City Council
Regular MeetingOdessa, TX · July 5, 2022
Minutes
CITY COUNCIL WORK SESSION MINUTES
CITY OF ODESSA, TEXAS
July 5, 2022
On July 5, 2022, a work session meeting of the Odessa City Council was held at 3:01 p.m.,
Council Chamber, fifth floor, City Hall, 411 W. 8th St., Odessa, Texas.
City Council present: Mayor Javier Joven; Council members: Mark Matta, District One;
Steven P. Thompson, District Two; Detra White, District Three; Tom Sprawls, District Four;
and Mari Willis, District Five.
City Council absent: Council member Denise Swanner, At-Large.
Others present: Norma Aguilar-Grimaldo, City Secretary; Natasha Brooks, City Attorney;
Cindy Muncy, Assistant City Manager; Phillip Urrutia, Assistant City Manager; and other
members of City staff.
A quorum being present, Mayor Joven called the meeting to order, and the following
proceedings were held:
Council member Willis gave the invocation.
Consider renewal of contract for school crossing guard services and agreement with
ECISD. Michael Bara, Purchasing Manager, stated that the contract was with All City
Management for school crossing guard services for one year. The cost would be split with
ECISD with a total cost of $469,368 and the City’s cost was $211,215.60.
Consider the limousine services franchise application of Delma Barriga. Mike Gerke,
Police Chief, stated that a limo application was submitted and there were no issues. Mary
Garza stated it would be for one limo and was aware of the amended social host ordinance.
Consider authorizing OFR to accept and appropriate JRAC funds. Rodd Huber,
Assistant Fire Chief, stated that the State grant was for $18,655 that would be used for EMS
supplies.
Consider the Parks, Recreation, Open Space and Urban Landscapes Master Plan.
Steve Patton, Director of Parks and Recreation, stated that the Parks and Recreation
Advisory Board reviewed and recommended the Parks Master Plan. The plan required a
five-year update. Aaron Tulley, Halff Associates, gave a synopsis of the plan. He reviewed
the priority issues over five years that included dedicated funding mechanisms, sports
complex and new parks. Mayor Joven stated that the City did not close the UTPB sports
complex. He stated that UTPB chose not to renew the contact and it operated without the
City’s participation. Mr. Tulley reviewed the benefits of parks, demographic profile, and the
comparison with other communities. The Master Plan goals were outlined that included a
balanced distribution of parkland and facilities, a diverse and equitable range of programs,
safe trails and sustainable operation and maintenance. He reviewed the existing parks and
needs assessment. There was support for a parkland dedication ordinance. There was a
deficit of parks on the East and North of Odessa. The athletic field sports participation and
assessment were reviewed. Policy priorities were identified that included a parkland
dedication ordinance, develop a parkland acquisition program, the use of Public
Improvement Districts (PID), and develop a park and school site policy with ECISD. Project
Council Work Session Minutes
July 5, 2022
Page 2
improvement priorities were identified and review. Mr. Patton stated that the resolution
would serve as a guide to the Master Plan. Mayor Joven asked if a project could be
considered if it was not in the Master Plan. Mr. Patton stated it could be considered. Mayor
Joven provided the history of the park system as the City inherited from the County. He
stated that there was deficiency in game ready fields as fields have been replaced with green
spaces. Mr. Patton stated that Jim Parker and Sherwood needed master plans. He stated
that McKinney Park would lose about 25 feet of land due to the widening of I-20. He
explained the pond leak at Comanche Park. Council member Thompson toured the
Lubbock PIDs. He stated PIDS benefited for new development. Council member Sprawls
stated that there was a Wildcatters Trail from the Midland stadium to the UTPB campus. He
would like to have a trail from Downtown to UTPB. Council member Thompson asked how
the projects would be funded. Mr. Tulley stated it remained to be determined. The sports
complex would cost from $28 million to $40 million without land acquisition. Council member
Matta stated that the sports complex would be rented out to the teams as the UTPB complex
was available for rent. Council member Thompson stated that there was an identified space
for the sports complex and was very assessible.
Bid award for automotive vehicles for various departments. Mr. Urrutia stated that 25
vehicles would be purchased. The bid recommendation was to Rush Truck Centers,
Caldwell County Chevy and Sewell Ford. The local preference was utilized on two items.
The total cost was $1,011,320.10
Discuss alternate judges’ salary. Mr. Urrutia stated Judge Rodriguez requested a review in
the alternate judges pay. The three alternate judges work the weekends and have a current
rate of $55. There has not been a pay increase in over ten years. He recommended a pay
increase to $75 an hour. Mr. Urrutia stated it would be added as a supplemental request.
Discuss infrastructure. Tom Kerr, Director of Public Works/Utilities, stated that the Master
Plan addressed growth and rehab. Mayor Joven asked that a priority list be made for
discussion on the rehab program. Mr. Kerr stated that the valve systems were addressed
but not specifically identified. He stated that there was 300 miles of cast iron in the system
and was aged. There was $5 million for water/sewer rehab and $5 million for street rehab.
The priority list could change. He explained the major line break. GIS has identified most of
the valves. He was considering an asset management system that would record each work
order and keep a history of the system. Council member White commended the department.
Mr. Kerr stated that anything that moved the soil such as an earthquake could influence the
system.
Council member Thompson stated that there was $10.3 million in ARPA funds and funds
would be received back from Medical Center Hospital. He supported using the funds for
infrastructure as there were road issues and growth in the city. He stated that the growth
had more traffic in the North of Odessa and the infrastructure needed to be addressed. He
stated that ODC could float revenue bonds for roads and infrastructure as there was $30
million in ODC surplus. Council member Sprawls stated that a list was presented a few
years ago and it totaled $900 million. Discussion would need to be held on how to fund the
projects. Mr. Kerr reviewed the reconstruction CIP, utility replacement master plan, and water
sewer rehab projects that totaled $65 million.
Discuss code of conduct. Mayor Joven stated that the item will be placed on the next
Council agenda.
Motion was made by Council member Sprawls and seconded by Council member White to
adjourn the meeting. The motion was approved by the following vote:
Council Work Session Minutes
July 5, 2022
Page 3
Aye: Joven, Matta, Thompson, White, Sprawls, and Willis
Nay: None
The meeting adjourned at 4:42 p.m.
ATTEST: APPROVED:
Norma Aguilar-Grimaldo, TRMC, CMC Javier Joven
City Secretary Mayor
Agenda
PUBLIC NOTICE
City Council Work Session Agenda
City Hall, City Council Chambers – 5th Floor
411 W. 8th Street
Odessa, TX
Tuesday, July 5th, 2022
3:00 p.m.
In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all
interested persons that the Odessa City Council will have a Work Session at 3:00 p.m. on Tuesday, July 5th, 2022 in the
5th Floor, City Council Chambers, City Hall, 411 W. 8th St, Odessa, Texas for the following purposes:
Call to Order
SEE ATTACHED AGENDA
Adjourn
This Notice is being posted on the bulletin board located outside the south entrance of the City Hall building and on the
bulletin board of the first floor of City Hall, Odessa, Texas the _______ day of July 2022 at ________, ___. m. It is also
posted on the City of Odessa’s website www.odessa-tx.gov. The said time being more then seventy-two (72) hours prior
to the time at which the subject meeting will be convened and called to order.
The Work Session meeting is available to all persons regardless of disability. Individuals with disabilities who require
assistance should contact the City Secretary’s Office at (432) 335-3276, or 411 West 8th Street, First Floor, Odessa,
Texas, during normal business hours at least twenty-four (24) hours in advance of the meeting.
___________________________________
Norma Aguilar-Grimaldo
City Secretary, TRMC, CMC
City Council Work Session Agenda
City Hall, City Council Chambers – 5th Floor
411 W. 8th Street
Odessa, TX
Tuesday, July 5th, 2022
3:00 p.m.
Call to Order
Invocation – Councilwoman Mari Willis
1. Consider renewal of contract for School Crossing Guard Services and Agreement with ECISD JoAnn Samaniego
2. Open a public hearing to consider the limousine services franchise application of Delma Barriga Mike Gerke
3. Consider a resolution authorizing OFR to accept and appropriate JRAC funds John Alvarez
4. Consider a resolution to approve the Parks, Recreation, Open Space and Urban Landscapes Master Plan Steve Patton
5. Consider bid award for the purchase of Automotive Vehicles for various departments Phillip Urrutia
6. Discuss Alternate Judges salary Phillip Urrutia
7. Discuss Infrastructure Council
8. Discuss Code of Conduct Council
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
7/12/2022 JoAnn Samaniego Purchasing Yes
Work Session? Contacted Legal? Item Type
Yes No Consent
CAPTION
Consider Renewal of Contract for School Crossing Guard Services and Agreement with Ector County ISD
for cost sharing.
SUMMARY
Approval of this agenda item will allow the City to renew the existing contract with All City Management
Services, Inc for one year period.
Ector County Independent School District staff has expressed interests in once again cost sharing this
contract and renewal of this agreement will be subject to the district board approving funding.
Cost:
Total Cost of Contract: $469,368.00
City of Odessa: $211,215.60
ECISD: $258,152.40 (includes schools outside of City Limits)
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
2023 Police Cost No
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $211215.60 $211215.60 $0.00
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $ Transfer Amount: $
Appropriation By:
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
Xerox Scan_06172022155857.pdf,
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
7/12/2022 Mike Gerke Police No
Work Session? Contacted Legal? Item Type
Yes Yes Regular Ordinance,Hearing,
CAPTION
Open a public hearing to consider the limousine services franchise application of Delma Barriga.
(Ordinance-First Approval)
SUMMARY
This is a new business for the services to operate a limousine type service. The business will be operating
one 2008 Ford F650 bus at a rate of $200.00 per hour. Applicant is requesting a five year limousine
services franchise. The application has been reviewed by the Police Department with approval.
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
Ordinance Majesty Party Bus.pdf,
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
7/12/2022 John Alvarez Fire Rescue Yes
Work Session? Contacted Legal? Item Type
Yes Yes Consent Resolution,
CAPTION
Consider a resolution authorizing the City of Odessa Fire Rescue to accept and appropriate funds from
the Texas J Regional Advisory Council. The amount of funds is $18,655.
SUMMARY
Odessa Fire Rescue requests that this resolution be approved to accept and appropriate the necessary
funds received from this donation.
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
2022 Grant Revenue Yes
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $18655.00 $18655.00 $0.00
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $18655.00 Transfer Amount: $
Appropriation By: Additional Revenues,
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
2r-641 Accept Texas J Regional Donation.docx, Agenda Item- JRAC Grant.pdf,
RESOLUTION NO. 2022R-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, AUTHORIZING THE ODESSA FIRE
RESCUE TO ACCEPT A GRANT FROM TEXAS J
REGIONAL ADVISORY COUNCIL IN AMOUNT OF
$18,655.00; AMENDING THE BUDGET FOR THE FISCAL
YEAR 2021-2022 -$18,655.00 AS REVENUE FOR THE
ODESSA FIRE RESCUE; AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY DOCUMENTS
NECESSARY TO IMPLEMENT THIS RESOLUTION; AND
DECLARING AN EFFECTIVE DATE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That a donation from the Texas J Regional Advisory Council in the amount
of $18,655.00 is hereby accepted.
Section 2. That the budget for fiscal year 2021-2022 is hereby amended to
appropriate additional revenue in the total amount of $18,655.00 for the Odessa Fire Rescue.
Section 3. That the City Manager is authorized to execute any documents
necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 28th day of June, A.D.,
2022, by the following vote:
Mark Matta ___
Steven P. Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
SD:RES\2r‐641 Accept Texas J Regional Donation (Fire)\06.23.22 Page 1 of 2
Approved this the 28th day of June, A.D., 2022.
______________________________
Javier Joven, Mayor
ATTEST:
_______________________________
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
_______________________________
Natasha Brooks, City Attorney
SD:RES\2r‐641 Accept Texas J Regional Donation (Fire)\06.23.22 Page 2 of 2
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
7/12/2022 Steve Patton Parks & Recreation No
Work Session? Contacted Legal? Item Type
Yes Yes Regular Resolution,
CAPTION
Consider a Resolution to approve the Parks, Recreation, Open Space and Urban Landscapes Master
Plan.
SUMMARY
The Texas Parks and Wildlife Department requires that a City's Parks and Recreation master Plan be
updated every five (5) years in order to best qualify for State project/program funding. The City of Odessa
last approved Parks and Recreation Master Plan for adoption was 2014. In 2019, Halff and Associates was
chosen as the consultant to update the city of Odessa Parks and Recreation Master Plan. Immediately, the
public input process started with public meetings hosted in each Council members' District along with an
online survey and one-on-one meetings with Athletic Associations, Advisory Board members, Council
members, Staff, Odessa Development Corporation, Police Department, Odessa Downtown Inc., ECISD,
Odessa Arts and Humanities, Noel Art Museum, County Officials, Chamber Of Commerce, and other non-
profit and special interest groups. Additionally, we received 813 responses to the online survey. Once the
public information gathering phase of developing the Master Plan was complete, the consultant compiled
the information into a Draft for review. At this stage of developing the updated Parks Master Plan, Covid-19
struck and delayed the update process for nearly two (2) years. The Final Draft was reviewed by the Parks
and Recreation Advisory Board and in the meeting of March 23, 2022, the Board recommended adoption
and to forward their recommendation to the City Council.
Adoption of the 2022 Parks, Recreation, Open Space and Urban Landscapes Master Plan will identify
Parks and Recreation needs and strategies for implementation of projects and programs for the next five
(5) years.
Comments/Other Departments, Boards, Commissions or Agencies
Parks and Recreation Advisory Board - Recommended for approval and adoption in the meeting of March
23 2022.
Supporting Documents
March 23, 2022 Minutes.pdf,
CITY OF ODESSA
CITY COUNCIL AGENDA ITEM
Meeting Date Contact Department Fiscal Impact?
7/12/2022 Phillip Urrutia City Manager's Office Yes
Work Session? Contacted Legal? Item Type
Yes No Consent Other,
CAPTION
Consider Bid Award for the Purchase of Automotive Vehicles for Various Departments
SUMMARY
On 5/26/2022, bids were received for the purchase of automotive vehicles for various departments, twelve
packets were distributed and three bid packets were received from Caldwell Country Chevy, Rush Truck
Centers, Sewell Ford.
It is recommended award be made to Rush Truck Centers, Dallas, TX, for Items I, II and VII, in the
amount of $626,270.40; Caldwell County Chevy, Caldwell, TX for item VI, in the amount of $37,500.00;
and Sewell Ford, Odessa, TX, for items III, IV and V, in the amount of $347,549.70. (utilizing the 3% local
preference)
Item I: Pickup ¾ Ton Single Cab w/Utility Body, 7 ea.
Item II: Pickup ¾ Ton, 7 ea.
Item III: Pickup ½ Ton Single Cab, 4 ea.
Item IV: Pickup ¾ Ton Crew Cab, 4 ea.
Item V: Pickup 1 Ton Crew Cab, 1 ea.
Item VI: Pickup ½ Ton w/Tommy Gate Lift, 1 ea.
Item VII: Pickup ¾ Ton w/Lift Gate, 1 ea.
All are scheduled and budgeted replacement vehicles. The vehicles being replaced will be sold at auction.
Total purchase price utilizing the low preference is $1,011,320.10, using low bid will only will increase the
cost $5,488.90.
FISCAL IMPACT
Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached?
2022 ES Cost No
Available Funds Budget Est/Actual Cost Difference
This Agenda Item: $3325582.87 $1011320.10 $2314262.77
ACTION NEEDED TO AMEND THE BUDGET
Appropriation Amount: $ Transfer Amount: $
Appropriation By: Reserves,
Comments/Other Departments, Boards, Commissions or Agencies
Supporting Documents
22-19 Eval.pdf, TAB 22-19 AUTOMOTIVE TRUCKS.pdf,
BID EVALUATION
AUTOMOTIVE TRUCKS
Date: June 2, 2022 Prepared by: _________________________
Date Publicly Opened: May 26, 2022 Purchasing Department
Specifications: #22-60010-19
RECOMMENDATION SUMMARY
It is recommended award be made to Rush Truck Centers, Dallas TX, Items I, II VII, in the amount of $626,270.40,
Caldwell Country, Caldwell TX, Item VI, in the amount of $37,500, and Sewell Ford, Odessa TX, Items III, IV, V, in
the amount of $347,549.70, the low bidders meeting specifications.
ITEM
Award of bid authorizes the purchase of twenty-five (25) automotive trucks. All are replacement vehicles. The vehicles
being replaced will be sold at auction.
Item I: Pickup ¾ Ton Single Cab w/Utility Body, 7 ea.
Item II: Pickup ¾ Ton, 7 ea.
Item III: Pickup ½ Ton Single Cab, 4 ea.
Item IV: Pickup ¾ Ton Crew Cab, 4 ea.
Item V: Pickup 1 Ton Crew Cab, 1 ea.
Item VI: Pickup ½ Ton w/Tommy Gate Lift, 1 ea.
Item VII: Pickup ¾ Ton w/Lift Gate, 1 ea.
BIDS RECEIVED
Specifications were mailed to 4 local dealers and 12 in the state of Texas.
BID PRICE
VENDOR I II III IV COMMENTS
Caldwell Country $334,425 $272,825 $131,900 $168,700
*See Below
Caldwell, TX ($47,775 Ea.) ($38,975 Ea.) ($32,975 Ea.) ($42,175 Ea.)
Rush Truck Centers $324,242.52* $260,927.52* No Bid $170,057.44
*See Below
Dallas, TX ($46,320.36 Ea.) ($37,275.36 Ea.) ($42,514.36 Ea.)
Sewell Ford $351,552.46 $277,611.46 $129,625.80* $173,223.12*
*See Below
Odessa, TX ($50,221.78 Ea.) ($39,658.75 Ea.) ($32,406.45 Ea.) ($43,305.78 Ea.)
Grapevine DCJ $415,030 $345,030 $137,780 $207,960
Grapevine, TX ($59,290 Ea.) ($49,290 Ea.) ($34,445 Ea.) ($51,990 Ea.)
V VI VII
Caldwell Country $43,735 $37,500* $46,985
*See Below
Caldwell, TX
Rush Truck Centers No Bid No Bid $41,100.36*
*See Below
Dallas, TX
Sewell Ford $44,700.78* $39,620 $45,408.78
*See Below
Odessa, TX
Grapevine DCJ $53,830 $37,825 $52,640
Grapevine, TX
EVALUATION
Item I: *Rush Truck Centers is low bid and meets specifications.
Sewell Ford meets specifications; Local Preference is 8.4% higher than low bid.
Item II: *Rush Truck Centers is low bid and meets specifications.
Sewell Ford meets specifications; Local Preference is 6.39% higher than low bid.
Item III: *Sewell Ford is low bid and meets specifications.
Item IV: *Sewell Ford is Local Preference 2.68% higher than low bid.
Rush Truck Centers low bid and meets specifications.
Item V: *Sewell Ford is Local Preference 2.20% higher than low bid.
Caldwell Country low bid and meets specifications.
Item VI: *Caldwell Country is low bid and meets specifications.
Sewell Ford Local Preference is 5.65% higher than low bid.
Item VII: *Rush Truck Centers is low bid and meets specifications.
Sewell Ford Local Preference is 10.48% higher than low bid.
Local Preference 5% or Less
RECOMMENDATION
It is recommended Items I, II, VII award be made to Rush Truck Centers in the amount of $626,270.40, Items II, IV, V award
be made to Sewell Ford in the amount of $347,549.70 and VI award be made to Caldwell Country in the amount of $37,500
the low bidders meeting specifications.
COST COMPARISON
No recent comparisons
TABULATION SHEET
AUTOMOTIVE TRUCKS
#22-60010-19
TOTAL NET COST
ITEM I ITEM I ITEM III ITEM IV ITEM V ITEM VI ITEM VII
BIDDER
7 each 7 each 4 each 4 each 1 each 1 each 1 each
RUSH TRUCK CENTERS $324,242.52 $260,927.52 $ NB $170,057.44 $ NB $ NB $41,100.36
CALDWELL COUNTRY $334,425.00 $272,825.00 $131,900.00 $168,700.00 $43,735.00 $37,500.00 $46,985.00
GRAPEVINE DCJ $415,030.00 $345,030.00 $137,780.00 $207,960.00 $53,830.00 $37,825.00 $53,640.00
SEWELL FORD $351,552.46 $277,611.46 $129,625.80 $173,223.12 $44,700.78 $39,620.00 $45,408.78
Local Preference – 5% or under 8.4% 6.39% Low Bidder 2.68% 2.20% 5.65% 10.28%
RE: Alternate Judges Salary
The Municipal Court has three Associate Judges, often referred to as “alternate Judges,” who
work on weekends, holidays, and on rare occasions, some weekdays as needed. When they work,
they are guaranteed to be paid for a minimum of three hours, at the rate of $55 per hour. As
Judges they are also required to do 16 hours of judicial education every year and are paid for the
time spent on training. The three Associate Judges have served in their capacity for a very long
period of time.
Last year, I was approached by these Judges and informed that they had not received a pay
increase in many years and was asked if I would help to get them a pay increase. It is believed
the last pay increase was given under Presiding Judge Denn Whalen, over a decade ago. The
Judges had asked Judge Gregg for a pay increase, and Judge Gregg had informed me that it was
something she had discussed with the Judges when she was still in her role as Presiding Judge,
but it never came to fruition.
The Judges have broached the topic with me a few times since assuming the Presiding Judge
position. On one occasion, one of our Judges informed me that they had spoken with an
“alternate” Associate Judge in Midland, who said they are paid at a rate of $75 per hour for five
hours of work.
These Judges are crucial to the operation of the Court and I would respectfully request a pay
increase that would put them closer in line with current market pay and that would allow us to
retain their services.
Thank you,
Carlos Rodriguez
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