City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | January 21, 2020 | 7:00 PM 1. CALL TO ORDER Present: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland Also present were City Manager Wilkes, Assistant City Manager Sherman and City Attorney Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Proclamation recognizing January as Slavery and Human Trafficking Prevention Month. Mayor Pro Tem Bacon invited Lucy Bloom, Executive Director of Veronica’s Voice, to the podium to accept the proclamation. Mayor Pro Tem Bacon read the proclamation and presented it to Ms. Bloom who made a few remarks. B. Consideration of Resolution No. 20-1011 appointing new members and reappointing a member to the Olathe Historical Preservation Board. Mayor Pro Tem Bacon invited Bob Courtney, Olathe Historical Preservation Board Chairman, forward to introduce Lexi Selvig, Dennis Shaffer and Lynn Gentry. Mayor Pro Tem Bacon presented Ms. Selvig and Mr. Shaffer with certificates of appointment and Ms. Gentry with a certificate of reappointment to the board. Motion by Vogt, seconded by Campbell, to approve Resolution No. 20-1011. The motion carried by the following vote: Page 1 of 8 City Council Meeting Minutes January 21, 2020 Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland C. Consideration of Resolution No. 20-1012 appointing a new member and reappointing members to the Olathe Human Relations Commission. Mayor Pro Tem Bacon invited Hector Silva, Olathe Human Relations Commission Chairman, forward to introduce Victoria Haynes, Jim Terrones and Chayan Dasgupta. Mayor Pro Tem Bacon presented Dr. Haynes with a certificate of appointment and Mr. Terrones and Mr. Dasgupta with certificates of reappointment to the board. Motion by Vogt, seconded by McCoy, to approve Resolution No. 20-1012. The motion carried by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland D. Presentation of the 2019 Annual Report by Dr. Jackie Spears, Interim Dean and CEO of K-State Olathe. (15 mins) Dr. Jackie Spears, Interim Dean and CEO of K-State Olathe, completed a presentation of the 2019 annual report. Councilmember Mickelson asked Dr. Spears if the K-State program is working with local Johnson County farmers concerning industrial hemp production as it is a growing industry which could help local farmers. Dr. Spears stated not yet, but the program has been doing research on providing better hemp production. Councilmember Mickelson asked Dr. Spears if the Olathe program plans to offer computer engineering or computer science. Dr. Spears stated the Olathe program is looking into offering those. Councilmember Mickelson asked Dr. Spears what the current student to faculty ratio is at the K-State Olathe campus. Page 2 of 8 City Council Meeting Minutes January 21, 2020 Dr. Spears stated it is approximately 20 to 1. Councilmember McCoy inquired about the research on animal diseases and bioterrorism. Dr. Spears stated the Manhattan campus is very involved with the animal disease research but she is not aware that they are doing any at the Olathe campus. Councilmember Brownlee stated she is especially pleased to see they are willing to amend the JCERT statute. Ms. Brownlee asked if that is a bill that will be introducted this session. Dr. Spears stated the bill has been presented to K-State President Myers with a recommendation to move forward. Dr. Spears stated they have met with Dr. Peterson, Director of Government Affairs, asking to have the restrictions removed. Dr. Spears stated she would be seeing Dr. Peterson in two weeks and would get an update. Councilmember Vogt thanked Dr. Spears for being with us tonight and said she is very encouraged to hear about the expansion, the educational program and the research being done. Ms. Vogt asked Dr. Spears to tell her about the online education. Dr. Spears stated they prefer to meet face to face as they get better feedback from the students. Dr. Spears said they have had the inquiries about online and they are in the process of getting that ready. Councilmember Vogt stated she hopes they will move forward with the online programs as it would allow greater use of K-State Olathe. Mayor Pro Tem Bacon thanked Dr. Spears for her presentation and wished them continued success in Olathe. 5. CONSENT AGENDA Page 3 of 8 City Council Meeting Minutes January 21, 2020 Motion by Vogt, seconded by McCoy, to approve the consent agenda. The motion carried by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland A. Consideration of approval of the City Council meeting minutes of January 7, 2020. Approved B. Consideration of a cereal malt beverage license application for calendar year 2020. Approved C. Consideration of drinking establishment renewal applications for Minsky's Pizza located at 15983 S. Bradley and Buffalo Wild Wings #299 located at 12110 S. Strang Line Road. Approved D. Consideration of authorization for Mayor Copeland, Councilmembers, and Michael Wilkes to attend the National League of Cities Congressional City Conference, in Washington, D.C., March 8 - 11, 2020. Approved E. Consideration of ratifying an Addendum to the Interlocal Cooperation Agreement between the Olathe Public Library and the Johnson County Library for automated circulation, patron and bibliographic services. Approved F. Consideration of Resolution 20-1013 amending Resolution No. 19-1085, approving the creation of an improvement district for Cedar Creek Parkway (south of College Boulevard), Project No. 3-B-027-19, and calling and providing for the giving of notice of a public hearing. Approved G. Request for the acceptance of the dedication of land for public easements for a final plat for Olathe Medical Park MOB (FP19-0033) containing one (1) office lot and one (1) common tract on 12.45± acres; located southeast of the intersection of 151st Street and Lone Elm Road. Planning Commission approved this plat 6-0. Approved H. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat for Enclave at Boulder Hills Villas, First Plat (FP19-0034) containing 26 residential lots and four (4) common tracts on 8.82± acres; located southwest of the intersection of 172nd Terrace and Lackman Road. Planning Page 4 of 8 City Council Meeting Minutes January 21, 2020 Commission approved this plat 7-0. Approved I. Request for the acceptance of the dedication of land for public easements for a final plat of Saddlewood Apartments, Second Plat (FP19-0035) containing two (2) lots on 9.98± acres; located at 18851 W. 153rd Court. Planning Commission approved the plat 7-0. Approved J. Consideration of Consent Calendar. Approved K. Consideration of Resolution No. 20-1014 authorizing the 2021 Street Reconstruction Program, PN 3-R-000-21. Approved L. Consideration of a Professional Services Agreement with HNTB Corporation for design of the Downtown Streets Improvements Project, PN 3-R-001-21. Approved M. Consideration of renewal of contract to Titan Protection & Consulting, Inc., for security services for the Olathe libraries. Approved N. Consideration of renewal of a purchase agreement between Esri and the City of Olathe for Geographic Information System (GIS) licensing. Approved O. Consideration of renewal of contract with Double T Enterprises, LLC for property lease for storage of traffic operations equipment. Approved 6. NEW CITY COUNCIL BUSINESS Councilmember Brownlee referenced the human trafficking proclamation that was presented tonight. Ms. Brownlee stated within our community that Mike Jensen has been working on this. Ms. Brownlee stated Mr. Jensen has a ministry called Freedom Fighters to help those who have experienced traumatic sexual attacks or addictions. Ms. Brownlee stated it allows victims the freedom to heal from that situation and she appreciates their work. Ms. Brownlee also mentioned Mr. Jensen Is working with Sheriff Hayden to start a task force and she attended one of their recent meetings and noted excellent work is being done by the task force. Ms. Brownlee stated she appreciates the efforts of our police department, the Sheriffs department, Mike Jensen and many others who are working in that field. Page 5 of 8 City Council Meeting Minutes January 21, 2020 Councilmember Vogt highlighted some of the activities that occured over the weekend citing the Martin Luther King celebration at MidAmerica Nazarene University and also the NAACP dinner last night. Ms. Vogt stated she was very impressed with the youth involvement. Councilmember McCoy stated he was at the same events as Ms. Vogt and concurred with her comments. Mr. McCoy stated that Garmin was recognized at the NAACP event and Reverend Bobby Love, Jr. at MidAmerican Nazarene University for his contributions in our community. Mr. McCoy also wanted to thank the Olathe Police Department for keeping the community safe. Councilmember Mickelson stated he was at the Sunday event as well and it was very exciting to see the youth getting involved and their passion. Mr. Mickelson brought up the issue of traffic and the railroad that runs through his ward. Mr. Mickelson stated it is a pain point for the citizens that live in this vicinity. Mr. Mickelson asked staff for a presentation to the Council in the next month on solutions and options prior to any development along that area. City Manager Wilkes acknowledged he had discussed this with Councilmember Mickelson and they will have a presentation coming before the Council in probably a month. 7. END OF TELEVISED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS None 9. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report regarding a real estate contract with Day3 Development, LLC. Councilmember Mickelson requested a presentation from staff. Michael Meadors, Parks and Recreation Director, completed a Page 6 of 8 City Council Meeting Minutes January 21, 2020 presentation of the item concerning a new trail. Mr. Meadors stated the request is for an agreement for reimbursement for the construction of a half mile trail and not for the purchase of property. Mr. Meadors stated not only would we receive an easment to construct the trail, but a donation of 17.5 acres for future park development. Mr. Meadors stated the project would start, if approved in two weeks, the latter part of this winter into this spring. Councilmember Vogt asked if this were in lieu of a parks excise tax. Mr. Meadors stated at this time they have not asked for that. Ms. Vogt stated this is a great project. Councilmember Mickelson stated this is a great idea, but he doesn't want a half mile trail project to sit while the other pieces have not been completed. Mr. Mickelson stated this is a fantastic idea and a great model. Councilmember McCoy is intrigued that it is so close to land we purchased for a future library and thanked the private developer for their part in this. Mayor Pro Tem Bacon stated this will come before the Council on February 4 for approval. B. DISCUSSION ITEMS 1. Internal Auditor Activities and Initiatives. (15 mins) Mary Ann Vassar, City Internal Auditor, completed the Internal Auditor activities and initiatives presentation. Mayor Pro Tem Bacon stated we are grateful to have Ms. Vassar and appreciates the job she is doing. 10. ADDITIONAL ITEMS Councilmember Mickelson thanked staff for a recent tour and indicated he Page 7 of 8 City Council Meeting Minutes January 21, 2020 would probably be asking for additional tours until he has a good gauge of the City and what we do. Mr. Mickelson thanked staff for the great work they do and for supplying him with requested items. Councilmember McCoy thanked Parks and Recreation Director Meadors for his report tonight concerning land for a future park. Mayor Pro Tem Bacon reminded Council that they will have new pictures taken prior to the next Council meeting on February 4. Mr. Bacon stated they were going to try and do the City Manager's evaluation in February. City Manager Wilkes discussed the upcoming City Council retreat and Council provided input. Council asked Mr. Wilkes to email suggestions to them within the next day. 11. ADJOURNMENT The meeting adjourned at 8:28 p.m. David F. Bryant III, MMC Deputy City Clerk Page 8 of 8