City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | July 21, 2020 | 6:30 PM 1. CALL TO ORDER Present: Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Brownlee, and Copeland Others in attendance were City Manager Wilkes, Assistant City Manager Sherman and City Attorney Shaver. 2. EXECUTIVE SESSION Consideration of motion to recess into an executive session to discuss the following items: A. To discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the evaluation of the City Auditor. (City Council) Motion by Vogt, seconded by Campbell, to recess into executive session to discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the evaluation of the City Auditor for 25 minutes. The motion carried by the following vote: Yes: Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Brownlee, and Copeland Councilmember Brownlee arrived at 6:34 p.m. 3. RECONVENE FROM EXECUTIVE SESSION 4. BEGIN TELEVISED SESSION – 7:00 P. M. 5. PLEDGE OF ALLEGIANCE 6. SPECIAL BUSINESS A. The annual Public Service Recognition Week (PSRW) Employee Appreciation award winners will be recognized. City Manager, Michael Wilkes, recognized the 2020 Public Service Recognition Week award winners and shared a video presentation of the nominations. Each award winner in attendance gave their name and what award they had been recognized for. Page 1 of 6 City Council Meeting Minutes July 21, 2020 7. PUBLIC HEARINGS A. Public hearing to consider levying assessments to collect unpaid city expenditures for weed mowing and debris removal. Mayor Pro Tem Bacon opened the public hearing and invited comments. Hearing no public comments, Mayor Pro Tem Bacon entertained a motion to close the public hearing. Motion by Vogt, seconded by McCoy, to close the public hearing. The motion carried by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland 8. CONSENT AGENDA Councilmember Mickelson asked for item D to be removed and considered separately. Motion by Vogt, seconded by McCoy, to approve the consent agenda with the exception of item D. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland A. Consideration of approval of the City Council meeting minutes of July 7, 2020. Approved B. Consideration of a drinking establishment renewal application for Johnny’s Italian Steakhouse, 12080 S. Strang Line Rd. Approved C. Consideration of Resolution No. 20-1049, SU20-0002, requesting approval for a special use permit for keeping chickens on a residential lot less than three (3) acres, 0.23± acres; located at 14548 W. 141st Drive. Planning Commission recommends approval 5 to 0. Approved D. Consideration of Resolution No. 20-1050, SU20-0003, requesting approval for a Special Use Permit for keeping chickens on a residential lot less than three (3) acres, 0.26± acres; located at 1282 E. Sheridan Bridge Lane. Planning Commission recommends approval 5 to 0. Councilmember Mickelson asked about the process to revoke a Page 2 of 6 City Council Meeting Minutes July 21, 2020 special use permit and said he would like to see this permit extended to 5 years from the proposed 2 years. Senior Planner, Jessica Schuller, said it was possible to revoke an SUP and it could be brought back at any time for review should issues arise. Councilmember McCoy said he was in favor of amending the length of time. He said there is a lot of work that goes into applying for an SUP and believed it was best for both the applicant and the City. Mayor Pro Tem Bacon asked about the letter of concern that was received from a neighbor and asked if a valid protest petition had been received. Ms. Schuller said there was not a protest petition, but the letter did come from a neighbor that was within the designated radius. Motion by Mickelson, seconded by McCoy, to approve consent item D, amending the length of the special use permit from 2 to 5 years. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland E. Consideration of Consent Calendar. Approved F. Consideration of Resolution No. 20-1051 authorizing the Police Building Expansion Phase II Project, PN 6-C-010-20. Approved G. Acceptance of proposal and consideration of award of contract to Waste Management Inc. for recycled materials processing for the Solid Waste Division of Public Works. Approved H. Acceptance of proposal and consideration of award of contract to CrowderGulf, LLC. for debris management services for the City of Olathe. Approved I. Consideration of renewal of contract to Carahsoft for the purchase of Qualtrics Software, Licensing and Services to be utilized by all departments and managed by the Customer Experience Program Page 3 of 6 City Council Meeting Minutes July 21, 2020 housed within the Customer Service Department. Approved 9. NEW BUSINESS-PUBLIC WORKS A. Consideration of Ordinance No. 20-25 (VAC20-0003), requesting vacation of an existing utility easement located at 120 S. Chestnut Street. Planning Commission recommends approval 6-0. Motion by Vogt, seconded by McCoy, to approve Ordinance No. 20-25. The motion carried by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, and Vogt Absent: Copeland 10. NEW CITY COUNCIL BUSINESS Mayor Pro Tem Bacon congratulated Parks and Recreation Director, Michael Meadors, on his upcoming retirement. Councilmember Brownlee added her thanks and congratulations to Mr. Meadors for his years of service to the City. Councilmember Vogt thanked Mr. Meadors for his service to the City and said she still hoped to get in a bike ride. Councilmember McCoy said Mr. Meadors was the right person at the right time to accomplish great things in the Parks and Recreation department. He said Lake Olathe would be one of his legacies and was grateful for the partnerships he had created with other organizations. Councilmember Mickelson congratulated Mr. Meadors on his retirement. Councilmember Campbell thanked Mr. Meadors and said he was a class act. Mayor Pro Tem Bacon said he would like to wish Ellie Bacon happy eighth birthday. 11. END OF TELEVISED SESSION 12. GENERAL ISSUES AND CONCERNS OF CITIZENS None Page 4 of 6 City Council Meeting Minutes July 21, 2020 13. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on amendments to the Olathe Emergency Operations Act, O.M.C. Chapter 2.08. Report accepted. B. DISCUSSION ITEMS 1. 2020 State Legislative Recap. (10 min) Communication and Customer Service director, Tim Danneberg, introduced Natalie Bright, who gave a short presentation on the 2020 legislative session. Ms. Bright answered questions from council members. 2. General Overview of the proposed 2021 Enterprise Funds (Solid Waste Fund, Stormwater Fund and Water and Sewer Fund) and Library Fund budgets, 2021-2025 Enterprise Funds (Solid Waste Fund, Stormwater Fund and Water and Sewer Fund) Capital Improvements Plan (CIP) and 2021 Enterprise Funds (Solid Waste Fund, Stormwater Fund and Water and Sewer Fund) Fees. (45 min) Budget and Performance Services Officer, Sarah Doherty, facilitated the budget workshop discussion. Interim Library Director, Erin Vader, Public Works Director, Mary Jaeger, and Analyst, Tracy Jarrett, also participated in the presentation. 14. ADDITIONAL ITEMS Councilmember Vogt gave a report from executive session and said the Council is pleased with the performance of City Auditor, Mary Ann Vasser. Councilmember McCoy thanked staff and said he was appreciative of all their work on the budget. 15. ADJOURNMENT The meeting was adjourned at 9:06 p.m. Brenda D. Long Page 5 of 6 City Council Meeting Minutes July 21, 2020 City Clerk Page 6 of 6