City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | March 3, 2020 | 7:00 PM COUNCIL AUDIT COMMITTEE MEETING WITH EXTERNAL AUDITORS - 6:00 P.M. - 6:30 P.M. RECEPTION TO HONOR ASSISTANT CITY MANAGER, SUSAN SHERMAN, FOR BEING NAMED THE 2019 RECIPIENT OF THE BUFORD M. WATSON, JR. AWARD - 6:30 P.M. - 7:00 P.M. 1. CALL TO ORDER 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Recognition of Assistant City Manager, Susan Sherman, for receiving the Buford M. Watson, Jr. Award for Excellence in Public Management from the Kansas Association of City/County Management. Staff Contact: Kim Delana B. Recognition of 2020 Olathe Civic Academy Graduates. Staff Contact: Kim Delana C. Consideration of Resolution No. 20-1019 appointing members to the Parks and Recreation Leadership Board and Board of Trustees of the Olathe Parks and Recreation Foundation. Staff Contact: Liz Ruback D. Consideration of Resolution No. 20-1020 reappointing members to the Board of Housing Commissioners. Staff Contact: Liz Ruback E. Consideration of Resolution No. 20-1021 appointing and reappointing members to the Citizens Police Advisory Council. Staff Contact: Liz Ruback F. Recognition of Sandra Danforth for 12 years of service on the Citizens Police Advisory Council. Staff Contact: Liz Ruback Page 1 of 4 City Council Meeting Agenda March 3, 2020 5. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a Councilmember requests that an item be removed from the consent agenda and considered separately. A. Consideration of approval of the City Council meeting minutes of February 18, 2020 and the Joint City Council and Olathe Board of Education meeting minutes of February 20, 2020. Staff Contact: Ron Shaver and David Bryant B. Consideration of drinking establishment renewal applications for PB&J Robin, LLC, d/b/a Red Robin, located at 20155 W. 153rd Street, and The Other Place-Olathe, Inc., located at 16590 W. 135th Street. Staff Contact: Ron Shaver and Brenda Long C. Consideration of pawnbroker/precious metal dealer renewal license applications for Olathe Trading Post, Inc., located at 2049 E. Santa Fe and Heartland Pawnbrokers, LLC, located at 395 N. Ridgeview. Staff Contact: Ron Shaver and Brenda Long D. Consideration of authorization for the City Manager to attend the 2020 TLG Conference in Phoenix, AZ, May 5-8, 2020. Staff Contact: Kim Delana E. Consideration of acceptance of sculpture for the 2020 Downtown Outdoor Sculpture Exhibit. Staff Contact: Michael Meadors and Renee Rush F. Request for the acceptance of the dedication of land for public easements for a final plat for Cedar Creek Office Campus F (FP19-0037) containing one (1) office lot 1.78± acres; located along the north side of 103rd Street at its intersection with Hollis Lane. Planning Commission approved this plat 8-0. Staff Contact: Aimee Nassif and Zach Moore G. Request for the acceptance of the dedication of land for public easements and right-of-way for a final plat of Lone Elm Commerce Center, Third Plat (FP19-0038) containing one (1) lot and one (1) common tract on 60.44± acres; located at W. 167th Street and Lone Elm Road. Planning Commission approved the plat 8 to 0. Staff Contact: Aimee Nassif and Kim Hollingsworth Page 2 of 4 City Council Meeting Agenda March 3, 2020 H. Request for the acceptance of the dedication of land for public right-of-way and public easements for a final plat for BSM Business Center (FP20-0001) containing four (4) commercial lots and one (1) tract on 17.35± acres; located along the west side of S. Kansas City Road, north of its intersection with 119th Street. Planning Commission approved this plat 8-0. Staff Contact: Aimee Nassif and Zach Moore I. Consideration of Consent Calendar. Staff Contact: Mary Jaeger and Beth Wright J. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to O’Donnell & Sons Construction for construction of the 127th Street Arterial Mill and Overlay Project, PN 3-P-002-20. Staff Contact: Mary Jaeger and Beth Wright K. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to O’Donnell & Sons Construction for construction of the Ridgeview Road Arterial Mill and Overlay Project, PN 3-P-004-20. Staff Contact: Mary Jaeger and Beth Wright L. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Kansas Heavy Construction, LLC for construction of the Sidewalk Construction Project, PN 3-C-072-19. Staff Contact: Mary Jaeger and Beth Wright M. Consideration of award of contract to Murphy Tractor and Equipment Company for the replacement of a compost turner for the Solid Waste Division of Public Works. Staff Contact: Mary Jaeger and Amy Tharnish N. Consideration of renewal of contracts to Kincaid Ready Mix and Geiger Ready Mix for ready mix concrete for Public Works and the Parks Department. Staff Contact: Mary Jaeger, Michael Meadors and Amy Tharnish O. Consideration of renewal of contract with Overhead Door Company for door repair and replacement services. Staff Contact: Michael Meadors and Amy Tharnish P. Acceptance of proposals and consideration of award to Lineage Mailing Services, LLC for Postage and Mailing Services. Staff Contact: Dianna Wright and Amy Tharnish Page 3 of 4 City Council Meeting Agenda March 3, 2020 Q. Acceptance of bid and consideration of award of contract to WHC KCT, LLC dba zTrip to provide transportation services for the Taxi Voucher Program, under the guidance of the Olathe Housing Authority. Staff Contact: Michael Meadors, Amy Tharnish and Jessica Hotaling 6. NEW CITY COUNCIL BUSINESS 7. END OF TELEVISED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS 9. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. IRB Report on a request by BCB Olathe Holdings, LLC for a first phase project under a master resolution for the construction of a 70,000 sq. ft. National Headquarters Building with office, showroom and warehouse components to be located at 11730 Kansas City Road. Staff Contact: Dianna Wright and Emily Vincent 2. Report on authorizing improvements to the Water and Sewer System and Revenue Bond Process. Staff Contact: Mary Jaeger, Dianna Wright and Amy Tharnish 3. Report on the authorization of the 135th Street and Pflumm Road Geometric Improvements Project, PN 3-C-110-20. Staff Contact: Mary Jaeger and Beth Wright B. DISCUSSION ITEMS 1. Discussion regarding proposed amendments to Resolution No. 16-1008, City Council Policy CC-3 - Time Allocations for Speakers at Public Meetings of the Olathe City Council. (10 Min) Staff Contact: Ron Shaver 10. ADDITIONAL ITEMS 11. ADJOURNMENT The City of Olathe offers public meeting accommodations. Olathe City Hall is wheelchair accessible. Assistive listening devices as well as iPads with closed captioning are available at each meeting. To request an ASL interpreter, or other accommodations, please contact the City Clerk’s office at 913-971-8521. Two (2) business days notice is required to ensure availability. 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