: $ 99,920
PUBLIC FACILITIES IMPROVEMENTS
GOPB – Chaffin Head Start $ 76,000
Jesus House $ 12,295
PUBLIC FACILITIES TOTAL: $ 88,295
GRAND TOTAL: $ 188,215
4
2022 CDBG REQUESTS
NON-PROFIT ORGANIZATIONS
Family Promise.................................................................................. $20,000
The purpose of the project is to help seven (7) homeless families with children
become self-sufficient. This is done by providing food, lodging, transportation,
childcare, and all personal expenses while families participate in financial literacy
training and personal counseling. The program stresses self-sufficiency and
breaking the cycle of homelessness.
REGULATION: §570.201(e) Public Service Activities
West Texas Food Bank .................................................................... $79,920
This project is to provide approximately 3,000 eligible individuals with a box of food
once a month.
REGULATION: §570.201(e) Public Service Activities
Greater Opportunities of the Permian Basin ................................. $76,000
The purpose of the project is to remove and replace approximately 25,716 SF of
existing parking lot asphalt, stripe parking lines, install ADA markings, and reset
existing wheel stops at the Chaffin Head Start facility.
REGULATION: §570.201 Public Facilities Improvements
Jesus House ..................................................................................... $12,295
This project is to replace a HVAC unit in the Jesus House facility
REGULATION: §570.201 Public Facilities Improvements
5
HOME INVESTMENT PARTNERSHIP PROGRAM (HOME)
2022 HOME FUNDING & REQUESTS
2022 HOME FUNDS AVAILABLE
HOME ALLOCATION $ 313,849
TOTAL AVAILABLE FOR ALLOCATION: $ 313,849
2022 HOME FUNDS REQUESTS
HOME Program Administration $ 31,384
Homeowner Rehabilitation/Reconstruction $ 235,387
Community Housing Development Organization
$ 47,078
(CHDO)
TOTAL HOME REQUESTS FOR FUNDING: $ 313,849
9
2022 HOME INVESTMENT PARTNERSHIP PROJECTS
(HOME)
HOME Program Administration………….………………………..$ 31,384
Funding will provide for administrative and operating costs of the HOME
Program
Housing Rehabilitation/Reconstruction………………….…… .$ 235,387
HOME funds will be used to rehabilitate/reconstruct single-family residences
occupied by low-income homeowners.
Community Housing Development Organization (CHDO)…$ 47,078
The funds will be used by the CHDO to provide affordable housing assistance to
low-income persons. The funds will be used for a variety of CHDO eligible
activities.
10
RESOLUTION NO. 2022R-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ODESSA, TEXAS, ALLOCATING $794,846 OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR VARIOUS PURPOSES FOR THE 2022 PROGRAM
YEAR; REALLOCATING $90,762 OF CDBG PROGRAM
INCOME, REALLOCATING $16,650 OF UNPROGRAMMED
CDBG FUNDS AND AUTHORIZING THE TRANSFER OF
SAID FUNDS, FOR ADDITIONAL FUNDING, TO THE 2022
PROGRAM YEAR; ALLOCATING $313,849 OF HOME
INVESTMENT PARTNERSHIP PROGRAM FUNDS FOR
VARIOUS PURPOSES FOR THE 2022 PROGRAM YEAR;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
CONTRACTS OR DOCUMENTS NECESSARY TO
DISTRIBUTE THESE FUNDS; AND DECLARING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That after careful consideration of all proposed uses for the available
CDBG funds, the City Council hereby determines that the funds shall be allocated to the
following projects and activities as shown on the attached Exhibit “A”.
Section 2. That the sum of $16,650 of unprogrammed funds is hereby reallocated
and authorized to be transferred to the 2022 CDBG Program year.
Section 3. That the sum of $90,762 of program income funds is hereby reallocated
and authorized to be transferred to the 2022 CDBG Program year.
Section 4. That after careful consideration of proposed uses for the available HOME
Investment Partnership Program funds, the City Council hereby determines that the funds shall
be allocated to the following projects and activities as shown on the attached Exhibit “B”.
Section 5. That the City Manager is hereby authorized to sign any contracts or other
documents necessary to distribute these funds.
Section 6. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 28th day of June, A.D.,
2022, by the following vote:
Javier Joven _______
Mark Matta _______
Steven Thompson _______
Detra White _______
Tom Sprawls _______
Mari Willis _______
Denise Swanner _______
Approved the 28th day of July, A.D., 2022.
_________________________________
Javier Joven, Mayor
ATTEST:
__________________________________
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
_______________________________
Natasha Brooks, City Attorney
EXHIBIT “A”
Allocation of CDBG Funds
AMOUNT
PROJECT FUNDED
REQUESTED
Program Administration – Community Development $158,000
Housing Rehabilitation – Community Development $440,000
Demolition – Community Development $175,000
Short-term Rental Assistance Program – Community Development $ 40,800
Family Promise – Public Service Activities $ 20,000
Chaffin Head Start – Public Facilities Improvements $ 76,000
Jesus House – Public Facilities Improvements $ 12,295
West Texas Food Bank – Public Service Activities $ 79,920
TOTAL CDBG REQUESTS $1,002,015
EXHIBIT “B”
Allocation of HOME Investment Partnership Program Funds
AMOUNT
PROJECT FUNDED
REQUESTED
HOME Program Administration $ 31,384
Homeowner Rehab/Reconstruction Program $235,387
Community Housing Development Organization (CHDO) $ 47,078
TOTAL HOME REQUESTS $313,849
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Merita Sandoval Community Development Yes
Work Session? Contacted Legal? Item Type
Yes No Regular Resolution, Hearing,
CAPTION
Conduct a public hearing and consider the reallocation of $305,884 in CARES Act Community
Development Block Grant-Coronavirus (CDBG-CV) funds.
RESOLUTION
SUMMARY
The City of Odessa allocated $1,422,966 in CARES Act CDBG-CV funds received from the U. S.
Department of Housing and Urban Development (HUD.
The Centers for Children and Families returned $40,080, Family Promise returned $20,875, Odessa Links
returned $54,500, and the Salvation Army returned $182,429 of their allocations back to the City and is
now available for reallocation.
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $ $
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $ Transfer Amount: $
Appropriation By:
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
CDBG_CV Summary_F.pdf, Res_CDBG-CV_F.docx,
CDBG-CV AVAILABLE FUNDING
AND
REQUESTS FOR CDBG-CV FUNDING
CDBG – CORONAVIRUS (CDBG-CV)
FUNDS AVAILABLE
Previous Year Unbudgeted CDBG-CV Funds1 $ 305,884
TOTAL AVAILABLE FOR ALLOCATION: $ 305,884
CDBG – CORONAVIRUS (CDBG-CV)
FUNDS REQUESTED
Community Development Department $ 100,000
Non-Profit Agencies $ 383,817
TOTAL REQUESTS: $ 483,817
1
Funds returned to City for reallocation: Salvation Army - $182,429; LINKS - $54,590; Centers for Children/Families
- $40,080; and Family Promise - $20,875
6
COMMUNITY DEVELOPMENT DEPARTMENT
CDBG-CV REQUESTS
Program Administration $ 100,000
DEPARTMENT TOTAL: $ 100,000
CD Program Administration .......................................................... $100,000
Administrative costs will be used to pay operating costs as well as salary and
benefits for the Rental Housing Administrator. Funds will also cover the operating
costs of the program including advertising, supplies, and training. The Rental
Housing Administrator will oversee the Renal, Utility and Mortgage Assistance
program funded by the Community Development Block Grant Coronavirus funds.
The Administrator will oversee the approval, documentation, approval and
provide the general administration of the program.
REGULATION: §570.206(a) General management, oversight and coordination:
Eligible when reasonable costs of overall program management, coordination,
monitoring, and evaluation of community development activities are carried out.
MAXIMUM ALLOWED $204,682.
7
NON-PROFIT ORGANIZATION
CDBG-CV REQUESTS
Family Promise $ 270,000
Meals on Wheels $ 113,817
NON-PROFIT TOTAL: $ 383,817
Family Promise................................................................................ $270,000
The purpose of the project is to increase their capability to assist homeless families
with children with lodging while families participate in financial literacy training
and personal counseling. The program stresses self-sufficiency and breaking the
cycle of homelessness.
Funds will be used to purchase and furnish a 3-beroom, 2-bath home. In addition,
funds will be used to install a fire protection system and any required Americans
with Disabilities Act (ADA) items.
REGULATION: §570.201(e) Public Service Activities
Meals on Wheels ............................................................................ $113,817
The purpose of the project is to provide 93 elderly and disabled homebound
individuals with nutritious meals five days per week and provide mileage
reimbursement to volunteer delivery drivers. In addition, the individuals will
receive food items to be used for weekend meals.
REGULATION: §570.201(e) Public Service Activities
8
RESOLUTION NO. 2022R-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ODESSA, TEXAS, REALLOCATING $305,884 OF THE
CARES ACT COMMUNITY DEVELOPMENT BLOCK
GRANT – CORONAVIRUS (CDBG-CV) FUNDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
CONTRACTS OR DOCUMENTS NECESSARY TO
DISTRIBUTE THESE FUNDS; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS the City Council allocated $182,429 in CDBG-CV funds to Salvation Army
and Salvation Army returned these funds to the City of Odessa.
WHEREAS the City Council allocated $54,500 in CDBG-CV funds to Odessa and
Odessa Links returned these funds to the City of Odessa.
WHEREAS the City Council allocated $48,080 in CDBG-CV funds to the Centers for
Children & Families and the Centers for Children & Families returned these funds to the City
of Odessa.
WHEREAS the City Council allocated $20,875 in CDBG-CV funds to Family Promise
and Family Promise returned these funds to the City of Odessa.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That after careful consideration of all proposed uses for the available
CDBG-CV funds, the City Council hereby determines that the funds shall be reallocated to the
following projects and activities as shown on the attached Exhibit “A”.
Section 2. That the City Manager is hereby authorized to sign any contracts or other
documents necessary to distribute these funds.
Section 3. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 28th day of June 2022, by
the following vote:
Javier Joven _______ Tom Sprawls _______
Mark Matta _______ Mari Willis _______
Steven Thompson _______ Denise Swanner _______
Detra White _______
Approved the 28th day of June,2022.
_________________________________
Javier Joven, Mayor
ATTEST:
__________________________________
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
______________________________
Natasha Brooks, City Attorney
EXHIBIT “A”
Allocation of CDBG-CV Funds
AMOUNT
PROJECT FUNDED
REQUESTED
Program Administration – Community Development $100,000
Family Promise $270,000
Meals on Wheels $113,817
TOTAL CDBG-CV REQUESTS $483,817
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Cindy Muncy City Manager's Office No
Work Session? Contacted Legal? Item Type
Yes Yes Consent
CAPTION
Consider accepting the 2021 Comprehensive Annual Financial Report.
SUMMARY
Council will review and consider the acceptance of the 2021 Comprehensive Annual Financial Report
(CAFR) which will be presented by Weaver LLP.
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
6/28/2022 Cindy Muncy City Manager's Office No
Work Session? Contacted Legal? Item Type
Yes Yes Regular Resolution,
CAPTION
Consider outside agency requests for funding for FY 2022-23 budget. (RESOLUTION)
SUMMARY
Agencies have requested funding from the City of Odessa FY 2022-23 budget. A copy of each application
has been provided to Council for their review. The applicants have been informed of the Council meeting
and should be available for any questions you might have regarding their requests.
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
4r-059 FY 2022-23 Outside Agencies HOT funds.pdf,
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, ALLOCATING OUTSIDE AGENCY
REQUESTS FOR FUNDING FROM HOTEL/MOTEL TAX
AND GENERAL FUNDS; AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY DOCUMENTS
NECESSARY TO IMPLEMENT THIS RESOLUTION; AND
DECLARING AN EFFECTIVE DATE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That after careful consideration of all proposed uses for the available
Hotel/Motel Tax and General funds, the City Council hereby determines that the
aforementioned funds shall be allocated to the following projects and activities shown on the
attached Exhibit “A”.
Section 2. That the City Manager is hereby authorized to sign any contracts or other
documents necessary to distribute these funds.
Section 3. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 28th day of June, A.D., 2022,
by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
Approved this the 28th of June, A.D., 2022.
Javier Joven, Mayor
ATTEST:
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
Natasha Brooks, City Attorney
NE: \Resolutions\4r-059 FY 2022-23 Outside Agencies HOT funds Page 1 of 1
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