City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | January 22, 2019 | 6:45 PM Approved Meeting Minutes 1. CALL TO ORDER Present: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Absent: Brownlee Others in attendance were City Manager Wilkes, Assistant City Manager Sherman and City Attorney Shaver. 2. EXECUTIVE SESSION Consideration of motion to recess into an executive session under the real property acquisition exception to the Kansas Open Meetings Law to discuss the following items: A. Recess into an executive session for preliminary discussions related to the acquisition of property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the acquisition of real property in downtown Olathe. Motion by Bacon, seconded by Vogt, to recess into an executive session for preliminary discussions related to the acquisition of property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the acquisition of real property in downtown Olathe. The motion carried by the following vote: Yes: Bacon, Campbell, McCoy, Vogt, and Copeland Absent: Brownlee, and Randall The meeting will resume at 7:00 p.m. Councilmember Randall arrived at 6:48 p.m. 3. RECONVENE FROM EXECUTIVE SESSION The meeting reconvened at 7:00 p.m. Executive Session Item A - Motion by Randall, seconded by Bacon to approve Resolution No. 19-1012 authorizing funding for implementation of the Envision Downtown Plan, PN-6-C-026-19, and to authorize the City Manager to acquire Page 1 of 7 City Council Meeting Minutes January 22, 2019 real property in downtown Olathe for the same project, as directed by the Governing Body. The motion carried by the following vote: Yes: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Absent: Brownlee 4. BEGIN TELEVISED SESSION – 7:00 P. M. 5. PLEDGE OF ALLEGIANCE 6. CONSENT AGENDA Approval of the Consent Agenda. Motion by Randall, seconded by Bacon, to approve the consent agenda. The motion carried by the following vote: Yes: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Absent: Brownlee A. Consideration of the City Council meeting minutes for January 8, 2019. Approved B. Consideration of a cereal malt beverage license application renewal for calendar year 2019. Approved C. Consideration of Resolution No. 19-1006 appointing a member to the Persons With Disabilities Advisory Board. Approved D. Consideration of a First Amendment to Development Agreement with Holmes 111, LLC pertaining to the Olathe Station redevelopment project. Approved E. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Beautiful Savior Lutheran Church, Second Plat (FP18-0041) containing 1 lot on 8.17± acres; located at 13145 S. Black Bob Road. Planning Commission recommends approval 5-0. Approved F. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Lone Elm Senior Apartments (FP18-0046) containing 1 multi-family lot and no common Page 2 of 7 City Council Meeting Minutes January 22, 2019 tracts on 9.58± acres; located along the west side of Lone Elm Road, ¼ mile north of its intersection with W. 119th Street. Planning Commission recommends approval 5-0. Approved G. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for Boulder Hills, Third Plat (FP18-0048) containing 57 single-family lots and 3 common tracts on 19.50± acres; located along the west side of Black Bob Road, about ¼ mile north of 175th Street. Planning Commission recommends approval 5-0. Approved H. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat for St. Paul’s Catholic Church (FP18-0049) containing 2 lots on 20.85± acres; located at the NEC of 115th Terrace and Lone Elm Road. Planning Commission recommends approval 5-0. Approved I. Consideration of Consent Calendar. Approved J. Consideration of Resolution No. 19-1007 authorizing the 2019 Street Preservation Program, PN 3-P-000-19. Approved K. Consideration of Resolution No. 19-1008 authorizing the 2019 Traffic Signals Project, PN 3-TS-000-19. Approved L. Consideration of Resolution No. 19-1009 authorizing the Ridgeview, 143rd to 151st, Improvements Project, PN 3-C-058-19. Approved M. Consideration of a Professional Services Agreement with TranSystems Corporation for design of the Ridgeview, 143rd to 151st, Improvements Project, PN 3-C-058-19. Approved N. Consideration of Resolution No. 19-1010 authorizing the 2020 Street Reconstruction Program, PN 3-R-000-20. Approved O. Consideration of a Professional Services Agreement with HNTB Corporation for design of the Lake Side Acres Street Reconstruction Project, PN 3-R-002-20; the Lake Side Acres Sanitary Sewer Rehabilitation Project, PN 1-R-104-17; and the Stevenson Street Stormwater Improvements Project, PN 2-C-014-18. Page 3 of 7 City Council Meeting Minutes January 22, 2019 Approved P. Consideration of Supplemental Agreement No. 1 with TREKK Design Group, LLC. for design of the Sanitary Sewer Rehabilitation Project, PN 1-R-000-19, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-19. Approved Q. Consideration of Supplemental Agreement No. 4 with Larkin Lamp Rynearson for design of the Waterline Rehabilitation Project, PN 5-R-000-19. Approved R. Acceptance of bid and consideration of award of contract to Crossland Heavy Contractors, Inc for construction of the Curtis Street Pumpstation Improvements, PN 5-C-038-18. Approved S. Acceptance of proposal and consideration of award of contract to Lyngsoe Systems for Automated Materials Handling Equipment for the Indian Creek Library. Approved T. Acceptance of bids and consideration of award of contract to Vermeer Great Plains for the replacement of a Brush Chipper vehicle for the Parks & Recreation Department. Approved U. Acceptance of bids and consideration of award of contract to Smith & Loveless, Inc. for the Robinson Campus and Old 56 Highway lift stations within the Lift Station Replacement Project, PN 1-C-020-15. Approved V. Consideration of renewal of contract with Core and Main for the purchase of Sensus water meters for the Field Operations Division of the Public Works Department. Approved 7. NEW BUSINESS-PUBLIC WORKS A. Consideration of an Agreement with Finkle Williams, Inc. for design of the Fire Station #8 Improvements Project, PN 6-C-009-18. Jeff DeGraffenreid, Fire Chief for the Fire Department completed a presentation of the project for item 7a and 7b. Motion by Randall, seconded by Bacon, to approve the agreement. The motion carried by the following vote: Yes: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Page 4 of 7 City Council Meeting Minutes January 22, 2019 Absent: Brownlee B. Consideration of an Agreement with Finkle Williams, Inc. for design of the Fire Training Center Project, PN 6-C-004-13. Motion by Randall, seconded by Bacon, to approve the agreement. The motion carried by the following vote: Yes: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Absent: Brownlee 8. NEW BUSINESS-ADMINISTRATION A. Consideration of Ordinance 19-03 and Resolution No. 19-1011 authorizing the issuance, delivery, form and details of approximately $3,400,000 principal amount of Stormwater Revenue Bonds, Series 2019. Motion by Randall, seconded by Bacon, to approve Ordinance No. 19-03 and Resolution No. 19-1011. The motion carried by the following vote: Yes: Bacon, Campbell, Randall, McCoy, Vogt, and Copeland Absent: Brownlee 9. NEW CITY COUNCIL BUSINESS Councilmember Campbell requested staff provide an inventory report to the City Council of all City owned housing units with a short narrative of what it would take to liquidate one, or some. Councilmember Bacon stated he has received calls concerning higher traffic volume at Ridgeview Road from 143rd Street to 151st Street. Mr. Bacon asked if the consultant, Transystems, that was approved tonight under item M of the consent agenda, could share traffic counts with the Council and see if there is a temporary measure that would not cost a lot to help relieve issues along this stretch of road. Councilmember Randall complimented the city snow removal crews for their work. Councilmember Vogt asked staff to give an update for our citizens benefit about collection of storm debris. Allan Shorthouse, Deputy Public Works Director provided an update. Page 5 of 7 City Council Meeting Minutes January 22, 2019 Councilmember McCoy gave an update on the Martin Luther King Day events that occured in the City. 10. END OF TELEVISED SESSION 11. GENERAL ISSUES AND CONCERNS OF CITIZENS Robynn Andracsek, 11526 S. Roundtree Street, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Faith Moore, 1305 N. Leeview Drive, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Brett Hoedl, 17446 W. 161st Street, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Carolyn Finken-Dove, 610 N. Persimmon Drive, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Cassandra Peters, 1105 N. Walker Lane, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Scott Harvey, 1107 E. Elizabeth Street, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Paul Gorelick, 8040 Pawnee, Prairie Village, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Jacob Moyer, 8111 Quivira Road, Lenexa, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Chris Haulmark, 600 S. Harrison Street, Olathe, spoke in favor of a non-discrimination ordinance and asked the City Council to consider. Mayor Copeland stated the Olathe Human Relations Commission recently provided a recommendation to the Council and our Legal Department is reviewing. Mayor Copeland thanked the speakers for their comments. Page 6 of 7 City Council Meeting Minutes January 22, 2019 12. CONVENE FOR PLANNING SESSION A. REPORTS 1. Report to discuss the agreement between the City of Olathe and Johnson County Park and Recreation District for the development of trails. The report was accepted. 2. Procurement Quarterly Report. The report was accepted. B. DISCUSSION ITEMS 1. Presentation updating Council on City efforts and initiatives regarding regional engagement and leadership. Tim Danneberg, Communications Director completed a presentation. 13. ADDITIONAL ITEMS Councilmember Vogt asked City Manager Wilkes if the Federal Government shutdown is having any impact on the city. Mr. Wilkes stated not currently. Ms. Vogt asked that Mr. Wilkes keep them abreast of this and asked if the City could look into deferred payments without penalties on utilities for those residents that are Federal employees and affected. Mr. Wilkes stated staff is looking into this. 14. ADJOURNMENT The meeting adjourned at 8:11 p.m. David F. Bryant III, MMC Deputy City Clerk Page 7 of 7