City Council

CITY COUNCIL MINUTES CITY OF ODESSA, TEXAS August 27, 2024 On August 27, 2024, a regular meeting of the Odessa City Council was held at 6:00 p.m. in the Council Chambers, 5th floor, City Hall, 411 W. 8th, Odessa, Texas. City Council present: Mayor Javier Joven; Council members: Denise Swanner, At-Large; Mark Matta, District One; Steven P. Thompson, District Two; Gilbert Vasquez, District Three; Greg Connell, District Four; and Chris Hanie, District Five. Staff present: Norma Aguilar, City Secretary; John Beckmeyer, City Manager; Dan Jones, City Attorney; and other members of City staff. A quorum being present, Mayor Joven called the meeting to order, and the following proceedings were held: Roll call. Ms. Aguilar conducted the roll call for the City Council. The invocation was given by Pastor Taylor Robles, Sherwood Church of Christ and followed by the Pledge of Allegiance and Texas flags. Proclamations, Presentations, and Awards. No proclamations. Citizen’s comments on non-agenda items. Luke Wallace stated that Odessa did not look good with the grass growing in the streets and roads. He stated that Odessa needed a Wildcat Trail for the non-motorized vehicles for people to ride their bicycles. Consent Agenda 1. City Council work session minutes, August 13, 2024; 2. City Council minutes, August 13, 2024; 3. Resolution No. 2024R-93 – Move funds from reserves to capital outlay vehicle account; 4. Resolution No. 2024R-94 – Triun contract for improvements to the Bob Derrington Water Reclamation Plant; 5. Resolution No. 2024R-95 – Ector County Emergency Communication District 2024-2025 budget. Motion was made by Council member Vasquez and seconded by Council member Thompson to approve the consent agenda items. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Regular Council Minutes August 27, 2024 Page 2 Reject all bids for Comanche Trail Park pond liner replacement. Jonathan Rogers, Deputy Director of Parks and Recreation, recommended that the bids be rejected due to safety concerns. He explained that there needed to be a six foot separation area between the sidewalk and the pond. The new liner would be placed above the old liner and dirt. The project could be completed in a month if it were bought through Buy Board. Council member Matta asked that this be a priority as it was an eyesore from I-20. Motion was made by Council member Thompson and seconded by Council member Matta to reject all bids for Comanche Trail Park pond liner replacement. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Purchase pump and motor for Derrington Plant. Alex Rowlett, Interim Director of Utilities, stated that there were only two pumps and two motors working at the Derrington Plant for the re-use water. A new pump and motor would be a backup to continue providing re-use water and minimize downtime. The cost was $80,411.72. Motion was made by Council member Connell and seconded by Council member Swanner to approve the purchase of a pump and motor for the Derrington Plant as recommended. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Resolution No. 2024R-96 - Parkson Corporation services for the rebuilding of the Bob Derrington's existing aqua guard continuous self-cleaning bar/filter screen. Mr. Rowlett stated that services with Parkson Corporation was for the rehab of the bar screen that filtered out the solids at the Derrington Plant. There was only one screen working. The cost was $206,817. The rehab would take six to nine months. Motion was made by Council member Swanner and seconded by Council member Connell to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Resolution No. 2024R-97 – Additional work for the Water Treatment Plant rehabilitation and miscellaneous upgrades. Mr. Rowlett stated for $1 million to be transferred from contingency for the rehab of the Water Treatment Plant. The work would be to provide four line stops and replace three valves. He reviewed the funding that was expended. Motion was made by Council member Swanner and seconded by Council member Connell to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Public Hearing Council Minutes August 27, 2024 Page 3 Open a public hearing for Fiscal Year 2024-2025 Budget. Kaylie Banda, Director of Finance, stated that the budget was filed with the City Secretary. She provided highlights of the budget with a $2.7 million property tax increase. The proposed sales tax was $50 million, revenue was $282 million, and expenditures was $278 million. There was $27 million in capital asset replacements. There was a proposed 3% fee increase for water and sewer and solid waste of 3.5% fee increase. Council member Thompson stated that the tax rate was two cents lower. No one came forward and the public hearing was closed. Open a public hearing to consider the request by ICA, Inc., owner, for a zone change from FD Future Development District to LC, Light Commercial District on a 50.25- acres located in Section 3, Block 41, T- 2-S T&P RY. CO. Survey City of Odessa, Midland County, Texas. Elizabeth Shaughnessy, Director of Development Services, reviewed the location. The rezoning was for light commercial was for a proposed shopping center. The Planning and Zoning Commission recommended for approval. Motion was made by Council member Vasquez and seconded by Council member Thompson to approve the ordinance on first approval. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Resolution Resolution No. 2024R-98 – Authorize the transfer of funds from reserves to add a Multikey encryption and Multi-System Over-The-Air Rekeying system to existing radios for Odessa Fire Rescue. Nolberto Aguirre, IT Infrastructure Supervisor, stated that the transfer of funds was to replace radio aging equipment for Fire Rescue. Tony Flores, IT Director, stated that the ordered radios had a missing feature. The new radios would provide for multikey capabilities. Mr. Aguirre highlighted the software features. Motion was made by Council member Matta and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-99 – Adopt a new rate review mechanism with Atmos Energy. Mr. Beckmeyer stated that Atmos filed its proposed rate which was a $6.7 million increase. After negotiations, the Steering committee’s attorney negotiated for a rate increase of $4.3 million. Mayor Joven stated it was an average of $1.27 per month residential bill increase. Motion was made by Council member Thompson and seconded by Council member Matta to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie and Swanner Nay: None Resolution No. 2024R-100 – Bid award and agreement with Vanco Insulation, Inc. to provide demolition and removal services of an approximately 3288 sq. ft. structure located at 330 Wabash Avenue for $74,131.00. Naira Enriquez, Director of Community Development, stated that the commercial property at 330 Wabash was an eyesore. The bid award would be to Vanco for demolition at a cost of $74,131. Bill Cleaver stated it was an eye sore building and the area around the property was to provide for affordable homes. Council Minutes August 27, 2024 Page 4 Motion was made by Council member Vasquez and seconded by Council member Hanie to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-101 – Apply and accept funds for the City of Odessa Police Department from the 2024 HIDTA Grant for $32,650.00. Mike Gerke, Police Chief, stated that the HIDTA grant was for $32,650 with no cash match. The grant would pay for officers’ overtime. Motion was made by Council member Thompson and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-102 – Amended and restated performance agreement between the Odessa Development Corporation and Walkamin Trading Company, Inc. James Kirk, ODC President, stated that the performance agreement was with Walkamin for $6.5 million. There were some amendments that included the qualified expenditures and reimbursement of expenditures from 60 days to 30 days. Council member Thompson stated that this was a great example of private and public partnership. Motion was made by Council member Matta and seconded by Council member Thompson to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-103 – Remove from the table to consider an economic development performance agreement between the Odessa Development Corporation and Rental King LLC. Motion was made by Council member Thompson and seconded by Council member Thompon to remove from the table. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Dr. Kirk stated that Rental King rented and leased equipment. It would make a capital investment of $2.1 million, provide for 12 full-time jobs and have a minimum payroll of $275,000. The grant was for $636,000 over five years. Council member Thompson stated the building would be on the tax roll. Motion was made by Council member Swanner and seconded by Council member Thompson to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-104 – Odessa Development Corporation Budget for FY 2024- Council Minutes August 27, 2024 Page 5 2025. Dr. Kirk stated that the beginning fund balance was $89.5 million and ending fund balance was $49 million. There was a line item for TxDOT projects of $7 million. Council member Matta stated that the downtown programs were in the budget. Mayor Joven stated that the funds for the downtown programs were not removed. Motion was made by Council member Matta and seconded by Council member Connell to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-105 – Odessa Development Corporation General Development Plan for FY 2024-2025. Dr. Kirk stated that the General Development Plan provided goals and methods for economic development. The Chamber contract was annually. Mayor Joven stated that the infrastructure and façade programs for downtown were included in the plan. Mr. Jones stated that the City services were included to be more actively involved with the ODC agendas and minutes. He would be the point of contact with Jeff Moore, the ODC attorney. Motion was made by Council member Thompson and seconded by Council member Matta to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-106 – Odessa Development Corporation agreements with six economic development contractors. Mr. Jones stated that the contracts were with MOTRAN, Black Chamber of Commerce, Chamber of Commerce, Current Media, UTPB- SBDC, and the City. Motion was made by Council member Vasquez and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-107 – Newton Engineering , PC professional service agreement to provide bid and design services for the reconstruction of Dorado Drive from Faudree Road to Mission Boulevard. Joe Tucker, Director of Public Works, stated that design services with Newton Engineering was for Dorado from Faudree to Mission. The reconstruction would be for payment and drainage improvement. The cost was $112,500 for design services. Motion was made by Council member Thompson and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Resolution No. 2024R-108 – Ector County Elections Administrator contract for the General Muncipal Election, November 5, 2024. Ms. Aguilar stated that the contract with the Ector County Elections Administrator was for election services for the November 5 General Election. The cost would be divided among five entities. Council Minutes August 27, 2024 Page 6 Motion was made by Council member Swanner and seconded by Council member Matta to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None Miscellaneous Appointment of Boards: Board of Survey, Historic Preservation Commission, Odessa Development Corporation, Odessa Housing Finance Corp. Planning and Zoning Commission, Tax Incentive Committee, and Zoning Board of Adjustment. No action. Motion was made by Council member Vasquez and seconded by Council member Matta to adjourn the meeting. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Vasquez, Connell, Hanie, and Swanner Nay: None The meeting adjourned at 7:00 p.m. ATTEST: APPROVED: Norma Aguilar, TRMC, CMC Javier Joven City Secretary Mayor