City Council

CITY COUNCIL MINUTES CITY OF ODESSA, TEXAS December 10, 2024 On December 10, 2024, a regular meeting of the Odessa City Council was held at 6:00 p.m. in the Council Chambers, 5th floor, City Hall, 411 W. 8th, Odessa, Texas. City Council present: Mayor Cal Hendrick; Council members: Craig Stoker, At-Large; Eddie Mitchell, District One; Steven P. Thompson, District Two; Gilbert Vasquez, District Three; Greg Connell, District Four; and Chris Hanie, District Five. Staff present: Norma Aguilar, City Secretary; Dan Jones, City Attorney; Richard Morton, Interim City Manager, and other members of City staff. A quorum being present, Mayor Hendrick called the meeting to order, and the following proceedings were held: Roll call. Ms. Aguilar conducted the roll call for the City Council. The invocation was given by Pastor Marcos Zuniga, Kingdom Church, and followed by the Pledge of Allegiance and Texas flags. Proclamations, Presentations, and Awards. None. Citizen’s comments on non-agenda items. No comments. Consent Agenda 1. City Council Work session minutes, November 26, 2024; 2. City Council minutes, November 26, 2024; 3. Ordinance No. 2024-49 - Request by LCA for a zone change from FD, Future Development District, to LC, Light Commercial District on a 4.78 acre tract of land located in Section 2, Block 42, T-2-S, T&P RR Co. Survey, Ector County, Texas. 4. Ordinance No. 2024-50 - Request by LCA for a zone change from PD-LI-DR, Planned Development-Light Industrial-Drill Reservation, to PD-LI, Planned Development- Light Industrial District, on Lot 5 and Lot 10, Block 15, Leeco Industrial, 20th Filing Phase II located in Section 27, Block 41, T-2-S T&P RR. CO. Survey, City of Odessa, Midland County, Texas. Motion was made by Council member Connell seconded by Council member Vasquez to approve the consent agenda items. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Council Minutes December 10, 2024 Page 2 Regular Resolution No. 2024R-139 - Bid award to Edgardo Madrid & Associates for the Water and Wastewater job order contract in an annual amount not to exceed $5,539,691.48 and authorize the Interim City Manager to execute the contract on behalf of the City of Odessa. Alex Rowlett, Interim Director of Utilities, stated that the bid included water/sewer taps, valve replacements, valve installations and line breaks. The award was not to exceed $5,539,691.48 annually. Motion was made by Council member Hanie and seconded by Council member Connell to award the bid to Edgardo Madrid & Associates. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Purchase one Type 3 truck for the Fire Department. Cristina Burns, Assistant City Manager, stated that the purchase was for a Type 3 truck. Delivery would be four to five months. Motion was made by Council member Hanie and seconded by Council member Connell to purchase the Type 3 truck. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Purchase courtroom audio/visual and court recording software for trials. Mr. Morton stated that the equipment would be for Municipal Court. Motion was made by Council member Vasquez and seconded by Council member Hanie to purchase the courtroom audio/visual and court recording software. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Renew the City’s Public Entity Liability Insurance. Yvette Griffin, Director of Risk Management, stated that the renewal was for the City’s public entity liability insurance. There was an increase of $54,000. Council member Thompson recommended to include the terrorist coverage of $14,000. Motion was made by Council member Thompson and seconded by Council member Connell to renew the City’s Public Entity Liability Insurance with the terrorist coverage. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Authorize the Interim City Manager to execute an engagement letter with Weaver to conduct an audit for Discover Odessa. Renee Earls, Chamber of Commerce, stated that the engagement letter was with Weaver to provide an audit for Discover Odessa. Council Minutes December 10, 2024 Page 3 Motion was made by Council member Vasquez and seconded by Council member Thompson to execute the Weaver engagement letter. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Public Hearing Open a public hearing to consider approval of the request by Ngoc Tran for a zone change from Single Family Residence-Three (SF-3) District to Family Residence-One (MF-1) District of a 0.3214 acre tract, being Scharbauer Place, 2nd Filing, Lots 1 and 2, Block 19, less northwest part of Lot 2 and southeast Part of Lot 4, Block 19, Crestview Addition (Northwest of the intersection of N Lauderdale Ave. and W 6th St.) Elizabeth Shaughnessy, Director of Development Services, stated that the zone change request was to create an infill development. The Planning Department recommended denial as it went against the ordinance. She recommended an amendment to approve with the condition of a site plan. The Planning and Zoning Commission recommended approval with the site plan condition. No one came forward and the public hearing was closed. Motion was made by Council member Thompson and seconded by Council member Stoker to approve the ordinance including the condition of a site plan on first approval. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Open a public hearing to consider approval of the request by Landgraf, Crutcher and Associates, Inc., on behalf of owner, John Burnett Construction, LLC for a zone change from FD, Future Development District, to SF-2, Single Family Residence-Two District, on a 12.95 acre tract located in Section 16, Block 41, T-2-S T&P RR CO Survey, City of Odessa, Ector County, Texas. Mrs. Shaughnessy stated that the zone change would provide for 30-32 lots for housing development. The Planning and Zoning Commission recommended for approval. No one came forward and the public hearing was closed. Motion was made by Council member Mitchell and seconded by Council member Hanie to approve the ordinance on first approval. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Resolution Resolution No. 2024R-138 – Accept the land donation from P-Bar Parks Bell Ranch for the sports complex and giving the Interim City Manager the authority to execute the amended and restated escrow agreement. Motion was made by Council member Thompson and seconded by Council member Hanie to approve the resolution. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Council Minutes December 10, 2024 Page 4 Resolution No. 2024R-140 - Authorize the Odessa Police Department to accept, appropriate funds and authorize expenditures for Occidental Petroleum Corporation donation in the amount of $10,000. Mike Gerke, Police Chief, stated that the $10,000 Oxy donation would be used on equipment and training. Motion was made by Council member Connell and seconded by Council member Hanie to approve the resolution. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, Hanie Nay: None Resolution No. 2024R-141 - Authorize the Odessa Police Department to accept, appropriate funds and authorize expenditures for a donation in the amount of $5,000 from the Hindu Association of West Texas. Chief Gerke stated that the $5,000 donation would be used for equipment and training. Motion was made by Council member Stoker and seconded by Council member Connell to approve the resolution. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, Hanie Nay: None Resolution No. 2024R-142 – Utility relocation for I-20 Segment 1. Mr. Rowlett stated that project was for engineering services and allocation of funds were from the General Fund for the relocation of water and wastewater lines. Motion was made by Council member Vasquez and seconded by Council member Stoker to approve the resolution. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Failure to Appear Program. Leah Huff-Albertson, Director of Municipal Court, stated that the contract renewal was for holding drivers licenses until the City’s fees were paid. Motion was made by Council member Connell and seconded by Council member Hanie to approve the Failure to Appear Program. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Resolution No. 2024R-143 – Ector County Appraisal District Board of Directors for the 2025 term. Layne Young, Ector County Appraisal District, stated that there was a change in the election process and five people were nominated. The voting calculation was done by the levy. All members would represent all taxing entities. Motion was made by Council member Connell and seconded by Council member Stoker to approve the resolution by splitting the votes with all candidates. The motion was approved by the following vote: Council Minutes December 10, 2024 Page 5 Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, Hanie Nay: None Miscellaneous Appointment of Boards: Amy Bell Sports Foundation, Board of Survey, Capital Improvement Advisory Committee, Historic Preservation Commission, Odessa Development Corporation, Odessa Housing Finance Corp. Parks and Recreation Advisory Board, Planning and Zoning Commission, Public Art Committee, and Zoning Board of Adjustment. Motion was made by Council member Mitchell and seconded by Council member Connell to appoint the following to the Odessa Development Corporation: Gavin Norris, Tim Edgmon, Peggy Dean and Thomas Blackstone. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None A. Executive Session: As authorized by the Texas Government Code Section Sec.551.089 (Deliberation Regarding Security Devices or Security Audits), the City Council may adjourn into executive session to: deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. B. Executive Session: As authorized by the Texas Government Code Section 551.071(1) (A) (Consultation with Attorney), the City Council may adjourn into executive session to: Discuss pending litigation or settlement with the City Attorney and the attorneys hired by the City of Odessa for the case of Aaron Smith v. City of Odessa, Cause No. D-23-04-0425-CV. Motion was made by Council member Vasquez and seconded by Council member Hanie to go into executive session under 551.089 and 551.071(1)(A). The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Motion was made by Council member Thompson and seconded by Council member Mitchell to return from executive session. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None No action was taken in executive session. Motion was made by Council member Stoker and seconded by Council member Thompson to pay $175,000 to Aaron Smith. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Council Minutes December 10, 2024 Page 6 Authorize the transfer of funds from reserves and approval of purchase to CDW Government LLC for Okta data security software. Tony Flores, Director of IT, stated that the purchase would be for Okta software. Motion was made by Council member Connell and seconded by Council member Hanie to transfer funds and purchase CDW Government for Okta data security software. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None Motion was made by Council member Vasquez seconded by Council member Thompson to adjourn the meeting. The motion was approved by the following vote: Aye: Hendrick, Stoker, Mitchell, Thompson, Vasquez, Connell, and Hanie Nay: None The meeting adjourned at 7:34 p.m. ATTEST: APPROVED: Norma Aguilar, TRMC, CMC Cal Hendrick City Secretary Mayor