City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | February 16, 2021 | 7:00 PM 1. CALL TO ORDER Present: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore Councilmember Campbell and Councilmember Vogt joined the meeting virtually. Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Presentation on the Olathe Mayor’s Children’s Fund 2020 Campaign. Due to inclement weather, the Mayor's Children's Fund presentation was postponed to a later date. B. Presentation by ETC Institute on the results of the 2020 DirectionFinder Survey. Chris Tatham, with ETC Institute, presented the annual DirectionFinder results. Mayor Bacon thanked Mr. Tatham for a great presentation and staff for their hard work. 5. CONSENT AGENDA Councilmember McCoy asked for item O to be removed for separate consideration and vote. Motion by Campbell, seconded by Vogt, to approve the Consent Agenda with the exception of item O. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore A. Consideration of approval of the City Council meeting minutes of February 2, 2021. Approved Page 1 of 7 City Council Meeting Minutes February 16, 2021 B. Consideration of a new drinking establishment application for Mokan Hospitality II, LLC d/b/a Four Points Olathe. Approved C. Consideration of acceptance of sculptures for the 2021 Downtown Outdoor Sculpture Exhibit. Approved D. Consideration of Consent Calendar. Approved E. Consideration of Resolution No. 21-1016 authorizing the 2022 Street Reconstruction Program, 3-R-000-22. Approved F. Consideration of Agreement Between the Board of County Commissioners of Johnson County, Kansas and the City of Olathe, Kansas for the Construction of Sanitary Sewer Line Improvements associated with the Interstate 35 and 119th Street Interchange Reconfiguration Project, PN 3-C-026-16. Approved G. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to VF Anderson Builders LLC for construction of the Stevenson Street Improvements Project, PN 3-R-003-21, and the Stevenson Waterline Rehabilitation Project, PN 5-R-002-20. Approved H. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to VF Anderson Builders, LLC for construction of the Troost Street Improvements Project, PN 3-R-002-21. Approved I. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to VF Anderson Builders, LLC for construction of the Ridgeview, 143rd to 151st, Improvements Project, PN 3-C-058-19. Approved J. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to McAnany Construction, Inc. for construction of the Cedar Creek Parkway Arterial Mill and Overlay Project, PN 3-P-003-20. Approved K. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to McAnany Construction, Inc. for construction of the 2021 Local and Collector Street Mill and Overlay Project – Group B, PN 3-P-005-21. Approved L. Consideration of Engineer’s Estimate, acceptance of bids and award of Page 2 of 7 City Council Meeting Minutes February 16, 2021 contract to J. Richardson Construction for construction of the Storm Rehabilitation Improvements Project, PN 2-C-004-21. Approved M. Consideration of Relocation Agreement with Evergy Kansas Central, Inc. for the Vertical Well Field Improvements Project, PN 5-C-031-18. Approved N. Consideration of bid and award of project to Mayer Specialty Services, LLC for construction of the Storm Rehabilitation Improvements Project, PN 2-C-004-21. Approved O. Consideration of a Mitigation Credit Reservation and Purchase Agreement with Swallow Tail LLC for the construction of the Upper Cedar Creek Stormwater Improvements Project, PN 2-C-013-19. Councilmember McCoy asked for more information regarding this item. Nate Baldwin, Assistant City Engineer, provided a more detailed explanation of the Swallow Tail mitigation credits. Motion by Campbell, seconded by Vogt, to approve item O of the Consent Agenda. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore P. Consideration of contract award to KA-COMM for the purchase of Harris radio equipment and accessories for the Police and Fire Departments. Approved Q. Consideration of award of contract to Conrad Fire Equipment for Bauer SCBA Compressors for Fire Station 8 and Olathe Fire Academy. Approved R. Consideration of renewal of contract with Columbia Capital Management, LLC for financial advisory services. Approved S. Acceptance of proposal and consideration of award of contract to Toshiba Business Solutions for copier, printing, scanning devices and printer hardware, service and supplies for the City. Approved 6. NEW CITY COUNCIL BUSINESS Councilmember Gilmore thanked staff for all they do and said it was reflected in the ETC survey results. He also asked for more information regarding the Page 3 of 7 City Council Meeting Minutes February 16, 2021 electric blackouts so he could provide better answers to citizen questions. Councilmember Brownlee congratulated staff for the great results from the ETC survey. She also mentioned the electric blackouts and noted that the cold temperatures were considered an 85 year event and that it had tapped all resources. Councilmember Vogt thanked staff and said this was their scorecard and they should be very proud. She also expressed concern regarding the electric blackouts and wanted more information about the current situation. Councilmember Campbell said he had seen the DirectionFinder results many times and words of thanks seemed inadequate to express his gratitude to staff. He also said he wanted to be educated on the electric blackouts. He also questioned having generators to run water processing. He thanked staff for making it possible to participate in the council meeting via Zoom. Councilmember McCoy thanked staff. He said the snow removal for the City is great. He also said we should be forward thinking about how to tap into a back up plan for electric outages. Councilmember Mickelson congratulated staff. City Manager, Michael Wilkes, thanked the executive team, supervisors and staff for all their hard work. He said they treat the Olathe citizens as their family, friends and neighbors. Mayor Bacon said he would like more information about the electric blackouts. He also thanked the snow brigade for their work in the community and noted the need for more help with removing snow for people in need. 7. END OF TELEVISED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS Theresa Smithart, 1105 E. Sleepy Hollow Drive, spoke about the project at 119th and Woodland and expressed concerns about the adjacent property owners. Page 4 of 7 City Council Meeting Minutes February 16, 2021 Mayor Bacon invited Ms. Smithart to make appointments to share her ideas with individual council members. 9. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on a request for annexation of approximately 17.17 acres, located south of 167th Street and east of Hedge Lane (ANX21-0001). Councilmember Vogt asked if the annexation is dependant on a rezoning approval. Chief Planning and Development officer, Aimee Nassif, said the first step is annexation before the zoning. Councilmember Vogt asked if they don't get the zoning they want if the annexation stands and Ms. Nassif said it does. Mayor Bacon asked if they could ask for a de-annexation and Planner II, Zachary Moore, said it has happened in the past but very rarely. B. DISCUSSION ITEMS 1. Discussion of Federal Legislative Agenda. (10 min) Tim Danneberg, External Affairs Director, provided an overview of the proposed federal legislative agenda for the coming year. Councilmember Gilmore asked if the electric grid issues were something appropriate to include in the legislative agenda. Mr. Danneberg said that traditionally this would not be a local issue, but if the Council wanted to address it he would be happy to include it. Mr. Gilmore said he believed it was an important issue to include. Page 5 of 7 City Council Meeting Minutes February 16, 2021 Councilmember Brownlee said she was aware of a bill currently in Kansas to address critical infrastructure and wondered if this would perhaps be a State legislative issue. Mayor Bacon said he thought we needed to learn more about how it was determined who had blackouts and who didn't. Councilmember Gilmore said he believed there was only so much states could do. Mr. Danneberg said he would add this item. Councilmember Vogt stated she would like a status report to gather more information before approaching anyone at the state or federal level. 2. City Auditor Activities and Initiatives. (20 min) Mary Ann Vasser, Internal Auditor, gave a presentation. Mayor Bacon said he would no longer be serving as a liaison to the auditor and Councilmember Gilmore would be serving in that capacity. 10. ADDITIONAL ITEMS Councilmember Mickelson asked a question about the burning that is done at the wastewater treatment plant. Alan Shorthouse, Public Works Deputy Director, explained that the methane gas is recovered and recycled back into the plant to provide heat. Mr. Mickelson asked about the cost savings and Mr. Shorthouse said he would provide that information. Councilmember Mickelson asked if there was a possibility of installing wind turbines close to the railroad tracks to utilize the wind energy from the trains. Councilmember McCoy said he was glad to see the great partnerships with Johnson County on local projects. Page 6 of 7 City Council Meeting Minutes February 16, 2021 Councilmember Vogt said she thought the I-35 and 119th street project is going well. She said she has gone that way on purpose to see how it is progressing. She also thanked council members and staff for taking the time for the Council retreat. Mayor Bacon asked when signs would be going up announcing when the closures on 119th would happen. Public Works Deputy Director, Beth Wright said signs would be installed in May/June time frame for a closure in early July. Mayor Bacon said the signs are helpful in making sure citizens are aware of what is coming. Mayor Bacon also asked the council members if the department reports that have been done in the past were helpful. City Manager, Michael Wilkes said he had intended to talk about this at the council retreat and would be sending a survey to obtain the Council's feedback. Mayor Bacon said he realized it was work for staff but wanted to know if the Council would like to bring them back and if they were helpful. 11. ADJOURNMENT The meeting adjourned at 8:30 PM Brenda D. Long City Clerk Page 7 of 7