City Council

Minutes of Joint Session of Council of Ogden City, Utah, February 23, 2016 Page Minutes of the Joint Study Session of the Ogden City Council, also acting as the Redevelopment Agency, held on Tuesday, February 23, 2016 at 5:33 p.m., in the Council Work Room on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White (participated via telephone) Acting Chair Bart E. Blair Council members Neil K. Garner (arrived at 5:47 p.m.) Richard A. Hyer Luis Lopez Ben Nadolski (arrived at 5:40 p.m.) Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Communications Manager Amy Sue Mabey Excused: Council member Doug Stephens Also present: Chief Administrative Officer Mark Johnson Community & Economic Development Deputy Director Brandon Cooper Planning Manager Greg Montgomery Comptroller Lisa Stout Assistant Comptroller Camille Cook Community Development Manager Ward Ogden City Recorder Tracy Hansen The purpose of the Joint Study Session was to discuss the agenda items for the City Council and Special Redevelopment meetings, which begin at 6:00 p.m., and to discuss the Quarterly Budget Report, Council business, and Board business. Quarterly Budget Report Council Deputy Director Eller-Smith explained Utah Code Ann. § 10-6-147 requires the city finance manager to “prepare and present to the governing body appropriate quarterly financial reports, prepared in the manner prescribed in the Uniform Accounting Manual for Utah Cities.” The report is required only for the first, second and third quarters. The annual Comprehensive Financial Audit Report (CAFR) serves as the fourth quarter report. Comptroller Stout reviewed the Quarterly Budget Report for the quarter ending December 31, 2015, which includes the following:  Fund Revenue & Expenditure Summary  General Fund Revenue Summary  General Fund Departmental Expenditure Summary  Special Assessment Funds Revenue & Expenditure Summary  Capital Improvement Fund Revenue & Expenditure Summary  Enterprise Funds Revenue & Expenditure Summary with Statement of Revenues, Expenses, & Cash Statement  Internal Service Funds Revenue & Expenditure Summary  Trust Funds Financial Information  Grant Funds Financial Information  RDA Fund Financial Information  MBA Fund Financial Information Ms. Stout then provided an overview of the data included in the report, with a focus on the funds that seem to be tracking outside of the approved budget, meaning their expenses are higher than is to be expected when compared to the amount of time that has lapsed in the present fiscal year. She then referenced the General Fund summary included in the report and noted she is projecting revenues will exceed the amount budgeted largely due to an increase in building permits. She added all departments appear to be spending within their budgets. Chair White asked if the City budget is on a monthly or annual basis. Ms. Stout stated the City operates on an annual budget that is monitored monthly. Agenda Review  Council Executive Director Cook briefly reviewed the items listed on the agendas for the Council and Redevelopment Agency meetings scheduled to begin at 6:00 p.m. Council business Communications Update: Council Communications Manager Mabey used the aid of a PowerPoint presentation to provide the Council with an update on communication efforts. There was a brief focus on events related to the College Town Initiative, such as an upcoming visit from the Peruvian Ambassador, Utah Campus Compact efforts to build a partnership between Weber State University (WSU) and the community, and an upcoming Advisory Committee meeting. She then updated the Council on their following on various social media sites; the direct mail list has been reduced by six recipients while the Council’s following on Twitter and Facebook have increased by 59 and 23, respectively. She then discussed recent communication efforts including recognitions during Council meetings, the Idle-Free Week campaign, a branding press release and questionnaire, and press releases regarding accessory dwelling units and the Bicycle Master Plan. She then reviewed photographs taken during recent City Council events, after which she discussed upcoming communication efforts including updates to the City’s website, Make-A- Difference Day (proclamation and project), and the branding initiative. Council member Hyer inquired as to the scheduling of Council training regarding use of social media. Ms. Mabey stated that item is scheduled for a March meeting. She then played a brief video that provided the review of 2015 City Council involvement and completed projects. The meeting adjourned at 5:58 p.m. ________________________________________ TRACY HANSEN, MMC CITY RECORDER ________________________________________ BART E. BLAIR, ACTING CHAIR APPROVED: August 9, 2016