Ogden Community Engagement and Opportunity Commission

Meeting Minutes Ogden Diversity Commission Zoom Meeting WEDNESDAY, May 13th, 2020 – 1:00 PM In Attendance: Priscilla Martinez, Kathie Darby, Wesley Boykin, Betty Sawyer, Tom Szalay Jeremy Shinoda, Taylor Knuth, Adrienne Andrews, Kye Hallows, Stacy Bernal Ogden City Staff Present: Viviana Felix, Mark Johnson 1. Welcome. 2. Roll Call. 2.1. Approval of minutes from 2/12/2020. (Motion made by Commissioner Sawyer. Seconded by Commissioner Knuth, motion passes) 2.2. Approval of minutes from 3/11/2020. (Commissioner Boykin motioned to approve the minutes with changes. Seconded by Commissioner Andrews, motion passes.) 3. New Business. 3.1. Adoption of Electronic Meeting Rules (Chair Martinez). a. Viviana sent the Electronic Meeting Rules for everyone to review. These need to be adopted to conduct virtual meetings. b. Motion to adopt Electronic Meeting Rules was made by Commissioner Andrews. Seconded by Commissioner Knuth, motion passes. 3.2. New Chair Appointment for Committee on Poverty (Chair Martinez). a. Commissioner Noshiravan is no longer a member of the Diversity Commission leaving the Poverty Committee with no chair from the body. Commissioner Darby would like to reevaluate the committee with other members before deciding on how to move forward. b. Commissioner Darby has been selected as the new chair for this committee. 3.3. New Chair and Vice Chair Nominations (Chair Martinez). 1|Page  a. Due to COVID-19 last month the commission was not able to conduct the selection of their new chair and vice chair. Nominations or self-nominations to one of these openings are being accepted. b. Commissioner Andrews nominates Commissioner Knuth for chair. Commissioner Knuth accepted the nomination. Commissioner Andrews nominates Commissioner Boykin for vice chair. Commissioner Boykin did not accept the nomination due to pending status on the commission. Commissioner Sawyer nominates Commissioner Shinoda to continue serving as chair, however the rules that govern the commission state that chair and vice chair can only serve for a one-year term. Commissioner Andrews self nominates for Vice Chair. c. Vote was conducted for the chair nomination of Taylor Knuth. Majority vote passes with no objection. d. Vote was conducted for the vice chair nomination of Adrienne Andrews. Majority vote passes with no objection. e. New Chair is Taylor Knuth and Vice Chair is Adrienne Andrews for 2020-2021 year. 3.4. Proposal of New Committee (Commissioner Andrews). a. Commissioner Andrews would like to create and chair a new committee that engages city officials with community in bi-annual conversations. b. Commissioner Knuth motioned to create a Community Conversations Committee. Motion was seconded by Commissioner Boykin. Motion passes. c. Commissioner was selected as the chair of this committee. 3.5. Recap of Office of Multicultural Affair Report and Next Steps (Chair Martinez). a. Ogden City Council invited the Diversity Commission to sit in the presentation by the Multicultural Affairs (MCA) Division with the State of Utah. The meeting centered around language and accessibility of information including document translation. The MCA Division invited people to collaborate with them on their weekly and bi-weekly events that they are hosting electronically. b. Commissioner Knuth has started conversations with community leaders that involved the Jesse Bush from the Weber-Morgan Health Department. Details about the group and where it will live are still unknown. 2|Page  c. Chair Martinez asked how people could join the group? As of right now invitation to the group has been limited, but the group realizes that additional voices need to be added. If you would like to participate in this group, please let Commissioner Knuth know and coordinate with him. d. Vice Chair Shinoda has started a google document with ideas in response to the letter Ogden City Council sent to the Diversity Commission. e. Commissioner Boykin would like to know what the goal or purpose of the commission’s recommendations are on this topic. He suggested that the commission look at examples around the country that have successfully created methods to communicate with the Hispanic/Latinx Community such as King County in Washington State. f. Viviana said that the commission can ask for Chair Choberka to attend the next commission meeting so that questions could be asked. 3.6. Review of Poverty Committee Recommendation Letter (Commissioner Darby). a. The committee needs to clarify some of the information on the draft letter before sending to city council. Will touch base with the group before continuing the discussion. b. The committee is also recruiting new members. 4. Old Business. 4.1. Nominating Committee Open Application Process (Viviana). a. Second round of interviews will be scheduled to happen in June. Please encourage people in your circles to apply. There were individuals that did not get interviewed in the first round that will be interviewed this time. 4.2. NAACP Letter Requesting Support for the Marshall White Center (Commissioner Sawyer). a. Commissioner Sawyer created a letter as president of the NAACP explaining the needs for the Marshall White Center and the significance of the center in the community. This was shared with the Diversity Commission. b. Commissioner Sawyer also explained that the Planning Commission approved and passed a Capital Improvement Project (CIP) amount for the Marshall White 3|Page  Center. This has now been forwarded to Ogden City Council. Community Development passed another CIP amount that was approval to conduct a feasibility test, however there are concerns in the community on this proposal because of the length. c. The Marshall White Center Advisory Committee has been reestablished and are currently taking applications. The deadline to apply is May 15th. d. The commission will follow up with a letter in support of the NAACP, addressing the talking points. 5. No Action Required. 5.1. Outreach Committee Report (Commissioner Shinoda). 5.2. Latino Soccer Leagues Conversations (Viviana). 5.3. Establish Committee for Job Recruitment and Hiring (Chair Martinez). 6. Comments: 6.1. Commission Staff. 6.2. Commission Members. 6.3. Public Comment: 7. Adjournment. NEXT REGULAR OGDEN DIVERSITY COMMISSION MEETING WEDNESDAY, June 10th, 2020 Zoom Meeting *** Minutes prepared by: Minutes approved by: Date: _______________________________ _______________________________ 6/10/2020 __________________________ Viviana Felix – Ogden City Taylor Knuth, Chair 4|Page