Water Board Meeting

Ogden Dunes Water Board Meeting Agenda Monday, September 9th @ 4:30 PM Location: Town Hall Present: Jim Slawinski (JS) Tom Cleland (TC) Dave Snyder (DS) Matt Moore (MM) Leslie Tyburski (LT) Julia Klingensmith (JK) • The September 2024 Water Board Meeting started at 4:30 PM with LT taking minutes. • The August 2024 Water Board Minutes were unanimously approved by the Water Board Directors. • MM provided information to epoxy the pump house floor. DS provided two additional companies for MM to reach out to. MM anticipated this to be a four-day process to install a grit, non-skid floor. Two quotes were provided and the bidding on scope of work is the same from both companies: • Attendees discussed M.E. Simpson presentation follow-up and discussed M.E. Simpson does not need to duplicate work already accomplished by the OD Street Department. The OD Street Department needs to go back to M.E. Simpson about what is needed and not needed. MM to follow up M.E. Simpson for an updated quote. Ogden Dunes hydrants do not need any action needed by M.E. Simpson. Meter pits and gate valves are what need the attention of M. E. Simpson as well as GPS for meter pits. • JK confirmed the August Water Department Fund is balanced for August 2024. This includes the $50,000 within the newly established CD. JS plans to show this investment broken out differently on the fund report going forward. CD information will need to show on the fund report for the end of year process. • JK confirmed 2nd Quarter 2024 Water/Sanitation bills is up to date. Good shape with the 2nd Quarter as there were about a dozen home sales and bills to reconcile. • JS provided Zenner Software Review • JS discussed the return of Zenner defective parts. Encoder equipment are the pieces of apparatus that fail most often. MM confirmed new, not repurposed, receivers are received from Zenner. JS discussed conversations he had with Zenner management team; confirming Zenner provided purchase order numbers and delivery dates for requested replacement parts. • JK confirmed there has been no change involving the USIC/Indiana long standing billing issue. The water department will continue to process payments but only for work performed within the town of Ogden Dunes. • TC and JS confirmed information will be sent for the required water loss audit. • MM confirmed two ring cameras, with audio and video capabilities, were installed inside the pump house. • Attendees discussed plans to send out the backflow testing letters around January/February 2025 as well as preemptive letter for common maintenance. JS will prepare mailers for next year. DS suggested common, simple language within the mailers as most homeowners aren’t familiar with what backflow means. • JS to work with LT in the off-season to identify properties not reporting irrigations systems. • MM provided an update regarding the rebuilt / new booster pump. MM talked to Chad (Peerless) last week about Pump 2 being out; Chad indicated it could be an issue with the bearing. Anticipated by September 12, 2024, replacement pump to be installed. MM evaluated VFDs; rebuilt pumps are cycling much smoother. MM to confirm quotes for the replacements. MM discussed considerations regarding electric to the building. • TC stated there were no new update regarding the new building sign • JS discussed the need to provide WB update at the December TC Meeting Water Board Presentation. LT and JS to work on the presentation. • Attendees discussed weed control maintenance at the pump house. Street department pulling weeds about once a week. • The Water Board agreed on a $500 budget for additional pump house planting and will be managed by LT. • JS commented that there was no new update to the Zenner Customer Portal or the Zenner Software Billing. • MM gave an update on the Street Water / Hydrant Main Shutoff Valve Repair Project. MM anticipated having status update on efficiencies by next meeting. MM stated most were in good status and wants to identify specific locations of valves on map and spreadsheet. • There were no resident’s remarks. • Highlights from the Water Board Director’s, Liaison, Clerk & Street/Water Manager’s closing remarks: MM – confirmed he will coordinate a meeting with M.E. Simpson and receive two other epoxy quotes. MM will confirm with epoxy companies the minimum and appropriate temperature to install the flooring. MM to speak with Erik Kurtz on the hydrants; DS provided update about booster pump and spoke with Tim Morris (TM) about the pelican and the generator; JS to work with TM to set LT up with the Pelican app. JS indicated 3 Shore Drive will transition to city water. JS indicated Chad and Michelle Hassinger will decide on tying a new line to their house soon; JS inquired with the group to provide before and after pictures of the pump house improvements to be included in the December TC meeting. JS expect to see the budget to go down due to no billing. • The meeting concluded at 5:45 PM. X Tom Cleland Water Board Director X X Jim Slawinski Leslie Tyburski Water Board Director Water Board Director