Christmas Village Committee

MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT FEBRUARY 7, 2018 PAGE 1 OF 3 C>~c(~ CHRISTMAS VILLAGE ';;::T Christmas ADVISORY COMMITTEE MEETING Village Minutes of the regular meetmg of the Chrtstmas Vtllage Advisory Committee held Thursday, February 7, 2018 at 4·00 p m at Urban Studws 215 Histone 25th Street, Ogden, Weber County, Utah Members Present: Ken Ritz Stephame Grundie Craig Biehk Sandra Tuck Judi Culley Cmdi Hellewell LouAnn Kamigaki Andrew Garcia Jacob Chadwick Subcommittee: Jo Packham Sherry Ferrm Members Absent: Brenda Burrup Nicole Lovell Ashley Wilson NIkki Lovell Ex-Officio Monte Stewart, Parks and Cemetery Manager Ryan Parent, Area Mamtenance Supervisor Christy McBnde, Arts Culture & Events DIVISion Manager Momca Lewis, Semor Office Assistant Stacey Olsen, ProJect Coordmator APPROVAL OF MINUTES Ms Hellewell called the meetmg to order at 4·00 pm and conducted roll call Ms Hell ewell asked If everyone had a chance to review the mmutes and If someone would make a motwn to approve the mmutes. Mr. Bielik motioned to approve the November 20, 2018 minutes. Seconded by Ms. Culley. Committee approved SPECIAL EVENTS UPDATES AND PLANS Ms McBnde mtroduced herself and thanked everyone for their hard work in makmg the VIllage spectacular Ms McBnde Is the divisiOn manager over Arts, Culture and Events and part of her JOb IS diversity The Admimstratton and City Council are both supportive of addmg diversity to every aspect of our City Diversity IS not JUSt the color of skm, but also mcludes gender, rehgwn, and those wtth special needs. She brought an example of an elf that mcluded many aspects of diversity Ms McBnde stated that the elfs skm was pigmented and new clothes and a wheelchair were purchased for a few dollars at Big Lots lncludmg diversity does not have to be expensive or time consummg She would hke to produce some wordmg that we can send out to our sponsors to suggest ways they can create more dtversity m their cottages and offer help Mr Biehk suggested that at the Breakfast With Santa we decorate each table with a theme from a different country from around the world NEW APPOINTMENTS We have two open positions on the committee Ms Wilson has asked to resign and Ms Nicole MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT FEBRUARY 7, 2018. PAGE 2 OF 3 Lovell asked to become a subcommittee member Ms Olsen asked If everyone had a chance to review the two b10's she sent out for Mr Chnt Weston and Ms Cmdy Weloth The committee had all reviewed the b10s Ms. Ritz motion to recommend the appointments of Clint Weston and Cindy Weloth to the Christmas Village Advisory Committee. Seconded by Ms. Kamigaki. Committee approved COMMITTEE REAPPOINTMENTS Ms Olsen reported that Ms Nicole Lovell has asked to be moved to a subcommittee member smce she IS unable to attend all the meetmgs The rest of the committee members whose terms are expuing would like to be reappointed CHRISTMAS VILLAGE SUNSET REPORT Ms Olsen reported that our committee's sunset date IS Apnl 1 Ms Hellewell will be presentmg to the City Council a report of our accomplishments, history and the duect10n we would hke to take the VIllage Mr Bielik said he could help with a PowerPomt presentation Ms Olsen said we need to submit the presentatiOn to the City Council before we can get a date on the calendar COTTAGE APPLICATION AND AGREEMENT Ms Olsen stated that we have a lot of families and busmess's that would like to become a part of the Chnstmas VIllage She created an application that mterested parties can fill out and submit to the committee If the committee approves theu apphcat10n, the sponsor will complete the agreement form She created some templates for the applicatiOn and agreement form and asked everyone to review them and send over any comments or suggestions by February 21, 2019 She will update the forms with the revisions and submit It to legal for approval All the current sponsors will be asked to sign the agreement and all new sponsors will complete the applicatiOn and agreement The committee discussed the current decoratmg viOlatiOns and said that all the busmesses with large signs need to be told to remove the sign We will also not let them decorate with product specific decoratiOns We will reqmre everyone to switch their hghts over to LED hghts OPEN DISCUSSION Ms Packham stated that the stage did look better this year, but It IS still not where It needs to be She would hke It ht up and beautiful It is the center of the VIllage and needs to shme She also asked about the white metal trees, asked why they were not all out this year Mr Chadwick said we did not have the fundmg to buy all new hghts for the trees Ms Packham stated that If we need money, she would raise the funds She requested a hst of Items and theu cost, she will make sure we have enough hghts for all the trees and If we need money for the stage, she will rruse funds for It NEXT MEETING The next meetmg for the Chnstmas VIllage Advisory Committee IS Tuesday, March 7, 2019 at 4:00pm at the Ogden Pubhc Works Bmldmg ADJOURNMENT With no further busmess to discuss, Ms. Kamigaki motioned to adjourn, motion seconded by Ms. Grundie. Committee approved The meetmg of the Christmas VIllage Advisory Committee adJourned at 5 45 p m MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT FEBRUARY 7, 2018. PAGE 3 OF 3 Minutes Prepared By· Mmutes Approved By: OJect Coordmator lie Services