City Council

Minutes of Joint Session of Council of Ogden City, Utah, September 13, 2016 Page Minutes of the Joint Work Session of the Ogden City Council, also acting as the Redevelopment Agency, held on Tuesday, September 13, 2016 at 3:36 p.m., in the Council Work Room on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair (arrived at 3:38 p.m.) Council members Neil K. Garner (arrived at 4:04 p.m.) Richard A. Hyer Luis Lopez (arrived at 3:37 p.m.) Ben Nadolski Doug Stephens Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Council Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Also present: Acting Chief Administrative Officer Jay Lowder Fleet and Facilities Manager Monica Kapp Senior Project Coordinator Chris Hokanson Airport Manager Jon Greiner Management Services Deputy Director Shawn Choate Public Utilities Manager Kenton Moffett Community and Economic Development Director Tom Christopulos Special Events Coordinator Diane Stern Comptroller Lisa Stout City Treasurer Brandee Johnson Senior Analyst Justin Sorenson Planning Manager Greg Montgomery Fire Chief Mike Mathieu Police Chief Mike Ashment Assistant City Attorney Mark Stratford Weber Area Dispatch Supervisor Tina Mathieu Greg Mathews with Matrix Consulting Group Robin Haley with Matrix Consulting Group Deputy City Recorder Abbie Hufstetler The purpose of the Joint Work Session was to receive presentations and hold discussions regarding the Fleet and Facilities Management and Operations Study; a petition to amend the 12th Street Overlay Zone; a proposed land donation for the Weber Area Dispatch and Emergency 911 Center; and Council and Board Business. Fleet and Facilities Management and Operations Study Council Deputy Director Eller-Smith introduced Robin Haley and Greg Mathews of Matrix Consulting Group and noted they will provide the Council with the conclusions and recommendations of the Fleet and Facilities Management and Operations Study. Mr. Haley used the aid of a PowerPoint presentation to provide the Council with a summary of the items that his firm has accomplished over the past five months throughout the study. He noted the goals of the study included:  To conduct a management and performance review o Operational philosophy o Organization, staffing, productivity o Customer service o Performance measures o Billing and finances  To analyze personnel management and training  To analyze Division data and records management  To analyze fiscal management  To review how the Division strategically plans its services  Project methodology started with interviews of management and staff in the Division, interviews of customers or other City Department Directors, and surveys of employees, customers, and comparable cities. The firm also collected data relating to Division operations, staffing, infrastructure, and financial information. The Division’s operations were then compared to best management practices in the transportation and facilities management industries prior to the development of the final draft report. He noted the Fleet and Facilities Division has strengths on which to build, including:  The Division maintains frequent and open communications with its customers.  The City has centralized all fleet, facilities and warehouse operations under a single organization.  The Division holds monthly safety meetings to minimize accidents and injuries.  The City has engaged an Energy Savings Company (ESCO) to minimize energy costs in its facilities and other structures.  Division personnel record all time by task, which facilitates an analysis of productivity. Mr. Haley discussed key themes in the study report. The focus in both the Fleet and the Facilities Maintenance sections have been on corrective maintenance. The Division should refocus on preventive maintenance, but a greater emphasis on maintenance has staffing implications for Facilities. The Division only nominally functions as an Internal Service Fund and neither Fleet or Facilities charge-back rates have been modified in many years. There are dual rate structures in both Fleet and Facilities sections and fleet rates are subsidizing those of facilities. Although the Stores operation is accurately tracking inventory, the inventory itself should be changed. He then discussed management and administration recommendations, noting the Division should develop a strategic plan, the steps of which should include developing a mission statement, developing values, vision and goals statements, developing objectives for the Fleet, Facilities and Stores operations, and developing performance measures that align with mission, goals and objectives. Additional recommendations include:  The Division should enhance its written policies and procedures.  The Division should greatly enhance its use of Cartegraph for performance reporting and decision-making.  The Division should eliminate the position of Office Supervisor. o Very high ratio of clerical support to operational positions. o Distribute the position’s duties to the Senior Office Assistants. Mr. Haley discussed recommendations relative to Facilities Management. The Facilities Management section should institute a preventive maintenance (PM) program for all facilities and shift more work in-house. Greater PM efforts will require two additional Maintenance Technicians with the elevation of one of the Technicians to “Lead Technician”. The Lead position should be responsible for providing time estimates for each work order, which will allow the section to better plan and manage work. He added the labor rates charged for services are far below those necessary to recover the full cost of maintenance and repairs. The project team calculated a fully-burdened rate of $112 per hour. This compares to the $41.50 currently being charged. The Facilities section should transition away from the current method of charge-backs to departments. Some departments are charged for actual labor, materials and supplies used, and others are covered under a general fund allocation method. The project team provided four alternatives for charge-backs in the report, each with advantages and disadvantages:  Hourly rates charged for all services  General Fund allocation for all buildings  Hourly rates for single-tenant buildings, with General Fund allocations to multi-tenant buildings  General Fund allocation for all buildings, with hourly rates charged for discretionary services Mr. Matthews then discussed Fleet Management recommendations, noting there are many Division strengths that should continue including maintenance of the 80 percent to 90 percent 24-hour turnaround for repairs and maintenance of the 70 percent to 80 percent productive time of mechanics. The project team also recommends that the lead mechanic inform customers via e-mail on completion of maintenance services. He or she should also contact customers by phone when pick-up time exceeds two business days and inform them when repairs will exceed one week. An additional recommendation is to significantly improve the Division’s emphasis on PM; this should reduce the occurrence of excessive or lacking PM and ensure all equipment receives PM at least once annually. The Fleet Supervisor should conduct a fleet usage study and develop strategies to reduce the size of the fleet. An additional recommendation is to maintain current levels of mechanic staffing while implementing PM and fleet right- sizing efforts and re-evaluating the need for the vacant fifth mechanic position after implementation. The Division should also implement greater levels of training for mechanics. City Administration could consider monetary awards for Automotive Service Excellence (ASE) and other certifications. Administration should also ensure sufficient fire apparatus training and/or certification. Management should develop standard operating procedures (SOPs) for Fleet maintenance and management, re-institute the Fleet Replacement Reserve program, and implement a single Internal Service Fund (ISF) approach for fleet maintenance, with one charge-back mechanism with a fully-loaded charge-back rate for mechanics. Mr. Haley reviewed recommendations relative to the Stores Section of the Division. Stores clerks should initiate an analysis of the degree to which each line item is moving through inventory. Currently, the parts turnover rate is very low (less than once annually). Additionally, the Section should discontinue the practice of placing Stores clerks on-call. This will save approximately $17,000 annually. Instead, the City should calculate the percentage mark-up for parts and charge this to customers and the project team’s initial calculation indicates that the mark-up rate should be 21.8 percent. However, the Division should remove the time spent by one clerk on tasks unrelated to stores. The City should issue an administrative order requiring departments to utilize Central Stores for all parts and supplies. There was Council discussion throughout the presentation as Council members sought clarification on various recommendations included in the report. There was also focus on the development of a successful PM program.  Fleet Manager Kapp stated that she has worked closely with the consultant as they performed the study and developed their recommendations. The top five recommendations that she has identified for implementation include development of the PM program, development of SOPs, development of performance measurements for all employees, benchmarking customer satisfaction, and the establishment of formal written service level agreements with customers of the Division. Council member Nadolski thanked City Administration for supporting and cooperating with the study. He does not believe the commissioning of the study or any of its recommendations is punitive in nature. However, implementation of some of the recommendations of the report will require a collaborative environment and he will take accountability in that process. He looks forward to working on the strategic plan for the Division. Council member Stephens agreed and added the report provides a basis for formulation of future policies and procedures for the Division. Ms. Eller-Smith noted the September 27, 2016 Council meeting agenda will include an action item to allow the Council to formally adopt the report. Petition to amend the 12th Street Overlay Zone Council Policy Analyst Symes explained a petitioner, Eric Stevenson, has submitted a petition to amend the 12th Street Overlay Zone building height regulations. The petitioner originally requested a change from a maximum building height of 38 feet to a maximum of 60 feet. After review, the Planning Commission has forwarded a recommendation to amend the maximum building height to allow a height of 45 feet, or 50 feet if certain conditions are met, as well as the option of allowing flat roofs. The amendment would be specific to multi-family residential buildings on the north side of 12th Street between Monroe Boulevard and Harrison Boulevard. The Commission made its recommendation with a vote of 8-0. Planning Manager Montgomery used the aid of a PowerPoint presentation to provide the Council with additional information regarding the proposed text amendment. The petitioner has requested that residential building heights allowed in the 12th Street Overlay Zone be changed to allow for the construction of a three story building. He provided general information regarding the 12th Street overlay zone. The 12th Street General Plan was approved in 2004 and the overlay zone was created in 2006. Current height limits are 38 feet for residential uses, allowing for up to three stories; 30 feet for commercial uses; and 45 feet for mixed-use/office uses. He reviewed a map and aerial photograph to identify the location of the property subject to the petition and noted that the topography of the area is unique and includes significant slopes and elevations to the north. He also discussed the manner in which building height is measured on properties with a slope and how structures on the north side of 12th Street – and more particularly on the subject property – will relate to neighboring properties to the north. He noted one issue for consideration is the various building heights in the overlay zone in order to get an accurate depiction of the visual impact of various roof pitches on adjacent properties. The overlay zone limits multi-family and row houses to 38 feet in height, while mixed- use can have a gabled, hipped, or flat roof with a building height of 45 feet. He summarized the Planning Commission recommendation to revise the text of the 12th Street Overlay Zone, which was an eight to zero vote:  Maximum height of three stories or 45 feet for townhomes and multi-family.  Allow four stories or 45 feet building heights for units with under-unit parking.  Allow flat roofs or pitches with ratios less than 6:12.  Allow a special exception to increase building height to 50 feet with certain conditions met.  Measurement standard is from lowest point. Council member Garner asked if the City would commission any special engineering studies to address property slope for development. Mr. Montgomery stated the only issue before the Council at this time is the text amendment, but in order for any property owner or developer to proceed with development, they would need to complete a soils analysis and slope stability analysis to determine if the property is developable. Brief discussion centered on maximum building heights allowed in other zones in the City and then shifted to the specific impact the text amendment would have on the subject property and neighboring properties. Mr. Montgomery stated that all owners of adjacent properties have been notified of the Planning Commission’s consideration of this issue, but some have indicated they were unaware of the exact date and time that the Planning Commission would be taking their final action and forwarding a recommendation to the City Council. Council member Nadolski stated he would like to slow the process and allow for those residents to provide input since the proposed text amendment could impact their property. This led to a discussion regarding the level of interaction between the City and residents the Council desires. Mr. Montgomery noted that the Planning Commission took citizen comments into consideration and they amended the petitioner’s request before forwarding a recommendation to the City Council. Council member Stephens asked how the petition relates to the community plan for the area. Mr. Montgomery stated the Planning Commission’s recommendation is an attempt at balancing the standards of the 12th Street Corridor Plan that are in place. Council member Stephens stated that he agrees with Council member Nadolski’s recommendation that the City work to understand and address the concerns expressed by residents in the area. This led to continued discussion and debate of the effectiveness of noticing procedures the City follows when the Planning Commission is considering this type of petition. Mr. Symes stated that he will take into consideration the concerns expressed by the Council and work with City Administration to identify opportunities for improving communication with residents regarding these types of planning and zoning issues. The meeting recessed at 5:26 p.m. and reconvened at 5:33 p.m. Proposed land donation for the Weber Area Dispatch and Emergency 911 Center  Council Deputy Director Eller-Smith explained City Administration is proposing to transfer the 3,285 sq. ft. of the existing Francom Public Safety Building that currently houses the dispatch center and an additional 4,300 sq. ft. of property adjacent to this section of the building for construction of additional space to allow for expansion of the dispatch center. The property would be condominiumized to allow for separate ownership of this portion of the building. Ownership of the property is necessary to support bonding for the cost of constructing the new section of the building. The 911 District plans to create a Building Authority which will own the condominium space. Bonds will be issued with lease revenue paid by the 911 District to the Building Authority pledged for debt service. Because the proposal is to transfer the property for less than the fair market value, pursuant to Section 4-3A-5 of the Ogden Municipal Code, the Council must determine if the public policy factors underlying the transfer of the property are adequate consideration. Planning Manager Montgomery used the aid of a PowerPoint presentation to provide additional information regarding the proposed property transfer. The transfer entails transfer of land for a new addition (4,300 square feet or two percent of the total lot space) and a portion of the existing 2nd floor of the building (3,285 square feet or five percent of the building space). He noted the Planning Commission, during their review of the proposal, considered whether the transfer of public property is consistent with the General Plan. They determined the transfer is consistent with the General Plan as the land will still be used for a general public purpose and will create an efficient use of facilities that meet the needs of Ogden. The Planning Commission voted on a 5-0 vote to recommend approval of the transfer with the following conditions: that a reversion clause be included in the transfer agreement to allow Ogden to reclaim the land and building space if it is no longer used as a 911 center subject to bond holder provisions, and that the transfer of property be contingent upon the condominium plat being recorded. Assistant City Attorney Stratford then discussed the issues the Council should consider when deliberating regarding the proposed transfer. He focused on the recommendation to transfer the property at less than fair market value and cited instances in the City where the Council has approved similar transfers with the finding that doing so serves the greater public good. Additionally, the Council should consider why the property should be condominiumized. He noted creation of a condominium plat is a tool to properly record shared space in an existing building and is required to provide financing for lease revenue bonds. He reviewed a diagram to identify the portion of the building that the 911 center currently occupies as well as the addition of the space that the center will expand into. He added Administration has identified the following public policy factors supporting the property transfer:  Ogden City is the largest entity served by the 911 District.  Ogden City residents would be heavily impacted by a tax increase that may be needed, should the 911 District have to find another, more expensive location.  The proximity of the dispatch center to the City’s Emergency Operations Center would be extremely beneficial in implementing and coordinating response efforts in an emergency event.  The proximity of dispatch personnel to Ogden City public safety personnel has proved to be very useful in day- to-day operations. Mr. Stratford then noted that the property would never be made available for purchase by another buyer and for that reason, the value is difficult to measure. The City will benefit by the co-location of the 911 Center and other emergency response services. In addition, there will be a reduced cost to establish a new center, which will benefit taxpayers and the City and the 911 center will continue to provide a contribution to cover common area expenses. He concluded by addressing questions included in the Council packet regarding this proposal. First is whether 911 District will need to increase their property tax rate to pay for the cost of construction of their expanded facilities. Mr. Stratford stated District representatives have indicated it will not be necessary to increase taxes to pay for the expansion and any future tax increase would be sought to cover personnel and other operating costs. Another question asked whether the 911 center expansion will have any other financial impacts on the City. Mr. Stratford responded there is no significant financial impact because efforts have been made to appropriately divide common area costs so that each user is paying for what they use. The only real potential financial risk would be associated with the District’s non- payment of their bond payments. In this case, the bond holders could foreclose on the portion of the building owned by the District; however, City Administration feels that is a very low risk and is willing to assume that risk to realize the benefits that will be realized by the transfer. Brief Council discussion centered on the reversion clause to be included in the transfer agreement, with Mr. Stratford noting the clause gives the City the ability to have some control over the space even though the City will no longer own it. Ms. Eller-Smith asked if the City will have some control over the design of the building expansion to ensure it is compatible with the existing facility. Mr. Stratford stated that the Planning Commission has reviewed the design of the building expansion; it will be compatible with, but different from the existing building. Council member Stephens inquired as to the cost of the expansion, to which Mr. Stratford answered $4.2 million. The District will secure a 20-year bond to cover the costs. Ms. Eller-Smith stated that an action item will be included on next week’s Council meeting agenda to allow the Council to vote on the proposal. Council Business Agenda Review: Mr. Cook and other members of Council staff briefly reviewed the agenda for the Council meeting scheduled to begin at 6:00 p.m., with a focus on a presentation of and action on the Diversity Charter. The meeting adjourned at 5:57 p.m.  ________________________________________ ABBIE HUFSTETLER DEPUTY CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: December 6, 2016  Minutes of Special Meeting of Council of Ogden City, Utah, September 13, 2016 Page Minutes of the Special Meeting of the Ogden City Council held on Tuesday, September 13, 2016 at 6:05 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair Council members Neil K. Garner Richard A. Hyer Luis Lopez Ben Nadolski Doug Stephens Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Council Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Also present: Mayor Michael P. Caldwell Acting Chief Administrative Officer Jay Lowder Chief Deputy City Attorney Mara Brown Fire Chief Mike Mathieu Police Chief Mike Ashment Comptroller Lisa Stout Deputy City Recorder Abbie Hufstetler At the request of Vice Chair Blair, Boy Scout Troop #85 conducted a Flag Ceremony and led the audience in the Pledge of Allegiance. A moment of silence was observed. Proposed Joint Resolution 2016-11 adopting the Ogden Diversity Charter; and Proposed Ordinance 2016-50 amending Title 3 of the Ogden Municipal Code by adopting a new Chapter 18 to establish the Ogden Diversity Commission A memo from Council staff came before the Council to consider a joint resolution adopting the Ogden Diversity Charter. The memo stated the Ogden Diversity Charter is the result of many large and small group meetings that have been held during the past three years to establish a collaborative connection between the City of Ogden, individuals, institutions, and organizations working toward meeting the needs of our diverse communities. The Diversity Charter is intended to be a living framework to help build a more inclusive, engaged, and welcoming community that thrives on the trust, equity, and interdependency of Ogden’s diverse communities. It envisions an Ogden where everyone experiences belonging, fairness, fundamental freedoms, and human rights. An additional memo from Council staff regarding the establishment of the Ogden Diversity Commission came before the Council for consideration. The memo stated the Ogden Diversity Commission would act as an advisory committee to the Mayor and the City Council to carry out the mission established by the Ogden Diversity Charter. Acting through the Mayor’s Office of Diversity Affairs, the Commission would work to establish a collaborative connection between the City of Ogden, individuals, institutions, and organizations working toward meeting the needs of our diverse communities. Council Executive Director Cook summarized the memos and stated he has worked closely with City Administration, representatives of Weber State University (WSU), the Ogden-Weber Applied Technology College (OWATC), and the Ogden School District to gain support for a Diversity Charter in the City. This led to interviews with 16 different groups of community leaders to understand their needs and how the City and educational institutions in the community can best communicate with their constituents. He briefly discussed the makeup of the 16 different groups and the demographic that they represented, after which he estimated there have been at least 50 meetings over the past three years where the groups worked to develop the Charter for consideration by the City Council. Two years ago the Mayor’s Office of Diversity Affairs was created and that sent a strong message to the community that the City is committed to the effort of addressing diversity. It is with the foundation of the work completed by the 16 groups that he proposes the adoption of a Diversity Charter and the establishment of an Ogden Diversity Commission, which will sustain the principles included in the Charter. Mr. Cook concluded it has been a real honor and privilege to associate with those involved in the development of the Charter and he thanked everyone who has been involved in this whole process. Adrienne Andrews, Chief Diversity Officer for WSU, stated she feels fortunate she had the opportunity to participate in the partnership with the City to develop the Diversity Charter. It has been an amazing adventure that has led to participation by 16 focus groups across the community. In the beginning there was a persistent voice that was opposed to the process, but the City has been so fortunate to have its Mayor, Council, and educational institution leadership who has said this process will be different than processes that have failed in the past. Through the process all participants were able to figure out the needs of the community from the people that actually live in the community. They have expressed how they want to communicate and work with one another and they have also tried to understand how others feel about diversity in the community. The time she has spent working on the Charter are four of the best years of her life and she has come to know and love the people that make up Ogden City. Chief Deputy City Attorney Brown asked that the record reflect her tremendous personal gratitude for the opportunity she had to be involved in this process and the great respect and admiration she has for everyone that she had the opportunity to work with. She then stated the adoption of the proposed ordinance to create the Ogden Diversity Commission would make Ogden a leader in the nation as to how communities should approach diversity and inclusiveness. She acknowledged that several of the concepts included in the ordinance were gleaned from work done by the Portland, Oregon Human Rights Commission and a strategic planning undertaking they did several years ago to restructure and revitalize their Commission. She summarized the ordinance that would create the Ogden Diversity Commission. Council member Garner read the Diversity Charter for the record. Council member Lopez also provided a Spanish translation of the reading of the Charter. Chair White introduced in writing proposed Joint Resolution 2016-11, entitled: “A joint resolution of the Ogden City Council and Mayor adopting the Ogden Diversity Charter.” Chair White introduced in writing proposed Ordinance 2016-50, entitled: “An ordinance of Ogden City, Utah, amending the Ogden Municipal Code by amending Title 3 by adopting a new Chapter 18 to establish the Ogden Diversity Commission; and by providing that this ordinance shall become effective immediately upon posting after final passage.” A copy of the proposed ordinance was deposited with the Deputy City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed joint resolution was then read by long title. COUNCIL MEMBER HYER MOVED THE JOINT RESOLUTION BE ADOPTED, AND THE CHAIR BE AUTHORIZED TO SIGN THE SAME. MOTION WAS SECONDED BY COUNCIL MEMBER STEPHENS, WITH THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS GARNER, HYER, LOPEZ, NADOLSKI, STEPHENS, VICE CHAIR BLAIR, AND CHAIR WHITE. VOTING NO – NONE. Council member Hyer then read a summary of the proposed ordinance. Council member Lopez also provided a Spanish translation of the reading of the summary. ON A MOTION BY COUNCIL MEMBER HYER AND SECONDED BY COUNCIL MEMBER GARNER, ORDINANCE WAS PASSED AND ADOPTED AS OGDEN CITY ORDINANCE 2016-50 AND ORDERED POSTED AS REQUIRED BY LAW UPON THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS GARNER, HYER, LOPEZ, NADOLSKI, STEPHENS, VICE CHAIR BLAIR, AND CHAIR WHITE. VOTING NO – NONE. The Chair signed the ordinance as passed and adopted and the Chair’s signature was attested by the City Recorder. The authenticated ordinance was then filed with the City Recorder for transmittal to the Mayor for review and consideration. Council member Stephens commented this is a historical event for Ogden City. It is an important work for the City as it brings together a large group of people that have developed ideas and objectives for the benefit of all. The Charter will unify the City and strengthen the fabric of Ogden. It sends a positive message to everyone that they are welcome in the community and that it is possible to build trust, understanding, and togetherness by reaching across individuals and groups for the betterment of all. It is possible to show that everyone is important and matters in the community, but most important of all, the Charter will provide a standard that other communities can follow. He thanked all those that participated in the process of developing the Charter and added he has learned from Weber State University, Ogden City is “great, great, great”. Council member Garner read the following sentence from the Charter: “In signing this document, community elders, current leaders, and hopeful young people will commit to come together as many times as it takes, especially as setbacks occur.” He stated that as the diverse groups met, this issue was raised over and over; there have been attempts to address diversity in the past, but those attempts failed. He learned through working with the groups that they were able to conquer setbacks and learn from them; everyone truly cared about one another and they took the time to listen. The challenge now is to continue to stand together to conquer setbacks and celebrate the diverse nature of the community and City. He added this entails embracing values, asking questions, and trying to understand differing viewpoints. One of the most important things that he will take from the process is caring about one another. Council member Nadolski thanked all those that had a hand in development of the Charter. He is new to the Council and over the past nine months he has been able to see the work that has gone into this effort. He has thought about this moment for weeks and he wishes to offer those in attendance something of substance and meaning. He thanked those in attendance for teaching him what he does not know and what he needs to know in the future. The real work lies ahead and mistakes will be made, but he has been taught to not just see race, but to love, respect, and value it. He has been taught more than he thought he could learn and he knows he will continue to learn as everyone moves through this process together. He is comfortable knowing that as the Charter is implemented and the Diversity Commission begins its work in the future that everyone will be there with him and he hopes that others take comfort in knowing he will be with them as well. He thanked everyone for their attendance tonight, but more importantly for being engaged tomorrow and moving forward.  Vice Chair Blair thanked those that spearheaded this idea and turned it into a wonderful event. One thing he has enjoyed as a Council member is watching people come together for a common purpose and making something happen. He thanked those that had the vision, drive, and patience to work on this initiative. He was raised in this community, but moved away for a couple of years and during that time he missed the diversity aspect of the community; he missed associating with people that are different from him and he wanted his children to have the same opportunity he had as a child. He knows it takes many beautiful flowers to make a bouquet and he feels there are many flowers in this community that make up the bouquet that he loves. He loves the opportunity to see and experience different cultures and for those different cultures to work together. As he was listening to the reading of the Charter he was reminded of the following quote: “Diversity is not about how we differ; diversity is about embracing one another’s uniqueness.” He stated that sums up this community in a nutshell and he is thankful for that. Many other communities have not realized the importance of diversity and he is grateful for the wonderful people in Ogden that are willing to work together to benefit the current and future generations of the City. He thanked everyone that dedicated time to this initiative and he gladly looks forward to the work that will occur in the future. Chair White stated she found a quote from Martin Luther King that she felt was applicable to the events of this evening: “Men often hate each other because they fear each other. They fear each other because they don’t know each other. They don’t know each other because they cannot communicate. They cannot communicate because they are separated.” Over the past three years she has watched and participated with many individuals in attendance tonight and as someone that belongs to a diversity group herself, she appreciates the hard work that has been done by everyone that had a hand in developing the Charter. She cautioned everyone from thinking that just because the Charter will be signed tonight the City will have ‘gotten it right the first time’. There will be missteps in the future, but she can rest assured that everyone will work to continue this effort going forward as there is much work left to be done. She knows that a lot of thoughtful conversations have occurred and that is because everyone is now together rather than separated. She is honored to call Ogden her home. Council member Lopez stated it is indeed a special day in Ogden; a day to celebrate diversity and an opportunity to write a new chapter in the story of community building in the City. The efforts that have culminated in the creation of the Diversity Commission set the stage for much needed change in the lives of underserved groups in this community and will be a catalyst for the true and real integration and advancement of diverse groups. It is everyone’s legitimate right to have an equal voice, equal representation, and equal rights. The Diversity Commission can give the platform that is so desperately needed to achieve these outcomes. He applauded the efforts of the City, WSU, and the OWATC for their hard work to get the community to this point, and most importantly the community members who have spent countless hours over the past three years building the initiative. He came to this country when he was 19 years old and he was unable to speak English. He learned to love this City and what happened today reinforces his love for the City and the people who live here and that he is extremely honored to be associated with. Council member Hyer stated that he was also privileged to participate in the development of the Charter and he watched some remarkable people serve diligently over the course of the past three years. He commended Mr. Cook and Ms. Andrews and noted the initial obstacle of engaging in conversation about the issue of diversity has been overcome. It is possible to conquer anything if it can be talked about. He commented he is pleased to call so many in attendance his friends and he is eager to merge the community within the community and give everyone a voice in what happens in Ogden. It will not be possible to agree on every point going forward, but he is hopeful that everyone can respect and love one another moving forward as that is what will help the City be successful in this endeavor. It has been said that “if we are all the same, all but one of us is unnecessary” and so there is a need for diverse opinions. He read from Carlos Fuentes’ Encounter with the Other: “We are indigenous; black, European, but above all, Mestizos. We are Greek, Iberian, Romans, Jews, Arabs, and Gypsies. That is to say Spain and the new world are centers where multiple cultures are found; centers of incorporation and not of exclusion. When we exclude we betray ourselves and we become poorer. When we include we enrich ourselves and we find ourselves. Cultures perish in isolation, but they are born or reborn in contact with other men and women from another culture, another creed, another race. If we don’t recognize our humanity in others, we will never recognize it in ourselves.” Mayor Caldwell thanked everyone for the hard work they have dedicated to this initiative and today is a great day to celebrate that hard work. Ogden City has often been recognized as the most diverse city in the State of Utah. Much of that came from the influence of the railroad, but Ogden is a unique place that is not duplicated anywhere else along the Wasatch Front. That is something he is very proud of. Trains may have pushed the economy of the City in the past, but he believes that as the community moves into a global economy, its diversity and ability to share ideas and come together will give the City a unique advantage. The ability to share different ideas, opinions, and cultures brings the City a great strength that other places cannot duplicate. It is nice to sign a proclamation, but according to Ralph Waldo Emerson “what you do speaks so loudly I cannot hear what you say”. Much effort has been dedicated, but there is still much work to be done and it may never be complete; however, this is a unique platform for everyone to come together and open doors with communication. In the current political climate, it is important to remember that America was founded on the ideal of inclusion. He hopes the City is making steps that will help to hold fast to that ideal. He concluded with a quote by Emma Lazarus that is engraved on the Statue of Liberty to greet immigrants as they enter the United States: “Give me your tired, your poor, your huddled masses yearning to breathe free. The wretched refuse of your teeming shore. Send these, the homeless, tempest-tossed to me. I lift my lamp beside the golden door.” He stated he hopes Ogden City can continue to be and act as the golden door for people as they come through the City. He thanked Mr. Cook, the City Council, WSU, the OWATC Administration, and all those that offered their time, energy, and perspectives to the development of the initiative. Each Council member and the Mayor then signed the Charter. Chair White invited comments from representatives of Weber State University (WSU), Ogden-Weber Applied Technology College (OWATC), and the Ogden School District. Weber State University President Wight offered congratulations to the Council, Mayor, and the community. This has been a long road of three years of meetings and much debate. Sometimes the participants took two steps forward and one step back, but all along they had the aim of building trust and building trust they did. This evening the Council has solidified the fruits of that labor through the establishment of the Diversity Commission and adoption of the Charter. As WSU President, it has been one of his goals to build a more diverse and inclusive university and to see that the City and the community embrace those ideals and goals is amazing. He stated there are many people to thank, but one person in particular deserves to be singled out and that is Mr. Cook. For Mr. Cook this has been a labor of love and he congratulated and thanked him. Several people have noted that there will continue to be challenges, but this action gives voice to many communities in Northern Utah. Through this process that many people have participated in, they have gained the knowledge that as the City faces challenges in the future they can be resolved in a spirit of trust. He stated he is delighted to lend his signature to the Charter on behalf of WSU. Rhonda Lauritzen, a representative of OWATC, stated President Mercier sends her regrets for being unable to attend tonight’s meeting. Ms. Mercier has been involved in this effort at every step and has led out as an advocate and true friend of the initiative. She noted she feels lucky to work for a leader like Ms. Mercier – someone who grew up in the diverse community of Detroit, Michigan and chose Ogden as her home. Every now and again, one gets a chance to participate in something bigger than themselves. Work can be done that will make future generations proud; this legacy feels like that. There is a sense of something special happening in the community and she offered one data point to illustrate that sense. Last year the OWATC had a higher percentage of Hispanic and Latino students than any other college or university in the entire State of Utah. Their partner, WSU, is also breaking records for their minority enrollment and the beautiful campuses are thriving with students from all backgrounds. Students are graduating and going to work in Weber County; they will buy homes and raise the next generation of diverse citizens in this community. She stated that is the reason everyone is here tonight. Every young person will have these opportunities and every citizen will feel welcomed and loved. Living in a diverse community with a broad middle class makes these dreams possible. An environment of neighborly inclusion makes all the difference. There is still more work to do and it is not time to rest, but a milestone has been reached tonight and she is honored to be part of it. Chad Carpenter, a representative of the Ogden School District, expressed gratitude for the work that has been dedicated to this Charter on behalf of Superintendent Coroles and the entire School Board. He stated he was so happy to hear the line in the Charter that read: “hopeful young people will come together.” The goal of the School District in partnering with the City, WSU, and OWATC is to come together as a community to ensure that diversity is seen as an opportunity and no longer a challenge. For far too long diversity has had a negative connotation and was used as an excuse, but no longer will it be a barrier. He thanked the Council and applauded the efforts of all those that participated in development of the Charter. Chair White invited comments from others in attendance. Jesse Garcia stated he has spent his life as a community advocate and even served as a City Council member for several years. He thanked the Council and Mayor for adopting and signing the Charter. It is because of people like Mr. Cook and Ms. Andrews that the Charter was possible; they did a great job and this will bring the community together. He is so happy that the Ogden School District participated in the process. If it is possible to instill unity in children at a young age, this City will be better than it is now. Reverend Kim James, Pastor of First United Methodist Church located in Marriott-Slaterville, stated the church was formerly located at 26th Street and Jefferson Avenue and it is still considered the Ogden branch of the church since 1870. She stated that Mr. Cook and Ms. Andrews reached out to the religious community early on in the process and she was able to participate in and discuss various religious perspectives. She applauded everyone for the work they have done. United Methodist is not the dominant religion in the community and it feels good to know diversity and religion in general is appreciated and taken into consideration. Reverend Stanley Ellington, President of the Ogden Branch of the NAACP, stated he does not know whether he should preach or express himself as an African American living in this community. He stated he wants to offer his thanks from the bottom of his heart for the work that has been offered to this point. In his mind he believes God is excited about what has taken place; the unity that has started to gel is now coming to fruition. He recalled a passage from the Old Testament about tribes that were always divided until a day when one leader or two came together to see how they could make a united body of believers. He likened Mr. Cook and Ms. Andrews to these two leaders. We are all believers because we all have some piece of faith within us; we all believe in something and we are able to find a common ground to make sure we were all able to stand on it. What has happened today is absolute proof that it is always possible to lay differences aside. Dr. Martin Luther King said “the time is always right to do what is right” and what is happening today and what shall go forward henceforth shall always be a day and time when it was right to do what is right. He thanked everyone and concluded this is a great day. Lacee Harris, a Native representative stated he wants to thank the Council on behalf of his native people. There was an Indian Center in the community about 20 years ago, but due to lack of funding and other problems it disappeared. An opportunity has risen again and he is excited for everyone, as well as his people, for what is happening in Ogden. What the Council voted on tonight will help his people find the lost voice they once had. Linda Oda stated she is present in representation of United Way of Northern Utah as well as another diverse community of Asian Americans and Buddhists. She is a native of Ogden and has lived here nearly her entire life. She noted Vice Chair Blair was one of her students when she was a principal in an Ogden School District school. She is invested in the community; she was raised in the community and become a teacher and principal at Taylor Elementary School. Later, she was an administrator in the District Office, after which she became a Professor Emeritus with tenure at WSU. She has appreciated that all of these entities have been represented in this process and she has a great love for this community. She grew up on 25th Street, which was very interesting and she has an interesting story to tell. She appreciates all that is being done for the community and she concluded she was privileged to be part of it. Reverend Lillie Holman of the New Zion Baptist Church stated that she is also a member of the Ogden City Planning Commission and a resident of Ogden. She was a young lady that attended Grant Elementary School, Central Junior High School, and Ogden High School. As an African American woman and resident of this community with parents who migrated here in the 1940’s, she considers this a historic moment. She has watched the City blossom and grow over the years. She left Ogden for a few years, but later realized Ogden was ‘on the map’ and great things were being done here. Ogden has a wonderful foundation on which to build and move forward. She looks at the Council and sees a man, Council member Lopez, who came here as a 19-year old unable to speak English and she wondered where else he would see such admirable service for the betterment of their community. She stated she has young family members living in Ogden and she has a strong desire to leave a legacy for those young people. An African proverb states “an inheritance is what we leave our children, but a legacy is what we put in our children”. As we come together as one community to look at and put aside differences, this is indeed a historic occasion and she is overjoyed to be part of it. She added Ogden is a great and beautiful place with awesome natural beauty and great historic aspects. The community is on the move and this is because of so many people who have one thing in common and that is a desire to make Ogden grow and make a difference in the world. In light of the national and world climate, Ogden is coming together to enact a Diversity Charter to communicate Ogden is one people with one voice and one goal and be prosperous as humanity. She concluded by reading a scripture passage from the Book of Esther: “perhaps we have come forward for such a time as this.” She stated perhaps everyone is here for this time to make a difference and move forward because it has been so ordained. Turner Bitton stated he is present in representation of Outreach Resource Centers and Equality Utah. Both entities primarily serve the Lesbian, Gay, Bisexual, Transgender (LGBT) community and he wanted to talk about why tonight is the right process and right result at the right time in the world that we live in. Last week two youth in Davis County – a 15-year old boy and 17-year old girl – killed themselves; both were LGBT and felt lost because what they see on television are things like stories in North Carolina where transgender students are preying on other kids in bathrooms. They hear presidential and other candidates talking about preventing or dissolving marriages of those in the LGBT community. What Utah and Ogden City has been able to do is something better. Mr. Cook all but beat down the door of every LGBT organization in the State asking for their input and the process and result speaks for itself. Where other states and organizations are demonizing and victimizing LGBT people, Ogden was looking for their input and involvement to make sure they were included in the entire process. What has happened tonight is no small feat and the entire State is watching. Certainly in this political climate with less than 60 days to go before what is likely the most divisive presidential election in recent history, Ogden City was able to put all that aside and do something that includes all voices. This Charter will save lives; the kids that are served through Outreach Resource Centers and Equality Utah are looking for adults and organizations that support this type of public policy. What government does matters and the actions taken tonight sends a signal that there are communities and educational organizations in the community that value them and believe they are important. That is why tonight matters. Betty Sawyer stated she is a proud member of the community and she has had the pleasure of living and working in Ogden for 40 years. She is a transplant from Maryland; she met her husband, Butch Sawyer, and moved to Utah where they raised their four children and supported many other youth in the community. She is proud to be part of this grand event that has culminated tonight. She applauded the community members and leaders that have worked together; it was not an easy process and those that were resilient and persevered should be commended. There have been many challenges and failures, but those that saw the process to the end believe in the human spirit and that everyone has an innate desire to work together and be their best. The Charter and the creation of the Commission signify that so many were willing to continue working diligently until they got it right. This is just another step along the journey of recognizing and embracing diversity and a spirit of inclusivity. She quoted an African proverb: “I am because we are. And because we are, therefore I am.” She stated that regardless of where people come from, they are all connected and it is important to continue to embrace this opportunity and it is exciting to know that the leaders of the community are invested in the efforts as well. They will not only do great things for the current generation, but for future generations as well. She thanked Mr. Cook for his hard work and determination and for not giving up. She also thanked Ms. Andrews for bringing and keeping the group together. This has been a great experience and she was happy she had the opportunity to participate. She was present when the original diversity committee was created in the City, but this initiative has taken things to a whole new level. Godfrey Bey stated he and his wife Delores have been married 42 years; they have 27 grandchildren and nearly their entire family has moved to Ogden. In the past year he started a business, he graduated from the OWATC, and he bought a new home. He could not ask for a better opportunity and privilege to live in such a wonderful community. He stated when he came to Utah he wrote a song for the Olympic games, but he has restructured it for Ogden and he sang it. The lyrics of the song are as follows: “Oh Ogden City, you are a great town. You make the whole world so good to be free. Oh yes you do. You know that you can make it and you don’t have to fake it, so join our hospitality just you and me. Now it’s the organization committee of 2016 and the whole world is standing around, oh yes they are. They are waiting and contemplating to see Ogden get on down for its crown.” Maria, stated she and her three siblings are all school teachers in Ogden; she is a professor at WSU. She belongs to a number of Latino organizations; she has children and grandchildren and she is invested in the community. She has been in Ogden since she was 15 years old and she has never seen a moment like this. She is so excited that this is happening and she has waited so long for it to happen. Now, instead of waiting by the table and hoping for some scraps, everyone is invited to the table and that feels wonderful. She thanked Mr. Cook and Ms. Andrews and the rest of the participants in the process. She knows there will be mistakes, but she is looking for big and wonderful things to happen and she is grateful to be part of the beginning. Adrianne Andrews, stated her grandfather came to Ogden because of his military service. He met his first wife at Ogden High School and also his second wife at Ogden High School. She has family members, including her father, who was a Police Officer, that have lived in Ogden through the decades. When her grandfather’s tour of duty was up he decided to stay in Ogden; he was the president of the NAACP for 33 years in the community and he said “If not me, who; if not now, when.” She remembers being a little girl and coming to Ogden to see her grandfather, shop in the shops, meet the people, and hear the stories and she knows that her grandfather is smiling because something really spectacular has been done and it is something he was waiting for. She suspects he is thinking “I can’t wait to see what we do next.” Council member Lopez asked for remarks from Mr. Cook. Mr. Cook stated it is awkward to hear so many people saying his name. He stated that he came to Ogden because it was the closest he could get to Pocatello, Idaho where his family was located when his parents were nearing the end of their lives. He fell in love with this community and over the last four years he has actually discovered that he had real roots in Ogden, Utah. He was adopted and he has at least 120 family members that were born or died here, so Ogden is starting to mean much more to him; it has given him a purpose and a background as he is trying to learn as much as he can about his family. He learned he is Scottish; the Campbell family that moved to Ogden and helped name Mt. Ben Lomond came from Scotland and he is related to them. He appreciates all the kind words that have been said and this has been a remarkable time in his life and some of the best years of his life as well. Chair White then encouraged those in attendance to sign the Charter and to let others know they can visit the Municipal Building at a later date to sign as well. The meeting recessed at 7:44 p.m. and reconvened at 7:58 p.m. Approval of Minutes Vice Chair Blair stated he had reviewed the minutes of the Regular Meeting and Work Session of January 26, 2016 and the Work Session of February 23, 2016 and found them to be accurate to the best of his recollection. Council member Hyer stated he had reviewed the minutes of the Regular Meeting of February 23, 2016, the Regular Meeting of March 22, 2016, and Joint Work Session of April 19, 2016 and found them to be accurate to the best of his recollection. Council member Garner stated he had reviewed the minutes of the Regular Meeting of April 19, 2016 and the Special Meeting of May 10, 2016 and found them to be accurate to the best of his recollection. Council member Nadolski stated he had reviewed the minutes of the Joint Work Sessions of May 10 and May 24, 2016 and found them to be accurate to the best of his recollection. Council member Lopez stated he had reviewed the minutes of the Joint Work Session of May 24, 2016, Regular Meeting of June 7, 2016, and Joint Work Session of June 7, 2016 and found them to be accurate to the best of his recollection. Council member Stephens stated he had reviewed the minutes of the Joint Work Sessions of June 14 and June 21, 2016 and the Regular Meeting of July 26, 2016 and found them to be accurate to the best of his recollection. COUNCIL MEMBER STEPHENS THEN MOVED TO APPROVE THE MINUTES AS PRESENTED. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, ALL VOTING AYE. Proposed Resolution 2016-22 awarding Arts Grants for Fiscal Year 2016- 2017 A memo from the Community and Economic Development Department regarding Arts Grants for Fiscal Year (FY) 2016- 2017 came before the Council for consideration. The memo stated each year, the Ogden City Council appropriates grant funding to various local arts entities and programs. The Ogden Arts Advisory Committee and Administration review each application and provide recommendations to the Council. The FY2017 budget includes $70,000 for arts grants. Chair White then introduced in writing proposed Resolution 2016-22, entitled: “A resolution of the Ogden City Council awarding Arts Grants for FY2016-17 and setting forth findings pursuant to Utah Code Annotated § 10-8-2(2002).” A copy of the proposed resolution was deposited with the Deputy City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed resolution was then read by long title. COUNCIL MEMBER GARNER MOVED A PUBLIC HEARING ON THE PROPOSED RESOLUTION BE HELD IN THE CITY COUNCIL CHAMBERS ON OCTOBER 4, 2016, DURING THE CITY COUNCIL MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY COUNCIL MEMBER HYER, ALL VOTING AYE. Proposed Ordinance 2016-49 amending the budget for the Fiscal Year July 1, 2016 to June 30, 2017 by increasing the anticipated revenues for a gross increase of $1,257,015 A memo from the City Comptroller regarding proposed Fiscal Year (FY) 2017 amendments came before the Council for consideration. The memo stated the proposed action is to recognize the appropriations of new revenue or expected activities by Ogden City. The City has been awarded one time funds for surveillance cameras at the Justice Court. This is a State of Utah technology grant the Justice Court receives annually. The FY17 award is in the amount of $3,015. This ordinance recognizes this revenue and an appropriation in the General Fund for Machinery and Equipment at the Justice Court. Additionally, the City is also proposing a transfer from the General Fund Contingency account to the Management Services Department professional and technical account in the amount of $45,000; this is to pay for the Fiscal Sustainability Plan developed for the City's General Fund. This transfer does not increase the overall City budget, but moves this budget from Non-Departmental to Management Services. In FY2012 the Sanitary Sewer fund loaned $550,000 to a developer for improvements in the Central Business District Area. The terms of the loans required repayment of principal and interest to the City by July 2016. The repayment of this loan is pending and the City is proposing a budget opening to recognize the receipt of these funds in the amount of $550,000 with interest earnings of $93,000 in the Refuse fund. The City is proposing the entire amount of $550,000 principal and $93,000 interest then be appropriated, with an additional $269,000 from fund balance, for a total of $912,000. This $912,000 is being proposed as a loan from the Sanitary Sewer fund to the Redevelopment Agency (RDA) for use in the purchase of property by the RDA. The loan agreement will come to the City Council for their approval, in connection with this budget opening. The Quality Neighborhoods program has been funded by the City Council for FY17, in the amount of $1,000,000. This budget is currently in the City's Major Grants fund. The City is proposing transferring the $1,000,000 from the Major Grants fund to the Redevelopment Agency's Housing fund. This transfer does not increase the overall City budget, but allows for the City to transfer these funds to the RDA. Additionally, the City loaned $340,000 from the Home Exterior Loan Program (HELP) to the RDA in FY16. The terms of this loan required the Agency to repay the City in July 2016. The City is proposing a budget opening in the Major Grants fund to recognize the repayment of this loan principal in the amount of $340,000 and interest in the amount of $2,000. Additionally, an expenditure appropriation of $342,000 is proposed to increase the funding in the HELP program so these funds can be returned to this program. Comptroller Stout summarized the memo and stated Administration is proposing to amend the FY17 budget to provide for additional revenues in the amount of $1,257,015 not previously anticipated and to appropriate the additional funds for various expenditures. She concluded Administration is requesting that the Council hold a public hearing on October 4, 2016 to consider the budget amendments. Chair White then introduced in writing proposed Ordinance 2016-49, entitled: “An ordinance of Ogden City amending the budget for the Fiscal Year July 1, 2016 to June 30, 2017 by increasing the anticipated revenues for a gross increase of $1,257,015 from sources as detailed in the body of this ordinance; and increasing the appropriations for a gross increase of $1,257,015 as detailed in the body of this ordinance; and providing that this ordinance shall become effective immediately upon posting after final passage.” A copy of the proposed ordinance was deposited with the Deputy City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed ordinance was then read by long title. COUNCIL MEMBER GARNER MOVED A PUBLIC HEARING ON THE PROPOSED ORDINANCE BE HELD IN THE CITY COUNCIL CHAMBERS ON OCTOBER 4, 2016, DURING THE CITY COUNCIL MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY COUNCIL MEMBER STEPHENS, ALL VOTING AYE. Council member Comments Council member Garner thanked Mr. Cook for his efforts to make tonight’s meeting a success. Council member Lopez stated a couple of weeks ago he was visited by some friends from Mexico who are considering purchasing a vacation home in Ogden. He brought them to visit the Municipal Building and Council Communications Manager Mabey was very welcoming and made his guests feel very special. He thanked her for her wonderful positive attitude and for always trying to make people feel good. He thanked the Mayor for being very welcoming as well. Chair White also thanked Mr. Cook for all of his hard work and dedication to the Diversity Charter. She also thanked Council members Garner and Hyer for participating heavily in the process as well. Council member Hyer stated it was a miraculous process and it was remarkable to watch it happen. There being no further business to come before the Council, COUNCIL MEMBER GARNER MOVED THE MEETING ADJOURN AT 8:08 P.M. MOTION WAS SECONDED BY COUNCIL MEMBER HYER, ALL VOTING AYE. ________________________________________ ABBIE HUFSTETLER DEPUTY CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: January 17, 2017  Minutes of Regular Meeting of Redevelopment Agency of Ogden City, Utah, September 13, 2016 Page Minutes of the Regular Meeting of the Ogden City Redevelopment Agency held on Tuesday, September 13, 2016 at 8:09 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair Board members Neil K. Garner Richard A. Hyer Luis Lopez Ben Nadolski Doug Stephens Board Administrator Bill Cook Board Deputy Administrator Janene Eller-Smith Board Policy Analyst Glenn Symes Board Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Also present: Executive Director Michael P. Caldwell Acting Chief Administrative Officer Jay Lowder Chief Deputy City Attorney Mara Brown Deputy City Recorder Abbie Hufstetler Proposed Resolution 2016-17 amending the budget for the Fiscal Year July 1, 2016 to June 30, 2017 by increasing the anticipated revenues and transfers for a gross increase of $4,266,035 A memo from the City Comptroller regarding a proposed Fiscal Year (FY) 2017 budget amendment came before the Board for consideration. The memo stated the Board is asked to consider setting a public hearing on a resolution amending the FY17 budget to increase the budget by $4,266,035. The budget amendment recognizes revenue from a loan from the Sanitary Sewer Utility and the Central Business District (CBD) Mall and a developer. These funds will be used for future property purchases. It also recognizes revenue from the transfer of the Quality Neighborhood funds to the Redevelopment Agency (RDA). The budget amendment also appropriates funds for repayment of a loan to the City. Chair White then introduced in writing proposed Resolution 2016-17, entitled: “A resolution of the Ogden City Redevelopment Agency amending the budget for the Fiscal Year July 1, 2016 to June 30, 2017 by increasing the anticipated revenues and transfers for a gross increase of $4,266,035 from sources as detailed in the body of this resolution; and increasing the appropriations for a gross increase of $4,266,035 as detailed in the body of this resolution.” A copy of the proposed resolution was deposited with the Deputy City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed resolution was then read by long title. BOARD MEMBER HYER MOVED A PUBLIC HEARING ON THE PROPOSED RESOLUTION BE HELD IN THE CITY COUNCIL CHAMBERS ON OCTOBER 4, 2016, DURING THE REDEVELOPMENT AGENCY MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY BOARD MEMBER GARNER, ALL VOTING AYE. There being no further business to come before the Agency, BOARD MEMBER HYER MOVED THE MEETING ADJOURN AT 8:10 P.M. MOTION WAS SECONDED BY BOARD MEMBER GARNER, ALL VOTING AYE. ________________________________________ ABBIE HUFSTETLER DEPUTY CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: December 6, 2016