City Council

Minutes of Regular Meeting of Council of Ogden City, Utah, March 24, 2015 Page Minutes of the Regular Meeting of the Ogden City Council held on Tuesday, March 24, 2015 at 6:00 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Richard A. Hyer Vice Chair Marcia L. White Council members Bart E. Blair Neil K. Garner Caitlin K. Gochnour Doug Stephens Amy L. Wicks Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Communications Manager Amy Sue Mabey Also present: Mayor Mike Caldwell Chief Administrative Officer Mark Johnson City Attorney Gary Williams Public Services Director Jay Lowder Planning Manager Greg Montgomery City Recorder Tracy Hansen At the request of the Chair, all present stood and recited the Pledge of Allegiance led by Boy Scout Amon Kent representing Boy Scout Troop 93. Chair Hyer welcomed the following Boy Scouts present from Troops 1 and 93, who were working on their Citizenship in the Community Merit Badge: Amon Kent, Joseph Broadman, Caleb Mongo, Tyler Overson, Cody Ozzy, Tylee Ozzy, Clifford (no last name given), and Jeremiah (no last name given). A moment of silence was observed. Proposed Resolution 2015-3 awarding arts grants for FY2014-2015 A memo from the Community and Economic Development Department regarding a resolution awarding arts grants for Fiscal Year 2014-2015 came before the Council for consideration. The memo stated the Administration, along with the Ogden City Arts Advisory Committee, has submitted its recommendations for arts grants. The recommendations include summaries and analysis from the Committee that satisfy State law regarding the study required. There were thirteen (13) applications this year. The Administration is recommending that twelve (12) of the organizations receive grant funding. The amounts requested and the amounts recommended by both the Arts Committee and the Administration are summarized below. The recommendations for the arts grants were presented to the Council on February 24, 2015 during a work session. Council members felt that several of the grants recipients should not be given the amount proposed by the Arts Committee and requested an alternative recommendation from the Arts Committee. Chair Hyer then introduced in writing proposed Resolution 2015-3, entitled: “A resolution of the Ogden City Council awarding Arts Grants for FY2014-2015 and setting forth findings pursuant to Utah Code Ann. § 10-8-2 (2002).” A copy of the proposed resolution was deposited with the City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed Resolution was then read by long title. COUNCIL MEMBER WICKS MOVED A PUBLIC HEARING ON THE PROPOSED RESOLUTION BE HELD IN THE CITY COUNCIL CHAMBERS ON APRIL 14, 2015, DURING THE CITY COUNCIL MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY COUNCIL MEMBER GOCHNOUR, ALL VOTING AYE. Proposed Resolution 2015-4 approving modifications to the City Council Norms A memo from Council staff came before the Council to consider a resolution approving modifications to the City Council Norms. The memo stated the Ogden City Council has adopted Rules of Procedure that define the organization of the Council, establish procedures for filling vacancies, outline expectations for Council meetings and set expectations regarding committee service. The Council has also adopted Norms that define the Council’s purpose, vision, goals, priorities, expectations, and relationships, and specifies how the Council conducts its day-to-day business. The Council reviews the Rules of Procedure and Norms on an annual basis and, from time to time, updates to these documents are needed to reflect changes in policy or procedure. The most recent changes were adopted November 25, 2014. Proposed modifications to the Norms are as follows: 1. Update section on Salaries and Benefits by removing some historical information and adding language to reflect and adopt changes to Ogden City Code §2-3-6 relating to Council member salaries. 2. Add a provision authorizing monthly stipends for service on committees, boards, and work groups. 3. Make formatting corrections and other minor technical changes Chair Hyer introduced in writing proposed Resolution 2015-4, entitled: “A resolution of the Ogden City Council approving modifications to the City Council Norms.” COUNCIL MEMBER WICKS MOVED THE RESOLUTION BE ADOPTED, AND THE CHAIR BE AUTHORIZED TO SIGN THE SAME. MOTION WAS SECONDED BY COUNCIL MEMBER GOCHNOUR, WITH THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS BLAIR, GARNER, GOCHNOUR, STEPHENS, WICKS, VICE CHAIR WHITE, AND CHAIR HYER. VOTING NO – NONE. Mayor comments Mayor Caldwell reported Ogden City was recently recognized as the second most charitable city in the entire United States and he encouraged everyone to participate in the Love Give Utah event coming up on Thursday; the event focuses on getting the community engaged in performing work for non-profit entities. Closed Executive Session At this time the Council gave consideration to adjourning into Closed Executive Session for the purpose of discussing pending or reasonably imminent litigation pursuant to the provisions of Section 52-4-205(1)(c) of the Open and Public Meetings Law. City Attorney Williams indicated this was an appropriate purpose to hold a Closed Executive Session. COUNCIL MEMBER GARNER MOVED THE COUNCIL ADJOURN INTO A CLOSED EXECUTIVE SESSION PURSUANT TO THE PROVISIONS OF SECTION 52-4-205(1)(c) OF THE OPEN AND PUBLIC MEETINGS LAW FOR THE PURPOSE OF DISCUSSING PENDING OR REASONABLY IMMINENT LITIGATION. MOTION WAS SECONDED BY COUNCIL MEMBER BLAIR, WITH THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS BLAIR, GARNER, GOCHNOUR, STEPHENS, WICKS, VICE CHAIR WHITE, AND CHAIR HYER. VOTING NO - NONE. The meeting adjourned into Closed Executive Session at 6:06 p.m. The meeting reconvened at 6:52 p.m. There being no further business to come before the Council, COUNCIL MEMBER GARNER MOVED THE MEETING ADJOURN AT 6:53 P.M. MOTION WAS SECONDED BY COUNCIL MEMBER BLAIR, ALL VOTING AYE. ________________________________________ TRACY HANSEN, MMC CITY RECORDER ________________________________________ RICHARD A. HYER, CHAIR APPROVED: May 12, 2015